# PR 4: Visa Tracking Implementation Plan

> **For agentic workers:** Steps use checkbox (`- [ ]`) syntax for tracking.

**Goal:** Track the visa-application lifecycle for grand-finale attendees who need a visa, without ever holding sensitive documents (passport scans, visa letters). Documents continue to flow over email; the platform records process metadata only.

**Architecture:** A new `VisaApplication` model 1:1 with `AttendingMember`, auto-created when `needsVisa=true` flips on. Compact 5-stage status enum. A `Program.visaStatusVisibleToMembers` toggle gates whether teams see their own status. Auto-create / auto-cleanup runs in the same writes as `confirm` / `adminConfirm` / `editAttendees` so the lifecycle stays in sync.

**Tech Stack:** Prisma 6 (additive migration), tRPC (router additions to `logistics` + `applicant`), Vitest 4 for TDD, shadcn/ui for the admin tab + member badge.

---

## Task 1: Schema migration (additive)

**Files:**
- Modify: `prisma/schema.prisma`
- Create: `prisma/migrations/<timestamp>_add_visa_tracking/migration.sql`

- [ ] **Step 1: Add the enum + model + program toggle**

```prisma
enum VisaStatus {
  NOT_NEEDED
  REQUESTED
  INVITATION_SENT
  APPOINTMENT_BOOKED
  GRANTED
  DENIED
}

model VisaApplication {
  id                String     @id @default(cuid())
  attendingMemberId String     @unique
  status            VisaStatus @default(REQUESTED)
  nationality       String?    // self-declared, optional
  invitationSentAt  DateTime?
  appointmentAt     DateTime?
  decisionAt        DateTime?  // GRANTED or DENIED date
  notes             String?    @db.Text
  createdAt         DateTime   @default(now())
  updatedAt         DateTime   @updatedAt

  attendingMember AttendingMember @relation(fields: [attendingMemberId], references: [id], onDelete: Cascade)

  @@index([status])
}
```

Add the back-reference on `AttendingMember`:

```prisma
visaApplication VisaApplication?
```

Add to `Program`:

```prisma
visaStatusVisibleToMembers Boolean @default(true)
```

- [ ] **Step 2: Generate migration with `--create-only`** and inspect the SQL for any non-additive operations (DROP COLUMN / ALTER COLUMN / RENAME). Should be only `CREATE TYPE`, `CREATE TABLE`, `ALTER TABLE Program ADD COLUMN`, foreign keys.

Run: `npx prisma migrate dev --name add_visa_tracking --create-only`
Then: read migration SQL, verify it's safe.

- [ ] **Step 3: Apply migration + regenerate client**

Run: `npx prisma migrate dev` (apply pending) and `npx prisma generate`.

- [ ] **Step 4: Commit**.

---

## Task 2: Auto-create / cleanup VisaApplication on attendee writes (TDD)

**Files:**
- Modify: `src/server/routers/finalist.ts` (`confirm`, `adminConfirm`, `editAttendees`)
- Create: `tests/unit/visa-application-lifecycle.test.ts`

- [ ] **Step 1: Write failing tests**

```ts
describe('VisaApplication lifecycle', () => {
  it('public confirm creates a VisaApplication for each needsVisa=true attendee', async () => {
    // setup: PENDING confirmation, 2 team members
    // call confirm with both attending, visaFlags { lead: false, member: true }
    // assert: 1 VisaApplication with status=REQUESTED for member
  })

  it('adminConfirm creates a VisaApplication for each needsVisa=true attendee', async () => {
    // same as above but via adminConfirm
  })

  it('editAttendees creates a VisaApplication when an attendee flips to needsVisa=true', async () => {
    // setup: CONFIRMED with 1 attendee (lead) needsVisa=false, no VisaApp
    // call editAttendees with same attendees but visaFlags { lead: true }
    // assert: 1 VisaApplication for lead
  })

  it('editAttendees deletes the VisaApplication when an attendee flips to needsVisa=false', async () => {
    // setup: CONFIRMED with 1 attendee needsVisa=true + VisaApp exists
    // call editAttendees same roster but visaFlags { lead: false }
    // assert: 0 VisaApplications
  })

  it('editAttendees preserves an existing VisaApplication when needsVisa stays true', async () => {
    // setup: VisaApp with notes='abc', status=APPOINTMENT_BOOKED
    // call editAttendees same roster + visaFlags unchanged
    // assert: VisaApp unchanged (notes still 'abc', status still APPOINTMENT_BOOKED)
  })

  it('removing an attendee cascades the VisaApplication', async () => {
    // setup: CONFIRMED with 2 attendees, both needsVisa=true with VisaApp rows
    // call editAttendees roster of just the lead
    // assert: only 1 VisaApp left (for lead)
  })
})
```

- [ ] **Step 2: Run tests, expect 6 failures**.

- [ ] **Step 3: Wire auto-create in `confirm` (public)**

After the existing `attendingMember.createMany`, add a follow-up createMany for any user with `visaFlags[uid] === true`:

```ts
// inside the same $transaction
ctx.prisma.visaApplication.createMany({
  data: input.attendingUserIds
    .filter((uid) => input.visaFlags[uid] === true)
    .map((uid) => /* will need attendingMemberId — use a separate post-tx pass */),
})
```

Note: `createMany` won't have the `attendingMemberId` until after the AttendingMember rows are created. Easiest: run the visa creation in a follow-up step (after the transaction commits) by re-querying the attendee rows. The transaction guarantees the attendees are committed; if the visa step fails the worst case is missing visa rows that the admin can manually re-create — but to be safer wrap both in a single Prisma transaction using `$transaction(async (tx) => {...})` callback form.

- [ ] **Step 4: Wire auto-create in `adminConfirm`** — same pattern.

- [ ] **Step 5: Wire diff-aware sync in `editAttendees`**

After the existing diff transaction, derive the desired `needsVisa=true` set, the existing VisaApplication set, and:
- Create rows for new needsVisa=true attendees with no VisaApp
- Delete rows for attendees whose needsVisa flipped to false (or whose AttendingMember was deleted — already cascaded)
- Leave alone rows where needsVisa stays true (preserves notes / status)

- [ ] **Step 6: Run tests, expect green**.

- [ ] **Step 7: Commit**.

---

## Task 3: Admin visa CRUD procedures (TDD)

**Files:**
- Modify: `src/server/routers/logistics.ts` (add 3 procedures)
- Create: `tests/unit/visa-admin.test.ts`

- [ ] **Step 1: Write failing tests**

```ts
describe('logistics.listVisaApplications', () => {
  it('returns rows joined with project + attendee for the program, sorted by status priority', async () => {
    // 3 visa apps: GRANTED, REQUESTED, APPOINTMENT_BOOKED
    // expect order: REQUESTED, INVITATION_SENT (none), APPOINTMENT_BOOKED, GRANTED
  })
})

describe('logistics.updateVisaApplication', () => {
  it('updates status + dates + notes + nationality', async () => {
    // setup: REQUESTED app
    // update -> APPOINTMENT_BOOKED + appointmentAt + notes
    // assert: row updated, audit log VISA_UPDATE written
  })

  it('rejects an unknown application id', async () => {
    // expect throw /not found/i
  })
})

describe('logistics.setVisaVisibility', () => {
  it('flips Program.visaStatusVisibleToMembers', async () => {
    // default true -> set false -> verify
  })
})
```

- [ ] **Step 2: Implement the three procedures** in `logistics.ts`.

- [ ] **Step 3: Run tests, expect green**.

- [ ] **Step 4: Commit**.

---

## Task 4: Member visa query (TDD)

**Files:**
- Modify: `src/server/routers/applicant.ts`
- Modify: `tests/unit/visa-admin.test.ts` (add a describe block) OR new file `tests/unit/visa-member-visibility.test.ts`

- [ ] **Step 1: Write failing tests**

```ts
describe('applicant.getMyVisaApplications', () => {
  it('returns the caller-team visa apps when toggle is true', async () => {
    // setup: program toggle=true, member with VisaApp
    // assert: returns array with that app
  })

  it('returns null when toggle is false', async () => {
    // assert: returns null
  })

  it('returns empty array when caller has no visa apps', async () => {
    // assert: []
  })
})
```

- [ ] **Step 2: Implement** — query AttendingMember rows where `userId = caller`, include VisaApplication. Return null if `program.visaStatusVisibleToMembers === false`.

- [ ] **Step 3: Commit**.

---

## Task 5: Admin Visas tab UI

**Files:**
- Modify: `src/app/(admin)/admin/logistics/page.tsx` (un-disable the Visas tab)
- Create: `src/components/admin/logistics/visas-tab.tsx`
- Create: `src/components/admin/logistics/visa-edit-dialog.tsx`

- [ ] **Step 1: Build the tab**

Table columns: Project · Member · Nationality · Status · Next date · Notes (truncated) · Actions. Status filter pills mirror the Confirmations tab. Header has a "Visible to teams" Switch wired to `setVisaVisibility`.

- [ ] **Step 2: Build the edit dialog**

Status dropdown, nationality input, three date pickers (invitation / appointment / decision), notes textarea. Save calls `updateVisaApplication`.

- [ ] **Step 3: Activate the tab** — remove the `disabled` prop and wire `<VisasTab programId={programId} />`.

- [ ] **Step 4: Live smoke** — confirm a finalist with one needsVisa attendee, open Visas tab, edit → verify persistence.

- [ ] **Step 5: Commit**.

---

## Task 6: Member visa surface on AttendingMembersCard

**Files:**
- Modify: `src/components/applicant/attending-members-card.tsx`

- [ ] **Step 1: Wire the query**

Call `applicant.getMyVisaApplications` alongside the existing confirmation query. If the result is null (toggle off), don't render any visa info. Otherwise, render a small status badge + the next upcoming date next to each attendee whose `needsVisa=true`.

- [ ] **Step 2: Live smoke** — toggle visibility off in the admin tab, confirm member can no longer see status.

- [ ] **Step 3: Commit**.

---

## Task 7: Final verification

- [ ] **Step 1: Full vitest** — `npx vitest run`. Expect 148 + new tests, all green.
- [ ] **Step 2: Typecheck** — `npm run typecheck`.
- [ ] **Step 3: Build** — `npm run build`.
- [ ] **Step 4: Live smoke** end-to-end — confirm an attendee with visa, edit status as admin, verify member view, toggle off, verify hidden.