fix: security hardening + performance refactoring (code review batch 1)

- IDOR fix: deliberation vote now verifies juryMemberId === ctx.user.id - Rate limiting: tRPC middleware (100/min), AI endpoints (5/hr), auth IP-based (10/15min) - 6 compound indexes added to Prisma schema - N+1 eliminated in processRoundClose (batch updateMany/createMany) - N+1 eliminated in batchCheckRequirementsAndTransition (3 batch queries) - Service extraction: juror-reassignment.ts (578 lines) - Dead code removed: award.ts, cohort.ts, decision.ts (680 lines) - 35 bare catch blocks replaced across 16 files - Fire-and-forget async calls fixed - Notification false positive bug fixed Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
2026-03-07 16:18:24 +01:00
parent a8b8643936
commit b85a9b9a7b
32 changed files with 1032 additions and 1355 deletions
--- a/prisma/migrations/20260307131449_add_compound_indexes/migration.sql
+++ b/prisma/migrations/20260307131449_add_compound_indexes/migration.sql
@@ -0,0 +1,20 @@
+-- AlterTable
+ALTER TABLE "User" ALTER COLUMN "role" SET DEFAULT 'APPLICANT';
+
+-- CreateIndex
+CREATE INDEX "Assignment_roundId_isCompleted_idx" ON "Assignment"("roundId", "isCompleted");
+
+-- CreateIndex
+CREATE INDEX "ConflictOfInterest_projectId_idx" ON "ConflictOfInterest"("projectId");
+
+-- CreateIndex
+CREATE INDEX "ConflictOfInterest_userId_hasConflict_idx" ON "ConflictOfInterest"("userId", "hasConflict");
+
+-- CreateIndex
+CREATE INDEX "NotificationLog_type_status_idx" ON "NotificationLog"("type", "status");
+
+-- CreateIndex
+CREATE INDEX "ProjectRoundState_roundId_state_idx" ON "ProjectRoundState"("roundId", "state");
+
+-- CreateIndex
+CREATE INDEX "RankingSnapshot_roundId_createdAt_idx" ON "RankingSnapshot"("roundId", "createdAt");
--- a/prisma/schema.prisma
+++ b/prisma/schema.prisma
@@ -768,6 +768,7 @@ model Assignment {
  @@index([isCompleted])
  @@index([projectId, userId])
  @@index([juryGroupId])
+  @@index([roundId, isCompleted])
 }

 model Evaluation {
@@ -964,6 +965,7 @@ model NotificationLog {
  @@index([projectId])
  @@index([batchId])
  @@index([email])
+  @@index([type, status])
 }

 // =============================================================================
@@ -1494,6 +1496,7 @@ model RankingSnapshot {
  @@index([roundId])
  @@index([triggeredById])
  @@index([createdAt])
+  @@index([roundId, createdAt])
 }

 // Tracks progress of long-running AI tagging jobs
@@ -1740,6 +1743,8 @@ model ConflictOfInterest {

  @@index([userId])
  @@index([hasConflict])
+  @@index([projectId])
+  @@index([userId, hasConflict])
 }

 // =============================================================================
@@ -2283,6 +2288,7 @@ model ProjectRoundState {
  @@index([projectId])
  @@index([roundId])
  @@index([state])
+  @@index([roundId, state])
 }

 model AdvancementRule {
--- a/src/app/api/auth/check-email/route.ts
+++ b/src/app/api/auth/check-email/route.ts
@@ -1,13 +1,24 @@
 import { NextRequest, NextResponse } from 'next/server'
 import { prisma } from '@/lib/prisma'
+import { checkRateLimit } from '@/lib/rate-limit'

 /**
 * Pre-check whether an email exists before sending a magic link.
 * This is a closed platform (no self-registration) so revealing
 * email existence is acceptable and helps users who mistype.
+ * Rate-limited to 10 requests per 15 minutes per IP.
 */
 export async function POST(req: NextRequest) {
  try {
+    const ip = req.headers.get('x-forwarded-for')?.split(',')[0]?.trim() ?? 'unknown'
+    const rateResult = checkRateLimit(`check-email:${ip}`, 10, 15 * 60 * 1000)
+    if (!rateResult.success) {
+      return NextResponse.json(
+        { exists: false, error: 'Too many requests' },
+        { status: 429 },
+      )
+    }
+
    const { email } = await req.json()
    if (!email || typeof email !== 'string') {
      return NextResponse.json({ exists: false }, { status: 400 })
--- a/src/server/routers/_app.ts
+++ b/src/server/routers/_app.ts
@@ -36,10 +36,7 @@ import { projectPoolRouter } from './project-pool'
 import { wizardTemplateRouter } from './wizard-template'
 import { dashboardRouter } from './dashboard'
 // Legacy round routers (kept)
-import { cohortRouter } from './cohort'
 import { liveRouter } from './live'
-import { decisionRouter } from './decision'
-import { awardRouter } from './award'
 // Competition architecture routers (Phase 0+1)
 import { competitionRouter } from './competition'
 import { roundRouter } from './round'
@@ -94,10 +91,7 @@ export const appRouter = router({
  wizardTemplate: wizardTemplateRouter,
  dashboard: dashboardRouter,
  // Legacy round routers (kept)
-  cohort: cohortRouter,
  live: liveRouter,
-  decision: decisionRouter,
-  award: awardRouter,
  // Competition architecture routers (Phase 0+1)
  competition: competitionRouter,
  round: roundRouter,
--- a/src/server/routers/analytics.ts
+++ b/src/server/routers/analytics.ts
@@ -2259,7 +2259,7 @@ export const analyticsRouter = router({
          const config = validateRoundConfig('LIVE_FINAL', round.configJson) as LiveFinalConfig
          observerScoreVisibility = config.observerScoreVisibility ?? 'after_completion'
        }
-      } catch { /* use default */ }
+      } catch (err) { console.error('Failed to parse LIVE_FINAL round config for observer score visibility:', err) /* use default */ }

      const session = await ctx.prisma.liveVotingSession.findUnique({
        where: { roundId: input.roundId },
--- a/src/server/routers/applicant.ts
+++ b/src/server/routers/applicant.ts
@@ -1008,7 +1008,8 @@ export const applicantRouter = router({
              errorMsg: error instanceof Error ? error.message : 'Unknown error',
            },
          })
-        } catch {
+        } catch (err) {
+          console.error('Failed to log failed team invitation notification:', err)
          // Never fail on notification logging
        }

@@ -1043,7 +1044,8 @@ export const applicantRouter = router({
            status: 'SENT',
          },
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to log sent team invitation notification:', err)
        // Never fail on notification logging
      }

@@ -1061,7 +1063,8 @@ export const applicantRouter = router({
            projectName: project.title,
          },
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to create in-app team invitation notification:', err)
        // Never fail invitation flow on in-app notification issues
      }

--- a/src/server/routers/application.ts
+++ b/src/server/routers/application.ts
@@ -842,7 +842,8 @@ export const applicationRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for draft submission:', err)
        // Never throw on audit failure
      }

--- a/src/server/routers/assignment.ts
+++ b/src/server/routers/assignment.ts
@@ -1,6 +1,6 @@
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
-import { router, protectedProcedure, adminProcedure, userHasRole } from '../trpc'
+import { router, protectedProcedure, adminProcedure, userHasRole, withAIRateLimit } from '../trpc'
 import { getUserAvatarUrl } from '../utils/avatar-url'
 import {
  generateAIAssignments,
@@ -16,577 +16,13 @@ import {
  NotificationTypes,
 } from '../services/in-app-notification'
 import { logAudit } from '@/server/utils/audit'
+import { reassignAfterCOI, reassignDroppedJurorAssignments } from '../services/juror-reassignment'

-/**
- * Reassign a project after a juror declares COI.
- * Deletes the old assignment, finds an eligible replacement juror, and creates a new assignment.
- * Returns the new juror info or null if no eligible juror found.
- */
-export async function reassignAfterCOI(params: {
-  assignmentId: string
-  auditUserId?: string
-  auditIp?: string
-  auditUserAgent?: string
-}): Promise<{ newJurorId: string; newJurorName: string; newAssignmentId: string } | null> {
-  const assignment = await prisma.assignment.findUnique({
-    where: { id: params.assignmentId },
-    include: {
-      round: { select: { id: true, name: true, configJson: true, juryGroupId: true } },
-      project: { select: { id: true, title: true } },
-      user: { select: { id: true, name: true, email: true } },
-    },
-  })
-
-  if (!assignment) return null
-
-  const { roundId, projectId } = assignment
-  const config = (assignment.round.configJson ?? {}) as Record<string, unknown>
-  const maxAssignmentsPerJuror =
-    (config.maxLoadPerJuror as number) ??
-    (config.maxAssignmentsPerJuror as number) ??
-    20
-
-  // ── Build exclusion set: jurors who must NEVER get this project ──────────
-
-  // 1. Currently assigned to this project in ANY round (not just current)
-  const allProjectAssignments = await prisma.assignment.findMany({
-    where: { projectId },
-    select: { userId: true },
-  })
-  const excludedUserIds = new Set(allProjectAssignments.map((a) => a.userId))
-
-  // 2. COI records for this project (any juror who declared conflict, ever)
-  const coiRecords = await prisma.conflictOfInterest.findMany({
-    where: { projectId, hasConflict: true },
-    select: { userId: true },
-  })
-  for (const c of coiRecords) excludedUserIds.add(c.userId)
-
-  // 3. Historical: jurors who previously had this project but were removed
-  //    (via COI reassignment or admin transfer — tracked in audit logs)
-  const historicalAuditLogs = await prisma.decisionAuditLog.findMany({
-    where: {
-      eventType: { in: ['COI_REASSIGNMENT', 'ASSIGNMENT_TRANSFER'] },
-      detailsJson: { path: ['projectId'], equals: projectId },
-    },
-    select: { detailsJson: true },
-  })
-  for (const log of historicalAuditLogs) {
-    const details = log.detailsJson as Record<string, unknown> | null
-    if (!details) continue
-    // COI_REASSIGNMENT logs: oldJurorId had the project, newJurorId got it
-    if (details.oldJurorId) excludedUserIds.add(details.oldJurorId as string)
-    // ASSIGNMENT_TRANSFER logs: sourceJurorId lost the project
-    if (details.sourceJurorId) excludedUserIds.add(details.sourceJurorId as string)
-    // Transfer logs may have a moves array with per-project details
-    if (Array.isArray(details.moves)) {
-      for (const move of details.moves as Array<Record<string, unknown>>) {
-        if (move.projectId === projectId && move.newJurorId) {
-          // The juror who received via past transfer also had it
-          excludedUserIds.add(move.newJurorId as string)
-        }
-      }
-    }
-  }
-
-  // ── Find candidate jurors ───────────────────────────────────────────────
-
-  let candidateJurors: { id: string; name: string | null; email: string; maxAssignments: number | null }[]
-
-  if (assignment.round.juryGroupId) {
-    const members = await prisma.juryGroupMember.findMany({
-      where: { juryGroupId: assignment.round.juryGroupId },
-      include: { user: { select: { id: true, name: true, email: true, maxAssignments: true, status: true } } },
-    })
-    candidateJurors = members
-      .filter((m) => m.user.status === 'ACTIVE')
-      .map((m) => m.user)
-  } else {
-    // No jury group — scope to jurors already assigned to this round
-    const roundJurorIds = await prisma.assignment.findMany({
-      where: { roundId },
-      select: { userId: true },
-      distinct: ['userId'],
-    })
-    const activeRoundJurorIds = roundJurorIds.map((a) => a.userId)
-
-    candidateJurors = activeRoundJurorIds.length > 0
-      ? await prisma.user.findMany({
-          where: {
-            id: { in: activeRoundJurorIds },
-            roles: { has: 'JURY_MEMBER' },
-            status: 'ACTIVE',
-          },
-          select: { id: true, name: true, email: true, maxAssignments: true },
-        })
-      : []
-  }
-
-  // Filter out all excluded jurors (current assignments, COI, historical)
-  const eligible = candidateJurors.filter((j) => !excludedUserIds.has(j.id))
-
-  if (eligible.length === 0) return null
-
-  // ── Score eligible jurors: prefer those with incomplete evaluations ──────
-
-  const eligibleIds = eligible.map((j) => j.id)
-
-  // Get assignment counts and evaluation completion for eligible jurors in this round
-  const roundAssignments = await prisma.assignment.findMany({
-    where: { roundId, userId: { in: eligibleIds } },
-    select: { userId: true, evaluation: { select: { status: true } } },
-  })
-
-  // Build per-juror stats: total assignments, completed evaluations
-  const jurorStats = new Map<string, { total: number; completed: number }>()
-  for (const a of roundAssignments) {
-    const stats = jurorStats.get(a.userId) || { total: 0, completed: 0 }
-    stats.total++
-    if (a.evaluation?.status === 'SUBMITTED' || a.evaluation?.status === 'LOCKED') {
-      stats.completed++
-    }
-    jurorStats.set(a.userId, stats)
-  }
-
-  // Rank jurors: under cap, then prefer those still working (completed < total)
-  const ranked = eligible
-    .map((j) => {
-      const stats = jurorStats.get(j.id) || { total: 0, completed: 0 }
-      const effectiveMax = j.maxAssignments ?? maxAssignmentsPerJuror
-      const hasIncomplete = stats.completed < stats.total
-      return { ...j, currentCount: stats.total, effectiveMax, hasIncomplete }
-    })
-    .filter((j) => j.currentCount < j.effectiveMax)
-    .sort((a, b) => {
-      // 1. Prefer jurors with incomplete evaluations (still active)
-      if (a.hasIncomplete !== b.hasIncomplete) return a.hasIncomplete ? -1 : 1
-      // 2. Then fewest current assignments (load balancing)
-      return a.currentCount - b.currentCount
-    })
-
-  if (ranked.length === 0) return null
-
-  const replacement = ranked[0]
-
-  // Delete old assignment and create replacement atomically.
-  // Cascade deletes COI record and any draft evaluation.
-  const newAssignment = await prisma.$transaction(async (tx) => {
-    await tx.assignment.delete({ where: { id: params.assignmentId } })
-    return tx.assignment.create({
-      data: {
-        userId: replacement.id,
-        projectId,
-        roundId,
-        juryGroupId: assignment.juryGroupId ?? assignment.round.juryGroupId ?? undefined,
-        isRequired: assignment.isRequired,
-        method: 'MANUAL',
-      },
-    })
-  })
-
-  // Notify the replacement juror (COI-specific notification)
-  await createNotification({
-    userId: replacement.id,
-    type: NotificationTypes.COI_REASSIGNED,
-    title: 'Project Reassigned to You (COI)',
-    message: `The project "${assignment.project.title}" has been reassigned to you for ${assignment.round.name} because the previously assigned juror declared a conflict of interest.`,
-    linkUrl: `/jury/competitions`,
-    linkLabel: 'View Assignment',
-    metadata: { projectId, projectName: assignment.project.title, roundName: assignment.round.name },
-  })
-
-  // Notify admins of the reassignment
-  await notifyAdmins({
-    type: NotificationTypes.EVALUATION_MILESTONE,
-    title: 'COI Auto-Reassignment',
-    message: `Project "${assignment.project.title}" was reassigned from ${assignment.user.name || assignment.user.email} to ${replacement.name || replacement.email} due to conflict of interest.`,
-    linkUrl: `/admin/rounds/${roundId}`,
-    linkLabel: 'View Round',
-    metadata: {
-      projectId,
-      oldJurorId: assignment.userId,
-      newJurorId: replacement.id,
-      reason: 'COI',
-    },
-  })
-
-  // Audit
-  if (params.auditUserId) {
-    await logAudit({
-      prisma,
-      userId: params.auditUserId,
-      action: 'COI_REASSIGNMENT',
-      entityType: 'Assignment',
-      entityId: newAssignment.id,
-      detailsJson: {
-        oldAssignmentId: params.assignmentId,
-        oldJurorId: assignment.userId,
-        newJurorId: replacement.id,
-        projectId,
-        roundId,
-      },
-      ipAddress: params.auditIp,
-      userAgent: params.auditUserAgent,
-    })
-  }
-
-  return {
-    newJurorId: replacement.id,
-    newJurorName: replacement.name || replacement.email,
-    newAssignmentId: newAssignment.id,
-  }
-}
+export { reassignAfterCOI, reassignDroppedJurorAssignments }

 /** Evaluation statuses that are safe to move (not yet finalized). */
 const MOVABLE_EVAL_STATUSES = ['NOT_STARTED', 'DRAFT'] as const

-async function reassignDroppedJurorAssignments(params: {
-  roundId: string
-  droppedJurorId: string
-  auditUserId?: string
-  auditIp?: string
-  auditUserAgent?: string
-}) {
-  const round = await prisma.round.findUnique({
-    where: { id: params.roundId },
-    select: { id: true, name: true, configJson: true, juryGroupId: true },
-  })
-
-  if (!round) {
-    throw new TRPCError({ code: 'NOT_FOUND', message: 'Round not found' })
-  }
-
-  const droppedJuror = await prisma.user.findUnique({
-    where: { id: params.droppedJurorId },
-    select: { id: true, name: true, email: true },
-  })
-
-  if (!droppedJuror) {
-    throw new TRPCError({ code: 'NOT_FOUND', message: 'Juror not found' })
-  }
-
-  const config = (round.configJson ?? {}) as Record<string, unknown>
-  const fallbackCap =
-    (config.maxLoadPerJuror as number) ??
-    (config.maxAssignmentsPerJuror as number) ??
-    20
-
-  // Only pick assignments with no evaluation or evaluation still in draft/not-started.
-  // Explicitly enumerate movable statuses so SUBMITTED and LOCKED are never touched.
-  const assignmentsToMove = await prisma.assignment.findMany({
-    where: {
-      roundId: params.roundId,
-      userId: params.droppedJurorId,
-      OR: [
-        { evaluation: null },
-        { evaluation: { status: { in: [...MOVABLE_EVAL_STATUSES] } } },
-      ],
-    },
-    select: {
-      id: true,
-      projectId: true,
-      juryGroupId: true,
-      isRequired: true,
-      createdAt: true,
-      project: { select: { title: true } },
-    },
-    orderBy: { createdAt: 'asc' },
-  })
-
-  if (assignmentsToMove.length === 0) {
-    return {
-      movedCount: 0,
-      failedCount: 0,
-      failedProjects: [] as string[],
-      reassignedTo: {} as Record<string, number>,
-    }
-  }
-
-  let candidateJurors: { id: string; name: string | null; email: string; maxAssignments: number | null }[]
-
-  if (round.juryGroupId) {
-    const members = await prisma.juryGroupMember.findMany({
-      where: { juryGroupId: round.juryGroupId },
-      include: {
-        user: {
-          select: {
-            id: true,
-            name: true,
-            email: true,
-            maxAssignments: true,
-            status: true,
-          },
-        },
-      },
-    })
-
-    candidateJurors = members
-      .filter((m) => m.user.status === 'ACTIVE' && m.user.id !== params.droppedJurorId)
-      .map((m) => m.user)
-  } else {
-    // No jury group configured — scope to jurors already assigned to this round
-    // (the de facto jury pool). This prevents assigning to random JURY_MEMBER
-    // accounts that aren't part of this round's jury.
-    const roundJurorIds = await prisma.assignment.findMany({
-      where: { roundId: params.roundId },
-      select: { userId: true },
-      distinct: ['userId'],
-    })
-    const activeRoundJurorIds = roundJurorIds
-      .map((a) => a.userId)
-      .filter((id) => id !== params.droppedJurorId)
-
-    candidateJurors = activeRoundJurorIds.length > 0
-      ? await prisma.user.findMany({
-          where: {
-            id: { in: activeRoundJurorIds },
-            roles: { has: 'JURY_MEMBER' },
-            status: 'ACTIVE',
-          },
-          select: { id: true, name: true, email: true, maxAssignments: true },
-        })
-      : []
-  }
-
-  if (candidateJurors.length === 0) {
-    throw new TRPCError({ code: 'BAD_REQUEST', message: 'No active replacement jurors available' })
-  }
-
-  const candidateIds = candidateJurors.map((j) => j.id)
-
-  const existingAssignments = await prisma.assignment.findMany({
-    where: { roundId: params.roundId },
-    select: { userId: true, projectId: true },
-  })
-
-  const alreadyAssigned = new Set(existingAssignments.map((a) => `${a.userId}:${a.projectId}`))
-  const currentLoads = new Map<string, number>()
-  for (const a of existingAssignments) {
-    currentLoads.set(a.userId, (currentLoads.get(a.userId) ?? 0) + 1)
-  }
-
-  const coiRecords = await prisma.conflictOfInterest.findMany({
-    where: {
-      roundId: params.roundId,
-      hasConflict: true,
-      userId: { in: candidateIds },
-    },
-    select: { userId: true, projectId: true },
-  })
-  const coiPairs = new Set(coiRecords.map((c) => `${c.userId}:${c.projectId}`))
-
-  const caps = new Map<string, number>()
-  for (const juror of candidateJurors) {
-    caps.set(juror.id, juror.maxAssignments ?? fallbackCap)
-  }
-
-  const candidateMeta = new Map(candidateJurors.map((j) => [j.id, j]))
-  const plannedMoves: {
-    assignmentId: string
-    projectId: string
-    projectTitle: string
-    newJurorId: string
-    juryGroupId: string | null
-    isRequired: boolean
-  }[] = []
-  const failedProjects: string[] = []
-
-  for (const assignment of assignmentsToMove) {
-    const eligible = candidateIds
-      .filter((jurorId) => !alreadyAssigned.has(`${jurorId}:${assignment.projectId}`))
-      .filter((jurorId) => !coiPairs.has(`${jurorId}:${assignment.projectId}`))
-      .filter((jurorId) => (currentLoads.get(jurorId) ?? 0) < (caps.get(jurorId) ?? fallbackCap))
-      .sort((a, b) => {
-        const loadDiff = (currentLoads.get(a) ?? 0) - (currentLoads.get(b) ?? 0)
-        if (loadDiff !== 0) return loadDiff
-        return a.localeCompare(b)
-      })
-
-    if (eligible.length === 0) {
-      failedProjects.push(assignment.project.title)
-      continue
-    }
-
-    const selectedJurorId = eligible[0]
-    plannedMoves.push({
-      assignmentId: assignment.id,
-      projectId: assignment.projectId,
-      projectTitle: assignment.project.title,
-      newJurorId: selectedJurorId,
-      juryGroupId: assignment.juryGroupId ?? round.juryGroupId,
-      isRequired: assignment.isRequired,
-    })
-
-    alreadyAssigned.add(`${selectedJurorId}:${assignment.projectId}`)
-    currentLoads.set(selectedJurorId, (currentLoads.get(selectedJurorId) ?? 0) + 1)
-  }
-
-  // Execute moves inside a transaction with per-move TOCTOU guard.
-  // Uses conditional deleteMany so a concurrent evaluation submission
-  // (which sets status to SUBMITTED) causes the delete to return count=0
-  // instead of cascade-destroying the submitted evaluation.
-  const actualMoves: typeof plannedMoves = []
-  const skippedProjects: string[] = []
-
-  if (plannedMoves.length > 0) {
-    await prisma.$transaction(async (tx) => {
-      for (const move of plannedMoves) {
-        // Guard: only delete if the assignment still belongs to the dropped juror
-        // AND its evaluation (if any) is still in a movable state.
-        // If a juror submitted between our read and now, count will be 0.
-        const deleted = await tx.assignment.deleteMany({
-          where: {
-            id: move.assignmentId,
-            userId: params.droppedJurorId,
-            OR: [
-              { evaluation: null },
-              { evaluation: { status: { in: [...MOVABLE_EVAL_STATUSES] } } },
-            ],
-          },
-        })
-
-        if (deleted.count === 0) {
-          // Assignment was already moved, deleted, or its evaluation was submitted
-          skippedProjects.push(move.projectTitle)
-          continue
-        }
-
-        await tx.assignment.create({
-          data: {
-            roundId: params.roundId,
-            projectId: move.projectId,
-            userId: move.newJurorId,
-            juryGroupId: move.juryGroupId ?? undefined,
-            isRequired: move.isRequired,
-            method: 'MANUAL',
-            createdBy: params.auditUserId ?? undefined,
-          },
-        })
-        actualMoves.push(move)
-      }
-    })
-  }
-
-  // Add skipped projects to the failed list
-  failedProjects.push(...skippedProjects)
-
-  const reassignedTo: Record<string, number> = {}
-  for (const move of actualMoves) {
-    reassignedTo[move.newJurorId] = (reassignedTo[move.newJurorId] ?? 0) + 1
-  }
-
-  if (actualMoves.length > 0) {
-    // Build per-juror project name lists for proper emails
-    const destProjectNames: Record<string, string[]> = {}
-    for (const move of actualMoves) {
-      if (!destProjectNames[move.newJurorId]) destProjectNames[move.newJurorId] = []
-      destProjectNames[move.newJurorId].push(move.projectTitle)
-    }
-
-    const droppedName = droppedJuror.name || droppedJuror.email
-
-    // Fetch round deadline for email
-    const roundFull = await prisma.round.findUnique({
-      where: { id: params.roundId },
-      select: { windowCloseAt: true },
-    })
-    const deadline = roundFull?.windowCloseAt
-      ? new Intl.DateTimeFormat('en-GB', { dateStyle: 'full', timeStyle: 'short', timeZone: 'Europe/Paris' }).format(roundFull.windowCloseAt)
-      : undefined
-
-    for (const [jurorId, projectNames] of Object.entries(destProjectNames)) {
-      const count = projectNames.length
-      await createNotification({
-        userId: jurorId,
-        type: NotificationTypes.DROPOUT_REASSIGNED,
-        title: count === 1 ? 'Project Reassigned to You' : `${count} Projects Reassigned to You`,
-        message: count === 1
-          ? `The project "${projectNames[0]}" has been reassigned to you because ${droppedName} is no longer available in ${round.name}.`
-          : `${count} projects have been reassigned to you because ${droppedName} is no longer available in ${round.name}: ${projectNames.join(', ')}.`,
-        linkUrl: `/jury/competitions`,
-        linkLabel: 'View Assignments',
-        metadata: { roundId: round.id, roundName: round.name, projectNames, droppedJurorName: droppedName, deadline, reason: 'juror_drop_reshuffle' },
-      })
-    }
-
-    const topReceivers = Object.entries(reassignedTo)
-      .map(([jurorId, count]) => {
-        const juror = candidateMeta.get(jurorId)
-        return `${juror?.name || juror?.email || jurorId} (${count})`
-      })
-      .join(', ')
-
-    await notifyAdmins({
-      type: NotificationTypes.EVALUATION_MILESTONE,
-      title: 'Juror Dropout Reshuffle',
-      message: `Reassigned ${actualMoves.length} project(s) from ${droppedName} to: ${topReceivers}. ${failedProjects.length > 0 ? `${failedProjects.length} project(s) could not be reassigned.` : 'All projects were reassigned successfully.'}`,
-      linkUrl: `/admin/rounds/${round.id}`,
-      linkLabel: 'View Round',
-      metadata: {
-        roundId: round.id,
-        droppedJurorId: droppedJuror.id,
-        movedCount: actualMoves.length,
-        failedCount: failedProjects.length,
-        topReceivers,
-      },
-    })
-  }
-
-  // Remove the dropped juror from the jury group so they can't be re-assigned
-  // in future assignment runs for this round's competition.
-  let removedFromGroup = false
-  if (round.juryGroupId) {
-    const deleted = await prisma.juryGroupMember.deleteMany({
-      where: {
-        juryGroupId: round.juryGroupId,
-        userId: params.droppedJurorId,
-      },
-    })
-    removedFromGroup = deleted.count > 0
-  }
-
-  if (params.auditUserId) {
-    // Build per-project move detail for audit trail
-    const moveDetails = actualMoves.map((move) => {
-      const juror = candidateMeta.get(move.newJurorId)
-      return {
-        projectId: move.projectId,
-        projectTitle: move.projectTitle,
-        newJurorId: move.newJurorId,
-        newJurorName: juror?.name || juror?.email || move.newJurorId,
-      }
-    })
-
-    await logAudit({
-      prisma,
-      userId: params.auditUserId,
-      action: 'JUROR_DROPOUT_RESHUFFLE',
-      entityType: 'Round',
-      entityId: round.id,
-      detailsJson: {
-        droppedJurorId: droppedJuror.id,
-        droppedJurorName: droppedJuror.name || droppedJuror.email,
-        movedCount: actualMoves.length,
-        failedCount: failedProjects.length,
-        failedProjects,
-        skippedProjects,
-        reassignedTo,
-        removedFromGroup,
-        moves: moveDetails,
-      },
-      ipAddress: params.auditIp,
-      userAgent: params.auditUserAgent,
-    })
-  }
-
-  return {
-    movedCount: actualMoves.length,
-    failedCount: failedProjects.length,
-    failedProjects,
-    reassignedTo,
-  }
-}
-
 async function runAIAssignmentJob(jobId: string, roundId: string, userId: string) {
  try {
    await prisma.assignmentJob.update({
@@ -1894,6 +1330,7 @@ export const assignmentRouter = router({
   * Start an AI assignment job (background processing)
   */
  startAIAssignmentJob: adminProcedure
+    .use(withAIRateLimit)
    .input(z.object({ roundId: z.string() }))
    .mutation(async ({ ctx, input }) => {
      const existingJob = await ctx.prisma.assignmentJob.findFirst({
--- a/src/server/routers/assignmentPolicy.ts
+++ b/src/server/routers/assignmentPolicy.ts
@@ -41,8 +41,8 @@ export const assignmentPolicyRouter = router({
              role: member.role,
              policy,
            }
-          } catch {
-            // Member may not be linked to this round's jury group
+          } catch (err) {
+            console.error('[AssignmentPolicy] Failed to resolve member context:', err)
            return null
          }
        }),
@@ -103,8 +103,8 @@ export const assignmentPolicyRouter = router({
              remaining: policy.remainingCapacity,
            })
          }
-        } catch {
-          // Skip members that can't be resolved
+        } catch (err) {
+          console.error('[AssignmentPolicy] Failed to evaluate policy for member:', err)
        }
      }

--- a/src/server/routers/audit.ts
+++ b/src/server/routers/audit.ts
@@ -330,7 +330,8 @@ export const auditRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for retention config update:', err)
        // Never throw on audit failure
      }

--- a/src/server/routers/award.ts
+++ b/src/server/routers/award.ts
@@ -1,16 +0,0 @@
-import { router } from '../trpc'
-
-// NOTE: All award procedures have been temporarily disabled because they depended on
-// deleted models: Pipeline, Track (AWARD kind), SpecialAward linked via Track.
-// This router will need complete reimplementation with the new Competition/Round/Award architecture.
-// The SpecialAward model still exists and is linked directly to Competition (competitionId FK).
-
-export const awardRouter = router({
-  // TODO: Reimplement award procedures with new Competition/Round architecture
-  // Procedures to reimplement:
-  //   - createAwardTrack → createAward (link SpecialAward to Competition directly)
-  //   - configureGovernance → configureAwardGovernance
-  //   - routeProjects → setAwardEligibility
-  //   - finalizeWinners → finalizeAwardWinner
-  //   - getTrackProjects → getAwardProjects
-})
--- a/src/server/routers/cohort.ts
+++ b/src/server/routers/cohort.ts
@@ -1,308 +0,0 @@
-import { z } from 'zod'
-import { TRPCError } from '@trpc/server'
-import { router, protectedProcedure, adminProcedure } from '../trpc'
-import { logAudit } from '@/server/utils/audit'
-
-export const cohortRouter = router({
-  /**
-   * Create a new cohort within a round
-   */
-  create: adminProcedure
-    .input(
-      z.object({
-        roundId: z.string(),
-        name: z.string().min(1).max(255),
-        votingMode: z.enum(['simple', 'criteria', 'ranked']).default('simple'),
-        windowOpenAt: z.date().optional(),
-        windowCloseAt: z.date().optional(),
-      })
-    )
-    .mutation(async ({ ctx, input }) => {
-      // Verify round exists
-      const round = await ctx.prisma.round.findUniqueOrThrow({
-        where: { id: input.roundId },
-      })
-
-      // Validate window dates
-      if (input.windowOpenAt && input.windowCloseAt) {
-        if (input.windowCloseAt <= input.windowOpenAt) {
-          throw new TRPCError({
-            code: 'BAD_REQUEST',
-            message: 'Window close date must be after open date',
-          })
-        }
-      }
-
-      const cohort = await ctx.prisma.cohort.create({
-        data: {
-          roundId: input.roundId,
-          name: input.name,
-          votingMode: input.votingMode,
-          windowOpenAt: input.windowOpenAt ?? null,
-          windowCloseAt: input.windowCloseAt ?? null,
-        },
-      })
-
-      // Audit outside transaction so failures don't roll back the create
-      await logAudit({
-        prisma: ctx.prisma,
-        userId: ctx.user.id,
-        action: 'CREATE',
-        entityType: 'Cohort',
-        entityId: cohort.id,
-        detailsJson: {
-          roundId: input.roundId,
-          name: input.name,
-          votingMode: input.votingMode,
-        },
-        ipAddress: ctx.ip,
-        userAgent: ctx.userAgent,
-      })
-
-      return cohort
-    }),
-
-  /**
-   * Assign projects to a cohort
-   */
-  assignProjects: adminProcedure
-    .input(
-      z.object({
-        cohortId: z.string(),
-        projectIds: z.array(z.string()).min(1).max(200),
-      })
-    )
-    .mutation(async ({ ctx, input }) => {
-      // Verify cohort exists
-      const cohort = await ctx.prisma.cohort.findUniqueOrThrow({
-        where: { id: input.cohortId },
-      })
-
-      if (cohort.isOpen) {
-        throw new TRPCError({
-          code: 'PRECONDITION_FAILED',
-          message: 'Cannot modify projects while voting is open',
-        })
-      }
-
-      // Get current max sortOrder
-      const maxOrder = await ctx.prisma.cohortProject.aggregate({
-        where: { cohortId: input.cohortId },
-        _max: { sortOrder: true },
-      })
-      let nextOrder = (maxOrder._max.sortOrder ?? -1) + 1
-
-      // Create cohort project entries (skip duplicates)
-      const created = await ctx.prisma.cohortProject.createMany({
-        data: input.projectIds.map((projectId) => ({
-          cohortId: input.cohortId,
-          projectId,
-          sortOrder: nextOrder++,
-        })),
-        skipDuplicates: true,
-      })
-
-      await logAudit({
-        prisma: ctx.prisma,
-        userId: ctx.user.id,
-        action: 'COHORT_PROJECTS_ASSIGNED',
-        entityType: 'Cohort',
-        entityId: input.cohortId,
-        detailsJson: {
-          projectCount: created.count,
-          requested: input.projectIds.length,
-        },
-        ipAddress: ctx.ip,
-        userAgent: ctx.userAgent,
-      })
-
-      return { assigned: created.count, requested: input.projectIds.length }
-    }),
-
-  /**
-   * Open voting for a cohort
-   */
-  openVoting: adminProcedure
-    .input(
-      z.object({
-        cohortId: z.string(),
-        durationMinutes: z.number().int().min(1).max(1440).optional(),
-      })
-    )
-    .mutation(async ({ ctx, input }) => {
-      const cohort = await ctx.prisma.cohort.findUniqueOrThrow({
-        where: { id: input.cohortId },
-        include: { _count: { select: { projects: true } } },
-      })
-
-      if (cohort.isOpen) {
-        throw new TRPCError({
-          code: 'CONFLICT',
-          message: 'Voting is already open for this cohort',
-        })
-      }
-
-      if (cohort._count.projects === 0) {
-        throw new TRPCError({
-          code: 'PRECONDITION_FAILED',
-          message: 'Cohort must have at least one project before opening voting',
-        })
-      }
-
-      const now = new Date()
-      const closeAt = input.durationMinutes
-        ? new Date(now.getTime() + input.durationMinutes * 60 * 1000)
-        : cohort.windowCloseAt
-
-      const updated = await ctx.prisma.cohort.update({
-        where: { id: input.cohortId },
-        data: {
-          isOpen: true,
-          windowOpenAt: now,
-          windowCloseAt: closeAt,
-        },
-      })
-
-      // Audit outside transaction so failures don't roll back the voting open
-      await logAudit({
-        prisma: ctx.prisma,
-        userId: ctx.user.id,
-        action: 'COHORT_VOTING_OPENED',
-        entityType: 'Cohort',
-        entityId: input.cohortId,
-        detailsJson: {
-          openedAt: now.toISOString(),
-          closesAt: closeAt?.toISOString() ?? null,
-          projectCount: cohort._count.projects,
-        },
-        ipAddress: ctx.ip,
-        userAgent: ctx.userAgent,
-      })
-
-      return updated
-    }),
-
-  /**
-   * Close voting for a cohort
-   */
-  closeVoting: adminProcedure
-    .input(z.object({ cohortId: z.string() }))
-    .mutation(async ({ ctx, input }) => {
-      const cohort = await ctx.prisma.cohort.findUniqueOrThrow({
-        where: { id: input.cohortId },
-      })
-
-      if (!cohort.isOpen) {
-        throw new TRPCError({
-          code: 'PRECONDITION_FAILED',
-          message: 'Voting is not currently open for this cohort',
-        })
-      }
-
-      const now = new Date()
-
-      const updated = await ctx.prisma.cohort.update({
-        where: { id: input.cohortId },
-        data: {
-          isOpen: false,
-          windowCloseAt: now,
-        },
-      })
-
-      // Audit outside transaction so failures don't roll back the voting close
-      await logAudit({
-        prisma: ctx.prisma,
-        userId: ctx.user.id,
-        action: 'COHORT_VOTING_CLOSED',
-        entityType: 'Cohort',
-        entityId: input.cohortId,
-        detailsJson: {
-          closedAt: now.toISOString(),
-          wasOpenSince: cohort.windowOpenAt?.toISOString(),
-        },
-        ipAddress: ctx.ip,
-        userAgent: ctx.userAgent,
-      })
-
-      return updated
-    }),
-
-  /**
-   * List cohorts for a round
-   */
-  list: protectedProcedure
-    .input(z.object({ roundId: z.string() }))
-    .query(async ({ ctx, input }) => {
-      return ctx.prisma.cohort.findMany({
-        where: { roundId: input.roundId },
-        orderBy: { createdAt: 'asc' },
-        include: {
-          _count: { select: { projects: true } },
-        },
-      })
-    }),
-
-  /**
-   * Get cohort with projects and vote summary
-   */
-  get: protectedProcedure
-    .input(z.object({ id: z.string() }))
-    .query(async ({ ctx, input }) => {
-      const cohort = await ctx.prisma.cohort.findUniqueOrThrow({
-        where: { id: input.id },
-        include: {
-          round: {
-            select: {
-              id: true,
-              name: true,
-              competition: { select: { id: true, name: true } },
-            },
-          },
-          projects: {
-            orderBy: { sortOrder: 'asc' },
-            include: {
-              project: {
-                select: {
-                  id: true,
-                  title: true,
-                  teamName: true,
-                  tags: true,
-                  description: true,
-                },
-              },
-            },
-          },
-        },
-      })
-
-      // Get vote counts per project in the cohort's round session
-      const projectIds = cohort.projects.map((p) => p.projectId)
-      const voteSummary =
-        projectIds.length > 0
-          ? await ctx.prisma.liveVote.groupBy({
-              by: ['projectId'],
-              where: {
-                projectId: { in: projectIds },
-                session: { roundId: cohort.round.id },
-              },
-              _count: true,
-              _avg: { score: true },
-            })
-          : []
-
-      const voteMap = new Map(
-        voteSummary.map((v) => [
-          v.projectId,
-          { voteCount: v._count, avgScore: v._avg?.score ?? 0 },
-        ])
-      )
-
-      return {
-        ...cohort,
-        projects: cohort.projects.map((cp) => ({
-          ...cp,
-          votes: voteMap.get(cp.projectId) ?? { voteCount: 0, avgScore: 0 },
-        })),
-      }
-    }),
-})
--- a/src/server/routers/decision.ts
+++ b/src/server/routers/decision.ts
@@ -1,356 +0,0 @@
-import { z } from 'zod'
-import { TRPCError } from '@trpc/server'
-import { Prisma, FilteringOutcome, ProjectRoundStateValue } from '@prisma/client'
-import { router, protectedProcedure, adminProcedure } from '../trpc'
-import { logAudit } from '@/server/utils/audit'
-
-export const decisionRouter = router({
-  /**
-   * Override a project's stage state or filtering result
-   */
-  override: adminProcedure
-    .input(
-      z.object({
-        entityType: z.enum([
-          'ProjectRoundState',
-          'FilteringResult',
-          'AwardEligibility',
-        ]),
-        entityId: z.string(),
-        newValue: z.record(z.unknown()),
-        reasonCode: z.enum([
-          'DATA_CORRECTION',
-          'POLICY_EXCEPTION',
-          'JURY_CONFLICT',
-          'SPONSOR_DECISION',
-          'ADMIN_DISCRETION',
-        ]),
-        reasonText: z.string().max(2000).optional(),
-      })
-    )
-    .mutation(async ({ ctx, input }) => {
-      let previousValue: Record<string, unknown> = {}
-
-      // Fetch current value based on entity type
-      switch (input.entityType) {
-        case 'ProjectRoundState': {
-          const prs = await ctx.prisma.projectRoundState.findUniqueOrThrow({
-            where: { id: input.entityId },
-          })
-          previousValue = {
-            state: prs.state,
-            metadataJson: prs.metadataJson,
-          }
-
-          // Validate the new state
-          const newState = input.newValue.state as string | undefined
-          if (
-            newState &&
-            !['PENDING', 'IN_PROGRESS', 'PASSED', 'REJECTED', 'ROUTED', 'COMPLETED', 'WITHDRAWN'].includes(newState)
-          ) {
-            throw new TRPCError({
-              code: 'BAD_REQUEST',
-              message: `Invalid state: ${newState}`,
-            })
-          }
-
-          await ctx.prisma.$transaction(async (tx) => {
-            await tx.projectRoundState.update({
-              where: { id: input.entityId },
-              data: {
-                state: newState ? (newState as ProjectRoundStateValue) : prs.state,
-                metadataJson: {
-                  ...(prs.metadataJson as Record<string, unknown> ?? {}),
-                  lastOverride: {
-                    by: ctx.user.id,
-                    at: new Date().toISOString(),
-                    reason: input.reasonCode,
-                  },
-                } as Prisma.InputJsonValue,
-              },
-            })
-
-            await tx.overrideAction.create({
-              data: {
-                entityType: input.entityType,
-                entityId: input.entityId,
-                previousValue: previousValue as Prisma.InputJsonValue,
-                newValueJson: input.newValue as Prisma.InputJsonValue,
-                reasonCode: input.reasonCode,
-                reasonText: input.reasonText ?? null,
-                actorId: ctx.user.id,
-              },
-            })
-
-            await tx.decisionAuditLog.create({
-              data: {
-                eventType: 'override.applied',
-                entityType: input.entityType,
-                entityId: input.entityId,
-                actorId: ctx.user.id,
-                detailsJson: {
-                  previousValue,
-                  newValue: input.newValue,
-                  reasonCode: input.reasonCode,
-                  reasonText: input.reasonText,
-                } as Prisma.InputJsonValue,
-                snapshotJson: previousValue as Prisma.InputJsonValue,
-              },
-            })
-          })
-
-          // Audit outside transaction so failures don't roll back the override
-          await logAudit({
-            prisma: ctx.prisma,
-            userId: ctx.user.id,
-            action: 'DECISION_OVERRIDE',
-            entityType: input.entityType,
-            entityId: input.entityId,
-            detailsJson: {
-              reasonCode: input.reasonCode,
-              reasonText: input.reasonText,
-              previousState: previousValue.state,
-              newState: input.newValue.state,
-            },
-            ipAddress: ctx.ip,
-            userAgent: ctx.userAgent,
-          })
-          break
-        }
-
-        case 'FilteringResult': {
-          const fr = await ctx.prisma.filteringResult.findUniqueOrThrow({
-            where: { id: input.entityId },
-          })
-          previousValue = {
-            outcome: fr.outcome,
-            aiScreeningJson: fr.aiScreeningJson,
-          }
-
-          const newOutcome = input.newValue.outcome as string | undefined
-
-          await ctx.prisma.$transaction(async (tx) => {
-            if (newOutcome) {
-              await tx.filteringResult.update({
-                where: { id: input.entityId },
-                data: { finalOutcome: newOutcome as FilteringOutcome },
-              })
-            }
-
-            await tx.overrideAction.create({
-              data: {
-                entityType: input.entityType,
-                entityId: input.entityId,
-                previousValue: previousValue as Prisma.InputJsonValue,
-                newValueJson: input.newValue as Prisma.InputJsonValue,
-                reasonCode: input.reasonCode,
-                reasonText: input.reasonText ?? null,
-                actorId: ctx.user.id,
-              },
-            })
-
-            await tx.decisionAuditLog.create({
-              data: {
-                eventType: 'override.applied',
-                entityType: input.entityType,
-                entityId: input.entityId,
-                actorId: ctx.user.id,
-                detailsJson: {
-                  previousValue,
-                  newValue: input.newValue,
-                  reasonCode: input.reasonCode,
-                } as Prisma.InputJsonValue,
-              },
-            })
-          })
-
-          // Audit outside transaction so failures don't roll back the override
-          await logAudit({
-            prisma: ctx.prisma,
-            userId: ctx.user.id,
-            action: 'DECISION_OVERRIDE',
-            entityType: input.entityType,
-            entityId: input.entityId,
-            detailsJson: {
-              reasonCode: input.reasonCode,
-              previousOutcome: (previousValue as Record<string, unknown>).outcome,
-              newOutcome,
-            },
-            ipAddress: ctx.ip,
-            userAgent: ctx.userAgent,
-          })
-          break
-        }
-
-        case 'AwardEligibility': {
-          const ae = await ctx.prisma.awardEligibility.findUniqueOrThrow({
-            where: { id: input.entityId },
-          })
-          previousValue = {
-            eligible: ae.eligible,
-            method: ae.method,
-          }
-
-          const newEligible = input.newValue.eligible as boolean | undefined
-
-          await ctx.prisma.$transaction(async (tx) => {
-            if (newEligible !== undefined) {
-              await tx.awardEligibility.update({
-                where: { id: input.entityId },
-                data: {
-                  eligible: newEligible,
-                  method: 'MANUAL',
-                  overriddenBy: ctx.user.id,
-                  overriddenAt: new Date(),
-                },
-              })
-            }
-
-            await tx.overrideAction.create({
-              data: {
-                entityType: input.entityType,
-                entityId: input.entityId,
-                previousValue: previousValue as Prisma.InputJsonValue,
-                newValueJson: input.newValue as Prisma.InputJsonValue,
-                reasonCode: input.reasonCode,
-                reasonText: input.reasonText ?? null,
-                actorId: ctx.user.id,
-              },
-            })
-
-            await tx.decisionAuditLog.create({
-              data: {
-                eventType: 'override.applied',
-                entityType: input.entityType,
-                entityId: input.entityId,
-                actorId: ctx.user.id,
-                detailsJson: {
-                  previousValue,
-                  newValue: input.newValue,
-                  reasonCode: input.reasonCode,
-                } as Prisma.InputJsonValue,
-              },
-            })
-          })
-
-          // Audit outside transaction so failures don't roll back the override
-          await logAudit({
-            prisma: ctx.prisma,
-            userId: ctx.user.id,
-            action: 'DECISION_OVERRIDE',
-            entityType: input.entityType,
-            entityId: input.entityId,
-            detailsJson: {
-              reasonCode: input.reasonCode,
-              previousEligible: previousValue.eligible,
-              newEligible,
-            },
-            ipAddress: ctx.ip,
-            userAgent: ctx.userAgent,
-          })
-          break
-        }
-      }
-
-      return { success: true, entityType: input.entityType, entityId: input.entityId }
-    }),
-
-  /**
-   * Get the full decision audit timeline for an entity
-   */
-  auditTimeline: protectedProcedure
-    .input(
-      z.object({
-        entityType: z.string(),
-        entityId: z.string(),
-      })
-    )
-    .query(async ({ ctx, input }) => {
-      const [decisionLogs, overrideActions] = await Promise.all([
-        ctx.prisma.decisionAuditLog.findMany({
-          where: {
-            entityType: input.entityType,
-            entityId: input.entityId,
-          },
-          orderBy: { createdAt: 'desc' },
-        }),
-        ctx.prisma.overrideAction.findMany({
-          where: {
-            entityType: input.entityType,
-            entityId: input.entityId,
-          },
-          orderBy: { createdAt: 'desc' },
-        }),
-      ])
-
-      // Merge and sort by timestamp
-      const timeline = [
-        ...decisionLogs.map((dl) => ({
-          type: 'decision' as const,
-          id: dl.id,
-          eventType: dl.eventType,
-          actorId: dl.actorId,
-          details: dl.detailsJson,
-          snapshot: dl.snapshotJson,
-          createdAt: dl.createdAt,
-        })),
-        ...overrideActions.map((oa) => ({
-          type: 'override' as const,
-          id: oa.id,
-          eventType: `override.${oa.reasonCode}`,
-          actorId: oa.actorId,
-          details: {
-            previousValue: oa.previousValue,
-            newValue: oa.newValueJson,
-            reasonCode: oa.reasonCode,
-            reasonText: oa.reasonText,
-          },
-          snapshot: null,
-          createdAt: oa.createdAt,
-        })),
-      ].sort((a, b) => b.createdAt.getTime() - a.createdAt.getTime())
-
-      return { entityType: input.entityType, entityId: input.entityId, timeline }
-    }),
-
-  /**
-   * Get override actions (paginated, admin only)
-   */
-  getOverrides: adminProcedure
-    .input(
-      z.object({
-        entityType: z.string().optional(),
-        reasonCode: z
-          .enum([
-            'DATA_CORRECTION',
-            'POLICY_EXCEPTION',
-            'JURY_CONFLICT',
-            'SPONSOR_DECISION',
-            'ADMIN_DISCRETION',
-          ])
-          .optional(),
-        cursor: z.string().optional(),
-        limit: z.number().int().min(1).max(100).default(50),
-      })
-    )
-    .query(async ({ ctx, input }) => {
-      const where: Prisma.OverrideActionWhereInput = {}
-      if (input.entityType) where.entityType = input.entityType
-      if (input.reasonCode) where.reasonCode = input.reasonCode
-
-      const items = await ctx.prisma.overrideAction.findMany({
-        where,
-        take: input.limit + 1,
-        cursor: input.cursor ? { id: input.cursor } : undefined,
-        orderBy: { createdAt: 'desc' },
-      })
-
-      let nextCursor: string | undefined
-      if (items.length > input.limit) {
-        const next = items.pop()
-        nextCursor = next?.id
-      }
-
-      return { items, nextCursor }
-    }),
-})
--- a/src/server/routers/deliberation.ts
+++ b/src/server/routers/deliberation.ts
@@ -118,6 +118,14 @@ export const deliberationRouter = router({
      })
    )
    .mutation(async ({ ctx, input }) => {
+      // Enforce that jury members can only vote as themselves
+      if (input.juryMemberId !== ctx.user.id) {
+        throw new TRPCError({
+          code: 'FORBIDDEN',
+          message: 'You can only submit votes as yourself',
+        })
+      }
+
      const vote = await submitVote(input, ctx.prisma)

      await logAudit({
--- a/src/server/routers/evaluation.ts
+++ b/src/server/routers/evaluation.ts
@@ -1,9 +1,9 @@
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
-import { router, protectedProcedure, adminProcedure, juryProcedure, userHasRole } from '../trpc'
+import { router, protectedProcedure, adminProcedure, juryProcedure, userHasRole, withAIRateLimit } from '../trpc'
 import { logAudit } from '@/server/utils/audit'
 import { notifyAdmins, NotificationTypes } from '../services/in-app-notification'
-import { reassignAfterCOI } from './assignment'
+import { reassignAfterCOI } from '../services/juror-reassignment'
 import { sendManualReminders } from '../services/evaluation-reminders'
 import { generateSummary } from '@/server/services/ai-evaluation-summary'
 import { quickRank as aiQuickRank } from '../services/ai-ranking'
@@ -94,7 +94,8 @@ async function triggerAutoRankIfComplete(
        message: `Auto-ranking failed for round (ID: ${roundId}). Please trigger manually.`,
        priority: 'high',
      })
-    } catch {
+    } catch (err) {
+      console.error('Failed to send AI ranking failure notification to admins:', err)
      // Even notification failure must not propagate
    }
    console.error('[auto-rank] triggerAutoRankIfComplete failed:', error)
@@ -377,7 +378,9 @@ export const evaluationRouter = router({
      ])

      // Auto-trigger ranking if all assignments complete (fire-and-forget, never awaited)
-      void triggerAutoRankIfComplete(evaluation.assignment.roundId, ctx.prisma, ctx.user.id)
+      triggerAutoRankIfComplete(evaluation.assignment.roundId, ctx.prisma, ctx.user.id).catch((err) => {
+        console.error('[Evaluation] triggerAutoRankIfComplete failed:', err)
+      })

      // Auto-transition: mark project IN_PROGRESS and check if all evaluations are done
      const projectId = evaluation.assignment.projectId
@@ -794,6 +797,7 @@ export const evaluationRouter = router({
   * Generate an AI-powered evaluation summary for a project (admin only)
   */
  generateSummary: adminProcedure
+    .use(withAIRateLimit)
    .input(
      z.object({
        projectId: z.string(),
@@ -834,6 +838,7 @@ export const evaluationRouter = router({
   * Generate summaries for all projects in a stage with submitted evaluations (admin only)
   */
  generateBulkSummaries: adminProcedure
+    .use(withAIRateLimit)
    .input(z.object({ roundId: z.string() }))
    .mutation(async ({ ctx, input }) => {
      // Find all projects with at least 1 submitted evaluation in this stage
@@ -1239,7 +1244,8 @@ export const evaluationRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for discussion comment creation:', err)
        // Never throw on audit failure
      }

@@ -1276,7 +1282,8 @@ export const evaluationRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for discussion close:', err)
        // Never throw on audit failure
      }

--- a/src/server/routers/export.ts
+++ b/src/server/routers/export.ts
@@ -679,7 +679,8 @@ export const exportRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for round export:', err)
        // Never throw on audit failure
      }

--- a/src/server/routers/file.ts
+++ b/src/server/routers/file.ts
@@ -902,7 +902,9 @@ export const fileRouter = router({
          entityId: requirement.id,
          detailsJson: { name: input.name, roundId: input.roundId },
        })
-      } catch {}
+      } catch (err) {
+        console.error('[File] Audit log failed:', err)
+      }

      return requirement
    }),
@@ -938,7 +940,9 @@ export const fileRouter = router({
          entityId: id,
          detailsJson: data,
        })
-      } catch {}
+      } catch (err) {
+        console.error('[File] Audit log failed:', err)
+      }

      return requirement
    }),
@@ -961,7 +965,9 @@ export const fileRouter = router({
          entityType: 'FileRequirement',
          entityId: input.id,
        })
-      } catch {}
+      } catch (err) {
+        console.error('[File] Audit log failed:', err)
+      }

      return { success: true }
    }),
@@ -1594,7 +1600,8 @@ export const fileRouter = router({
          try {
            await client.statObject(bucket, objectKey)
            results[objectKey] = true
-          } catch {
+          } catch (err) {
+            console.error('Failed to stat MinIO object during existence check:', err)
            results[objectKey] = false
          }
        })
--- a/src/server/routers/filtering.ts
+++ b/src/server/routers/filtering.ts
@@ -1,7 +1,7 @@
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
 import { Prisma, PrismaClient } from '@prisma/client'
-import { router, adminProcedure } from '../trpc'
+import { router, adminProcedure, withAIRateLimit } from '../trpc'
 import { executeFilteringRules, type ProgressCallback, type AwardCriteriaInput, type AwardMatchResult } from '../services/ai-filtering'
 import { sanitizeUserInput } from '../services/ai-prompt-guard'
 import { logAudit } from '../utils/audit'
@@ -652,6 +652,7 @@ export const filteringRouter = router({
   * Start a filtering job (runs in background)
   */
  startJob: adminProcedure
+    .use(withAIRateLimit)
    .input(z.object({ roundId: z.string() }))
    .mutation(async ({ ctx, input }) => {
      const existingJob = await ctx.prisma.filteringJob.findFirst({
--- a/src/server/routers/learningResource.ts
+++ b/src/server/routers/learningResource.ts
@@ -40,7 +40,8 @@ async function canUserAccessResource(
    const parsed = accessJson as unknown[]
    if (!Array.isArray(parsed) || parsed.length === 0) return true
    rules = parsed as AccessRule[]
-  } catch {
+  } catch (err) {
+    console.error('Failed to parse learning resource access rules JSON:', err)
    return true
  }

--- a/src/server/routers/live-voting.ts
+++ b/src/server/routers/live-voting.ts
@@ -739,8 +739,8 @@ export const liveVotingRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
-        // Audit log errors should never break the operation
+      } catch (err) {
+        console.error('[LiveVoting] Audit log failed:', err)
      }

      return session
--- a/src/server/routers/mentor.ts
+++ b/src/server/routers/mentor.ts
@@ -538,7 +538,8 @@ export const mentorRouter = router({
          } else {
            failed++
          }
-        } catch {
+        } catch (err) {
+          console.error('Failed to send mentor assignment notifications:', err)
          failed++
        }
      }
@@ -866,8 +867,8 @@ export const mentorRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
-        // Audit log errors should never break the operation
+      } catch (err) {
+        console.error('[Mentor] Audit log failed:', err)
      }

      return note
@@ -1081,8 +1082,8 @@ export const mentorRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
-        // Audit log errors should never break the operation
+      } catch (err) {
+        console.error('[Mentor] Audit log failed:', err)
      }

      return { completion, allRequiredDone }
--- a/src/server/routers/message.ts
+++ b/src/server/routers/message.ts
@@ -145,7 +145,9 @@ export const messageRouter = router({
            scheduled: isScheduled,
          },
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Message] Audit log failed:', err)
+      }

      return {
        ...message,
@@ -334,7 +336,9 @@ export const messageRouter = router({
          entityId: template.id,
          detailsJson: { name: input.name, category: input.category },
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Message] Audit log failed:', err)
+      }

      return template
    }),
@@ -378,7 +382,9 @@ export const messageRouter = router({
          entityId: id,
          detailsJson: { updatedFields: Object.keys(data) },
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Message] Audit log failed:', err)
+      }

      return template
    }),
@@ -402,7 +408,9 @@ export const messageRouter = router({
          entityType: 'MessageTemplate',
          entityId: input.id,
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Message] Audit log failed:', err)
+      }

      return template
    }),
--- a/src/server/routers/project.ts
+++ b/src/server/routers/project.ts
@@ -505,7 +505,8 @@ export const projectRouter = router({
          include: { tag: { select: { id: true, name: true, category: true, color: true } } },
          orderBy: { confidence: 'desc' },
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to fetch project tags:', err)
        // ProjectTag table may not exist yet
      }

@@ -746,12 +747,13 @@ export const projectRouter = router({
                  status: 'SENT',
                },
              })
-            } catch {
+            } catch (err) {
+              console.error('Failed to log invitation notification for project team member:', err)
              // Never fail on notification logging
            }
-          } catch {
+          } catch (err) {
            // Email sending failure should not break project creation
-            console.error(`Failed to send invite to ${member.email}`)
+            console.error(`Failed to send invite to ${member.email}:`, err)
          }
        }
      }
@@ -1568,9 +1570,9 @@ export const projectRouter = router({
          const baseUrl = process.env.NEXTAUTH_URL || 'https://portal.monaco-opc.com'
          const inviteUrl = `${baseUrl}/accept-invite?token=${token}`
          await sendInvitationEmail(email.toLowerCase(), name, inviteUrl, 'APPLICANT')
-        } catch {
+        } catch (err) {
          // Email sending failure should not block member creation
-          console.error(`Failed to send invite to ${email}`)
+          console.error(`Failed to send invite to ${email}:`, err)
        }
      }

--- a/src/server/routers/ranking.ts
+++ b/src/server/routers/ranking.ts
@@ -1,4 +1,4 @@
-import { router, adminProcedure } from '../trpc'
+import { router, adminProcedure, withAIRateLimit } from '../trpc'
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
 import type { Prisma } from '@prisma/client'
@@ -69,6 +69,7 @@ export const rankingRouter = router({
   * RANK-05, RANK-06, RANK-08.
   */
  executeRanking: adminProcedure
+    .use(withAIRateLimit)
    .input(
      z.object({
        roundId: z.string(),
@@ -260,6 +261,7 @@ export const rankingRouter = router({
   * Reads ranking criteria from round configJson and executes quickRank.
   */
  triggerAutoRank: adminProcedure
+    .use(withAIRateLimit)
    .input(z.object({ roundId: z.string() }))
    .mutation(async ({ ctx, input }) => {
      const { roundId } = input
--- a/src/server/routers/settings.ts
+++ b/src/server/routers/settings.ts
@@ -329,7 +329,8 @@ export const settingsRouter = router({
        const success = await sendTestEmail(input.testEmail)
        return { success, error: success ? null : 'Failed to send test email' }
      } catch (error) {
-        return { success: false, error: 'Email configuration error' }
+        const message = error instanceof Error ? error.message : 'Unknown error'
+        return { success: false, error: `Email configuration error: ${message}` }
      }
    }),

@@ -642,7 +643,8 @@ export const settingsRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for digest settings update:', err)
        // Never throw on audit failure
      }

@@ -701,7 +703,8 @@ export const settingsRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for analytics settings update:', err)
        // Never throw on audit failure
      }

@@ -760,7 +763,8 @@ export const settingsRouter = router({
          ipAddress: ctx.ip,
          userAgent: ctx.userAgent,
        })
-      } catch {
+      } catch (err) {
+        console.error('Failed to write audit log for audit settings update:', err)
        // Never throw on audit failure
      }

--- a/src/server/routers/specialAward.ts
+++ b/src/server/routers/specialAward.ts
@@ -365,11 +365,13 @@ export const specialAwardRouter = router({
      })

      // Fire and forget - process in background
-      void processEligibilityJob(
+      processEligibilityJob(
        input.awardId,
        input.includeSubmitted ?? false,
        ctx.user.id
-      )
+      ).catch((err) => {
+        console.error('[SpecialAward] processEligibilityJob failed:', err)
+      })

      return { started: true }
    }),
@@ -913,12 +915,14 @@ export const specialAwardRouter = router({
      })

      // Fire and forget - process in background with round scoping
-      void processEligibilityJob(
+      processEligibilityJob(
        input.awardId,
        true, // include submitted
        ctx.user.id,
        input.roundId
-      )
+      ).catch((err) => {
+        console.error('[SpecialAward] processEligibilityJob (round) failed:', err)
+      })

      return { started: true }
    }),
--- a/src/server/routers/webhook.ts
+++ b/src/server/routers/webhook.ts
@@ -1,4 +1,5 @@
 import { z } from 'zod'
+import { TRPCError } from '@trpc/server'
 import { router, superAdminProcedure } from '../trpc'
 import { logAudit } from '@/server/utils/audit'
 import {
@@ -108,7 +109,9 @@ export const webhookRouter = router({
          entityId: webhook.id,
          detailsJson: { name: input.name, url: input.url, events: input.events },
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Webhook] Audit log failed:', err)
+      }

      return webhook
    }),
@@ -152,7 +155,9 @@ export const webhookRouter = router({
          entityId: id,
          detailsJson: { updatedFields: Object.keys(data) },
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Webhook] Audit log failed:', err)
+      }

      return webhook
    }),
@@ -176,7 +181,9 @@ export const webhookRouter = router({
          entityType: 'Webhook',
          entityId: input.id,
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Webhook] Audit log failed:', err)
+      }

      return { success: true }
    }),
@@ -192,7 +199,7 @@ export const webhookRouter = router({
      })

      if (!webhook) {
-        throw new Error('Webhook not found')
+        throw new TRPCError({ code: 'NOT_FOUND', message: 'Webhook not found' })
      }

      const testPayload = {
@@ -231,7 +238,9 @@ export const webhookRouter = router({
          entityId: input.id,
          detailsJson: { deliveryStatus: result?.status },
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Webhook] Audit log failed:', err)
+      }

      return result
    }),
@@ -292,7 +301,9 @@ export const webhookRouter = router({
          entityType: 'Webhook',
          entityId: input.id,
        })
-      } catch {}
+      } catch (err) {
+        console.error('[Webhook] Audit log failed:', err)
+      }

      return webhook
    }),
--- a/src/server/services/juror-reassignment.ts
+++ b/src/server/services/juror-reassignment.ts
@@ -0,0 +1,578 @@
+import { TRPCError } from '@trpc/server'
+import { prisma } from '@/lib/prisma'
+import {
+  createNotification,
+  notifyAdmins,
+  NotificationTypes,
+} from './in-app-notification'
+import { logAudit } from '@/server/utils/audit'
+
+/**
+ * Reassign a project after a juror declares COI.
+ * Deletes the old assignment, finds an eligible replacement juror, and creates a new assignment.
+ * Returns the new juror info or null if no eligible juror found.
+ */
+export async function reassignAfterCOI(params: {
+  assignmentId: string
+  auditUserId?: string
+  auditIp?: string
+  auditUserAgent?: string
+}): Promise<{ newJurorId: string; newJurorName: string; newAssignmentId: string } | null> {
+  const assignment = await prisma.assignment.findUnique({
+    where: { id: params.assignmentId },
+    include: {
+      round: { select: { id: true, name: true, configJson: true, juryGroupId: true } },
+      project: { select: { id: true, title: true } },
+      user: { select: { id: true, name: true, email: true } },
+    },
+  })
+
+  if (!assignment) return null
+
+  const { roundId, projectId } = assignment
+  const config = (assignment.round.configJson ?? {}) as Record<string, unknown>
+  const maxAssignmentsPerJuror =
+    (config.maxLoadPerJuror as number) ??
+    (config.maxAssignmentsPerJuror as number) ??
+    20
+
+  // ── Build exclusion set: jurors who must NEVER get this project ──────────
+
+  // 1. Currently assigned to this project in ANY round (not just current)
+  const allProjectAssignments = await prisma.assignment.findMany({
+    where: { projectId },
+    select: { userId: true },
+  })
+  const excludedUserIds = new Set(allProjectAssignments.map((a) => a.userId))
+
+  // 2. COI records for this project (any juror who declared conflict, ever)
+  const coiRecords = await prisma.conflictOfInterest.findMany({
+    where: { projectId, hasConflict: true },
+    select: { userId: true },
+  })
+  for (const c of coiRecords) excludedUserIds.add(c.userId)
+
+  // 3. Historical: jurors who previously had this project but were removed
+  //    (via COI reassignment or admin transfer — tracked in audit logs)
+  const historicalAuditLogs = await prisma.decisionAuditLog.findMany({
+    where: {
+      eventType: { in: ['COI_REASSIGNMENT', 'ASSIGNMENT_TRANSFER'] },
+      detailsJson: { path: ['projectId'], equals: projectId },
+    },
+    select: { detailsJson: true },
+  })
+  for (const log of historicalAuditLogs) {
+    const details = log.detailsJson as Record<string, unknown> | null
+    if (!details) continue
+    // COI_REASSIGNMENT logs: oldJurorId had the project, newJurorId got it
+    if (details.oldJurorId) excludedUserIds.add(details.oldJurorId as string)
+    // ASSIGNMENT_TRANSFER logs: sourceJurorId lost the project
+    if (details.sourceJurorId) excludedUserIds.add(details.sourceJurorId as string)
+    // Transfer logs may have a moves array with per-project details
+    if (Array.isArray(details.moves)) {
+      for (const move of details.moves as Array<Record<string, unknown>>) {
+        if (move.projectId === projectId && move.newJurorId) {
+          // The juror who received via past transfer also had it
+          excludedUserIds.add(move.newJurorId as string)
+        }
+      }
+    }
+  }
+
+  // ── Find candidate jurors ───────────────────────────────────────────────
+
+  let candidateJurors: { id: string; name: string | null; email: string; maxAssignments: number | null }[]
+
+  if (assignment.round.juryGroupId) {
+    const members = await prisma.juryGroupMember.findMany({
+      where: { juryGroupId: assignment.round.juryGroupId },
+      include: { user: { select: { id: true, name: true, email: true, maxAssignments: true, status: true } } },
+    })
+    candidateJurors = members
+      .filter((m) => m.user.status === 'ACTIVE')
+      .map((m) => m.user)
+  } else {
+    // No jury group — scope to jurors already assigned to this round
+    const roundJurorIds = await prisma.assignment.findMany({
+      where: { roundId },
+      select: { userId: true },
+      distinct: ['userId'],
+    })
+    const activeRoundJurorIds = roundJurorIds.map((a) => a.userId)
+
+    candidateJurors = activeRoundJurorIds.length > 0
+      ? await prisma.user.findMany({
+          where: {
+            id: { in: activeRoundJurorIds },
+            roles: { has: 'JURY_MEMBER' },
+            status: 'ACTIVE',
+          },
+          select: { id: true, name: true, email: true, maxAssignments: true },
+        })
+      : []
+  }
+
+  // Filter out all excluded jurors (current assignments, COI, historical)
+  const eligible = candidateJurors.filter((j) => !excludedUserIds.has(j.id))
+
+  if (eligible.length === 0) return null
+
+  // ── Score eligible jurors: prefer those with incomplete evaluations ──────
+
+  const eligibleIds = eligible.map((j) => j.id)
+
+  // Get assignment counts and evaluation completion for eligible jurors in this round
+  const roundAssignments = await prisma.assignment.findMany({
+    where: { roundId, userId: { in: eligibleIds } },
+    select: { userId: true, evaluation: { select: { status: true } } },
+  })
+
+  // Build per-juror stats: total assignments, completed evaluations
+  const jurorStats = new Map<string, { total: number; completed: number }>()
+  for (const a of roundAssignments) {
+    const stats = jurorStats.get(a.userId) || { total: 0, completed: 0 }
+    stats.total++
+    if (a.evaluation?.status === 'SUBMITTED' || a.evaluation?.status === 'LOCKED') {
+      stats.completed++
+    }
+    jurorStats.set(a.userId, stats)
+  }
+
+  // Rank jurors: under cap, then prefer those still working (completed < total)
+  const ranked = eligible
+    .map((j) => {
+      const stats = jurorStats.get(j.id) || { total: 0, completed: 0 }
+      const effectiveMax = j.maxAssignments ?? maxAssignmentsPerJuror
+      const hasIncomplete = stats.completed < stats.total
+      return { ...j, currentCount: stats.total, effectiveMax, hasIncomplete }
+    })
+    .filter((j) => j.currentCount < j.effectiveMax)
+    .sort((a, b) => {
+      // 1. Prefer jurors with incomplete evaluations (still active)
+      if (a.hasIncomplete !== b.hasIncomplete) return a.hasIncomplete ? -1 : 1
+      // 2. Then fewest current assignments (load balancing)
+      return a.currentCount - b.currentCount
+    })
+
+  if (ranked.length === 0) return null
+
+  const replacement = ranked[0]
+
+  // Delete old assignment and create replacement atomically.
+  // Cascade deletes COI record and any draft evaluation.
+  const newAssignment = await prisma.$transaction(async (tx) => {
+    await tx.assignment.delete({ where: { id: params.assignmentId } })
+    return tx.assignment.create({
+      data: {
+        userId: replacement.id,
+        projectId,
+        roundId,
+        juryGroupId: assignment.juryGroupId ?? assignment.round.juryGroupId ?? undefined,
+        isRequired: assignment.isRequired,
+        method: 'MANUAL',
+      },
+    })
+  })
+
+  // Notify the replacement juror (COI-specific notification)
+  await createNotification({
+    userId: replacement.id,
+    type: NotificationTypes.COI_REASSIGNED,
+    title: 'Project Reassigned to You (COI)',
+    message: `The project "${assignment.project.title}" has been reassigned to you for ${assignment.round.name} because the previously assigned juror declared a conflict of interest.`,
+    linkUrl: `/jury/competitions`,
+    linkLabel: 'View Assignment',
+    metadata: { projectId, projectName: assignment.project.title, roundName: assignment.round.name },
+  })
+
+  // Notify admins of the reassignment
+  await notifyAdmins({
+    type: NotificationTypes.EVALUATION_MILESTONE,
+    title: 'COI Auto-Reassignment',
+    message: `Project "${assignment.project.title}" was reassigned from ${assignment.user.name || assignment.user.email} to ${replacement.name || replacement.email} due to conflict of interest.`,
+    linkUrl: `/admin/rounds/${roundId}`,
+    linkLabel: 'View Round',
+    metadata: {
+      projectId,
+      oldJurorId: assignment.userId,
+      newJurorId: replacement.id,
+      reason: 'COI',
+    },
+  })
+
+  // Audit
+  if (params.auditUserId) {
+    await logAudit({
+      prisma,
+      userId: params.auditUserId,
+      action: 'COI_REASSIGNMENT',
+      entityType: 'Assignment',
+      entityId: newAssignment.id,
+      detailsJson: {
+        oldAssignmentId: params.assignmentId,
+        oldJurorId: assignment.userId,
+        newJurorId: replacement.id,
+        projectId,
+        roundId,
+      },
+      ipAddress: params.auditIp,
+      userAgent: params.auditUserAgent,
+    })
+  }
+
+  return {
+    newJurorId: replacement.id,
+    newJurorName: replacement.name || replacement.email,
+    newAssignmentId: newAssignment.id,
+  }
+}
+
+/** Evaluation statuses that are safe to move (not yet finalized). */
+const MOVABLE_EVAL_STATUSES = ['NOT_STARTED', 'DRAFT'] as const
+
+export async function reassignDroppedJurorAssignments(params: {
+  roundId: string
+  droppedJurorId: string
+  auditUserId?: string
+  auditIp?: string
+  auditUserAgent?: string
+}) {
+  const round = await prisma.round.findUnique({
+    where: { id: params.roundId },
+    select: { id: true, name: true, configJson: true, juryGroupId: true },
+  })
+
+  if (!round) {
+    throw new TRPCError({ code: 'NOT_FOUND', message: 'Round not found' })
+  }
+
+  const droppedJuror = await prisma.user.findUnique({
+    where: { id: params.droppedJurorId },
+    select: { id: true, name: true, email: true },
+  })
+
+  if (!droppedJuror) {
+    throw new TRPCError({ code: 'NOT_FOUND', message: 'Juror not found' })
+  }
+
+  const config = (round.configJson ?? {}) as Record<string, unknown>
+  const fallbackCap =
+    (config.maxLoadPerJuror as number) ??
+    (config.maxAssignmentsPerJuror as number) ??
+    20
+
+  // Only pick assignments with no evaluation or evaluation still in draft/not-started.
+  // Explicitly enumerate movable statuses so SUBMITTED and LOCKED are never touched.
+  const assignmentsToMove = await prisma.assignment.findMany({
+    where: {
+      roundId: params.roundId,
+      userId: params.droppedJurorId,
+      OR: [
+        { evaluation: null },
+        { evaluation: { status: { in: [...MOVABLE_EVAL_STATUSES] } } },
+      ],
+    },
+    select: {
+      id: true,
+      projectId: true,
+      juryGroupId: true,
+      isRequired: true,
+      createdAt: true,
+      project: { select: { title: true } },
+    },
+    orderBy: { createdAt: 'asc' },
+  })
+
+  if (assignmentsToMove.length === 0) {
+    return {
+      movedCount: 0,
+      failedCount: 0,
+      failedProjects: [] as string[],
+      reassignedTo: {} as Record<string, number>,
+    }
+  }
+
+  let candidateJurors: { id: string; name: string | null; email: string; maxAssignments: number | null }[]
+
+  if (round.juryGroupId) {
+    const members = await prisma.juryGroupMember.findMany({
+      where: { juryGroupId: round.juryGroupId },
+      include: {
+        user: {
+          select: {
+            id: true,
+            name: true,
+            email: true,
+            maxAssignments: true,
+            status: true,
+          },
+        },
+      },
+    })
+
+    candidateJurors = members
+      .filter((m) => m.user.status === 'ACTIVE' && m.user.id !== params.droppedJurorId)
+      .map((m) => m.user)
+  } else {
+    // No jury group configured — scope to jurors already assigned to this round
+    // (the de facto jury pool). This prevents assigning to random JURY_MEMBER
+    // accounts that aren't part of this round's jury.
+    const roundJurorIds = await prisma.assignment.findMany({
+      where: { roundId: params.roundId },
+      select: { userId: true },
+      distinct: ['userId'],
+    })
+    const activeRoundJurorIds = roundJurorIds
+      .map((a) => a.userId)
+      .filter((id) => id !== params.droppedJurorId)
+
+    candidateJurors = activeRoundJurorIds.length > 0
+      ? await prisma.user.findMany({
+          where: {
+            id: { in: activeRoundJurorIds },
+            roles: { has: 'JURY_MEMBER' },
+            status: 'ACTIVE',
+          },
+          select: { id: true, name: true, email: true, maxAssignments: true },
+        })
+      : []
+  }
+
+  if (candidateJurors.length === 0) {
+    throw new TRPCError({ code: 'BAD_REQUEST', message: 'No active replacement jurors available' })
+  }
+
+  const candidateIds = candidateJurors.map((j) => j.id)
+
+  const existingAssignments = await prisma.assignment.findMany({
+    where: { roundId: params.roundId },
+    select: { userId: true, projectId: true },
+  })
+
+  const alreadyAssigned = new Set(existingAssignments.map((a) => `${a.userId}:${a.projectId}`))
+  const currentLoads = new Map<string, number>()
+  for (const a of existingAssignments) {
+    currentLoads.set(a.userId, (currentLoads.get(a.userId) ?? 0) + 1)
+  }
+
+  const coiRecords = await prisma.conflictOfInterest.findMany({
+    where: {
+      roundId: params.roundId,
+      hasConflict: true,
+      userId: { in: candidateIds },
+    },
+    select: { userId: true, projectId: true },
+  })
+  const coiPairs = new Set(coiRecords.map((c) => `${c.userId}:${c.projectId}`))
+
+  const caps = new Map<string, number>()
+  for (const juror of candidateJurors) {
+    caps.set(juror.id, juror.maxAssignments ?? fallbackCap)
+  }
+
+  const candidateMeta = new Map(candidateJurors.map((j) => [j.id, j]))
+  const plannedMoves: {
+    assignmentId: string
+    projectId: string
+    projectTitle: string
+    newJurorId: string
+    juryGroupId: string | null
+    isRequired: boolean
+  }[] = []
+  const failedProjects: string[] = []
+
+  for (const assignment of assignmentsToMove) {
+    const eligible = candidateIds
+      .filter((jurorId) => !alreadyAssigned.has(`${jurorId}:${assignment.projectId}`))
+      .filter((jurorId) => !coiPairs.has(`${jurorId}:${assignment.projectId}`))
+      .filter((jurorId) => (currentLoads.get(jurorId) ?? 0) < (caps.get(jurorId) ?? fallbackCap))
+      .sort((a, b) => {
+        const loadDiff = (currentLoads.get(a) ?? 0) - (currentLoads.get(b) ?? 0)
+        if (loadDiff !== 0) return loadDiff
+        return a.localeCompare(b)
+      })
+
+    if (eligible.length === 0) {
+      failedProjects.push(assignment.project.title)
+      continue
+    }
+
+    const selectedJurorId = eligible[0]
+    plannedMoves.push({
+      assignmentId: assignment.id,
+      projectId: assignment.projectId,
+      projectTitle: assignment.project.title,
+      newJurorId: selectedJurorId,
+      juryGroupId: assignment.juryGroupId ?? round.juryGroupId,
+      isRequired: assignment.isRequired,
+    })
+
+    alreadyAssigned.add(`${selectedJurorId}:${assignment.projectId}`)
+    currentLoads.set(selectedJurorId, (currentLoads.get(selectedJurorId) ?? 0) + 1)
+  }
+
+  // Execute moves inside a transaction with per-move TOCTOU guard.
+  // Uses conditional deleteMany so a concurrent evaluation submission
+  // (which sets status to SUBMITTED) causes the delete to return count=0
+  // instead of cascade-destroying the submitted evaluation.
+  const actualMoves: typeof plannedMoves = []
+  const skippedProjects: string[] = []
+
+  if (plannedMoves.length > 0) {
+    await prisma.$transaction(async (tx) => {
+      for (const move of plannedMoves) {
+        // Guard: only delete if the assignment still belongs to the dropped juror
+        // AND its evaluation (if any) is still in a movable state.
+        // If a juror submitted between our read and now, count will be 0.
+        const deleted = await tx.assignment.deleteMany({
+          where: {
+            id: move.assignmentId,
+            userId: params.droppedJurorId,
+            OR: [
+              { evaluation: null },
+              { evaluation: { status: { in: [...MOVABLE_EVAL_STATUSES] } } },
+            ],
+          },
+        })
+
+        if (deleted.count === 0) {
+          // Assignment was already moved, deleted, or its evaluation was submitted
+          skippedProjects.push(move.projectTitle)
+          continue
+        }
+
+        await tx.assignment.create({
+          data: {
+            roundId: params.roundId,
+            projectId: move.projectId,
+            userId: move.newJurorId,
+            juryGroupId: move.juryGroupId ?? undefined,
+            isRequired: move.isRequired,
+            method: 'MANUAL',
+            createdBy: params.auditUserId ?? undefined,
+          },
+        })
+        actualMoves.push(move)
+      }
+    })
+  }
+
+  // Add skipped projects to the failed list
+  failedProjects.push(...skippedProjects)
+
+  const reassignedTo: Record<string, number> = {}
+  for (const move of actualMoves) {
+    reassignedTo[move.newJurorId] = (reassignedTo[move.newJurorId] ?? 0) + 1
+  }
+
+  if (actualMoves.length > 0) {
+    // Build per-juror project name lists for proper emails
+    const destProjectNames: Record<string, string[]> = {}
+    for (const move of actualMoves) {
+      if (!destProjectNames[move.newJurorId]) destProjectNames[move.newJurorId] = []
+      destProjectNames[move.newJurorId].push(move.projectTitle)
+    }
+
+    const droppedName = droppedJuror.name || droppedJuror.email
+
+    // Fetch round deadline for email
+    const roundFull = await prisma.round.findUnique({
+      where: { id: params.roundId },
+      select: { windowCloseAt: true },
+    })
+    const deadline = roundFull?.windowCloseAt
+      ? new Intl.DateTimeFormat('en-GB', { dateStyle: 'full', timeStyle: 'short', timeZone: 'Europe/Paris' }).format(roundFull.windowCloseAt)
+      : undefined
+
+    for (const [jurorId, projectNames] of Object.entries(destProjectNames)) {
+      const count = projectNames.length
+      await createNotification({
+        userId: jurorId,
+        type: NotificationTypes.DROPOUT_REASSIGNED,
+        title: count === 1 ? 'Project Reassigned to You' : `${count} Projects Reassigned to You`,
+        message: count === 1
+          ? `The project "${projectNames[0]}" has been reassigned to you because ${droppedName} is no longer available in ${round.name}.`
+          : `${count} projects have been reassigned to you because ${droppedName} is no longer available in ${round.name}: ${projectNames.join(', ')}.`,
+        linkUrl: `/jury/competitions`,
+        linkLabel: 'View Assignments',
+        metadata: { roundId: round.id, roundName: round.name, projectNames, droppedJurorName: droppedName, deadline, reason: 'juror_drop_reshuffle' },
+      })
+    }
+
+    const topReceivers = Object.entries(reassignedTo)
+      .map(([jurorId, count]) => {
+        const juror = candidateMeta.get(jurorId)
+        return `${juror?.name || juror?.email || jurorId} (${count})`
+      })
+      .join(', ')
+
+    await notifyAdmins({
+      type: NotificationTypes.EVALUATION_MILESTONE,
+      title: 'Juror Dropout Reshuffle',
+      message: `Reassigned ${actualMoves.length} project(s) from ${droppedName} to: ${topReceivers}. ${failedProjects.length > 0 ? `${failedProjects.length} project(s) could not be reassigned.` : 'All projects were reassigned successfully.'}`,
+      linkUrl: `/admin/rounds/${round.id}`,
+      linkLabel: 'View Round',
+      metadata: {
+        roundId: round.id,
+        droppedJurorId: droppedJuror.id,
+        movedCount: actualMoves.length,
+        failedCount: failedProjects.length,
+        topReceivers,
+      },
+    })
+  }
+
+  // Remove the dropped juror from the jury group so they can't be re-assigned
+  // in future assignment runs for this round's competition.
+  let removedFromGroup = false
+  if (round.juryGroupId) {
+    const deleted = await prisma.juryGroupMember.deleteMany({
+      where: {
+        juryGroupId: round.juryGroupId,
+        userId: params.droppedJurorId,
+      },
+    })
+    removedFromGroup = deleted.count > 0
+  }
+
+  if (params.auditUserId) {
+    // Build per-project move detail for audit trail
+    const moveDetails = actualMoves.map((move) => {
+      const juror = candidateMeta.get(move.newJurorId)
+      return {
+        projectId: move.projectId,
+        projectTitle: move.projectTitle,
+        newJurorId: move.newJurorId,
+        newJurorName: juror?.name || juror?.email || move.newJurorId,
+      }
+    })
+
+    await logAudit({
+      prisma,
+      userId: params.auditUserId,
+      action: 'JUROR_DROPOUT_RESHUFFLE',
+      entityType: 'Round',
+      entityId: round.id,
+      detailsJson: {
+        droppedJurorId: droppedJuror.id,
+        droppedJurorName: droppedJuror.name || droppedJuror.email,
+        movedCount: actualMoves.length,
+        failedCount: failedProjects.length,
+        failedProjects,
+        skippedProjects,
+        reassignedTo,
+        removedFromGroup,
+        moves: moveDetails,
+      },
+      ipAddress: params.auditIp,
+      userAgent: params.auditUserAgent,
+    })
+  }
+
+  return {
+    movedCount: actualMoves.length,
+    failedCount: failedProjects.length,
+    failedProjects,
+    reassignedTo,
+  }
+}
--- a/src/server/services/notification.ts
+++ b/src/server/services/notification.ts
@@ -104,8 +104,8 @@ export async function sendNotification(

  // Overall success if at least one channel succeeded
  result.success =
-    (result.channels.email?.success ?? true) ||
-    (result.channels.whatsapp?.success ?? true)
+    (result.channels.email?.success ?? false) ||
+    (result.channels.whatsapp?.success ?? false)

  return result
 }
--- a/src/server/services/round-engine.ts
+++ b/src/server/services/round-engine.ts
@@ -941,11 +941,95 @@ export async function batchCheckRequirementsAndTransition(
  actorId: string,
  prisma: PrismaClient | any,
 ): Promise<{ transitionedCount: number; projectIds: string[] }> {
-  const transitioned: string[] = []
+  if (projectIds.length === 0) return { transitionedCount: 0, projectIds: [] }
+
+  // Pre-load all requirements for this round in batch (avoids per-project queries)
+  const [requirements, round] = await Promise.all([
+    prisma.fileRequirement.findMany({
+      where: { roundId, isRequired: true },
+      select: { id: true },
+    }),
+    prisma.round.findUnique({
+      where: { id: roundId },
+      select: { submissionWindowId: true },
+    }),
+  ])
+
+  let submissionRequirements: Array<{ id: string }> = []
+  if (round?.submissionWindowId) {
+    submissionRequirements = await prisma.submissionFileRequirement.findMany({
+      where: { submissionWindowId: round.submissionWindowId, required: true },
+      select: { id: true },
+    })
+  }
+
+  // If no requirements at all, nothing to check
+  if (requirements.length === 0 && submissionRequirements.length === 0) {
+    return { transitionedCount: 0, projectIds: [] }
+  }
+
+  // Pre-load all project files and current states in batch
+  type FileRow = { projectId: string; requirementId: string | null; submissionFileRequirementId: string | null }
+  type StateRow = { projectId: string; state: string }
+
+  const [allFiles, allStates] = await Promise.all([
+    prisma.projectFile.findMany({
+      where: {
+        projectId: { in: projectIds },
+        roundId,
+      },
+      select: { projectId: true, requirementId: true, submissionFileRequirementId: true },
+    }) as Promise<FileRow[]>,
+    prisma.projectRoundState.findMany({
+      where: { roundId, projectId: { in: projectIds } },
+      select: { projectId: true, state: true },
+    }) as Promise<StateRow[]>,
+  ])
+
+  // Build per-project lookup maps
+  const filesByProject = new Map<string, FileRow[]>()
+  for (const f of allFiles) {
+    const arr = filesByProject.get(f.projectId) ?? []
+    arr.push(f)
+    filesByProject.set(f.projectId, arr)
+  }
+  const stateByProject = new Map(allStates.map((s) => [s.projectId, s.state]))
+
+  // Determine which projects have all requirements met and are eligible for transition
+  const eligibleStates = ['PENDING', 'IN_PROGRESS']
+  const toTransition: string[] = []

  for (const projectId of projectIds) {
-    const result = await checkRequirementsAndTransition(projectId, roundId, actorId, prisma)
-    if (result.transitioned) {
+    const currentState = stateByProject.get(projectId)
+    if (!currentState || !eligibleStates.includes(currentState)) continue
+
+    const files = filesByProject.get(projectId) ?? []
+
+    // Check legacy requirements
+    if (requirements.length > 0) {
+      const fulfilledIds = new Set(files.map((f) => f.requirementId).filter(Boolean))
+      if (!requirements.every((r: { id: string }) => fulfilledIds.has(r.id))) continue
+    }
+
+    // Check submission requirements
+    if (submissionRequirements.length > 0) {
+      const fulfilledSubIds = new Set(files.map((f) => f.submissionFileRequirementId).filter(Boolean))
+      if (!submissionRequirements.every((r: { id: string }) => fulfilledSubIds.has(r.id))) continue
+    }
+
+    toTransition.push(projectId)
+  }
+
+  // Transition eligible projects (still uses transitionProject for state machine correctness)
+  const transitioned: string[] = []
+  for (const projectId of toTransition) {
+    const currentState = stateByProject.get(projectId)
+    // If PENDING, first move to IN_PROGRESS
+    if (currentState === 'PENDING') {
+      await triggerInProgressOnActivity(projectId, roundId, actorId, prisma)
+    }
+    const result = await transitionProject(projectId, roundId, 'COMPLETED' as ProjectRoundStateValue, actorId, prisma)
+    if (result.success) {
      transitioned.push(projectId)
    }
  }
--- a/src/server/services/round-finalization.ts
+++ b/src/server/services/round-finalization.ts
@@ -170,14 +170,29 @@ export async function processRoundClose(
    }
  }

+  // ── Phase 1: Compute target states and proposed outcomes in-memory ──
+  type StateUpdate = {
+    prsId: string
+    projectId: string
+    currentState: string
+    targetState: ProjectRoundStateValue
+    proposedOutcome: ProjectRoundStateValue
+    needsTransition: boolean
+  }
+
+  const updates: StateUpdate[] = []
+
  for (const prs of projectStates) {
    // Skip already-terminal states
    if (isTerminalState(prs.state)) {
-      // Set proposed outcome to match current state for display
      if (!prs.proposedOutcome) {
-        await prisma.projectRoundState.update({
-          where: { id: prs.id },
-          data: { proposedOutcome: prs.state },
+        updates.push({
+          prsId: prs.id,
+          projectId: prs.projectId,
+          currentState: prs.state,
+          targetState: prs.state as ProjectRoundStateValue,
+          proposedOutcome: prs.state as ProjectRoundStateValue,
+          needsTransition: false,
        })
      }
      processed++
@@ -190,7 +205,6 @@ export async function processRoundClose(
    switch (round.roundType as RoundType) {
      case 'INTAKE':
      case 'SUBMISSION': {
-        // Projects with activity → COMPLETED, purely PENDING → REJECTED
        if (prs.state === 'PENDING') {
          targetState = 'REJECTED' as ProjectRoundStateValue
          proposedOutcome = 'REJECTED' as ProjectRoundStateValue
@@ -202,7 +216,6 @@ export async function processRoundClose(
      }

      case 'EVALUATION': {
-        // Use ranking scores to determine pass/reject
        const hasEvals = prs.project.assignments.some((a: { isCompleted: boolean }) => a.isCompleted)
        const shouldPass = evaluationPassSet?.has(prs.projectId) ?? false
        if (prs.state === 'IN_PROGRESS' || (prs.state === 'PENDING' && hasEvals)) {
@@ -218,7 +231,6 @@ export async function processRoundClose(
      }

      case 'FILTERING': {
-        // Use FilteringResult to determine outcome for each project
        const fr = prs.project.filteringResults?.[0] as { outcome: string; finalOutcome: string | null } | undefined
        const effectiveOutcome = fr?.finalOutcome || fr?.outcome
        const filterPassed = effectiveOutcome !== 'FILTERED_OUT'
@@ -229,12 +241,10 @@ export async function processRoundClose(
          targetState = 'COMPLETED' as ProjectRoundStateValue
          proposedOutcome = (filterPassed ? 'PASSED' : 'REJECTED') as ProjectRoundStateValue
        } else if (prs.state === 'PENDING') {
-          // PENDING projects in filtering: check FilteringResult
          if (fr) {
            targetState = 'COMPLETED' as ProjectRoundStateValue
            proposedOutcome = (filterPassed ? 'PASSED' : 'REJECTED') as ProjectRoundStateValue
          } else {
-            // No filtering result at all → reject
            targetState = 'REJECTED' as ProjectRoundStateValue
            proposedOutcome = 'REJECTED' as ProjectRoundStateValue
          }
@@ -243,7 +253,6 @@ export async function processRoundClose(
      }

      case 'MENTORING': {
-        // Projects already PASSED (pass-through) stay PASSED
        if (prs.state === 'PASSED') {
          proposedOutcome = 'PASSED' as ProjectRoundStateValue
        } else if (prs.state === 'IN_PROGRESS') {
@@ -252,7 +261,6 @@ export async function processRoundClose(
        } else if (prs.state === 'COMPLETED') {
          proposedOutcome = 'PASSED' as ProjectRoundStateValue
        } else if (prs.state === 'PENDING') {
-          // Pending = never requested mentoring, pass through
          proposedOutcome = 'PASSED' as ProjectRoundStateValue
          targetState = 'COMPLETED' as ProjectRoundStateValue
        }
@@ -260,7 +268,6 @@ export async function processRoundClose(
      }

      case 'LIVE_FINAL': {
-        // All presented projects → COMPLETED
        if (prs.state === 'IN_PROGRESS' || prs.state === 'PENDING') {
          targetState = 'COMPLETED' as ProjectRoundStateValue
          proposedOutcome = 'PASSED' as ProjectRoundStateValue
@@ -271,7 +278,6 @@ export async function processRoundClose(
      }

      case 'DELIBERATION': {
-        // All voted projects → COMPLETED
        if (prs.state === 'IN_PROGRESS' || prs.state === 'PENDING') {
          targetState = 'COMPLETED' as ProjectRoundStateValue
          proposedOutcome = 'PASSED' as ProjectRoundStateValue
@@ -282,28 +288,113 @@ export async function processRoundClose(
      }
    }

-    // Transition project if needed (admin override for non-standard paths)
-    if (targetState !== prs.state && !isTerminalState(prs.state)) {
-      // Need to handle multi-step transitions
-      if (prs.state === 'PENDING' && targetState === 'COMPLETED') {
-        await transitionProject(prs.projectId, roundId, 'IN_PROGRESS' as ProjectRoundStateValue, actorId, prisma, { adminOverride: true })
-        await transitionProject(prs.projectId, roundId, 'COMPLETED' as ProjectRoundStateValue, actorId, prisma, { adminOverride: true })
-      } else if (prs.state === 'PENDING' && targetState === 'REJECTED') {
-        await transitionProject(prs.projectId, roundId, targetState, actorId, prisma, { adminOverride: true })
-      } else {
-        await transitionProject(prs.projectId, roundId, targetState, actorId, prisma, { adminOverride: true })
-      }
-    }
-
-    // Set proposed outcome
-    await prisma.projectRoundState.update({
-      where: { id: prs.id },
-      data: { proposedOutcome },
+    const needsTransition = targetState !== prs.state && !isTerminalState(prs.state)
+    updates.push({
+      prsId: prs.id,
+      projectId: prs.projectId,
+      currentState: prs.state,
+      targetState,
+      proposedOutcome,
+      needsTransition,
    })
-
    processed++
  }

+  // ── Phase 2: Batch state transitions in a single transaction ──
+  const transitionUpdates = updates.filter((u) => u.needsTransition)
+  const now = new Date()
+
+  if (transitionUpdates.length > 0) {
+    await prisma.$transaction(async (tx: any) => {
+      // Step through intermediate states in bulk
+      // PENDING → IN_PROGRESS for projects going to COMPLETED
+      const pendingToCompleted = transitionUpdates.filter(
+        (u) => u.currentState === 'PENDING' && u.targetState === ('COMPLETED' as string),
+      )
+      if (pendingToCompleted.length > 0) {
+        await tx.projectRoundState.updateMany({
+          where: { id: { in: pendingToCompleted.map((u) => u.prsId) } },
+          data: { state: 'IN_PROGRESS' },
+        })
+      }
+
+      // IN_PROGRESS → COMPLETED (includes those just moved from PENDING)
+      const toCompleted = transitionUpdates.filter(
+        (u) => u.targetState === ('COMPLETED' as string) &&
+          (u.currentState === 'PENDING' || u.currentState === 'IN_PROGRESS'),
+      )
+      if (toCompleted.length > 0) {
+        await tx.projectRoundState.updateMany({
+          where: { id: { in: toCompleted.map((u) => u.prsId) } },
+          data: { state: 'COMPLETED' },
+        })
+      }
+
+      // PENDING → REJECTED (direct terminal transition)
+      const pendingToRejected = transitionUpdates.filter(
+        (u) => u.currentState === 'PENDING' && u.targetState === ('REJECTED' as string),
+      )
+      if (pendingToRejected.length > 0) {
+        await tx.projectRoundState.updateMany({
+          where: { id: { in: pendingToRejected.map((u) => u.prsId) } },
+          data: { state: 'REJECTED', exitedAt: now },
+        })
+      }
+
+      // Other single-step transitions (e.g., IN_PROGRESS → COMPLETED already handled)
+      const otherTransitions = transitionUpdates.filter(
+        (u) =>
+          !(u.currentState === 'PENDING' && (u.targetState === ('COMPLETED' as string) || u.targetState === ('REJECTED' as string))) &&
+          !(u.currentState === 'IN_PROGRESS' && u.targetState === ('COMPLETED' as string)),
+      )
+      if (otherTransitions.length > 0) {
+        await tx.projectRoundState.updateMany({
+          where: { id: { in: otherTransitions.map((u) => u.prsId) } },
+          data: { state: otherTransitions[0].targetState },
+        })
+      }
+
+      // Batch create audit logs for all transitions
+      await tx.decisionAuditLog.createMany({
+        data: transitionUpdates.map((u) => ({
+          eventType: 'project_round.transitioned',
+          entityType: 'ProjectRoundState',
+          entityId: u.prsId,
+          actorId,
+          detailsJson: {
+            projectId: u.projectId,
+            roundId,
+            previousState: u.currentState,
+            newState: u.targetState,
+            batchProcessed: true,
+          } as Prisma.InputJsonValue,
+          snapshotJson: {
+            timestamp: now.toISOString(),
+            emittedBy: 'round-finalization',
+          },
+        })),
+      })
+    })
+  }
+
+  // ── Phase 3: Batch update proposed outcomes ──
+  const outcomeUpdates = updates.filter((u) => u.proposedOutcome)
+  // Group by proposed outcome for efficient updateMany calls
+  const outcomeGroups = new Map<ProjectRoundStateValue, string[]>()
+  for (const u of outcomeUpdates) {
+    const ids = outcomeGroups.get(u.proposedOutcome) ?? []
+    ids.push(u.prsId)
+    outcomeGroups.set(u.proposedOutcome, ids)
+  }
+  await Promise.all(
+    Array.from(outcomeGroups.entries()).map(([outcome, ids]) =>
+      prisma.projectRoundState.updateMany({
+        where: { id: { in: ids } },
+        data: { proposedOutcome: outcome },
+      }),
+    ),
+  )
+
  return { processed }
 }

@@ -701,6 +792,8 @@ export async function confirmFinalization(
    const inviteTokenMap = new Map<string, string>() // userId → token
    const expiryMs = await getInviteExpiryMs(prisma)

+    // Collect all passwordless users needing invite tokens, then batch update
+    const tokenUpdates: Array<{ userId: string; token: string }> = []
    for (const prs of finalizedStates) {
      if (prs.state !== 'PASSED') continue
      const users = prs.project.teamMembers.length > 0
@@ -710,17 +803,26 @@ export async function confirmFinalization(
        if (user && !user.passwordHash && !inviteTokenMap.has(user.id)) {
          const token = generateInviteToken()
          inviteTokenMap.set(user.id, token)
-          await prisma.user.update({
-            where: { id: user.id },
-            data: {
-              inviteToken: token,
-              inviteTokenExpiresAt: new Date(Date.now() + expiryMs),
-              status: 'INVITED',
-            },
-          })
+          tokenUpdates.push({ userId: user.id, token })
        }
      }
    }
+    // Batch update all invite tokens concurrently
+    if (tokenUpdates.length > 0) {
+      const tokenExpiry = new Date(Date.now() + expiryMs)
+      await Promise.all(
+        tokenUpdates.map((t) =>
+          prisma.user.update({
+            where: { id: t.userId },
+            data: {
+              inviteToken: t.token,
+              inviteTokenExpiresAt: tokenExpiry,
+              status: 'INVITED',
+            },
+          }),
+        ),
+      )
+    }

    const advancedUserIds = new Set<string>()
    const rejectedUserIds = new Set<string>()
@@ -801,7 +903,7 @@ export async function confirmFinalization(

    // Create in-app notifications
    if (advancedUserIds.size > 0) {
-      void createBulkNotifications({
+      createBulkNotifications({
        userIds: [...advancedUserIds],
        type: 'project_advanced',
        title: 'Your project has advanced!',
@@ -810,11 +912,13 @@ export async function confirmFinalization(
        linkLabel: 'View Dashboard',
        icon: 'Trophy',
        priority: 'high',
+      }).catch((err) => {
+        console.error('[Finalization] createBulkNotifications (advanced) failed:', err)
      })
    }

    if (rejectedUserIds.size > 0) {
-      void createBulkNotifications({
+      createBulkNotifications({
        userIds: [...rejectedUserIds],
        type: 'project_rejected',
        title: 'Competition Update',
@@ -823,6 +927,8 @@ export async function confirmFinalization(
        linkLabel: 'View Dashboard',
        icon: 'Info',
        priority: 'normal',
+      }).catch((err) => {
+        console.error('[Finalization] createBulkNotifications (rejected) failed:', err)
      })
    }
  } catch (emailError) {
--- a/src/server/trpc.ts
+++ b/src/server/trpc.ts
@@ -4,6 +4,7 @@ import { ZodError } from 'zod'
 import type { Prisma } from '@prisma/client'
 import type { Context } from './context'
 import type { UserRole } from '@prisma/client'
+import { checkRateLimit } from '@/lib/rate-limit'

 /**
 * Initialize tRPC with context type and configuration
@@ -298,16 +299,62 @@ const withErrorAudit = middleware(async ({ ctx, next, path, type, getRawInput })
  }
 })

+// =============================================================================
+// Rate Limiting
+// =============================================================================
+
+/**
+ * General rate limiter: 100 mutations per minute per user.
+ * Applied to all authenticated mutation procedures.
+ */
+const withRateLimit = middleware(async ({ ctx, next, type }) => {
+  // Only rate-limit mutations — queries are read-only
+  if (type !== 'mutation') return next()
+
+  const userId = ctx.session?.user?.id
+  if (!userId) return next()
+
+  const result = checkRateLimit(`trpc:${userId}`, 100, 60_000)
+  if (!result.success) {
+    throw new TRPCError({
+      code: 'TOO_MANY_REQUESTS',
+      message: 'Too many requests. Please try again shortly.',
+    })
+  }
+
+  return next()
+})
+
+/**
+ * Strict rate limiter for AI-triggering procedures: 5 per hour per user.
+ * Protects against runaway OpenAI API costs.
+ */
+const withAIRateLimit = middleware(async ({ ctx, next }) => {
+  const userId = ctx.session?.user?.id
+  if (!userId) return next()
+
+  const result = checkRateLimit(`ai:${userId}`, 5, 60 * 60 * 1000)
+  if (!result.success) {
+    throw new TRPCError({
+      code: 'TOO_MANY_REQUESTS',
+      message: 'AI operation rate limit exceeded. Maximum 5 per hour.',
+    })
+  }
+
+  return next()
+})
+
 // =============================================================================
 // Procedure Types
 // =============================================================================

 /**
 * Protected procedure - requires authenticated user.
- * Mutations auto-audited, errors (FORBIDDEN/UNAUTHORIZED/NOT_FOUND) tracked.
+ * Mutations rate-limited (100/min), auto-audited, errors tracked.
 */
 export const protectedProcedure = t.procedure
  .use(isAuthenticated)
+  .use(withRateLimit)
  .use(withErrorAudit)
  .use(withMutationAudit)

@@ -318,6 +365,7 @@ export const protectedProcedure = t.procedure
 */
 export const adminProcedure = t.procedure
  .use(hasRole('SUPER_ADMIN', 'PROGRAM_ADMIN'))
+  .use(withRateLimit)
  .use(withErrorAudit)
  .use(withMutationAudit)

@@ -335,6 +383,7 @@ export const superAdminProcedure = t.procedure
 */
 export const juryProcedure = t.procedure
  .use(hasRole('JURY_MEMBER'))
+  .use(withRateLimit)
  .use(withErrorAudit)
  .use(withMutationAudit)

@@ -344,6 +393,7 @@ export const juryProcedure = t.procedure
 */
 export const mentorProcedure = t.procedure
  .use(hasRole('SUPER_ADMIN', 'PROGRAM_ADMIN', 'MENTOR'))
+  .use(withRateLimit)
  .use(withErrorAudit)
  .use(withMutationAudit)

@@ -353,6 +403,7 @@ export const mentorProcedure = t.procedure
 */
 export const observerProcedure = t.procedure
  .use(hasRole('SUPER_ADMIN', 'PROGRAM_ADMIN', 'OBSERVER'))
+  .use(withRateLimit)
  .use(withErrorAudit)
  .use(withMutationAudit)

@@ -362,6 +413,7 @@ export const observerProcedure = t.procedure
 */
 export const awardMasterProcedure = t.procedure
  .use(hasRole('SUPER_ADMIN', 'PROGRAM_ADMIN', 'AWARD_MASTER'))
+  .use(withRateLimit)
  .use(withErrorAudit)
  .use(withMutationAudit)

@@ -371,5 +423,12 @@ export const awardMasterProcedure = t.procedure
 */
 export const audienceProcedure = t.procedure
  .use(isAuthenticated)
+  .use(withRateLimit)
  .use(withErrorAudit)
  .use(withMutationAudit)
+
+/**
+ * AI rate limit middleware - apply to individual AI-triggering procedures.
+ * 5 operations per hour per user to protect OpenAI API costs.
+ */
+export { withAIRateLimit }