feat(mentor): many-to-many bulk assignment (multi-mentor × multi-project)
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All checks were successful
Build and Push Docker Image / build (push) Successful in 8m27s
mentor.bulkAssign now accepts mentorIds[] instead of a single mentorId and creates the cartesian product of (mentor, project) assignments. Existing active (mentor, project) pairs are skipped per-pair, not per-project, so choosing two mentors against a project that already has one of them still adds the second. Email coalescing stays one-per-mentor: each mentor receives a single email listing only their own newly-assigned projects (not the union). Each touched project still triggers a single team-introduction email when its MENTORING round is ROUND_ACTIVE, listing all currently-active mentors on that team. Dialog UI swaps the radio picker for a checkbox group with a removable chip strip for selected mentors, a live preview of the assignment count (mentors × projects = up to N), and a submit button that names both counts. Toast on success reports total assignments created, projects touched, pairs skipped, and how many mentor emails went out.
This commit is contained in:
Matt
@@ -43,7 +43,7 @@ export function MentoringProjectsTable({ roundId }: { roundId: string }) {
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const [filter, setFilter] = useState<Filter>('all')
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const [selected, setSelected] = useState<Set<string>>(new Set())
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const [bulkOpen, setBulkOpen] = useState(false)
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const [chosenMentorId, setChosenMentorId] = useState<string>('')
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const [chosenMentorIds, setChosenMentorIds] = useState<Set<string>>(new Set())
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const [mentorSearch, setMentorSearch] = useState('')
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const utils = trpc.useUtils()
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@@ -63,17 +63,28 @@ export function MentoringProjectsTable({ roundId }: { roundId: string }) {
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const bulkAssignMutation = trpc.mentor.bulkAssign.useMutation({
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onSuccess: (result) => {
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if (result.assignedCount === 0 && result.skippedCount > 0) {
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if (result.totalAssigned === 0 && result.totalSkipped > 0) {
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toast.info(
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`No new assignments — the selected mentor is already on all ${result.skippedCount} project${result.skippedCount === 1 ? '' : 's'}.`,
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`No new assignments — every selected mentor is already on every selected project (${result.totalSkipped} pair${result.totalSkipped === 1 ? '' : 's'} skipped).`,
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)
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} else {
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const mentorCount = result.perMentor.filter((m) => m.assigned > 0).length
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toast.success(
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`Assigned mentor to ${result.assignedCount} project${
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result.assignedCount === 1 ? '' : 's'
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}${result.skippedCount > 0 ? ` (${result.skippedCount} already had this mentor)` : ''}${
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result.emailSent ? ' · email sent' : ''
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`Created ${result.totalAssigned} assignment${
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result.totalAssigned === 1 ? '' : 's'
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} across ${result.touchedProjectCount} project${
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result.touchedProjectCount === 1 ? '' : 's'
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}${result.totalSkipped > 0 ? ` (${result.totalSkipped} pair${result.totalSkipped === 1 ? '' : 's'} already existed)` : ''}${
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result.emailsSent > 0
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? ` · ${result.emailsSent} mentor email${result.emailsSent === 1 ? '' : 's'} sent`
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: ''
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}`,
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{
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description:
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mentorCount > 1
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? `Each of ${mentorCount} mentors gets a single combined email listing only their new projects.`
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: undefined,
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},
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)
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}
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utils.round.listMentoringProjects.invalidate({ roundId })
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@@ -83,7 +94,7 @@ export function MentoringProjectsTable({ roundId }: { roundId: string }) {
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utils.mentor.getRoundStats.invalidate({ roundId })
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utils.project.list.invalidate()
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setSelected(new Set())
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setChosenMentorId('')
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setChosenMentorIds(new Set())
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setMentorSearch('')
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setBulkOpen(false)
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},
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@@ -442,7 +453,7 @@ export function MentoringProjectsTable({ roundId }: { roundId: string }) {
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onOpenChange={(next) => {
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if (!next) {
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setBulkOpen(false)
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setChosenMentorId('')
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setChosenMentorIds(new Set())
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setMentorSearch('')
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}
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}}
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@@ -450,117 +461,181 @@ export function MentoringProjectsTable({ roundId }: { roundId: string }) {
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<DialogContent>
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<DialogHeader>
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<DialogTitle>
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Assign mentor to {selected.size} project
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Assign mentors to {selected.size} project
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{selected.size === 1 ? '' : 's'}
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</DialogTitle>
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<DialogDescription>
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Choose one mentor — they'll receive a single email listing every
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new assignment. Projects where they're already an active mentor
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will be skipped.
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Tick any number of mentors. Each chosen mentor will be added to
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every selected project they aren't already on. Each mentor
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receives one combined email; each team receives one intro email
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listing all of their mentors.
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</DialogDescription>
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</DialogHeader>
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<div className="space-y-3">
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<div className="relative">
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<Search className="absolute left-2.5 top-1/2 h-3.5 w-3.5 -translate-y-1/2 text-muted-foreground" />
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<Input
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value={mentorSearch}
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onChange={(e) => setMentorSearch(e.target.value)}
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placeholder="Search mentor by name, email, country, or expertise…"
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className="pl-8"
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/>
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</div>
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<div className="max-h-72 overflow-y-auto rounded-md border">
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{(() => {
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const mentors = mentorPool?.mentors ?? []
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const q = mentorSearch.trim().toLowerCase()
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const filteredMentors = q
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? mentors.filter((m) =>
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[
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m.name ?? '',
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m.email,
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m.country ?? '',
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...(m.expertiseTags ?? []),
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]
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.join(' ')
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.toLowerCase()
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.includes(q),
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)
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: mentors
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if (mentors.length === 0) {
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return (
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<p className="p-4 text-center text-sm text-muted-foreground">
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No mentors in the pool yet.{' '}
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<Link
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href="/admin/members?tab=mentors"
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className="underline-offset-2 hover:underline"
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>
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Add mentors
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</Link>
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.
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{(() => {
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const allMentors = mentorPool?.mentors ?? []
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const chosenMentors = allMentors.filter((m) =>
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chosenMentorIds.has(m.id),
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)
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const upperBound = chosenMentorIds.size * selected.size
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return (
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<>
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{chosenMentors.length > 0 && (
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<div className="flex flex-wrap gap-1 rounded-md border bg-muted/30 p-2">
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{chosenMentors.map((m) => (
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<Badge
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key={m.id}
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variant="secondary"
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className="gap-1 pl-2 pr-1"
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>
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{m.name ?? m.email}
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<button
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type="button"
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aria-label={`Remove ${m.name ?? m.email}`}
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className="rounded-full p-0.5 hover:bg-foreground/10"
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onClick={() =>
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setChosenMentorIds((prev) => {
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const next = new Set(prev)
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next.delete(m.id)
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return next
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})
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}
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>
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<X className="h-3 w-3" />
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</button>
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</Badge>
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))}
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</div>
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)}
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<div className="relative">
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<Search className="absolute left-2.5 top-1/2 h-3.5 w-3.5 -translate-y-1/2 text-muted-foreground" />
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<Input
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value={mentorSearch}
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onChange={(e) => setMentorSearch(e.target.value)}
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placeholder="Search mentor by name, email, country, or expertise…"
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className="pl-8"
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/>
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</div>
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<div className="max-h-72 overflow-y-auto rounded-md border">
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{(() => {
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const q = mentorSearch.trim().toLowerCase()
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const filteredMentors = q
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? allMentors.filter((m) =>
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[
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m.name ?? '',
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m.email,
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m.country ?? '',
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...(m.expertiseTags ?? []),
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]
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.join(' ')
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.toLowerCase()
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.includes(q),
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)
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: allMentors
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if (allMentors.length === 0) {
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return (
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<p className="p-4 text-center text-sm text-muted-foreground">
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No mentors in the pool yet.{' '}
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<Link
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href="/admin/members?tab=mentors"
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className="underline-offset-2 hover:underline"
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>
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Add mentors
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</Link>
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.
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</p>
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)
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}
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if (filteredMentors.length === 0) {
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return (
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<p className="p-4 text-center text-sm text-muted-foreground">
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No mentors match “{mentorSearch}”.
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</p>
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)
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}
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return filteredMentors.map((m) => {
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const isChosen = chosenMentorIds.has(m.id)
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return (
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<label
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key={m.id}
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className={`flex cursor-pointer items-start gap-3 border-b px-3 py-2 text-sm last:border-b-0 ${
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isChosen ? 'bg-accent' : 'hover:bg-muted/50'
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}`}
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>
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<Checkbox
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className="mt-1"
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checked={isChosen}
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onCheckedChange={(checked) =>
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setChosenMentorIds((prev) => {
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const next = new Set(prev)
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if (checked) next.add(m.id)
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else next.delete(m.id)
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return next
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})
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}
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aria-label={`Toggle ${m.name ?? m.email}`}
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/>
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<div className="min-w-0 flex-1">
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<div className="font-medium">
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{m.name ?? 'Unnamed'}
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</div>
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<div className="truncate text-xs text-muted-foreground">
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{m.email}
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{m.country && <> · {m.country}</>}
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</div>
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{m.expertiseTags && m.expertiseTags.length > 0 && (
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<div className="mt-1 flex flex-wrap gap-1">
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{m.expertiseTags.slice(0, 4).map((t) => (
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<Badge
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key={t}
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variant="secondary"
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className="text-[10px]"
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>
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{t}
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</Badge>
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))}
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{m.expertiseTags.length > 4 && (
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<Badge
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variant="outline"
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className="text-[10px]"
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>
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+{m.expertiseTags.length - 4}
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</Badge>
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)}
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</div>
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)}
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</div>
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<div className="shrink-0 text-right text-xs tabular-nums text-muted-foreground">
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{m.currentAssignments}
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{m.maxAssignments != null && `/${m.maxAssignments}`}{' '}
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load
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</div>
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</label>
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)
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})
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})()}
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</div>
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{chosenMentorIds.size > 0 && (
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<p className="text-xs text-muted-foreground">
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Will create up to{' '}
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<span className="font-medium tabular-nums text-foreground">
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{upperBound}
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</span>{' '}
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assignment{upperBound === 1 ? '' : 's'} (
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{chosenMentorIds.size} mentor
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{chosenMentorIds.size === 1 ? '' : 's'} × {selected.size}{' '}
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project{selected.size === 1 ? '' : 's'}). Pairs that
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already exist are skipped.
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</p>
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)
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}
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if (filteredMentors.length === 0) {
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return (
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<p className="p-4 text-center text-sm text-muted-foreground">
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No mentors match “{mentorSearch}”.
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</p>
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)
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}
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return filteredMentors.map((m) => {
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const isChosen = chosenMentorId === m.id
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return (
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<label
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key={m.id}
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className={`flex cursor-pointer items-start gap-3 border-b px-3 py-2 text-sm last:border-b-0 ${
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isChosen ? 'bg-accent' : 'hover:bg-muted/50'
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}`}
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>
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<input
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type="radio"
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name="bulk-mentor"
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className="mt-1"
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checked={isChosen}
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onChange={() => setChosenMentorId(m.id)}
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/>
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<div className="min-w-0 flex-1">
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<div className="font-medium">
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{m.name ?? 'Unnamed'}
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</div>
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<div className="truncate text-xs text-muted-foreground">
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{m.email}
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{m.country && <> · {m.country}</>}
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</div>
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{m.expertiseTags && m.expertiseTags.length > 0 && (
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<div className="mt-1 flex flex-wrap gap-1">
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{m.expertiseTags.slice(0, 4).map((t) => (
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<Badge
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key={t}
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variant="secondary"
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className="text-[10px]"
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>
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{t}
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</Badge>
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))}
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{m.expertiseTags.length > 4 && (
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<Badge variant="outline" className="text-[10px]">
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+{m.expertiseTags.length - 4}
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</Badge>
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)}
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</div>
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)}
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</div>
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<div className="shrink-0 text-right text-xs tabular-nums text-muted-foreground">
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{m.currentAssignments}
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{m.maxAssignments != null && `/${m.maxAssignments}`}{' '}
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load
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</div>
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</label>
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)
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})
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})()}
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</div>
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)}
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</>
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)
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})()}
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</div>
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<DialogFooter>
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@@ -568,7 +643,7 @@ export function MentoringProjectsTable({ roundId }: { roundId: string }) {
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variant="outline"
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onClick={() => {
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setBulkOpen(false)
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setChosenMentorId('')
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setChosenMentorIds(new Set())
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setMentorSearch('')
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}}
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>
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@@ -577,16 +652,19 @@ export function MentoringProjectsTable({ roundId }: { roundId: string }) {
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<Button
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onClick={() =>
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bulkAssignMutation.mutate({
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mentorId: chosenMentorId,
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mentorIds: Array.from(chosenMentorIds),
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projectIds: Array.from(selected),
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})
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}
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disabled={!chosenMentorId || bulkAssignMutation.isPending}
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disabled={
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chosenMentorIds.size === 0 || bulkAssignMutation.isPending
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}
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>
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{bulkAssignMutation.isPending && (
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<Loader2 className="mr-1.5 h-4 w-4 animate-spin" />
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)}
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Assign to {selected.size} project
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Assign {chosenMentorIds.size} mentor
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{chosenMentorIds.size === 1 ? '' : 's'} to {selected.size} project
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{selected.size === 1 ? '' : 's'}
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</Button>
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</DialogFooter>
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@@ -648,33 +648,30 @@ export const mentorRouter = router({
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}),
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/**
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* Bulk-assign ONE mentor to MANY projects in a single transaction. Skips
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* projects where this mentor is already an active mentor. Sends a single
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* coalesced email to the mentor listing all newly-assigned projects.
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* In-app notifications are still per-project so each team is notified.
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* Bulk-assign MANY mentors to MANY projects (cartesian product) in one
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* call. Skips (mentor, project) pairs where the mentor is already an
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* active mentor on that project. Each affected mentor receives ONE
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* coalesced email listing only their newly-assigned projects. Each team
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* whose project's MENTORING round is already open receives ONE intro
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* email listing all their active mentors (including any pre-existing).
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*/
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bulkAssign: adminProcedure
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.input(
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z.object({
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mentorId: z.string(),
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mentorIds: z.array(z.string()).min(1),
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projectIds: z.array(z.string()).min(1),
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}),
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)
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.mutation(async ({ ctx, input }) => {
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const mentor = await ctx.prisma.user.findUnique({
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where: { id: input.mentorId },
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select: {
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id: true,
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name: true,
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email: true,
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roles: true,
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status: true,
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},
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const mentors = await ctx.prisma.user.findMany({
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where: { id: { in: input.mentorIds } },
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select: { id: true, name: true, email: true, roles: true },
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})
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if (!mentor || !mentor.roles.includes('MENTOR')) {
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const validMentors = mentors.filter((m) => m.roles.includes('MENTOR'))
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if (validMentors.length === 0) {
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throw new TRPCError({
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code: 'BAD_REQUEST',
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message: 'Selected user is not a mentor',
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message: 'None of the selected users have the MENTOR role',
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})
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}
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@@ -684,120 +681,169 @@ export const mentorRouter = router({
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id: true,
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title: true,
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mentorAssignments: {
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where: { mentorId: mentor.id, droppedAt: null },
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select: { id: true },
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where: {
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mentorId: { in: validMentors.map((m) => m.id) },
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droppedAt: null,
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},
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select: { mentorId: true },
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},
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},
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})
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const newProjects: { id: string; title: string }[] = []
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const skippedProjects: { id: string; title: string }[] = []
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const createdAssignmentIds: string[] = []
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for (const p of projects) {
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if (p.mentorAssignments.length > 0) {
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skippedProjects.push({ id: p.id, title: p.title })
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continue
|
||||
// Track per-mentor (for emails) and per-project (for team intros) state.
|
||||
const perMentor = new Map<
|
||||
string,
|
||||
{
|
||||
email: string | null
|
||||
name: string | null
|
||||
assignmentIds: string[]
|
||||
newProjects: { id: string; title: string }[]
|
||||
skippedProjects: { id: string; title: string }[]
|
||||
}
|
||||
const created = await ctx.prisma.mentorAssignment.create({
|
||||
data: {
|
||||
projectId: p.id,
|
||||
mentorId: mentor.id,
|
||||
method: 'MANUAL',
|
||||
assignedBy: ctx.user.id,
|
||||
},
|
||||
>()
|
||||
for (const m of validMentors) {
|
||||
perMentor.set(m.id, {
|
||||
email: m.email ?? null,
|
||||
name: m.name ?? null,
|
||||
assignmentIds: [],
|
||||
newProjects: [],
|
||||
skippedProjects: [],
|
||||
})
|
||||
createdAssignmentIds.push(created.id)
|
||||
newProjects.push({ id: p.id, title: p.title })
|
||||
}
|
||||
const touchedProjectIds = new Set<string>()
|
||||
let totalAssigned = 0
|
||||
let totalSkipped = 0
|
||||
|
||||
await createNotification({
|
||||
userId: mentor.id,
|
||||
type: NotificationTypes.MENTEE_ASSIGNED,
|
||||
title: 'New Mentee Assigned',
|
||||
message: `You have been assigned to mentor "${p.title}".`,
|
||||
linkUrl: `/mentor/projects/${p.id}`,
|
||||
linkLabel: 'View Project',
|
||||
priority: 'high',
|
||||
metadata: { projectName: p.title },
|
||||
})
|
||||
|
||||
await notifyProjectTeam(p.id, {
|
||||
type: NotificationTypes.MENTOR_ASSIGNED,
|
||||
title: 'Mentor Assigned',
|
||||
message: `${mentor.name || 'A mentor'} has been assigned to support your project.`,
|
||||
linkUrl: `/team/projects/${p.id}`,
|
||||
linkLabel: 'View Project',
|
||||
priority: 'high',
|
||||
metadata: { projectName: p.title, mentorName: mentor.name },
|
||||
})
|
||||
|
||||
// Trigger MENTORING round IN_PROGRESS state transition (best-effort)
|
||||
try {
|
||||
const mentoringPrs = await ctx.prisma.projectRoundState.findFirst({
|
||||
where: {
|
||||
projectId: p.id,
|
||||
round: {
|
||||
roundType: 'MENTORING',
|
||||
status: { in: ['ROUND_ACTIVE', 'ROUND_CLOSED'] },
|
||||
},
|
||||
state: 'PENDING',
|
||||
for (const project of projects) {
|
||||
const alreadyOn = new Set(project.mentorAssignments.map((a) => a.mentorId))
|
||||
for (const mentor of validMentors) {
|
||||
const bucket = perMentor.get(mentor.id)!
|
||||
if (alreadyOn.has(mentor.id)) {
|
||||
bucket.skippedProjects.push({ id: project.id, title: project.title })
|
||||
totalSkipped++
|
||||
continue
|
||||
}
|
||||
const created = await ctx.prisma.mentorAssignment.create({
|
||||
data: {
|
||||
projectId: project.id,
|
||||
mentorId: mentor.id,
|
||||
method: 'MANUAL',
|
||||
assignedBy: ctx.user.id,
|
||||
},
|
||||
select: { roundId: true },
|
||||
})
|
||||
if (mentoringPrs) {
|
||||
await triggerInProgressOnActivity(
|
||||
p.id,
|
||||
mentoringPrs.roundId,
|
||||
ctx.user.id,
|
||||
ctx.prisma,
|
||||
bucket.assignmentIds.push(created.id)
|
||||
bucket.newProjects.push({ id: project.id, title: project.title })
|
||||
touchedProjectIds.add(project.id)
|
||||
totalAssigned++
|
||||
|
||||
await createNotification({
|
||||
userId: mentor.id,
|
||||
type: NotificationTypes.MENTEE_ASSIGNED,
|
||||
title: 'New Mentee Assigned',
|
||||
message: `You have been assigned to mentor "${project.title}".`,
|
||||
linkUrl: `/mentor/projects/${project.id}`,
|
||||
linkLabel: 'View Project',
|
||||
priority: 'high',
|
||||
metadata: { projectName: project.title },
|
||||
})
|
||||
|
||||
await notifyProjectTeam(project.id, {
|
||||
type: NotificationTypes.MENTOR_ASSIGNED,
|
||||
title: 'Mentor Assigned',
|
||||
message: `${mentor.name || 'A mentor'} has been assigned to support your project.`,
|
||||
linkUrl: `/team/projects/${project.id}`,
|
||||
linkLabel: 'View Project',
|
||||
priority: 'high',
|
||||
metadata: { projectName: project.title, mentorName: mentor.name },
|
||||
})
|
||||
}
|
||||
|
||||
// Best-effort: mark project IN_PROGRESS in the active MENTORING round
|
||||
if (touchedProjectIds.has(project.id)) {
|
||||
try {
|
||||
const mentoringPrs = await ctx.prisma.projectRoundState.findFirst({
|
||||
where: {
|
||||
projectId: project.id,
|
||||
round: {
|
||||
roundType: 'MENTORING',
|
||||
status: { in: ['ROUND_ACTIVE', 'ROUND_CLOSED'] },
|
||||
},
|
||||
state: 'PENDING',
|
||||
},
|
||||
select: { roundId: true },
|
||||
})
|
||||
if (mentoringPrs) {
|
||||
await triggerInProgressOnActivity(
|
||||
project.id,
|
||||
mentoringPrs.roundId,
|
||||
ctx.user.id,
|
||||
ctx.prisma,
|
||||
)
|
||||
}
|
||||
} catch (e) {
|
||||
console.error(
|
||||
'[Mentor.bulkAssign] triggerInProgressOnActivity failed (non-fatal):',
|
||||
e,
|
||||
)
|
||||
}
|
||||
} catch (e) {
|
||||
console.error(
|
||||
'[Mentor.bulkAssign] triggerInProgressOnActivity failed (non-fatal):',
|
||||
e,
|
||||
)
|
||||
}
|
||||
}
|
||||
|
||||
// One coalesced email per mentor, with all NEW project assignments.
|
||||
if (newProjects.length > 0 && mentor.email) {
|
||||
await sendMentorBulkAssignmentEmail(mentor.email, mentor.name, newProjects)
|
||||
// Stamp notificationSentAt on every row we just created so single-
|
||||
// assignment retries don't re-notify.
|
||||
// One email per mentor, listing only their NEW projects.
|
||||
for (const bucket of perMentor.values()) {
|
||||
if (bucket.newProjects.length === 0 || !bucket.email) continue
|
||||
await sendMentorBulkAssignmentEmail(
|
||||
bucket.email,
|
||||
bucket.name,
|
||||
bucket.newProjects,
|
||||
)
|
||||
await ctx.prisma.mentorAssignment.updateMany({
|
||||
where: { id: { in: createdAssignmentIds } },
|
||||
where: { id: { in: bucket.assignmentIds } },
|
||||
data: { notificationSentAt: new Date() },
|
||||
})
|
||||
}
|
||||
|
||||
// For each newly-assigned project whose MENTORING round is already open,
|
||||
// introduce the team to the mentor(s) by email.
|
||||
for (const p of newProjects) {
|
||||
await introduceTeamToMentorsIfRoundOpen(ctx.prisma, p.id)
|
||||
// One team-intro email per touched project (only if MENTORING round
|
||||
// is currently ROUND_ACTIVE). The helper lists ALL active mentors on
|
||||
// the project, including any pre-existing co-mentors.
|
||||
for (const projectId of touchedProjectIds) {
|
||||
await introduceTeamToMentorsIfRoundOpen(ctx.prisma, projectId)
|
||||
}
|
||||
|
||||
await logAudit({
|
||||
prisma: ctx.prisma,
|
||||
userId: ctx.user.id,
|
||||
action: 'MENTOR_BULK_ASSIGN',
|
||||
entityType: 'User',
|
||||
entityId: mentor.id,
|
||||
entityType: 'BulkAssign',
|
||||
entityId: 'multi',
|
||||
detailsJson: {
|
||||
mentorEmail: mentor.email,
|
||||
assignedCount: newProjects.length,
|
||||
skippedCount: skippedProjects.length,
|
||||
newProjectIds: newProjects.map((p) => p.id),
|
||||
mentorIds: validMentors.map((m) => m.id),
|
||||
projectIds: input.projectIds,
|
||||
totalAssigned,
|
||||
totalSkipped,
|
||||
perMentor: Array.from(perMentor.entries()).map(([id, b]) => ({
|
||||
mentorId: id,
|
||||
assigned: b.newProjects.length,
|
||||
skipped: b.skippedProjects.length,
|
||||
})),
|
||||
},
|
||||
ipAddress: ctx.ip,
|
||||
userAgent: ctx.userAgent,
|
||||
})
|
||||
|
||||
return {
|
||||
assignedCount: newProjects.length,
|
||||
skippedCount: skippedProjects.length,
|
||||
skippedProjects,
|
||||
emailSent: newProjects.length > 0,
|
||||
totalAssigned,
|
||||
totalSkipped,
|
||||
touchedProjectCount: touchedProjectIds.size,
|
||||
perMentor: Array.from(perMentor.entries()).map(([id, b]) => ({
|
||||
mentorId: id,
|
||||
mentorName: b.name,
|
||||
assigned: b.newProjects.length,
|
||||
skipped: b.skippedProjects.length,
|
||||
})),
|
||||
emailsSent: Array.from(perMentor.values()).filter(
|
||||
(b) => b.newProjects.length > 0 && b.email,
|
||||
).length,
|
||||
}
|
||||
}),
|
||||
|
||||
|
||||
Reference in New Issue
Block a user