1. Evaluation submit: The requireAllCriteriaScored validation was
querying findFirst({ roundId, isActive: true }) to get the form
criteria, instead of using the evaluation's stored formId. If an
admin ever re-saved the evaluation form (creating a new version
with new criterion IDs), jurors who started evaluating before the
re-save had scores keyed to old IDs that didn't match the new
form. Now uses evaluation.form (the form assigned at start time).
2. Observer reports page: Two .map() calls on p.stages lacked null
guards, causing "Cannot read properties of null (reading 'map')"
crash. Added (p.stages || []) guards matching the pattern already
used in CrossStageTab.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
1. COI audit log: The declareCOI mutation always logged action
'COI_DECLARED' regardless of whether the user clicked "No Conflict"
or "Yes, I Have a Conflict". Now uses 'COI_NO_CONFLICT' when
hasConflict is false, showing "confirmed no conflict of interest"
in the audit trail.
2. Evaluation submission: The requireAllCriteriaScored validation
only accepted numeric values (typeof === 'number'), but boolean
criteria (yes/no questions) store true/false. This caused jurors
to get "Missing scores for criteria: criterion-xxx" errors even
after completing all fields. Now correctly validates boolean
criteria with typeof === 'boolean'. Also improved the error
message to show criterion labels instead of cryptic IDs.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
When a juror declares COI, the system now automatically:
- Finds an eligible replacement juror (not at capacity, no COI, not already assigned)
- Deletes the conflicted assignment and creates a new one
- Notifies the replacement juror and admins
- Load-balances by picking the juror with fewest current assignments
Also adds:
- "Reassign (COI)" action in assignment table dropdown with COI badge indicator
- Admin "Reassign to another juror" in COI review now triggers actual reassignment
- Per-juror notify button is now always visible (not just on hover)
- reassignCOI admin procedure for retroactive manual reassignment
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Adds a mail icon on hover for each juror row in the Jury Progress
table, allowing admins to send assignment notifications to individual
jurors instead of only bulk-notifying all at once.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Relative linkUrl paths (e.g. /jury/competitions) were passed as-is to
email templates, causing email clients to interpret them as local file
protocols (x-webdoc:// on macOS). Now prepends NEXTAUTH_URL to any
relative path before sending.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Send Reminders button now works: added sendManualReminders() that bypasses
cron-specific window/deadline/dedup guards so admin can send immediately
- Added Notify Jurors button that sends direct BATCH_ASSIGNED emails to all
jurors with assignments (not dependent on NotificationEmailSetting config)
- Fixed checkbox component: default border is now neutral grey (border-input),
red border (border-primary) only applied when checked
- Widened Add Assignment dialog from max-w-2xl to max-w-3xl to prevent overflow
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
The "537 projects" count was summing projectRoundStates across all
rounds, so a project in 3 rounds was counted 3 times. Now queries
distinct projectIds across all competition rounds to show the actual
unique project count (214).
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
The status summary badges (Eligible, Rejected, Assigned, etc.) were
computed from only the current page's projects. Now uses a groupBy
query on the same filters to return statusCounts for all matching
projects across all pages.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- specialAward.setEligibility: add ensureUserExists() guard and use Prisma
connect syntax to prevent FK violation on stale session user IDs
- specialAward.confirmShortlist: same ensureUserExists() guard for confirmedBy
- Round projects table: add Country column showing project origin
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Fix bug: AI assignment router read non-existent `(m as any).maxAssignments`
instead of the actual schema field `m.maxAssignmentsOverride`
- Wire `jurorLimits` record into AI assignment constraints so per-juror
caps are respected during both AI scoring and algorithmic assignment
- Add inline editable cap in jury members table (click to edit, blur/enter
to save, empty = no cap / use group default)
- Add inline editable cap badges on round page member list so admins can
set caps right from the assignment workflow
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Instead of 10 sequential GPT calls (which timeout with GPT-5.1 on 99
projects), use a two-phase approach:
Phase 1 - AI Scoring: ONE API call asks GPT to score each juror's
affinity for all projects, returning a compact preference matrix with
expertise match scores and reasoning.
Phase 2 - Algorithm: Uses AI scores as the preference input to a
balanced assignment algorithm that assigns N reviewers per project,
enforcing even workload distribution, respecting per-juror caps, and
filling coverage gaps.
Benefits:
- Single API call eliminates timeout issues
- AI provides expertise-aware scoring, algorithm ensures balance
- Truncated response handling (JSON repair) for resilience
- Falls back to tag-based algorithm if AI fails
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Cap maxTokens at 12000 (was unlimited dynamic calc that could exceed model limits)
- Replace massive EXISTING array with compact CURRENT_JUROR_LOAD counts and
ALREADY_ASSIGNED per-project map (keeps prompt small across batches)
- Add coverage gap-filler: algorithmically fills projects below required reviews
- Show error state inline on page when AI fails (red banner with message)
- Add server-side logging for debugging assignment flow
- Reduce batch size to 10 projects
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Problems:
- GPT only generated 1 reviewer per project despite N being required
- maxTokens (4000) too small for N×projects assignment objects
- No fallback when GPT under-assigned
Fixes:
- System prompt now explicitly explains multiple reviewers per project
with concrete example showing 3 different juror_ids per project
- User prompt includes REVIEWS_PER_PROJECT, EXPECTED_OUTPUT_SIZE
- maxTokens dynamically calculated: expectedAssignments × 200 + 500
- Reduced batch size from 15 to 10 (fewer projects per GPT call)
- Added fillCoverageGaps() post-processor: algorithmically assigns
least-loaded jurors to any project below required coverage
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Root cause: batches of 15 projects were processed independently -
GPT didn't see assignments from previous batches, so expert jurors
got assigned 18-22 projects while others got 4-5.
Fixes:
- Track cumulative assignments across batches (feed to each batch)
- Calculate ideal target per juror and communicate to GPT
- Add post-processing rebalancer that enforces hard caps and
redistributes excess assignments to least-loaded jurors
- Calculate sensible default max cap when not configured
- Reweight prompt: workload balance 50%, expertise 35%, diversity 15%
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Shows warning with juror names when they have no expertise tags or bio,
so admin can ask them to onboard before committing assignments.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Server: presigned GET URLs now include Content-Disposition: attachment header
when forDownload=true, triggering native browser downloads on all platforms
- Download button uses window.location.href with attachment URL (works on iOS Safari)
- Bulk download uses hidden iframes instead of fetch+blob
- Fix COI gate: getCOIStatus returns null (not undefined) when undeclared,
so `!== undefined` was always true — changed to `!= null`
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Replace MultiWindowDocViewer with FileViewer for inline previews (PDF/image/video/Office)
- Fix cross-origin download using fetch+blob instead of <a download>
- Show Startup/Business Concept badge on jury project detail + evaluate pages
- Add admin resetEvaluation procedure with audit logging
- Add dropdown menu on admin assignment rows with Reset Evaluation + Delete
- Make file action buttons responsive on mobile (separate row below file info)
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Fix project documents not displaying on jury project page (rewrote MultiWindowDocViewer to use file.listByProject)
- Add working download/preview for project files via presigned URLs
- Display project tags on jury project detail page
- Add autosave for evaluation drafts (debounced 3s + save on unmount/beforeunload)
- Support mixed criterion types: numeric scores, yes/no booleans, text responses, section headers
- Replace inline criteria editor with rich EvaluationFormBuilder on admin round page
- Remove COI dialog from evaluation page
- Update AI summary service to handle boolean/text criteria (yes/no counts, text synthesis)
- Update EvaluationSummaryCard to show boolean criteria bars and text responses
- Add evaluation detail sheet on admin project page (click juror row to view full scores + feedback)
- Add Recent Evaluations dashboard widget showing latest jury reviews
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Round open/close scheduling now runs as a 60s setInterval inside the
app process (via instrumentation.ts register hook) instead of needing
an external crontab. Removed the /api/cron/round-scheduler endpoint.
- DRAFT rounds auto-activate when windowOpenAt arrives
- ACTIVE rounds auto-close when windowCloseAt passes
- Uses existing activateRound/closeRound from round-engine
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
finalizeResults was finding nextRound but never creating
ProjectRoundState entries — projects got set to ELIGIBLE but
were not placed into the next round. Now creates entries with
skipDuplicates so it's safe to re-run.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- finalizeResults now queries confirmed SEPARATE_POOL shortlist and
excludes those projects from the main pool ELIGIBLE set
- Finalize confirmation dialog shows breakdown: main pool vs award-routed
- Finalize toast includes award-routed count
- Audit log records routedToAwards count
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Stats cards show new 'Award Track' card with count of confirmed
SEPARATE_POOL shortlisted projects
- Passed card shows breakdown (main + award) when awards are routed
- Results table shows award badge on projects routed to award tracks
- getResults query includes confirmed award eligibility data per project
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Auth layout verifies user exists in DB before redirecting to dashboard,
breaking infinite loop for deleted accounts with stale sessions
- Jury/Mentor layouts handle null user (deleted) by redirecting to login
- Filtering stats cards and result list now use effective outcome
(finalOutcome ?? outcome) instead of raw AI outcome
- Award eligibility evaluation includes admin-overridden PASSED projects
- Award shortlist reasoning column shows full text instead of truncating
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Projects with no files are now automatically rejected before AI
screening runs, regardless of whether a DOCUMENT_CHECK rule is
configured. This prevents the AI from incorrectly passing projects
that have no supporting documents.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
The overriddenBy FK to User was failing when the session contained a
stale user ID (e.g. after database reseed). Added ensureUserExists()
guard to all override/reinstate mutations and switched single-record
updates to use Prisma connect syntax for safer FK resolution.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Award shortlist:
- Expandable reasoning text (click to toggle, hover hint)
- Bulk select/deselect all checkbox in header
- Top N projects highlighted with amber background
- New bulkToggleShortlisted backend mutation
Invite link expiry:
- New "Invitation Link Expiry (hours)" field in Security Settings
- Reads from systemSettings `invite_link_expiry_hours` (default 72h / 3 days)
- Email template dynamically shows "X hours" or "X days" based on setting
- All 3 invite paths (bulk create, single invite, bulk resend) use setting
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
The Re-evaluate button was producing fewer eligible results because
the standalone job sent minimal project data (title, description, tags)
while the integrated filtering pass sent full data (files, team, institution).
- Fetch rich project data in award-eligibility-job (files, team, institution, etc.)
- Relax AI prompt to be inclusive like the integrated pass — strong primary
criterion fit is sufficient, don't require all dimensions above 0.5
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Awards created from /admin/awards/new only sent programId, leaving
competitionId null. The edit page's source round dropdown was empty
because it depended on competitionId to fetch competition rounds.
- create mutation: auto-resolve competitionId from program's latest competition
- update mutation: backfill competitionId on save if missing
- get query: backfill competitionId on read for legacy awards
- edit page: use award.competition.rounds directly instead of separate query
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Single AI call now evaluates both screening criteria AND award eligibility.
Awards with useAiEligibility + criteriaText are appended to the system prompt,
AI returns award_matches per project, results auto-populate AwardEligibility
and auto-shortlist top-N. Re-running filtering clears and re-evaluates awards.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Add Rounds tab to award detail page with create/list/delete functionality
- Add "Entry point" badge on first award round (confirmShortlist routes here)
- Fix round detail back-link to navigate to parent award when specialAwardId set
- Filter award rounds out of competition round list
- Add specialAwardId to competition getById round select
- Warn on confirmShortlist when no award rounds exist (SEPARATE_POOL mode)
- Remove auto-tag rules from award config, edit page, router, and AI service
- Fix competitionId not passed when creating awards from competition context
- Add AUTO_FILTER quality threshold to AI filtering dashboard
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Add missing fields to FilteringConfigSchema (aiParseFiles, startupAdvanceCount,
conceptAdvanceCount, notifyOnEntry, notifyOnAdvance) — Zod was silently
stripping them on save
- Restore auto-save with 800ms debounce on config changes
- Add staggered animations for filtering results (stream in one-by-one)
- Improve AI screening prompt: file type label mappings, soft cap handling,
missing documents = fail, better user prompt structure
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Add filtering results summary card on round Overview tab with pass/fail/flag
counts and color-coded progress bar (polls every 5s)
- Auto-delete previous filtering results when re-running so new ones stream in
- Rename BUSINESS_CONCEPT to "Concept" in filtering results to prevent overflow
- Fix config save race condition where toggling switches (aiParseFiles, advance
counts) would revert: pendingSaveRef cleared before refetch completed
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Part 1 - Bug Fixes:
- Fix toProjectWithRelations() stripping file fields needed by AI (detectedLang, textContent, etc.)
- Fix parseAIData() reading flat when aiScreeningJson is nested under rule ID
- Fix getAIConfidenceScore() with same nesting issue (always returned 0)
Part 2 - Special Award Track Integration:
- Add shortlistSize to SpecialAward, qualityScore/shortlisted/confirmed fields to AwardEligibility
- Add specialAwardId to Round for award-owned rounds
- Update AI eligibility service to return qualityScore (0-100) for ranking
- Update eligibility job with filteringRoundId scoping and auto-shortlist top N
- Add 8 new specialAward router procedures (listForRound, runEligibilityForRound,
listShortlist, toggleShortlisted, confirmShortlist, listRounds, createRound, deleteRound)
- Create award-shortlist.tsx component with ranked table, shortlist checkboxes, confirm dialog
- Add "Special Award Tracks" section to filtering dashboard
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Add aiPreview mutation with full project/juror data (bios, descriptions,
documents, categories, ocean issues, countries, team sizes)
- Increase AI description limit from 300 to 2000 chars for richer context
- Update GPT system prompt to use all available data fields
- Add mode toggle (AI default / Algorithm fallback) in assignment preview
- Lift AI mutation to parent page for background generation persistence
- Show visual indicator on page while AI generates (spinner + progress card)
- Toast notification with "Review" action when AI completes
- Staggered reveal animation for assignment results (streaming feel)
- Fix assignment balance with dynamic penalty (25pts per existing assignment)
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Replace bare summary stats with full interactive assignment preview:
- Assignments grouped by juror with collapsible cards
- Per-assignment detail: match score, tags, reasoning, policy warnings
- Remove individual assignments with hover X button
- Inline add projects per juror + global juror/project picker
- No cap enforcement on manual adds (admin override)
- Track manual additions and removals with badge indicators
- Include user details in round.getById jury group members query
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
When closing round N, any active rounds with lower sortOrder in the
same competition are automatically closed. Each cascade closure is
recorded in DecisionAuditLog with closedBy: 'cascade' reference.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Fix assignments page header overflow on mobile (flex-wrap)
- Hide 'Back to Dashboard' button on mobile (logo tap navigates home)
- Make logo/brand text clickable to navigate to role dashboard
- Snap windowOpenAt to now when manually activating a round early
- Gate Compare Projects cards behind jury_compare_enabled setting (defaults off)
- Expose jury_compare_enabled in getFeatureFlags tRPC procedure
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Switch COI dialog from Dialog to AlertDialog (non-dismissible)
- Replace number inputs with sliders + rating buttons for criteria/global scores
- Redesign jury dashboard stat cards: compact strip on mobile, editorial grid on desktop
- Remove ROUND_ACTIVE filter from myAssignments so all assignments show
- Block evaluate page when round is inactive or voting window is closed
- Gate evaluate button on project detail page based on voting window status
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Fix criteria not showing for jurors: fetch active form independently via
getStageForm query instead of relying on existing evaluation record
- Fix scoringMode default from 'global' to 'criteria' (matching schema)
- Parse scale string format ("1-10") into minScore/maxScore for criteria display
- Fix COI dialog dismissal: prevent outside click on evaluate page Dialog
- Fix requiredReviews hardcoded to 3: read from round configJson in 4 locations
- Add jury preferences banner for unconfirmed caps on jury dashboard
- Add updateJuryPreferences tRPC procedure for self-service cap/ratio
- Simplify onboarding: always show jury step, allow cap up to 50
- Add role/ratio/availability fields to jury member invite dialog
- Simplify jury group settings (keep only defaultMaxAssignments)
- Enforce deliberation showCollectiveRankings flag for non-admin users
- Redesign dashboard stat cards: editorial data strip on mobile,
clean grid layout on desktop (no more generic card pattern)
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Some PDFs contain \x00 null bytes in their text which PostgreSQL rejects
with "invalid byte sequence for encoding UTF8: 0x00". Sanitize extracted
text in both document-analyzer and file-content-extractor services.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Complete rewrite of the admin dashboard replacing the 1056-line monolith with
modular components. Key improvements:
- Competition pipeline: horizontal visualization of all rounds in pipeline order
(by sortOrder, not creation date) with type-specific icons and metrics
- Round-specific stats: stat cards dynamically change based on active round type
(INTAKE shows submissions/docs, FILTERING shows pass/fail/flagged, EVALUATION
shows assignments/completion, fallback shows generic project/jury stats)
- Smart actions: context-aware "Action Required" panel that only flags the next
draft round (not all), only flags unassigned projects for EVALUATION rounds,
includes deadline warnings with severity levels (critical/warning/info)
- Active round panel: detailed view with project state bar, type-specific content,
and deadline countdown
- Extracted components: project list, activity feed, category breakdown, skeleton
Backend enriched with 17 parallel queries building rich PipelineRound data
including per-round project states, eval stats, filtering stats, live session
status, and deliberation counts.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
