- setProjectTiming stores per-project overrides in round config; phase starts
resolve: explicit input > project override > round default
- Run Order rows get m:ss inputs per project; PhaseControls one-off overrides
now also m:ss (shared parseClock: '7:30', '12:05', plain '7')
- CRITICAL: round.update now MERGES validated form config over the existing
configJson — saving the Config tab was wiping projectOrder (would have
destroyed a running ceremony) and the finals-docs upload toggle
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Found by driving the full ceremony end-to-end in the browser:
- live.start + startPresentation sync LiveVotingSession (status/currentProjectId)
— jury votes silently failed when the admin never used sendToScreens
- LiveVotingForm no longer shows 'submitted' on a failed mutation; pages
re-key on votedAt so async vote data renders the right state after refresh
- reveal compose prefers DELIB_LOCKED deliberation results over jury score
order (listSessions now includes results); Arm unlocks right after save
- deliberation jury page review cards re-key on revision
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
- submitVote resolves the caller's JuryGroupMember participant row server-side
(was comparing JuryGroupMember id to User id — every juror got FORBIDDEN)
- getSessionWithVotes now includes category projects so the ranking form has
data before finalize
- liveVoting.vote accepts any finale-ordered project (revision during
deliberation); timed window still applies to the live project
- live.sendToScreens keeps LiveVotingSession.currentProjectId/status in sync
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Grand-Final jurors couldn't find the finalist documents review: the only entry
point was a top-nav text link (hidden in the hamburger on mobile), with nothing
on the dashboard. Add a prominent dashboard banner (shown only to finals-jury
members) linking to /jury/finals-documents, and gate the nav "Finalist Documents"
link to members so other jurors don't hit a dead "No access" page.
- finalist.canReviewDocuments: lightweight boolean procedure (self-resolves active
program) so the nav can gate the link without fetching the full payload
- jury-nav: show "Finalist Documents" only when canReviewDocuments
- jury dashboard: FinalsJuryBanner server component, gated via userCanReviewFinals,
rendered above content regardless of assignment state
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
The finals jury needs the teams' EXISTING submissions (pitch deck, exec summary,
business plan, videos from prior rounds) — which all 9 teams already have. So:
- listFinalistDocumentsForReview now returns ALL of each finalist team's files
across every round (labeled by doc type + round; finale uploads flagged
'Revised for finals'), with presigned URLs. NOT gated — judges always see.
- Revised re-uploads are now an admin toggle (Round.configJson.allowFinalistRevisedUploads,
default OFF): gates the banner/panel (getFinalDocumentStatusForProject), the
upload guard (getUploadUrl/deleteFile), the documents-page round, and the
reminders (manual + cron). When off, teams aren't prompted/able to upload.
- finalist.get/setRevisedUploadSetting + a Switch on the admin finale overview.
- judge review component rewritten to a per-team labeled file list.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
The Grand Final round = the live event; document upload + judge review happen
in the lead-up BEFORE it opens. So gate them on finalist enrollment + the round
being open-for-docs (DRAFT or ACTIVE, not closed/finalized) instead of requiring
ROUND_ACTIVE. Lets the round stay DRAFT until event time.
- getOpenFinaleRound (was getActiveFinaleRound): status in {DRAFT,ACTIVE}, not finalized
- cron + userCanReviewFinals use the same open-status condition
- getUploadUrl + deleteFile allow a not-yet-closed LIVE_FINAL round
- getMyDashboard openRounds includes the enrolled DRAFT LIVE_FINAL round (finalists only)
- tests: DRAFT now works; CLOSED returns null
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Review follow-ups: mentor.getProjectFinalDocuments now filters droppedAt:null
(a dropped mentor no longer sees a team's final docs); reminder linkUrl is
relative so the in-app notification does client-side nav (email still absolutized).
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
External lunch attendees had no way to pick their own dish — an admin had to set
it inline and no email was ever sent. (Marine added herself as an external
expecting a dish-selection link and never received one.)
Adds:
- ExternalAttendee.inviteSentAt + additive migration
- HMAC-signed external lunch token (mirrors finalist-token)
- Public no-login picker page /lunch/pick/[token] — dish + allergens + notes,
gated by the lunch change deadline, read-only after
- tRPC getExternalByToken / setExternalPick (public) + sendExternalInvite (admin)
- Auto-send invite on createExternal when an email is present; per-row resend
button + status chip (Invited / Picked / no email) in the logistics screen
- Unpicked externals chased by the lunch reminder cron + manual "Send reminders"
- sendExternalDishInviteEmail (branded). Page + email title use the configurable
venue ("Lunch at {venue}") rather than "grand finale"
Tests: token roundtrip/tamper/expiry, selectUnpickedExternals filter,
get/set-by-token happy + deadline + bad-token, createExternal auto-send,
cron external reminders. Full suite 303 passing; build clean.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Replace the program-level hotel.findUnique (broken after removing @unique)
with the caller's HotelStay (include hotel) on their AttendingMember.
Returns hotel: {name,address,link,notes}|null and room: {roomNumber,
checkInAt,checkOutAt}|null. MyLogisticsCard renders the Room section
(number + Monaco-time check-in/out) when room is present.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Replace getHotel/upsertHotel with listHotels/createHotel/updateHotel/deleteHotel
(multi-hotel per edition). Add listRooming, assignStay, assignTeamToHotel, and
unassignStay procedures for per-attendee room assignments. Update setFlightStatus
to include attendee's HotelStay in TRAVEL_CONFIRMED notification metadata.
Extend getTravelConfirmedTemplate to render room number and check-in/out dates.
All procedures are adminProcedure and audit-logged. 10 new unit tests green.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Add updateMyVisaNationality mutation: finds the caller's AttendingMember where the program has visaStatusVisibleToMembers=true and a VisaApplication exists, updates VisaApplication.nationality, and emits a VISA_NATIONALITY_SELF_SET audit log. Throws NOT_FOUND when no eligible application exists. Tests: persists update; rejects caller without a visible visa app.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
- Fix getMyFinalistConfirmation to resolve project via OR [submittedByUserId, teamMembers] so a lead who submitted but has no TeamMember row can see their card.
- Add getMyLogistics query: returns projectTitle, confirmationStatus, hotel (program 1:1), myFlight (caller's AttendingMember.flightDetail), visaVisible flag, and myVisa when visible. Returns null for non-confirmed or unrelated callers.
- Tests: confirmed finalist sees hotel/flight/visa; non-finalist gets null; PENDING confirmation gets null.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
- Extract selectUnpickedAttendees helper with OR filter (is null OR pickedAt null)
to fix cron missing attendees with no MemberLunchPick row at all
- Update cron route to use the helper
- sendRecap now throws TRPCError on email failure instead of silently stamping success
- Add lunch.sendReminders adminProcedure for manual on-demand reminder sends
- Add "Send reminders now" AlertDialog button to LunchRecapActions
- Tests: lunch-reminder-filter.test.ts (2 new), all 5 lunch test files pass (40 tests)
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
When a flight is set to CONFIRMED, fire a TRAVEL_CONFIRMED in-app
notification (+ email via the existing NotificationEmailSetting pipeline)
to the attending member. When a visa status changes to one of
INVITATION_SENT|APPOINTMENT_BOOKED|GRANTED|DENIED, fire a
VISA_STATUS_UPDATE notification. Both are best-effort (try/catch, never
throw inside the mutation). Admin notes are not forwarded to metadata.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Notifies the team LEAD with FINALIST_WITHDRAWN (in-app + email) when an admin
withdraws a grand-finale slot via adminDecline, unconfirm, or unenroll.
For unenroll, only notifies when a CONFIRMED confirmation existed before deletion.
Adds finalist-withdrawal.test.ts (4 tests) covering all three paths.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Wire notifyAdmins() into finalist lifecycle events so admins receive
in-app (+ email when enabled) notifications on each key transition:
- finalist.confirm → FINALIST_CONFIRMED
- finalist.decline / adminDecline → FINALIST_DECLINED
- expirePendingPastDeadline (per row) → FINALIST_EXPIRED
- promoteNextWaitlistEntry + manualPromote → FINALIST_WAITLIST_PROMOTED
All calls are wrapped in try/catch — comms never throw inside a mutation
or cron (CLAUDE.md: "round notifications never throw"). Added project
title to the project select where it was missing.
Tests: tests/unit/finalist-comms.test.ts — 3 tests passing (TDD).
Regression: finalist-confirmation, finalist-admin-confirm,
finalist-enrollment — 30 tests all passing.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
- enrollFinalists: reject a roundId whose competition belongs to a
different program than input.programId.
- unenroll: reject a project/round pair from different programs before
any delete.
- Hoist ADMIN_CONFIRM attendee validation to a pre-pass so a bad entry
in a multi-team batch fails before any project is partially written.
- Add regression tests for both cross-program guards.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Returns mentoring-round candidates grouped by category with status,
team members, quota and confirmed/pending counts; inLiveFinal flag and
attendeeCap for the enrollment UI.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Adds finalist.unenroll(projectId, roundId) which deletes the
FinalistConfirmation (cascading AttendingMember/FlightDetail/
VisaApplication/MemberLunchPick) and the LIVE_FINAL ProjectRoundState,
then logs a FINALIST_UNENROLL audit entry. Safe no-op when no rows exist.
Tests cover ADMIN_CONFIRM enrolled teardown and the no-rows path.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
- Add `finalist.enrollFinalists` adminProcedure: creates ProjectRoundState in
LIVE_FINAL round (skipDuplicates) + resets/creates FinalistConfirmation in
one step, with EMAIL and ADMIN_CONFIRM attendee modes.
- Extract `confirmAttendanceInTx` helper into finalist-enrollment.ts; reuse
from both adminConfirm and enrollFinalists (DRY refactor, all tests green).
- Add 4 tests covering EMAIL mode, ADMIN_CONFIRM mode, re-enroll safety, and
over-cap rejection.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
All user-creation paths (admin create, bulk invite import, public application
contact + team members, project team members, jury-group + special-award
invites) now set roles=[role] so the invariant role in roles[] holds for new
users, matching seed.ts and the role-change mutations. Prevents the empty
roles[] inconsistency that hid primary-role mentors from the mentor picker.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
getCandidates, getMentorPool and bulkAssign matched MENTOR via roles[] only, so
a user with role=MENTOR but an empty roles[] array (legacy/seeded records, e.g.
Arnaud Blandin on prod) was excluded from the mentor picker and rejected by
bulk assign. Match MENTOR as primary role OR in roles[], mirroring userHasRole.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
user.list and user.listInvitableIds filtered on the singular User.role column,
so the type tabs (Jury/Mentor/…) omitted users holding that role as a secondary
role (User.roles[]). Match the role as primary OR secondary (roles hasSome),
combined with search via AND, mirroring userHasRole / hasRole middleware.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Mentor-assignment flows (mentor.assign, autoAssign, bulkAssign,
bulkAutoAssign, autoAssignBulkForRound) call createNotification and
notifyProjectTeam for MENTEE_ASSIGNED / MENTOR_ASSIGNED. Both
notification types have NotificationEmailSetting.sendEmail = true, so
the notification system fires its own styled email in addition to the
explicit mentor-team / coalesced emails on the same code path. The
earlier defer-emails-until-round-open fix only gated the explicit
sendMentorBulkAssignmentEmail / sendMentorTeamAssignmentEmail calls;
this parallel email path kept firing immediately at every assignment.
Result on prod 2026-05-26: Camille Lopez (assigned to 9 projects via
two bulk_assigns) received 7 emails at 15:04 + 1 at 15:32 from the
notification-system path during draft, plus 1 coalesced email at the
18:20 round activation = 9 sends instead of 1. Every PEARL team
member (and equivalents on other teams) received 3 emails for the
same reason.
Fix
- Add `skipEmail?: boolean` to CreateNotificationParams,
createNotification, createBulkNotifications, and (via spread)
notifyProjectTeam. When true the in-app notification row still
fires but the parallel email send is suppressed; the coalesced
mentor email and team intro at activateRound time remain the
single source of email truth.
- Wire it up in every mentor-assignment site: compute the existing
shouldDeferEmailsForProject gate once before the createNotification
/ notifyProjectTeam calls and pass `skipEmail: deferThisEmail`.
bulkAssign precomputes draftProjectIds for the whole batch.
autoAssignBulkForRound uses the round's status directly.
- New regression suite (mentor-email-deferral.test.ts, 3 cases):
vi.mocks @/lib/email, asserts zero outbound sends when round is
ROUND_DRAFT, confirms in-app notification rows still get written,
and re-verifies the ACTIVE-round path still emails.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Three related bugs around the mentoring-round Projects tab:
1. Add Project to Round was unreachable on MENTORING rounds — the table swap
in the prior commit lost the button. Export AddProjectDialog from
project-states-table and render it inside MentoringProjectsTable with an
"Add" button in the filter row and a CTA in the empty state.
2. The "Assign Projects" quick action on the round overview linked to the
global pool with an opaque filter; on MENTORING rounds it now switches
to the Projects tab where the new Add Project button + auto-fill +
per-team picker all live. Non-mentoring rounds keep the old behavior.
3. mentor.assign and mentor.bulkAssign now refuse projects that aren't
enrolled in any MENTORING round (any status). The single-assign throws
BAD_REQUEST with a guidance message; the bulk path filters them out and
reports ineligibleProjectCount in the result so the UI can warn the
admin instead of silently skipping.
Tests: the multi-mentor-assignment suite now sets up a MENTORING round +
ProjectRoundState for each project it tests against, matching the new gate.
Email policy
- mentor.assign, mentor.bulkAssign, and autoAssignBulkForRound now suppress
outbound email entirely when the project's MENTORING round is still
ROUND_DRAFT. The MentorAssignment row is created (and in-app notifications
still fire), but notificationSentAt and teamIntroducedAt remain null so
activateRound can pick them up later.
- activateRound, when activating a MENTORING round, now does a coalesced
mentor-side email pass in addition to the existing team-side intro pass.
Every (mentorId) bucket of pending assignments in this round gets exactly
one combined email; the row stamps prevent duplicates on re-activation.
- The "send immediately" path is preserved for assignments made while the
round is already ROUND_ACTIVE — mentors and teams stay in the loop in
real time, but staging during draft is silent.
Per-project bulk UI
- The /admin/projects/[id]/mentor manual picker now has a checkbox column,
header select-all, and a primary-tinted action toolbar that appears when
one or more candidates are selected. Submitting calls mentor.bulkAssign
with the single projectId so the cartesian server path handles dedup,
coalesced emails, and team intros uniformly with the round-page bulk.
mentor.bulkAssign now accepts mentorIds[] instead of a single mentorId and
creates the cartesian product of (mentor, project) assignments. Existing
active (mentor, project) pairs are skipped per-pair, not per-project, so
choosing two mentors against a project that already has one of them still
adds the second.
Email coalescing stays one-per-mentor: each mentor receives a single email
listing only their own newly-assigned projects (not the union). Each touched
project still triggers a single team-introduction email when its MENTORING
round is ROUND_ACTIVE, listing all currently-active mentors on that team.
Dialog UI swaps the radio picker for a checkbox group with a removable chip
strip for selected mentors, a live preview of the assignment count
(mentors × projects = up to N), and a submit button that names both
counts. Toast on success reports total assignments created, projects
touched, pairs skipped, and how many mentor emails went out.
Round-page bulk-assign UI
- Checkboxes on every project row, header select-all, primary-tinted action
toolbar that appears when 1+ rows are selected with an "Assign mentor…"
CTA and Clear. Dialog lists the mentor pool with search (name/email/
country/expertise), load indicator, and a radio picker.
- Always-visible tip strip when nothing is selected explains the bulk flow
and offers a one-click "Select all N without a mentor" shortcut.
- New tRPC procedure `mentor.bulkAssign({ mentorId, projectIds })` assigns
one mentor to many projects in a transaction; idempotent on the per-pair
`(projectId, mentorId)` unique; per-project in-app notifications still
fire for each team.
- Mutation invalidates listMentoringProjects, getProjectsNeedingMentor,
getMentoringImportCandidates, getMentorPool, getRoundStats, project.list
so the page reflects the new state without a refresh.
Coalesced mentor emails
- New `sendMentorBulkAssignmentEmail` (single email listing every newly-
assigned project + workspace links) used by `mentor.bulkAssign` and
`mentor.autoAssignBulkForRound`. The previously-silent auto-fill flow
now emails mentors at the end of the batch, one combined email per
mentor regardless of how many projects they received.
Team introduction emails when the round opens
- New `sendTeamMentorIntroductionEmail` lists every assigned mentor with
name + email and a link to the workspace, so teams can reach out
directly.
- `activateRound` (round-engine) fires the introduction for every project
in a MENTORING round that has active mentors when the round opens.
- `mentor.assign`, `mentor.bulkAssign`, and `autoAssignBulkForRound` also
fire the introduction immediately when the project's MENTORING round is
already ROUND_ACTIVE — so mentors added mid-round still reach the team.
- Idempotency via the new `MentorAssignment.teamIntroducedAt` column
(migration 20260526114936) — independent from `notificationSentAt` so
pre-existing mentor-side stamps don't suppress the team-side email.
Adding the MENTOR role from /admin/members/[id] only updated React state — the
AlertDialog "Add role" confirmation never called the server, so prod ended up
with zero users in MENTOR roles[] and /admin/mentors showed "No mentors yet".
The dialog now awaits updateUser.mutateAsync({ roles }) before closing.
Other corrections in the same area:
- DialogContent uses flex flex-col with max-h-[90vh] overflow-y-auto so tall
modals (e.g. Add Project to Round) scroll internally instead of overflowing
past their own rounded background.
- getProjectsNeedingMentor now matches autoAssignBulkForRound exactly: both
filter mentorAssignments by droppedAt: null and require
finalistConfirmation: CONFIRMED, so the toolbar count never exceeds what
auto-fill actually processes. The toolbar surfaces hasNoMentors /
hasNoEligible / count / all-assigned as distinct states instead of one
misleading "All eligible projects have a mentor" line.
- New per-team table (MentoringProjectsTable) replaces ProjectStatesTable on
the Projects tab of MENTORING rounds. Lists every project with its active
mentors (multi-mentor aware), filter pills, search, finalist-confirmation
badge, and a per-row link to /admin/projects/[id]/mentor for assigning.
- Applicant team page now lists ALL active mentors (PR8 Task 7) instead of
just mentorAssignments[0].
- Hard guard in src/lib/email.ts short-circuits sendEmail when NODE_ENV=test
or VITEST=true so test runs can never emit real notifications again.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
- stats.getApplicantNationalities procedure aggregates User.nationality
across team members of projects in the selected scope (round/program
/global)
- New Applicant Nationalities card on /admin/reports, top-10 with
Show all expansion, country names from the existing ISO map
- Handles the ~30% null case explicitly ("Not declared: N")
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
- Eye toggle expands the row below to embed FilePreview from
@/components/shared/file-viewer (PDF iframe, image, video, Office docs)
- Download button uses explicit Content-Disposition: attachment via a
new `disposition` input on workspaceGetFileDownloadUrl
- getPresignedUrl learns `inline: true` and optional `response-content-type`
override so PDFs/images don't get force-downloaded by MinIO's default
- Eye button only renders for previewable mime types
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
