feat(finale): per-project presentation/Q&A durations in m:ss + config-save merge fix

- setProjectTiming stores per-project overrides in round config; phase starts
  resolve: explicit input > project override > round default
- Run Order rows get m:ss inputs per project; PhaseControls one-off overrides
  now also m:ss (shared parseClock: '7:30', '12:05', plain '7')
- CRITICAL: round.update now MERGES validated form config over the existing
  configJson — saving the Config tab was wiping projectOrder (would have
  destroyed a running ceremony) and the finals-docs upload toggle

Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>

.gitignore

@@ -63,3 +63,8 @@ build-output.txt
 private/
 public/build-id.json
 .remember/
+
+# Local tooling + session screenshots
+.claude/
+.serena/
+/*.png

docs/superpowers/plans/2026-06-04-multi-hotel-rooming.md

@@ -0,0 +1,76 @@
+# Multiple Hotels + Room Assignments — Implementation Plan
+
+> **For agentic workers:** REQUIRED SUB-SKILL: superpowers:subagent-driven-development. Steps use `- [ ]`.
+
+**Goal:** Replace the one-hotel-per-edition model with many hotels + per-attendee room assignments (hotel, room number, check-in/out), assignable per-member or per-team, surfaced to teams and in the travel email.
+
+**Architecture:** New `HotelStay` 1:1 detail record per `AttendingMember` (mirrors `FlightDetail`); `Hotel.programId` becomes non-unique. Logistics router gains list/CRUD + rooming/assignment procedures; the Hotels tab is reworked into Hotels + Rooming sections. Spec: `docs/superpowers/specs/2026-06-04-multi-hotel-rooming-design.md`.
+
+**Tech Stack:** Next.js 15, tRPC 11, Prisma 6, shadcn/ui, Vitest 4. One schema migration (additive + drop one unique constraint).
+
+**Verified facts:** `Hotel` (`schema.prisma`) is `programId @unique`; `FlightDetail` is the 1:1-detail pattern to mirror. 1:1 hotel callers to update: `logistics.ts:13` (`getHotel`), `:17/33` (`upsertHotel`), `:231` (travel email program-hotel lookup), `applicant.ts:2899` (`getMyLogistics`), `hotels-tab.tsx:20/37/40`.
+
+---
+
+## Task 1: Schema — many hotels + `HotelStay`
+
+**Files:** `prisma/schema.prisma`, migration.
+
+- [ ] **Step 1:** Edit `Hotel`: remove `@unique` from `programId`; add `stays HotelStay[]` and `@@index([programId])`.
+- [ ] **Step 2:** Add `HotelStay` model exactly as in the spec (1:1 `attendingMemberId @unique`, required `hotelId`, `roomNumber?`, `checkInAt?`, `checkOutAt?`, `notes?`, timestamps; `attendingMember` relation `onDelete: Cascade`; `hotel` relation `onDelete: Restrict`; `@@index([hotelId])`). Add `hotelStay HotelStay?` to `AttendingMember`.
+- [ ] **Step 3:** `npx prisma migrate dev --name multi_hotel_and_hotel_stay` → migration created + applied + client regenerated. Confirm the generated SQL drops `Hotel_programId_key`, adds the index, and creates `HotelStay` with both FKs.
+- [ ] **Step 4:** `npm run typecheck` (existing `getHotel`/`upsertHotel` still compile until Task 2). Commit: `git add prisma/ && git commit -m "feat(hotel): many hotels per edition + HotelStay (room assignment)"`
+
+---
+
+## Task 2: Logistics router — hotels CRUD + rooming + assignment + travel email
+
+**Files:** `src/server/routers/logistics.ts`; test `tests/unit/logistics-hotels.test.ts`.
+
+Replace `getHotel`/`upsertHotel` with the full set (read the spec table for exact inputs):
+- `listHotels({ programId })` — hotels + `_count: { stays }`.
+- `createHotel` / `updateHotel` / `deleteHotel` (deleteHotel: pre-count stays; if >0 throw `BAD_REQUEST` "Reassign N occupant(s) first"). All audited.
+- `listRooming({ programId })` — one row per CONFIRMED `AttendingMember` in the program: `{ attendingMemberId, projectId, projectTitle, user{id,name,email}, stay: { hotelId, roomNumber, checkInAt, checkOutAt } | null }`, sorted by project title then user name.
+- `assignStay({ attendingMemberId, hotelId, roomNumber?, checkInAt?, checkOutAt?, notes? })` — upsert `HotelStay` (validate the hotel belongs to the same program as the attendee). Audit `HOTEL_STAY_ASSIGN`.
+- `assignTeamToHotel({ confirmationId, hotelId, checkInAt?, checkOutAt? })` — for each `AttendingMember` of the confirmation, upsert `HotelStay` with `hotelId` (+ optional dates), preserving existing `roomNumber`. Audit `HOTEL_TEAM_ASSIGN`.
+- `unassignStay({ attendingMemberId })` — `deleteMany` (no-op safe). Audit `HOTEL_STAY_UNASSIGN`.
+
+Then update **`setFlightStatus`** (the `TRAVEL_CONFIRMED` path, ~line 231): instead of the program 1:1 hotel, load the attendee's `hotelStay` (with `hotel`) and pass hotel + room/dates into the notification `metadata` (keys: `hotel: { name, address, link }`, `roomNumber`, `checkInAt`, `checkOutAt`). Update `getTravelConfirmedTemplate` (`src/lib/email.ts`) + its `NOTIFICATION_EMAIL_TEMPLATES` entry to render room/dates if present (additive — keep existing fields working).
+
+- [ ] **Step 1: Tests** (`tests/unit/logistics-hotels.test.ts`, mirror `logistics-hotel.test.ts`): create 2 hotels for one program; `deleteHotel` on an occupied hotel rejects, on an empty one succeeds; `assignStay` upsert (create→update room); `assignTeamToHotel` assigns all of a 2-attendee team; `unassignStay` removes; `listRooming` returns the confirmed attendees with/without stays.
+- [ ] **Step 2:** Run → fail → implement → pass (`npx vitest run tests/unit/logistics-hotels.test.ts`). Re-run `tests/unit/logistics-flight.test.ts tests/unit/logistics-comms.test.ts` (travel-email change).
+- [ ] **Step 3:** `npm run typecheck`. Commit: `feat(logistics): hotels CRUD + rooming + assignment procedures + travel email`
+
+---
+
+## Task 3: Applicant `getMyLogistics` + My Logistics card → assigned hotel/room
+
+**Files:** `src/server/routers/applicant.ts`, `src/components/applicant/my-logistics-card.tsx`; test `tests/unit/applicant-my-logistics.test.ts` (extend).
+
+- [ ] **Step 1:** In `getMyLogistics` (~line 2899), replace the `prisma.hotel.findUnique({ where: { programId } })` with the caller's `AttendingMember.hotelStay` (include `hotel`). Return `hotel: { name, address, link, notes } | null` and `room: { roomNumber, checkInAt, checkOutAt } | null`. Extend the test to seed a `HotelStay` and assert `hotel.name` + `room.roomNumber`.
+- [ ] **Step 2:** Update `MyLogisticsCard` Hotel section to also show **Room** (number) + check-in/out (Monaco-time labels) when `room` is present.
+- [ ] **Step 3:** Run the applicant test → pass; `npm run typecheck`. Commit: `feat(applicant): My Logistics shows assigned hotel + room`
+
+---
+
+## Task 4: Hotels tab rework — Hotels + Rooming UI
+
+**Files:** `src/components/admin/logistics/hotels-tab.tsx` (rework); optionally split a `rooming-section.tsx`.
+
+- [ ] **Step 1: Hotels section** — `trpc.logistics.listHotels`; list cards with name/address/link/notes + occupancy badge (`_count.stays`); Add / Edit (dialog) / Delete (AlertDialog; show the "reassign first" error toast on rejection) wired to create/update/deleteHotel. Invalidate on success.
+- [ ] **Step 2: Rooming section** — `trpc.logistics.listRooming`; group rows by project (team). Per team header: an **"Assign whole team to…"** Select → `assignTeamToHotel`. Per attendee row: `Hotel` Select (→ `assignStay`, or `unassignStay` when cleared), `Room #` input (blur → `assignStay`), `Check-in` / `Check-out` date inputs (blur → `assignStay`). Hotel options from `listHotels`. Skeleton while loading; empty state "No confirmed attendees yet." **Download CSV** button (Team, Member, Email, Hotel, Room, Check-in, Check-out) mirroring the travel/visa export. Visible affordances only.
+- [ ] **Step 3:** `npm run typecheck`. Commit: `feat(logistics): Hotels tab — multi-hotel management + rooming assignment`
+
+---
+
+## Task 5: Verify + deploy
+
+- [ ] **Step 1:** `npx vitest run` — full suite green; `npm run typecheck` clean.
+- [ ] **Step 2:** Stop dev, `rm -rf .next`, `npm run build` — clean.
+- [ ] **Step 3:** Restart dev on :3001. Dev smoke (admin): Logistics → Hotels tab → add 2 hotels; enroll a team (ADMIN_CONFIRM) so attendees exist; in Rooming, "assign whole team" to hotel A, override one member to hotel B + a room number; verify occupancy counts; check the team-member dashboard shows their assigned hotel + room. Clean up.
+- [ ] **Step 4:** Merge to `main` (fast-forward if possible), push, watch Gitea build #N succeed, then redeploy on prod (`ssh stefan@89.58.5.223:22022`, `/opt/letsbe/stacks/mopc-portal`, `docker compose pull && docker compose down && docker compose up -d` — **NO -v**), verify migration applied + app healthy + `GET /login` 200.
+- [ ] **Step 5:** Summarize.
+
+## Notes
+- All comms/assignment writes best-effort where they sit inside other mutations (travel email try/catch already in place).
+- Prod migration is additive + one dropped unique constraint (safe; no `HotelStay` data exists yet).

docs/superpowers/plans/2026-06-04-wave1-logistics-finalist-enrollment.md

@@ -0,0 +1,467 @@
+# Wave 1 — Make Logistics Operable: Finalist Enrollment + BLOCKER fixes
+
+> **For agentic workers:** REQUIRED SUB-SKILL: Use superpowers:subagent-driven-development (recommended) or superpowers:executing-plans to implement this plan task-by-task. Steps use checkbox (`- [ ]`) syntax for tracking.
+
+**Goal:** Give the grand-finale logistics flow its missing entry points so it is operable end-to-end: a unified "Enroll finalists" action that advances mentoring-round teams into the Grand Final round *and* creates their attendance confirmation in one step, a way to populate the waitlist, safe re-invitation, un-enroll, and the lunch-picker permission fix.
+
+**Architecture:** Three new `finalist` tRPC procedures (`listEnrollmentCandidates`, `enrollFinalists`, `unenroll`) plus one shared service helper. The enroll mutation composes three existing mechanisms that are currently disconnected: (a) round membership (`ProjectRoundState` in the LIVE_FINAL round — same pattern as `round.advanceProjects`), (b) finalist confirmation (`createPendingConfirmation` service), and (c) optional immediate admin confirmation (same transaction as `finalist.adminConfirm`). A new admin card on the LIVE_FINAL round Overview drives it. One one-line permission fix unblocks the applicant lunch picker.
+
+**Tech Stack:** Next.js 15 App Router, tRPC 11 (Zod), Prisma 6, shadcn/ui, Vitest 4. No schema migration required (all models already exist).
+
+**Decisions locked (with Matt, 2026-06-04):**
+- Enroll is **one unified step**: adds the team to the R7 LIVE_FINAL round (so the Finals Jury sees them) AND creates the finalist confirmation. Un-enroll reverses both.
+- **Offer both attendee modes per team** at enroll time: `EMAIL` (send the self-confirm link; team lead picks ≤cap attendees) or `ADMIN_CONFIRM` (admin picks attendees now; status goes straight to CONFIRMED, no email).
+
+---
+
+## File structure
+
+**Create:**
+- `src/server/services/finalist-enrollment.ts` — shared helpers: `resetOrCreatePendingConfirmation()` (re-invite-safe) and `confirmAttendanceInTx()` (extracted from adminConfirm, reused by enroll's ADMIN_CONFIRM mode).
+- `src/components/admin/grand-finale/finalist-enrollment-card.tsx` — the enrollment UI card on the LIVE_FINAL round Overview.
+- `src/components/admin/grand-finale/enroll-attendees-dialog.tsx` — per-team attendee picker for ADMIN_CONFIRM mode.
+- `tests/unit/finalist-enrollment.test.ts` — enrollFinalists (both modes), re-invite safety, unified PRS creation.
+- `tests/unit/finalist-unenroll.test.ts` — unenroll reverses membership + confirmation.
+- `tests/unit/lunch-list-dishes-perm.test.ts` — non-admin can read dishes.
+
+**Modify:**
+- `src/server/routers/finalist.ts` — add `listEnrollmentCandidates`, `enrollFinalists`, `unenroll`; refactor `adminConfirm`/`selectFinalists` to reuse the new helpers.
+- `src/server/services/finalist-confirmation.ts` — export the reset-safe helper or re-export from the new module (keep `createPendingConfirmation` intact for waitlist promotion).
+- `src/server/routers/lunch.ts:42` — `listDishes`: `adminProcedure` → `protectedProcedure`.
+- `src/app/(admin)/admin/rounds/[roundId]/page.tsx` — render `FinalistEnrollmentCard` in the LIVE_FINAL grand-finale block (currently lines ~1528–1531, above `FinalistSlotsCard`).
+- `src/components/admin/grand-finale/waitlist-card.tsx` — add an "Add to waitlist" control (wires the existing `finalist.addToWaitlist`, which has no UI today).
+- `src/components/admin/logistics/confirmations-tab.tsx` — fix the dead-end empty-state copy; add **Un-confirm** and **Re-invite** row actions (surface existing `unconfirm` + new re-invite via `enrollFinalists`).
+
+---
+
+## Background facts the executor needs (verified 2026-06-04)
+
+- **Two disconnected systems.** A project is "in" the Grand Final round iff it has a `ProjectRoundState{ roundId: <LIVE_FINAL>, ... }`. A project is a "confirmed finalist (logistics)" iff it has a `FinalistConfirmation`. `selectFinalists` only ever created the latter and **had zero UI callers**; `addToWaitlist` also had zero UI callers. This wave joins them.
+- **Rounds for the live edition:** R5 EVALUATION → **R6 MENTORING (active)** → **R7 LIVE_FINAL** → R8 DELIBERATION. Candidates to enroll = projects with a `ProjectRoundState` in the MENTORING round.
+- **`FinalistConfirmation.projectId` is `@unique`** (`prisma/schema.prisma:2755`). `createPendingConfirmation` does a naive `.create()` → a second invite for a previously DECLINED/EXPIRED project throws Prisma P2002. The new `resetOrCreatePendingConfirmation()` fixes this.
+- **Cap:** `Program.defaultAttendeeCap` (live value: 3) bounds attendees per team.
+- **Reference code to mirror:**
+  - PRS creation in target round: `src/server/routers/round.ts:545-551` (`createMany … skipDuplicates`).
+  - Admin confirm transaction (attendees + visa rows + lunch picks): `src/server/routers/finalist.ts:492-523`.
+  - Pending-confirmation + token + email: `src/server/services/finalist-confirmation.ts:12-42` and `src/server/routers/finalist.ts:191-219`.
+  - Candidate data source: `src/server/routers/round.ts:323` (`listMentoringProjects`).
+  - Test harness: `tests/unit/finalist-admin-confirm.test.ts` (factories, `createCaller`, cleanup pattern).
+
+---
+
+## Task 1: Unblock the applicant lunch picker (BLOCKER)
+
+**Files:**
+- Modify: `src/server/routers/lunch.ts:42`
+- Test: `tests/unit/lunch-list-dishes-perm.test.ts`
+
+- [ ] **Step 1: Write the failing test** — a non-admin (APPLICANT) can call `listDishes`.
+
+```ts
+import { afterAll, describe, expect, it } from 'vitest'
+import { prisma, createCaller } from '../setup'
+import { createTestUser, createTestProgram, cleanupTestData, uid } from '../helpers'
+import { lunchRouter } from '../../src/server/routers/lunch'
+
+describe('lunch.listDishes permission', () => {
+  const programIds: string[] = []
+  const userIds: string[] = []
+  afterAll(async () => {
+    for (const id of programIds) {
+      await prisma.dish.deleteMany({ where: { lunchEvent: { programId: id } } })
+      await prisma.lunchEvent.deleteMany({ where: { programId: id } })
+      await cleanupTestData(id, [])
+    }
+    if (userIds.length) await prisma.user.deleteMany({ where: { id: { in: userIds } } })
+  })
+
+  it('lets a non-admin (APPLICANT) read the dish list', async () => {
+    const program = await createTestProgram({ name: `dish-perm-${uid()}` })
+    programIds.push(program.id)
+    const event = await prisma.lunchEvent.create({
+      data: { programId: program.id, enabled: true },
+    })
+    await prisma.dish.create({ data: { lunchEventId: event.id, name: 'Sea bass', sortOrder: 0 } })
+
+    const applicant = await createTestUser('APPLICANT')
+    userIds.push(applicant.id)
+    const caller = createCaller(lunchRouter, {
+      id: applicant.id, email: applicant.email, role: 'APPLICANT',
+    })
+    const dishes = await caller.listDishes({ lunchEventId: event.id })
+    expect(dishes).toHaveLength(1)
+    expect(dishes[0].name).toBe('Sea bass')
+  })
+})
+```
+
+> Note: confirm the exact `Dish` field names (`lunchEventId`, `name`, `sortOrder`) against `prisma/schema.prisma` before running; adjust the factory data if they differ.
+
+- [ ] **Step 2: Run it, verify it fails** — `npx vitest run tests/unit/lunch-list-dishes-perm.test.ts`. Expected: FAIL with an `UNAUTHORIZED` TRPCError (APPLICANT blocked by `adminProcedure`).
+
+- [ ] **Step 3: Change the procedure** — in `src/server/routers/lunch.ts:42`, change `listDishes: adminProcedure` to `listDishes: protectedProcedure`. Ensure `protectedProcedure` is imported in that file (it is used elsewhere in the router; if not, add it to the import from `../trpc`).
+
+- [ ] **Step 4: Run it, verify it passes** — same command. Expected: PASS.
+
+- [ ] **Step 5: Commit** — `git add -A && git commit -m "fix(lunch): allow non-admins to read dish list (unblocks applicant picker)"`
+
+---
+
+## Task 2: Re-invite-safe confirmation helper (fixes the P2002 dead-end)
+
+**Files:**
+- Create: `src/server/services/finalist-enrollment.ts`
+- Test: covered indirectly in Task 3; add a focused unit here.
+
+- [ ] **Step 1: Write the failing test** (add to `tests/unit/finalist-enrollment.test.ts`, created here):
+
+```ts
+import { afterAll, describe, expect, it } from 'vitest'
+import { prisma } from '../setup'
+import { createTestProgram, createTestProject, cleanupTestData, uid } from '../helpers'
+import { resetOrCreatePendingConfirmation } from '../../src/server/services/finalist-enrollment'
+
+describe('resetOrCreatePendingConfirmation', () => {
+  const programIds: string[] = []
+  afterAll(async () => {
+    for (const id of programIds) {
+      await prisma.attendingMember.deleteMany({ where: { confirmation: { project: { programId: id } } } })
+      await prisma.finalistConfirmation.deleteMany({ where: { project: { programId: id } } })
+      await cleanupTestData(id, [])
+    }
+  })
+
+  it('creates a fresh PENDING row when none exists', async () => {
+    const program = await createTestProgram({ name: `reinvite-new-${uid()}` })
+    programIds.push(program.id)
+    const project = await createTestProject(program.id, { competitionCategory: 'STARTUP' })
+    const res = await resetOrCreatePendingConfirmation(prisma, {
+      projectId: project.id, category: 'STARTUP', windowHours: 24,
+    })
+    const row = await prisma.finalistConfirmation.findUniqueOrThrow({ where: { id: res.id } })
+    expect(row.status).toBe('PENDING')
+    expect(res.alreadyConfirmed).toBe(false)
+  })
+
+  it('resets a DECLINED row to a fresh PENDING (no unique-constraint crash)', async () => {
+    const program = await createTestProgram({ name: `reinvite-declined-${uid()}` })
+    programIds.push(program.id)
+    const project = await createTestProject(program.id, { competitionCategory: 'STARTUP' })
+    await prisma.finalistConfirmation.create({
+      data: { projectId: project.id, category: 'STARTUP', status: 'DECLINED',
+        deadline: new Date(Date.now() - 1000), token: `tok_${uid()}`, declinedAt: new Date(),
+        declineReason: 'busy' },
+    })
+    const res = await resetOrCreatePendingConfirmation(prisma, {
+      projectId: project.id, category: 'STARTUP', windowHours: 24,
+    })
+    const row = await prisma.finalistConfirmation.findUniqueOrThrow({ where: { id: res.id } })
+    expect(row.status).toBe('PENDING')
+    expect(row.declinedAt).toBeNull()
+    expect(row.declineReason).toBeNull()
+    expect(res.alreadyConfirmed).toBe(false)
+  })
+
+  it('is a no-op flagged alreadyConfirmed when row is CONFIRMED', async () => {
+    const program = await createTestProgram({ name: `reinvite-confirmed-${uid()}` })
+    programIds.push(program.id)
+    const project = await createTestProject(program.id, { competitionCategory: 'STARTUP' })
+    await prisma.finalistConfirmation.create({
+      data: { projectId: project.id, category: 'STARTUP', status: 'CONFIRMED',
+        deadline: new Date(Date.now() + 1000), token: `tok_${uid()}`, confirmedAt: new Date() },
+    })
+    const res = await resetOrCreatePendingConfirmation(prisma, {
+      projectId: project.id, category: 'STARTUP', windowHours: 24,
+    })
+    expect(res.alreadyConfirmed).toBe(true)
+  })
+})
+```
+
+- [ ] **Step 2: Run it, verify it fails** — `npx vitest run tests/unit/finalist-enrollment.test.ts`. Expected: FAIL (module/function not found).
+
+- [ ] **Step 3: Implement the helper** — create `src/server/services/finalist-enrollment.ts`:
+
+```ts
+import type { CompetitionCategory, Prisma, PrismaClient } from '@prisma/client'
+import { signFinalistToken } from '@/lib/finalist-token'
+
+type TxClient = PrismaClient | Prisma.TransactionClient
+
+/**
+ * Re-invite-safe variant of createPendingConfirmation. If a confirmation row
+ * already exists for the project (projectId is @unique), reset any
+ * non-CONFIRMED row back to a fresh PENDING with a new token/deadline and
+ * clear stale attendee rows; report CONFIRMED rows as a no-op so callers can
+ * skip them. Returns the row id + token + deadline for the email step.
+ */
+export async function resetOrCreatePendingConfirmation(
+  prisma: TxClient,
+  args: { projectId: string; category: CompetitionCategory; windowHours: number },
+): Promise<{ id: string; token: string; deadline: Date; alreadyConfirmed: boolean }> {
+  const deadline = new Date(Date.now() + args.windowHours * 3_600_000)
+  const existing = await prisma.finalistConfirmation.findUnique({
+    where: { projectId: args.projectId },
+    select: { id: true, status: true },
+  })
+
+  if (existing?.status === 'CONFIRMED') {
+    return { id: existing.id, token: '', deadline, alreadyConfirmed: true }
+  }
+
+  if (existing) {
+    const token = signFinalistToken({
+      confirmationId: existing.id,
+      exp: Math.floor(deadline.getTime() / 1000),
+    })
+    // Clear any attendee rows from a prior cycle (cascade-deletes flight/visa/lunch).
+    await prisma.attendingMember.deleteMany({ where: { confirmationId: existing.id } })
+    await prisma.finalistConfirmation.update({
+      where: { id: existing.id },
+      data: {
+        category: args.category,
+        status: 'PENDING',
+        deadline,
+        token,
+        confirmedAt: null,
+        declinedAt: null,
+        declineReason: null,
+        expiredAt: null,
+      },
+    })
+    return { id: existing.id, token, deadline, alreadyConfirmed: false }
+  }
+
+  const id = `cmfc_${Math.random().toString(36).slice(2, 10)}_${Date.now().toString(36)}`
+  const token = signFinalistToken({
+    confirmationId: id,
+    exp: Math.floor(deadline.getTime() / 1000),
+  })
+  await prisma.finalistConfirmation.create({
+    data: {
+      id,
+      projectId: args.projectId,
+      category: args.category,
+      status: 'PENDING',
+      deadline,
+      token,
+    },
+  })
+  return { id, token, deadline, alreadyConfirmed: false }
+}
+```
+
+> Confirm `AttendingMember`→`FlightDetail`/`VisaApplication`/`MemberLunchPick` are `onDelete: Cascade` (they are, per schema 2789+); the `deleteMany` then cleans dependents. If `signFinalistToken`'s import path differs, match `src/server/services/finalist-confirmation.ts:2`.
+
+- [ ] **Step 4: Run it, verify it passes** — same command. Expected: PASS (3 tests).
+
+- [ ] **Step 5: Commit** — `git add -A && git commit -m "feat(finalist): re-invite-safe confirmation reset helper"`
+
+---
+
+## Task 3: `finalist.enrollFinalists` — the unified entry point
+
+**Files:**
+- Modify: `src/server/routers/finalist.ts` (add procedure; import the helper)
+- Test: `tests/unit/finalist-enrollment.test.ts` (extend)
+
+**Procedure contract:**
+
+```ts
+enrollFinalists: adminProcedure
+  .input(z.object({
+    programId: z.string(),
+    roundId: z.string(), // the LIVE_FINAL round
+    enrollments: z.array(z.object({
+      projectId: z.string(),
+      mode: z.enum(['EMAIL', 'ADMIN_CONFIRM']),
+      attendingUserIds: z.array(z.string()).optional(), // required for ADMIN_CONFIRM
+      visaFlags: z.record(z.string(), z.boolean()).optional(),
+    })).min(1),
+  }))
+  .mutation(async ({ ctx, input }) => { /* see steps */ })
+```
+
+Behavior per enrollment:
+1. Validate the project is in `programId` and read its `competitionCategory`, `defaultAttendeeCap`, team members + LEAD email.
+2. **Round membership:** `projectRoundState.createMany({ data: [{ projectId, roundId }], skipDuplicates: true })` (mirror `round.ts:545`).
+3. **Confirmation:** `resetOrCreatePendingConfirmation()`. If `alreadyConfirmed`, record `skipped: 'ALREADY_CONFIRMED'` and continue.
+4. If `mode === 'EMAIL'`: send `sendFinalistConfirmationEmail(lead.email, lead.name, project.title, deadline, confirmUrl)` inside a try/catch (never throw in the loop — mirror `finalist.ts:213`).
+5. If `mode === 'ADMIN_CONFIRM'`: validate `attendingUserIds` (non-empty, ≤ cap, all team members) then run the confirm transaction (attendees + visa rows + lunch picks) exactly as `finalist.ts:492-523`. No email.
+6. Audit `FINALIST_ENROLL` with `{ projectId, mode }`.
+7. Return `{ enrolled, emailed, adminConfirmed, skipped: [...] }`.
+
+- [ ] **Step 1: Write failing tests** (extend `finalist-enrollment.test.ts`). Build an admin caller via `createCaller(finalistRouter, {…SUPER_ADMIN})`, a program (`defaultAttendeeCap: 3`), a competition with a `LIVE_FINAL` round (`createTestRound(comp.id, { roundType: 'LIVE_FINAL', sortOrder: 99, configJson: { confirmationWindowHours: 24 } })`) and a MENTORING round with a `ProjectRoundState` for the project. Assert:
+
+```ts
+// EMAIL mode
+it('EMAIL mode: creates PRS in LIVE_FINAL + PENDING confirmation, no attendees', async () => {
+  // ... call enrollFinalists with one { projectId, mode: 'EMAIL' }
+  const prs = await prisma.projectRoundState.findFirst({ where: { projectId, roundId: liveFinalId } })
+  expect(prs).not.toBeNull()
+  const conf = await prisma.finalistConfirmation.findUniqueOrThrow({ where: { projectId } })
+  expect(conf.status).toBe('PENDING')
+  expect(await prisma.attendingMember.count({ where: { confirmationId: conf.id } })).toBe(0)
+})
+
+// ADMIN_CONFIRM mode
+it('ADMIN_CONFIRM mode: CONFIRMED with attendee + visa + lunch rows', async () => {
+  // ... call with { projectId, mode: 'ADMIN_CONFIRM', attendingUserIds: [lead.id, member.id], visaFlags: { [member.id]: true } }
+  const conf = await prisma.finalistConfirmation.findUniqueOrThrow({ where: { projectId } })
+  expect(conf.status).toBe('CONFIRMED')
+  expect(await prisma.attendingMember.count({ where: { confirmationId: conf.id } })).toBe(2)
+  expect(await prisma.visaApplication.count({ where: { attendingMember: { confirmationId: conf.id } } })).toBe(1)
+})
+
+// idempotent membership + re-invite
+it('re-enrolling a DECLINED project resets it without crashing and keeps one PRS row', async () => {
+  // pre-create DECLINED confirmation + a PRS; enroll EMAIL again
+  // expect status PENDING and exactly one PRS row for (projectId, liveFinalId)
+})
+
+// ADMIN_CONFIRM over cap rejects
+it('ADMIN_CONFIRM rejects when attendees exceed cap', async () => {
+  await expect(/* 4 attendees with cap 3 */).rejects.toThrow(/cap/i)
+})
+```
+
+- [ ] **Step 2: Run, verify fail** — `npx vitest run tests/unit/finalist-enrollment.test.ts`. Expected: FAIL (`enrollFinalists` not a function).
+
+- [ ] **Step 3: Implement** the procedure in `finalist.ts`. Reuse: import `resetOrCreatePendingConfirmation` from `../services/finalist-enrollment`; reuse `sendFinalistConfirmationEmail`, `ensureLunchPickForAttendingMember`, `logAudit`, `signFinalistToken` already imported. For the ADMIN_CONFIRM transaction body, copy the exact `$transaction` block from `adminConfirm` (`finalist.ts:492-523`). Resolve `windowHours` from the LIVE_FINAL round's `configJson.confirmationWindowHours ?? 24` (mirror `finalist.ts:145`). Build `confirmUrl` from `NEXTAUTH_URL` (mirror `finalist.ts:191-204`).
+
+- [ ] **Step 4: Run, verify pass** — same command. Expected: PASS.
+
+- [ ] **Step 5: Refactor for DRY (optional within budget)** — extract the shared confirm transaction into `confirmAttendanceInTx(tx, { confirmationId, attendingUserIds, visaFlags })` in `finalist-enrollment.ts` and call it from both `adminConfirm` and `enrollFinalists`. Re-run `npx vitest run tests/unit/finalist-admin-confirm.test.ts tests/unit/finalist-enrollment.test.ts`. Expected: PASS both.
+
+- [ ] **Step 6: Commit** — `git commit -am "feat(finalist): unified enrollFinalists (round membership + confirmation + email/admin-confirm)"`
+
+---
+
+## Task 4: `finalist.unenroll` — reverse membership + confirmation
+
+**Files:**
+- Modify: `src/server/routers/finalist.ts`
+- Test: `tests/unit/finalist-unenroll.test.ts`
+
+**Contract:** `unenroll({ projectId, roundId })` →
+1. Delete the `FinalistConfirmation` for the project (cascade removes AttendingMember/FlightDetail/VisaApplication/lunch picks).
+2. Delete the LIVE_FINAL `ProjectRoundState` (`deleteMany({ where: { projectId, roundId } })`).
+3. Audit `FINALIST_UNENROLL`.
+4. Return `{ ok: true }`. (Mentor assignments are tied to the MENTORING round and are intentionally left untouched.)
+
+- [ ] **Step 1: Failing test** — enroll (ADMIN_CONFIRM) a project, then `unenroll`; assert no confirmation, no attendees, no LIVE_FINAL PRS, and an audit row exists.
+- [ ] **Step 2: Run, verify fail.**
+- [ ] **Step 3: Implement** the procedure.
+- [ ] **Step 4: Run, verify pass** — `npx vitest run tests/unit/finalist-unenroll.test.ts`.
+- [ ] **Step 5: Commit** — `git commit -am "feat(finalist): unenroll reverses round membership + confirmation"`
+
+---
+
+## Task 5: `finalist.listEnrollmentCandidates` — data for the UI
+
+**Files:**
+- Modify: `src/server/routers/finalist.ts`
+- Test: `tests/unit/finalist-enrollment.test.ts` (extend)
+
+**Contract:** `listEnrollmentCandidates({ programId })` resolves the program's competition, finds the MENTORING round and the LIVE_FINAL round, and returns:
+
+```ts
+{
+  liveFinalRoundId: string | null,
+  attendeeCap: number,
+  categories: Array<{
+    category: CompetitionCategory,
+    quota: number | null,
+    confirmedCount: number,
+    pendingCount: number,
+    candidates: Array<{
+      projectId: string,
+      title: string,
+      teamName: string | null,
+      country: string | null,
+      inLiveFinal: boolean,                 // has a LIVE_FINAL ProjectRoundState
+      confirmationStatus: FinalistConfirmationStatus | null,
+      teamMembers: Array<{ userId: string, name: string | null, role: 'LEAD' | 'MEMBER', email: string }>,
+    }>,
+  }>,
+}
+```
+
+Source candidates from `ProjectRoundState` in the MENTORING round (mirror `round.ts:335`), join `project.finalistConfirmation.status`, a `ProjectRoundState` existence check against the LIVE_FINAL round for `inLiveFinal`, and `project.teamMembers` (for the ADMIN_CONFIRM picker). Group by `competitionCategory`; merge per-category `FinalistSlotQuota` + confirmed/pending counts (reuse the count logic from `finalist.listCategoryCounts`).
+
+- [ ] **Step 1: Failing test** — set up a MENTORING round with one STARTUP project (PRS), assert the project appears under the STARTUP category with `inLiveFinal: false`, `confirmationStatus: null`, and its team members listed.
+- [ ] **Step 2: Run, verify fail.**
+- [ ] **Step 3: Implement.**
+- [ ] **Step 4: Run, verify pass.**
+- [ ] **Step 5: Commit** — `git commit -am "feat(finalist): listEnrollmentCandidates query for enrollment UI"`
+
+---
+
+## Task 6: Enrollment UI card on the LIVE_FINAL round page
+
+**Files:**
+- Create: `src/components/admin/grand-finale/finalist-enrollment-card.tsx`
+- Create: `src/components/admin/grand-finale/enroll-attendees-dialog.tsx`
+- Modify: `src/app/(admin)/admin/rounds/[roundId]/page.tsx` (render the card in the grand-finale block, ~line 1528, above `FinalistSlotsCard`)
+
+**Card UX (follow the visual pattern of `finalist-slots-card.tsx` / `waitlist-card.tsx`):**
+- `trpc.finalist.listEnrollmentCandidates.useQuery({ programId })`. Loading → Skeleton; empty → "No mentoring-round teams to enroll yet."
+- Group candidates by category with a header showing `confirmed/quota` (e.g. "Startup — 2/8 confirmed, 1 pending").
+- Each candidate row: checkbox, title + teamName + country, and a status badge (`Not enrolled` / `In round` / `Pending` / `Confirmed` / `Declined`). Confirmed/declined rows show an **Un-enroll** button instead of a checkbox.
+- Per selected row, a small mode toggle: **Email team** (default) or **Set attendees now**. Choosing "Set attendees now" opens `EnrollAttendeesDialog` (a ≤cap member multi-select with per-member "needs visa" checkbox) and stashes the chosen `attendingUserIds`/`visaFlags` on that row.
+- Footer: **Enroll selected** and **Enroll all eligible** (eligible = not already CONFIRMED). Calls `trpc.finalist.enrollFinalists.useMutation`, then `utils.finalist.listEnrollmentCandidates.invalidate()` + `utils.logistics.listConfirmations.invalidate()`. Toast the `{ enrolled, emailed, adminConfirmed, skipped }` summary.
+- Un-enroll buttons call `trpc.finalist.unenroll` behind an `AlertDialog` confirm ("This removes them from the Grand Final round and deletes their attendance record. Continue?").
+
+> Use shadcn `AlertDialog` for confirms (no native `confirm()`), per house style and the no-keyboard-shortcuts preference (visible affordances only).
+
+- [ ] **Step 1:** Build `enroll-attendees-dialog.tsx` (props: `members`, `cap`, `onConfirm(attendingUserIds, visaFlags)`).
+- [ ] **Step 2:** Build `finalist-enrollment-card.tsx` per the UX above.
+- [ ] **Step 3:** Render `<FinalistEnrollmentCard programId={programId} roundId={round.id} />` in the LIVE_FINAL grand-finale block in the round page.
+- [ ] **Step 4: Typecheck** — `npm run typecheck`. Expected: clean.
+- [ ] **Step 5: Commit** — `git commit -am "feat(grand-finale): finalist enrollment card on LIVE_FINAL round page"`
+
+---
+
+## Task 7: Waitlist populate UI + confirmations-tab dead-end fixes
+
+**Files:**
+- Modify: `src/components/admin/grand-finale/waitlist-card.tsx`
+- Modify: `src/components/admin/logistics/confirmations-tab.tsx`
+
+- [ ] **Step 1: Add-to-waitlist control** in `waitlist-card.tsx` — a category + project picker (project options = enrollment candidates not already confirmed/waitlisted) that calls the existing `trpc.finalist.addToWaitlist` mutation (which had no UI). Invalidate `listWaitlist` on success. Confirm `addToWaitlist`'s exact input shape at `finalist.ts:629` before wiring.
+
+- [ ] **Step 2: Fix the dead-end copy** in `confirmations-tab.tsx:127` — replace "Use the grand-finale round page to send confirmations." with "Enroll finalists from the Grand Final round's Overview tab to start confirmations." (Or, if scope allows, render an inline `<Link>` to the round page.)
+
+- [ ] **Step 3: Add row actions** to `confirmations-tab.tsx` (currently only PENDING rows show Confirm/Decline; all others show "—"):
+  - CONFIRMED rows → **Un-confirm** button calling existing `trpc.finalist.unconfirm` (behind `AlertDialog`).
+  - DECLINED / EXPIRED rows → **Re-invite** button calling `trpc.finalist.enrollFinalists` with `{ projectId, mode: 'EMAIL', roundId: liveFinalRoundId }` (re-invite-safe via Task 2). Needs the LIVE_FINAL roundId — fetch via `listEnrollmentCandidates` or add it to `listConfirmations`' payload.
+
+- [ ] **Step 4: Typecheck** — `npm run typecheck`. Expected: clean.
+- [ ] **Step 5: Commit** — `git commit -am "feat(logistics): waitlist populate UI + confirmations-tab un-confirm/re-invite actions"`
+
+---
+
+## Task 8: Full verification
+
+- [ ] **Step 1: Run the whole finalist/lunch/logistics suite** — `npx vitest run tests/unit/finalist-enrollment.test.ts tests/unit/finalist-unenroll.test.ts tests/unit/lunch-list-dishes-perm.test.ts tests/unit/finalist-admin-confirm.test.ts tests/unit/finalist-quotas.test.ts tests/unit/finalist-confirmation.test.ts`. Expected: all PASS (regression check on the refactor).
+- [ ] **Step 2: Typecheck + build** — `npm run typecheck && npm run build`. Expected: clean (build is required before any push, per CLAUDE.md).
+- [ ] **Step 3: Dev smoke (Playwright, server already on :3001 as super-admin)** — verify the end-to-end the audit proved was impossible:
+  1. Mentoring round (R6) → ensure a project has a `ProjectRoundState` (advance one in if needed).
+  2. Grand Final round (R7) Overview → the new Enrollment card lists it; enroll it in EMAIL mode.
+  3. `/admin/logistics` → Confirmations tab now shows a PENDING row (no longer the dead-end empty state).
+  4. Enroll a second team in ADMIN_CONFIRM mode with 2 attendees → Confirmations shows CONFIRMED with attendee count 2; Travel/Visas tabs now list those attendees.
+  5. Confirm the LIVE_FINAL round's Projects tab now shows the enrolled teams (jury can see them).
+- [ ] **Step 4: Final commit / branch** — ensure work is on a feature branch (not `main`); summarize for review.
+
+---
+
+## Self-review notes (coverage vs. the 4 BLOCKERs)
+
+- BLOCKER 1 (no select-finalists UI) → Tasks 3 + 6 (`enrollFinalists` + enrollment card).
+- BLOCKER 2 (no waitlist populate UI) → Task 7 step 1.
+- BLOCKER 3 (lunch picker broken) → Task 1.
+- BLOCKER 4 (re-invite crash) → Task 2 (`resetOrCreatePendingConfirmation`), surfaced via Task 7 step 3 (Re-invite action).
+- Unified enroll + both attendee modes (locked decisions) → Task 3.
+- Un-confirm dead-end (HIGH) → Task 7 step 3.
+
+**Out of scope for Wave 1 (deferred to later waves):** all the new transactional emails/notifications and reminders (Wave 2), the Email Templates tab (Wave 3), team-facing "My Logistics" + timezone/validation/export UX fixes (Wave 4). The only email this wave sends is the existing `sendFinalistConfirmationEmail` (now reachable via EMAIL-mode enroll and Re-invite).

docs/superpowers/plans/2026-06-04-wave2-logistics-comms.md

@@ -0,0 +1,186 @@
+# Wave 2 — Close the Logistics Email/Notification Void
+
+> **For agentic workers:** REQUIRED SUB-SKILL: Use superpowers:subagent-driven-development to implement this plan task-by-task. Steps use checkbox (`- [ ]`) syntax.
+
+**Goal:** Make logistics actually *communicate*. Today logistics fires exactly one automatic email (`sendFinalistConfirmationEmail`) and creates zero in-app notifications. This wave adds confirmation reminders, admin alerts, withdrawal emails, attendee travel/visa emails, and fixes the lunch reminder/recap comms — all routed through the existing notification pipeline so admins keep on/off control.
+
+**Architecture:** Reuse the established comms pipeline (decision: reuse, not a new system). `createNotification({ userId, type, title, message, linkUrl, metadata })` writes an in-app row AND conditionally sends a branded email when a `NotificationEmailSetting` row exists for that type with `sendEmail=true` and the user's `notificationPreference` allows email. New notification types get registered in `NotificationTypes`, optionally given a custom branded template in `NOTIFICATION_EMAIL_TEMPLATES` (team/attendee-facing) or left to fall back to the generic branded template (admin alerts), and seeded in `prisma/seed-notification-settings.ts` (which runs on every deploy + dev).
+
+**Tech Stack:** Next.js 15, tRPC 11, Prisma 6, Vitest 4. One small schema migration (`reminderSentAt`).
+
+**Key infra facts (verified 2026-06-04):**
+- `createNotification(params)` — `src/server/services/in-app-notification.ts:185`. Email leg gated by `NotificationEmailSetting` (no row OR `sendEmail=false` → no email) + user `notificationPreference ∈ {EMAIL, BOTH}`.
+- Helpers: `notifyAdmins({type,title,message,linkUrl,metadata})` (`:324`), `notifyProjectTeam({projectId,...})` (`:374`), `createBulkNotifications` (`:263`).
+- Email body for a type comes from `NOTIFICATION_EMAIL_TEMPLATES[type]` (`src/lib/email.ts:2196`); missing entry → generic branded fallback `getNotificationEmailTemplate` (`:2635`). `sendStyledNotificationEmail` (`:2400`) is the sender.
+- Settings seeded idempotently in `prisma/seed-notification-settings.ts` (row shape `{ notificationType, category, label, description, sendEmail }`), run on every container start via `docker/docker-entrypoint.sh:72`.
+- Dead stub types already in registry (do NOT reuse; add explicit new ones): `MENTEE_FINALIST`, `EVENT_INVITATION`, `FINALISTS_ANNOUNCED`.
+- Recipients: admins via `roles: { has: 'SUPER_ADMIN' }` / `'PROGRAM_ADMIN'` + `status:'ACTIVE'`; team lead via `teamMembers where role:'LEAD'`; attendee email via `AttendingMember.user`.
+- `FinalistConfirmation` has NO `reminderSentAt` yet (Task 1 adds it). Lunch cron attendee-filter bug confirmed (Task 7).
+
+**New notification type constants (add all to `NotificationTypes`):**
+| Constant | Audience | Email template | Seed `sendEmail` |
+|---|---|---|---|
+| `FINALIST_CONFIRMED` | admins | fallback | true |
+| `FINALIST_DECLINED` | admins | fallback | true |
+| `FINALIST_EXPIRED` | admins | fallback | true |
+| `FINALIST_WAITLIST_PROMOTED` | admins | fallback | true |
+| `FINALIST_REMINDER` | team lead | custom | true |
+| `FINALIST_WITHDRAWN` | team | custom | true |
+| `TRAVEL_CONFIRMED` | attendee | custom | true |
+| `VISA_STATUS_UPDATE` | attendee | custom | true |
+
+---
+
+## File structure
+
+**Create:**
+- `prisma/migrations/<ts>_add_finalist_reminder_sent_at/migration.sql`
+- `tests/unit/finalist-comms.test.ts` — admin alerts + withdrawal notifications fire
+- `tests/unit/finalist-reminders.test.ts` — reminder cron sends + stamps + idempotent
+- `tests/unit/logistics-comms.test.ts` — flight-confirmed + visa-status emails fire
+- `tests/unit/lunch-reminder-filter.test.ts` — cron picks up attendees with no pick row
+
+**Modify:**
+- `prisma/schema.prisma` — `FinalistConfirmation.reminderSentAt DateTime?`
+- `src/server/services/in-app-notification.ts` — add 8 `NotificationTypes` constants (+ icons/priorities optional)
+- `src/lib/email.ts` — 4 custom templates + register in `NOTIFICATION_EMAIL_TEMPLATES`
+- `prisma/seed-notification-settings.ts` — 8 new setting rows (category `logistics`)
+- `src/server/routers/finalist.ts` — admin alerts in `confirm`/`decline`/`adminDecline`/`manualPromote`; withdrawal in `adminDecline`/`unconfirm`/`unenroll`
+- `src/server/services/finalist-confirmation.ts` — admin alert in `expirePendingPastDeadline` + `promoteNextWaitlistEntry`; new `sendDueConfirmationReminders`
+- `src/app/api/cron/finalist-confirmations/route.ts` — call `sendDueConfirmationReminders`
+- `src/server/routers/logistics.ts` — emails in `setFlightStatus`(→CONFIRMED) + `updateVisaApplication`(status transitions)
+- `src/app/api/cron/lunch-reminders/route.ts` — fix attendee OR-filter
+- `src/server/routers/lunch.ts` — surface recap send failure; add `sendReminders` mutation
+- `src/components/admin/logistics/lunch-recap-actions.tsx` — "Send reminders now" button
+
+---
+
+## Task 1: Schema — `reminderSentAt`
+
+**Files:** `prisma/schema.prisma`, migration.
+
+- [ ] **Step 1:** Add to `FinalistConfirmation`: `reminderSentAt DateTime?` (near `confirmedAt`/`expiredAt`).
+- [ ] **Step 2:** `npx prisma migrate dev --name add_finalist_reminder_sent_at`. Expected: migration created + applied, client regenerated.
+- [ ] **Step 3:** `npm run typecheck` — clean.
+- [ ] **Step 4: Commit** — `git add prisma/ && git commit -m "feat(finalist): add reminderSentAt for confirmation reminders"`
+
+---
+
+## Task 2: Notification types, templates, and settings
+
+**Files:** `src/server/services/in-app-notification.ts`, `src/lib/email.ts`, `prisma/seed-notification-settings.ts`.
+
+- [ ] **Step 1:** Add the 8 constants to the `NotificationTypes` object (`in-app-notification.ts:15`), grouped under a `// Logistics` comment, e.g. `FINALIST_CONFIRMED: 'FINALIST_CONFIRMED',` … through `VISA_STATUS_UPDATE: 'VISA_STATUS_UPDATE',`. Optionally add icons/priorities (e.g. `FINALIST_EXPIRED: 'urgent'`, `VISA_STATUS_UPDATE: 'high'`).
+
+- [ ] **Step 2:** Add 4 custom branded templates in `src/lib/email.ts` (mirror an existing private template that uses `getEmailWrapper` + `sectionTitle`/`paragraph`/`ctaButton`/`infoBox`). Each returns `{ subject, html, text }`:
+  - `getFinalistReminderTemplate(name, projectTitle, deadline, confirmUrl)` — "Reminder: confirm your grand-finale attendance by <formatted deadline>". Format the deadline human-readably (`toLocaleString('en-GB', { timeZone: 'Europe/Paris', dateStyle:'full', timeStyle:'short' })`).
+  - `getFinalistWithdrawnTemplate(name, projectTitle, reason?)` — "Your grand-finale slot has been withdrawn".
+  - `getTravelConfirmedTemplate(name, projectTitle, flight, hotel?)` — itinerary (arrival/departure flight no + airport + formatted times) and, if `hotel` provided, hotel name/address/link.
+  - `getVisaStatusTemplate(name, projectTitle, status, note?)` — status-specific copy for `INVITATION_SENT` / `APPOINTMENT_BOOKED` / `GRANTED` / `DENIED`.
+  Then register them in `NOTIFICATION_EMAIL_TEMPLATES` (`:2196`) keyed by the type string, reading fields from `ctx.metadata` (e.g. `FINALIST_REMINDER: (ctx) => getFinalistReminderTemplate(ctx.name||'', ctx.metadata?.projectTitle as string, new Date(ctx.metadata?.deadline as string), ctx.linkUrl||'')`). Admin-alert types are intentionally NOT registered (they use the generic fallback).
+
+- [ ] **Step 3:** Add 8 rows to `NOTIFICATION_EMAIL_SETTINGS` in `prisma/seed-notification-settings.ts` (category `'logistics'`), all `sendEmail: true`, with clear `label`/`description`.
+
+- [ ] **Step 4:** Apply to the dev DB: `npx tsx prisma/seed-notification-settings.ts`. Expected: upserts succeed (idempotent).
+
+- [ ] **Step 5:** `npm run typecheck` — clean.
+- [ ] **Step 6: Commit** — `git commit -am "feat(comms): logistics notification types, templates, and email settings"`
+
+---
+
+## Task 3: Admin alerts on confirmation lifecycle
+
+**Files:** `src/server/routers/finalist.ts`, `src/server/services/finalist-confirmation.ts`; test `tests/unit/finalist-comms.test.ts`.
+
+For each event, call `notifyAdmins({ type, title, message, linkUrl: '/admin/logistics', metadata: { projectId, projectTitle, category } })`. Wrap in try/catch — comms must never throw inside the mutation (mirror the round-notification rule in CLAUDE.md).
+
+- Team confirms (`finalist.confirm`, after the transaction) → `FINALIST_CONFIRMED`.
+- Team declines (`finalist.decline`) and admin declines (`finalist.adminDecline`) → `FINALIST_DECLINED`.
+- Cron expiry (`expirePendingPastDeadline`, per expired row) → `FINALIST_EXPIRED`.
+- Waitlist promotion (`promoteNextWaitlistEntry` and `manualPromote`) → `FINALIST_WAITLIST_PROMOTED`.
+
+- [ ] **Step 1: Failing tests** — for `confirm`, `decline`, and `expirePendingPastDeadline`, assert an `InAppNotification` row with the right `type` is created for an admin user after the action (set up a `SUPER_ADMIN` with `status:'ACTIVE'`). Use the existing finalist test setup patterns.
+- [ ] **Step 2:** Run → fail.
+- [ ] **Step 3:** Implement the `notifyAdmins` calls. Import from `../services/in-app-notification` (note: `finalist-confirmation.ts` is a service — import directly).
+- [ ] **Step 4:** Run → pass; re-run `tests/unit/finalist-confirmation.test.ts` for no regressions.
+- [ ] **Step 5: Commit** — `git commit -am "feat(finalist): admin alerts on confirm/decline/expire/promote"`
+
+---
+
+## Task 4: Withdrawal emails to teams
+
+**Files:** `src/server/routers/finalist.ts`; test `tests/unit/finalist-comms.test.ts`.
+
+When a team's slot is withdrawn by an admin, notify the team lead with `FINALIST_WITHDRAWN` (in-app + email). Events: `adminDecline`, `unconfirm` (CONFIRMED→SUPERSEDED), and `unenroll` when a CONFIRMED confirmation existed.
+
+- [ ] **Step 1: Failing test** — after `adminDecline`, assert a `FINALIST_WITHDRAWN` `InAppNotification` exists for the team lead's userId.
+- [ ] **Step 2:** Run → fail.
+- [ ] **Step 3:** Implement: resolve the lead (`teamMembers where role:'LEAD'`), `createNotification({ userId: lead.userId, type: NotificationTypes.FINALIST_WITHDRAWN, title:'Grand finale slot withdrawn', message:`Your team "${title}" is no longer a confirmed finalist.${reason? ' Reason: '+reason : ''}`, linkUrl:'/applicant', metadata:{ projectTitle: title, reason } })` in try/catch. In `unenroll`, capture whether a CONFIRMED row existed BEFORE the delete, and only notify then.
+- [ ] **Step 4:** Run → pass; re-run `finalist-unconfirm`, `finalist-unenroll`, `finalist-admin-confirm` suites.
+- [ ] **Step 5: Commit** — `git commit -am "feat(finalist): withdrawal notification to team on decline/unconfirm/unenroll"`
+
+---
+
+## Task 5: Confirmation reminder cron
+
+**Files:** `src/server/services/finalist-confirmation.ts`, `src/app/api/cron/finalist-confirmations/route.ts`; test `tests/unit/finalist-reminders.test.ts`.
+
+Add `sendDueConfirmationReminders(prisma): Promise<{ remindersSent: number }>`:
+- Resolve a reminder lead time: read each program's LIVE_FINAL round `configJson.reminderHoursBeforeDeadline` (default 12).
+- Query `FinalistConfirmation` where `status:'PENDING' AND reminderSentAt IS NULL AND deadline > now AND deadline <= now + reminderHours`. (Simplest: load all PENDING with `reminderSentAt:null AND deadline>now`, then filter by each program's lead time.)
+- For each: send via `createNotification({ userId: lead.userId, type: FINALIST_REMINDER, title, message, linkUrl: confirmUrl (the public token URL — build like selectFinalists), metadata:{ projectTitle, deadline } })`, then `update reminderSentAt = now`. Best-effort per row (try/catch).
+- Reset `reminderSentAt` is NOT needed (deadlines don't move here; if re-invited, `resetOrCreatePendingConfirmation` should also clear `reminderSentAt` — ADD that field reset in the Wave 1 helper).
+
+- [ ] **Step 1:** In `resetOrCreatePendingConfirmation` (`src/server/services/finalist-enrollment.ts`), add `reminderSentAt: null` to the reset `update` data (so re-invited teams get a fresh reminder window).
+- [ ] **Step 2: Failing test** — create a PENDING confirmation with `deadline = now + 6h` and `reminderSentAt:null`, a LIVE_FINAL round with `reminderHoursBeforeDeadline: 12`, a lead user; call `sendDueConfirmationReminders`; assert `remindersSent===1`, a `FINALIST_REMINDER` notification exists for the lead, and `reminderSentAt` is now set. Second call → `remindersSent===0` (idempotent).
+- [ ] **Step 3:** Run → fail.
+- [ ] **Step 4:** Implement `sendDueConfirmationReminders` and call it from the cron route (before or after `expirePendingPastDeadline`).
+- [ ] **Step 5:** Run → pass.
+- [ ] **Step 6: Commit** — `git commit -am "feat(finalist): deadline reminder emails via cron"`
+
+---
+
+## Task 6: Travel + visa attendee emails
+
+**Files:** `src/server/routers/logistics.ts`; test `tests/unit/logistics-comms.test.ts`.
+
+- `setFlightStatus` → when set to `CONFIRMED`: load the attendee's user + the program hotel; `createNotification({ userId: attendee.userId, type: TRAVEL_CONFIRMED, ..., metadata:{ projectTitle, arrival/departure fields, hotel } })`. (No email when set back to PENDING.)
+- `updateVisaApplication` → when `input.status` changes to one of `INVITATION_SENT|APPOINTMENT_BOOKED|GRANTED|DENIED` (and differs from `existing.status`): `createNotification({ userId: attendee.userId, type: VISA_STATUS_UPDATE, ..., metadata:{ projectTitle, status, note } })`. Gate on nothing (visa outcomes are always relevant); include the admin `notes` only if appropriate — default: don't leak internal notes, send status-only copy.
+
+- [ ] **Step 1: Failing tests** — set a flight to CONFIRMED → assert `TRAVEL_CONFIRMED` notification for the attendee; update a visa to `GRANTED` → assert `VISA_STATUS_UPDATE` notification. (Reuse `logistics-flight.test.ts` / `visa-admin.test.ts` setup patterns.)
+- [ ] **Step 2:** Run → fail.
+- [ ] **Step 3:** Implement. For `setFlightStatus`, the procedure currently only has `flightDetailId`; join to `attendingMember.user` + program hotel. For `updateVisaApplication`, the existing row read already gives `attendingMember` — extend the select to include `user` + project title.
+- [ ] **Step 4:** Run → pass; re-run `logistics-flight`, `visa-admin`, `visa-application-lifecycle`.
+- [ ] **Step 5: Commit** — `git commit -am "feat(logistics): travel-confirmed + visa-status emails to attendees"`
+
+---
+
+## Task 7: Lunch reminder/recap fixes
+
+**Files:** `src/app/api/cron/lunch-reminders/route.ts`, `src/server/routers/lunch.ts`, `src/components/admin/logistics/lunch-recap-actions.tsx`; test `tests/unit/lunch-reminder-filter.test.ts`.
+
+- [ ] **Step 1: Failing test** — a CONFIRMED attendee with NO `MemberLunchPick` row should be counted as needing a reminder. Assert the cron's selection query (extract it into a small exported helper `selectUnpickedAttendees(prisma, event)` for testability) returns that attendee.
+- [ ] **Step 2:** Run → fail (current `is` filter misses null-relation rows).
+- [ ] **Step 3:** Fix the filter to `OR: [{ lunchPick: { is: null } }, { lunchPick: { is: { pickedAt: null } } }]` (cron `route.ts:44`).
+- [ ] **Step 4:** Recap failure surfacing (`lunch.ts:345`): only stamp `recapSentAt` + audit `LUNCH_RECAP_SENT` if `sendLunchRecapEmail` resolved; on failure, re-throw (or return `{ ok:false, error }`) so the admin sees a failure toast. Update `lunch-recap-actions.tsx` to show the error.
+- [ ] **Step 5:** Add `lunch.sendReminders` mutation (admin) that runs the same selection + `sendLunchReminderEmail` loop as the cron for a given `lunchEventId`, returns `{ sent }`; add a "Send reminders now" button to `lunch-recap-actions.tsx` (behind a confirm).
+- [ ] **Step 6:** Run tests → pass; `npm run typecheck` — clean.
+- [ ] **Step 7: Commit** — `git commit -am "fix(lunch): reminder filter, recap failure surfacing, manual send-reminders"`
+
+---
+
+## Task 8: Full verification
+
+- [ ] **Step 1:** `npx vitest run` — full suite green (target: prior 256 + new tests).
+- [ ] **Step 2:** `npm run typecheck` — clean.
+- [ ] **Step 3:** Stop the dev server, `rm -rf .next`, `npm run build` — clean (don't build while dev server runs).
+- [ ] **Step 4:** Restart dev on :3001; `npx tsx prisma/seed-notification-settings.ts` to ensure settings exist. Dev smoke: enroll a team (ADMIN_CONFIRM) → set their flight CONFIRMED in Travel tab → set a visa GRANTED in Visas tab → confirm an `InAppNotification` row exists for the attendee (query DB) for `TRAVEL_CONFIRMED` and `VISA_STATUS_UPDATE`. Decline a PENDING team → confirm admin `FINALIST_DECLINED` + team `FINALIST_WITHDRAWN`. Clean up (unenroll).
+- [ ] **Step 5:** Summarize for review.
+
+---
+
+## Notes
+- All comms calls are best-effort (try/catch, never throw inside a mutation/cron) — consistent with CLAUDE.md "round notifications never throw".
+- Email sending in dev uses `SMTP_HOST=localhost` (`.env.local`) → sends fail silently and are swallowed; tests assert on the `InAppNotification` row, not on actual delivery.
+- Prod gets the new `NotificationEmailSetting` rows automatically via `docker-entrypoint.sh` running `seed-notification-settings.ts` on deploy.
+- Deferred to later waves: Email Templates admin tab (Wave 3), team-facing "My Logistics" (Wave 4).

docs/superpowers/plans/2026-06-04-wave3-logistics-email-templates-tab.md

@@ -0,0 +1,113 @@
+# Wave 3 — Enable the "Email Templates" tab (logistics hub)
+
+> **For agentic workers:** REQUIRED SUB-SKILL: superpowers:subagent-driven-development. Steps use `- [ ]`.
+
+**Goal:** Turn the disabled "Email Templates (soon)" tab in `/admin/logistics` into a working surface where admins can, for every logistics email, toggle it on/off, customize the subject, **preview** the rendered email, and send a test to themselves — reusing the existing notification-settings infra.
+
+**Architecture:** Reuse `notification.getEmailSettings` / `updateEmailSetting` / `sendTestEmail` (already built) scoped to the `logistics` category (the 8 types seeded in Wave 2). The only new server capability is **preview without sending**: extract a `renderNotificationEmail(...)` from `sendStyledNotificationEmail` and expose a `notification.previewEmailTemplate({ notificationType })` query returning `{ subject, html }`. UI reuses the existing `EmailPreviewDialog` (with `previewOnly`).
+
+**Tech Stack:** Next.js 15, tRPC 11, shadcn/ui. No schema change.
+
+**Key facts (verified 2026-06-04):**
+- `notification.getEmailSettings` (`src/server/routers/notification.ts:140`) returns all `NotificationEmailSetting` rows (incl. our 8 `category:'logistics'` rows).
+- `notification.updateEmailSetting` (`:152`) accepts `{ notificationType, sendEmail, emailSubject?, emailTemplate? }`.
+- `notification.sendTestEmail` (`:243`) renders via `sendStyledNotificationEmail` using a per-type `sampleData` map (which currently has NO logistics entries → previews/tests render with template fallbacks).
+- `sendStyledNotificationEmail` (`src/lib/email.ts:2400`) looks up `NOTIFICATION_EMAIL_TEMPLATES[type]`, else falls back to `getNotificationEmailTemplate`. Our 4 custom templates are registered; the 4 admin-alert types use the fallback.
+- `EmailPreviewDialog` (`src/components/admin/round/email-preview-dialog.tsx`) props: `{ open, onOpenChange, title, description, recipientCount, previewHtml, isPreviewLoading, onSend, isSending, showCustomMessage?, onRefreshPreview?, previewOnly? }`.
+- The existing global form `src/components/settings/notification-settings-form.tsx` renders categories team/jury/mentor/observer/admin — NOT `logistics`.
+
+---
+
+## Task 1: Server — render-without-send + preview query + logistics sample data
+
+**Files:** `src/lib/email.ts`, `src/server/routers/notification.ts`; test `tests/unit/notification-preview.test.ts`.
+
+- [ ] **Step 1:** In `src/lib/email.ts`, extract the template-resolution logic of `sendStyledNotificationEmail` into an exported pure function:
+```ts
+export function renderNotificationEmail(
+  name: string,
+  type: string,
+  context: NotificationEmailContext,
+  subjectOverride?: string,
+): EmailTemplate {
+  const generator = NOTIFICATION_EMAIL_TEMPLATES[type]
+  const template = generator
+    ? generator({ ...context, name })
+    : getNotificationEmailTemplate(name, subjectOverride || context.title, context.message, ensureAbsoluteUrl(context.linkUrl))
+  return subjectOverride ? { ...template, subject: subjectOverride } : template
+}
+```
+Then refactor `sendStyledNotificationEmail` to call `renderNotificationEmail(...)` and `sendEmail(...)` the result (keep its existing signature/behavior identical — verify by re-running any notification email tests).
+
+- [ ] **Step 2:** In `src/server/routers/notification.ts`, hoist the `sampleData` map (currently inside `sendTestEmail`) to a module-level `const NOTIFICATION_SAMPLE_DATA` and ADD logistics entries so previews/tests are realistic:
+```ts
+FINALIST_CONFIRMED:        { projectTitle: 'Ocean Cleanup Initiative', category: 'STARTUP' },
+FINALIST_DECLINED:         { projectTitle: 'Ocean Cleanup Initiative', category: 'STARTUP' },
+FINALIST_EXPIRED:          { projectTitle: 'Ocean Cleanup Initiative', category: 'STARTUP' },
+FINALIST_WAITLIST_PROMOTED:{ projectTitle: 'Reef Guardians', category: 'STARTUP' },
+FINALIST_REMINDER:         { projectTitle: 'Ocean Cleanup Initiative', deadline: new Date(Date.now()+86_400_000).toISOString() },
+FINALIST_WITHDRAWN:        { projectTitle: 'Ocean Cleanup Initiative', reason: 'Schedule conflict' },
+TRAVEL_CONFIRMED:          { projectTitle: 'Ocean Cleanup Initiative', arrivalAt: new Date(Date.now()+5*86_400_000).toISOString(), arrivalFlightNumber: 'AF1234', arrivalAirport: 'NCE', departureAt: new Date(Date.now()+7*86_400_000).toISOString(), departureFlightNumber: 'AF1235', departureAirport: 'NCE', hotel: { name: 'Hotel de Paris', address: 'Place du Casino, Monaco', link: 'https://example.com' } },
+VISA_STATUS_UPDATE:        { projectTitle: 'Ocean Cleanup Initiative', status: 'GRANTED' },
+```
+Have `sendTestEmail` use `NOTIFICATION_SAMPLE_DATA` (behavior unchanged otherwise).
+
+- [ ] **Step 3:** Add a `previewEmailTemplate` adminProcedure query:
+```ts
+previewEmailTemplate: adminProcedure
+  .input(z.object({ notificationType: z.string() }))
+  .query(async ({ ctx, input }) => {
+    const setting = await ctx.prisma.notificationEmailSetting.findUnique({ where: { notificationType: input.notificationType } })
+    const label = setting?.label || input.notificationType
+    const metadata = NOTIFICATION_SAMPLE_DATA[input.notificationType] || {}
+    const rendered = renderNotificationEmail(ctx.user.name || 'Admin', input.notificationType, {
+      title: label,
+      message: `Preview of the "${label}" email.`,
+      linkUrl: `${process.env.NEXTAUTH_URL || ''}/applicant`,
+      linkLabel: 'Open',
+      metadata,
+    }, setting?.emailSubject || undefined)
+    return { subject: rendered.subject, html: rendered.html, hasStyledTemplate: input.notificationType in NOTIFICATION_EMAIL_TEMPLATES }
+  }),
+```
+Import `renderNotificationEmail` from `@/lib/email`.
+
+- [ ] **Step 4: Test** (`tests/unit/notification-preview.test.ts`): call `notification.previewEmailTemplate({ notificationType: 'VISA_STATUS_UPDATE' })` via an admin caller; assert `html` contains a recognizable string (e.g. 'visa' or 'Grand Finale') and `subject` is non-empty. Also test a fallback type (`FINALIST_EXPIRED`) returns non-empty `html`. (Pattern: `createCaller(notificationRouter, {SUPER_ADMIN})`.)
+- [ ] **Step 5:** `npx vitest run tests/unit/notification-preview.test.ts` → pass. `npm run typecheck` → clean.
+- [ ] **Step 6: Commit** — `git commit -am "feat(notifications): renderNotificationEmail + previewEmailTemplate + logistics sample data"`
+
+---
+
+## Task 2: UI — logistics Email Templates tab + show logistics in global settings
+
+**Files:** create `src/components/admin/logistics/email-templates-tab.tsx`; modify `src/components/settings/notification-settings-form.tsx`.
+
+- [ ] **Step 1:** Add `logistics: { label: 'Logistics', icon: Plane }` to the `CATEGORIES` map in `notification-settings-form.tsx` (import `Plane` from lucide-react) so logistics settings are also manageable on the global settings page.
+
+- [ ] **Step 2:** Build `EmailTemplatesTab` (`src/components/admin/logistics/email-templates-tab.tsx`), `'use client'`, mirroring `NotificationSettingsForm`'s structure but: (a) filter `trpc.notification.getEmailSettings` to `category === 'logistics'`; (b) per row show the toggle (`updateEmailSetting`), a **subject** input (debounced `onBlur` → `updateEmailSetting({ notificationType, sendEmail, emailSubject })`), a **Test** button (`sendTestEmail`), and a **Preview** button; (c) Preview opens `EmailPreviewDialog` with `previewOnly`, fetching `trpc.notification.previewEmailTemplate({ notificationType })` (lazy, `enabled: !!previewType`) and passing its `html` to `previewHtml`. Loading → Skeleton; empty → "No logistics email types found — run the notification settings seed." Use sonner toasts + `trpc.useUtils()` invalidation.
+
+- [ ] **Step 3:** `npm run typecheck` → clean.
+- [ ] **Step 4: Commit** — `git commit -am "feat(logistics): Email Templates tab (toggle/subject/preview/test) + logistics in global settings"`
+
+---
+
+## Task 3: Enable the tab in the logistics page
+
+**Files:** `src/app/(admin)/admin/logistics/page.tsx`.
+
+- [ ] **Step 1:** Remove `disabled` + the "(soon)" span from the `email-templates` `TabsTrigger`; import and add `<TabsContent value="email-templates"><EmailTemplatesTab programId={programId} /></TabsContent>` (the tab doesn't strictly need programId — settings are global — but pass it for consistency / future scoping; if unused, omit the prop).
+- [ ] **Step 2:** `npm run typecheck` → clean.
+- [ ] **Step 3: Commit** — `git commit -am "feat(logistics): enable Email Templates tab"`
+
+---
+
+## Task 4: Verify
+
+- [ ] **Step 1:** `npx vitest run` — full suite green.
+- [ ] **Step 2:** `npm run typecheck` — clean. Stop dev server, `rm -rf .next`, `npm run build` — clean.
+- [ ] **Step 3:** Restart dev on :3001; dev smoke: `/admin/logistics` → Email Templates tab renders the 8 logistics types; toggle one off/on (persists); click Preview on `VISA_STATUS_UPDATE` → dialog shows the rendered branded email; click Test → success toast (email swallowed by localhost SMTP in dev — fine). Screenshot.
+- [ ] **Step 4:** Summarize.
+
+## Notes
+- No new email is sent automatically by this wave — it only adds admin visibility/control over the Wave-2 emails.
+- Deferred to Wave 4: team-facing "My Logistics" + travel/visa UX fixes.

docs/superpowers/plans/2026-06-04-wave4-team-facing-my-logistics.md

@@ -0,0 +1,101 @@
+# Wave 4 — Team-facing "My Logistics" + travel/visa UX fixes
+
+> **For agentic workers:** REQUIRED SUB-SKILL: superpowers:subagent-driven-development. Steps use `- [ ]`.
+
+**Goal:** Close the loop for finalist teams. Today a confirmed team can see only their attendee roster + a visa badge; they have no view of their flights or hotel, can't self-enter passport nationality, and the submitter (non-TeamMember lead) can't even see the card. This wave adds a team-facing "My Logistics" view (flights + hotel + visa + nationality self-entry), fixes the submitter gap, links the confirm-success page to the dashboard, and adds the admin-side travel/visa correctness fixes (departure-after-arrival validation, CSV export).
+
+**Architecture:** New read procedures on the applicant router (`getMyLogistics`) reusing the same caller→project resolution as the existing finalist procedures, plus a self-service `updateMyVisaNationality`. A new applicant dashboard card. Admin-side: input validation on `logistics.upsertFlightDetail` + CSV export buttons mirroring the lunch manifest.
+
+**Tech Stack:** Next.js 15, tRPC 11, Prisma 6, shadcn/ui. No schema change.
+
+**Key facts (verified 2026-06-04):**
+- `applicant.getMyFinalistConfirmation` (`src/server/routers/applicant.ts:2748`) resolves the project via `teamMembers: { some: { userId } }` — MISSES a lead who submitted but has no TeamMember row, and has no role guard.
+- `applicant.getMyVisaApplications` (`:2819`) returns visa rows when `program.visaStatusVisibleToMembers`, else null. Reuse its visibility logic.
+- Admin-only: `logistics.getHotel`, `logistics.listFlightDetails` (`src/server/routers/logistics.ts`). No team-facing equivalents → teams never see hotel/flights.
+- Applicant dashboard composes cards in `src/app/(applicant)/applicant/page.tsx` (~line 409): `LunchBanner`, `ExternalAttendeesStrip`, `AttendingMembersCard`. Add the new card here.
+- Confirm-success copy at `src/app/(public)/finalist/confirm/[token]/page.tsx:183` promises "your project page" with no link.
+- `logistics.upsertFlightDetail` input (`:145`) has no departure-after-arrival check. Lunch CSV export pattern: `src/components/admin/logistics/lunch-manifest.tsx:28-57`.
+- Models: `Hotel{ name, address?, link?, notes? }` (programId 1:1); `FlightDetail{ arrival/departure At/FlightNumber/Airport, status, adminNotes }` (per AttendingMember); `VisaApplication{ status, nationality?, ... }`.
+
+---
+
+## Task 1: Team-facing read endpoint + submitter fix
+
+**Files:** `src/server/routers/applicant.ts`; test `tests/unit/applicant-my-logistics.test.ts`.
+
+- [ ] **Step 1:** Fix `getMyFinalistConfirmation` resolution: change the `where` to
+  `{ OR: [{ submittedByUserId: ctx.user.id }, { teamMembers: { some: { userId: ctx.user.id } } }], finalistConfirmation: { isNot: null } }`
+  (verify `Project.submittedByUserId` is the correct field name in schema). Keep the rest. (No role guard added — APPLICANT/lead may not have an explicit role; the project-scoping is the guard. If other procedures in this router use a role check, match it; otherwise leave project-scoping as the guard and note it.)
+
+- [ ] **Step 2:** Add `getMyLogistics: protectedProcedure.query`:
+  - Resolve the caller's confirmed-finalist project (same OR-resolution as above; return `null` if none or confirmation not CONFIRMED).
+  - Return:
+    ```ts
+    {
+      projectTitle: string,
+      confirmationStatus: FinalistConfirmationStatus,
+      hotel: { name, address, link, notes } | null,         // program Hotel (1:1)
+      myFlight: { arrivalAt, arrivalFlightNumber, arrivalAirport, departureAt, departureFlightNumber, departureAirport, status } | null, // the caller's own AttendingMember.flightDetail
+      visaVisible: boolean,                                  // program.visaStatusVisibleToMembers
+      myVisa: { status, nationality } | null,               // caller's own VisaApplication, only when visaVisible
+    }
+    ```
+  - `myFlight`: find the caller's `AttendingMember` for this confirmation (`where confirmationId + userId`), include `flightDetail`. `hotel`: `prisma.hotel.findUnique({ where: { programId } })`. `myVisa`: only when `visaVisible` and the caller's AttendingMember has a `visaApplication`.
+
+- [ ] **Step 3: Test** — set up a CONFIRMED finalist with the caller as an AttendingMember, a Hotel, a FlightDetail (CONFIRMED), `visaStatusVisibleToMembers:true`, a VisaApplication GRANTED. Call `getMyLogistics` as that user → assert `hotel.name`, `myFlight.arrivalFlightNumber`, `visaVisible:true`, `myVisa.status==='GRANTED'`. Also: a non-finalist user → `null`. (Caller via `createCaller(applicantRouter, { id, email, role:'APPLICANT' })`.)
+- [ ] **Step 4:** `npx vitest run tests/unit/applicant-my-logistics.test.ts` → pass; re-run any applicant tests touching these procedures. `npm run typecheck` → clean.
+- [ ] **Step 5: Commit** — `git commit -am "feat(applicant): getMyLogistics (hotel+flight+visa) + submitter-match fix"`
+
+---
+
+## Task 2: Self-service nationality entry
+
+**Files:** `src/server/routers/applicant.ts`; test in the same file.
+
+- [ ] **Step 1:** Add `updateMyVisaNationality: protectedProcedure.input(z.object({ nationality: z.string().max(100) })).mutation`:
+  - Find the caller's `AttendingMember` whose program has `visaStatusVisibleToMembers:true` and which has a `VisaApplication`; if none → `TRPCError NOT_FOUND` ("No visa application to update").
+  - Update that `VisaApplication.nationality`. Audit `VISA_NATIONALITY_SELF_SET`. Return `{ ok: true }`.
+  - (Optional nicety: also copy to `User.nationality` if empty.)
+- [ ] **Step 2: Test** — caller with a visible VisaApplication sets nationality → assert it persisted. Caller without one → rejects.
+- [ ] **Step 3:** Run → pass. `npm run typecheck` → clean.
+- [ ] **Step 4: Commit** — `git commit -am "feat(applicant): self-service visa nationality entry"`
+
+---
+
+## Task 3: "My Logistics" card + confirm-page link
+
+**Files:** create `src/components/applicant/my-logistics-card.tsx`; modify `src/app/(applicant)/applicant/page.tsx`, `src/app/(public)/finalist/confirm/[token]/page.tsx`.
+
+- [ ] **Step 1:** Build `MyLogisticsCard` (`'use client'`): `trpc.applicant.getMyLogistics.useQuery()`. If `null` or loading → render nothing / Skeleton. Otherwise a Card "Your grand-finale logistics" with sections:
+  - **Hotel** — name + address + link (if present), else "Hotel details coming soon."
+  - **Flights** — the caller's arrival/departure (flight no, airport, formatted date/time in Europe/Paris) + a status badge, else "Your flight details will appear here once arranged."
+  - **Visa** (only if `visaVisible`) — status badge + a nationality field: shows current `myVisa.nationality` or an inline editable input → `trpc.applicant.updateMyVisaNationality` (sonner toast + invalidate). 
+  Follow the visual pattern of `attending-members-card.tsx`. Visible affordances only.
+- [ ] **Step 2:** Render `<MyLogisticsCard />` in `src/app/(applicant)/applicant/page.tsx` near `AttendingMembersCard` (~line 415).
+- [ ] **Step 3:** In the confirm-success block (`finalist/confirm/[token]/page.tsx:168-185`), replace the dead "your project page" sentence with a real link/button to `/applicant` ("Go to my dashboard"). (The confirm page is public; the link will hit auth and land them on their dashboard after login.)
+- [ ] **Step 4:** `npm run typecheck` → clean.
+- [ ] **Step 5: Commit** — `git commit -am "feat(applicant): My Logistics card (hotel/flights/visa+nationality) + confirm-page dashboard link"`
+
+---
+
+## Task 4: Admin travel/visa UX — validation + CSV export
+
+**Files:** `src/server/routers/logistics.ts`, `src/components/admin/logistics/travel-tab.tsx`, `src/components/admin/logistics/visas-tab.tsx`; test `tests/unit/logistics-flight.test.ts` (extend).
+
+- [ ] **Step 1:** Server validation in `logistics.upsertFlightDetail`: after building `data`, if both `arrivalAt` and `departureAt` are present and `departureAt < arrivalAt`, throw `TRPCError BAD_REQUEST` ("Departure must be after arrival"). Add a test asserting the rejection.
+- [ ] **Step 2:** CSV export — add a "Download CSV" button to `travel-tab.tsx` (columns: Project, Attendee, Email, Arrival date/time, Arrival flight, Arrival airport, Departure date/time, Departure flight, Departure airport, Status, Needs visa) and to `visas-tab.tsx` (columns: Project, Attendee, Email, Nationality, Status, Invitation sent, Appointment, Decision, Notes). MIRROR the CSV builder in `src/components/admin/logistics/lunch-manifest.tsx:28-57` (Blob + anchor download; escape commas/quotes). Build from the data already loaded by each tab's query.
+- [ ] **Step 3:** `npx vitest run tests/unit/logistics-flight.test.ts` → pass. `npm run typecheck` → clean.
+- [ ] **Step 4: Commit** — `git commit -am "feat(logistics): departure-after-arrival validation + travel/visa CSV export"`
+
+---
+
+## Task 5: Verify
+
+- [ ] **Step 1:** `npx vitest run` — full suite green.
+- [ ] **Step 2:** `npm run typecheck` — clean. Stop dev, `rm -rf .next`, `npm run build` — clean.
+- [ ] **Step 3:** Restart dev on :3001. Dev smoke: as admin, enroll a team (ADMIN_CONFIRM) and add flight + hotel + set a visa; then log in as that team's lead (seed user `matt@letsbe.solutions` is a MEMBER of "Revamp Flips" — or use the lead) and confirm the "My Logistics" card shows the hotel + flight + visa + nationality field. Verify the CSV export downloads. Clean up.
+- [ ] **Step 4:** Summarize.
+
+## Notes
+- Deep timezone overhaul of the admin flight `datetime-local` inputs (storing explicit Europe/Paris) is a separate design decision — NOT in this wave; the validation + Europe/Paris display labels are the pragmatic improvement. Flag as remaining polish.
+- This completes the 4-wave logistics overhaul.

docs/superpowers/plans/2026-06-09-finale-doc-curation-optional-uploads.md

@@ -0,0 +1,745 @@
+# Grand Final Judge-Doc Curation + Optional Uploads Implementation Plan
+
+> **For agentic workers:** REQUIRED SUB-SKILL: Use superpowers:subagent-driven-development (recommended) or superpowers:executing-plans to implement this plan task-by-task. Steps use checkbox (`- [ ]`) syntax for tracking.
+
+**Goal:** Let admins curate which previously-submitted documents finale judges see, and make the "optional revised uploads" mode render correctly for finalists.
+
+**Architecture:** Everything builds on the existing `final-documents.ts` service + `finalist` tRPC router + the LIVE_FINAL round's `configJson` (same pattern as the shipped `allowFinalistRevisedUploads` toggle). A new configJson key `reviewVisibleRequirementIds` filters the judge review payload; new status fields `hasRequired`/`allUploaded` drive optional-mode rendering in the finalist banner/panel. No schema migration.
+
+**Tech Stack:** Next.js 15 App Router, tRPC 11 + Zod, Prisma 6, Vitest 4 (sequential, real test DB), shadcn/ui (Card/Switch/Checkbox).
+
+**Spec:** `docs/superpowers/specs/2026-06-09-finale-doc-curation-optional-uploads-design.md`
+
+**Conventions for every task:** TypeScript strict, `type` over `interface`. Tests use the factories in `tests/helpers.ts` (`createTestProgram`, `createTestCompetition`, `createTestRound`, `createTestProject`, `createTestProjectRoundState`, `createTestUser`, `uid`) and clean up with `cleanupTestData(programId, userIds?)` in `afterAll`. Run a single file with `npx vitest run tests/unit/<file>.test.ts`.
+
+---
+
+### Task 1: `hasRequired` + `allUploaded` on `FinalDocumentStatus`
+
+**Files:**
+- Modify: `src/server/services/final-documents.ts` (type at ~line 14, computation at ~line 95)
+- Test: `tests/unit/final-documents.test.ts` (extend existing file)
+
+- [ ] **Step 1: Write the failing tests**
+
+In `tests/unit/final-documents.test.ts`, first extend the `makeFinaleProgram` factory (top of file) with an `optionalRequirements` option — change the two `fileRequirement.create` calls to use it:
+
+```ts
+async function makeFinaleProgram(
+  opts: { roundStatus?: 'ROUND_ACTIVE' | 'ROUND_DRAFT' | 'ROUND_CLOSED'; closeAt?: Date; skipRequirements?: boolean; uploadsEnabled?: boolean; optionalRequirements?: boolean } = {},
+) {
+  // ... existing body unchanged, except both requirement creates:
+  //   isRequired: !opts.optionalRequirements
+}
+```
+
+Then add inside the existing `describe('getFinalDocumentStatusForProject', ...)` block:
+
+```ts
+  it('all-optional round: hasRequired false, allUploaded flips when every slot has a file', async () => {
+    const { program, round, reqPlan, reqVideo } = await makeFinaleProgram({ optionalRequirements: true })
+    const project = await createTestProject(program.id)
+    await createTestProjectRoundState(project.id, round.id)
+
+    const before = await getFinalDocumentStatusForProject(prisma, project.id)
+    expect(before!.hasRequired).toBe(false)
+    expect(before!.allUploaded).toBe(false)
+    expect(before!.allRequiredUploaded).toBe(false)
+
+    for (const req of [reqPlan!, reqVideo!]) {
+      await prisma.projectFile.create({
+        data: {
+          id: uid('file'), projectId: project.id, roundId: round.id, requirementId: req.id,
+          fileType: 'SUPPORTING_DOC', fileName: `f-${req.id}`, mimeType: 'application/pdf', size: 10,
+          bucket: 'b', objectKey: uid('key'),
+        },
+      })
+    }
+    const after = await getFinalDocumentStatusForProject(prisma, project.id)
+    expect(after!.hasRequired).toBe(false)
+    expect(after!.allUploaded).toBe(true)
+  })
+
+  it('mixed round: hasRequired true; allUploaded only when optional slots are filled too', async () => {
+    const { program, round, reqPlan } = await makeFinaleProgram()
+    await prisma.fileRequirement.update({ where: { id: reqPlan!.id }, data: { isRequired: false } })
+    const project = await createTestProject(program.id)
+    await createTestProjectRoundState(project.id, round.id)
+    const status = await getFinalDocumentStatusForProject(prisma, project.id)
+    expect(status!.hasRequired).toBe(true) // reqVideo still required
+    expect(status!.allUploaded).toBe(false)
+  })
+
+  it('zero slots: allUploaded false (no vacuous completeness)', async () => {
+    const { program, round } = await makeFinaleProgram({ skipRequirements: true })
+    const project = await createTestProject(program.id)
+    await createTestProjectRoundState(project.id, round.id)
+    const status = await getFinalDocumentStatusForProject(prisma, project.id)
+    expect(status!.hasRequired).toBe(false)
+    expect(status!.allUploaded).toBe(false)
+  })
+```
+
+- [ ] **Step 2: Run tests to verify they fail**
+
+Run: `npx vitest run tests/unit/final-documents.test.ts`
+Expected: the 3 new tests FAIL with TypeScript/undefined errors on `hasRequired` / `allUploaded` (fields don't exist yet); all pre-existing tests still pass.
+
+- [ ] **Step 3: Implement**
+
+In `src/server/services/final-documents.ts`, extend the type (~line 14):
+
+```ts
+export type FinalDocumentStatus = {
+  roundId: string
+  roundName: string
+  deadline: Date | null
+  deadlinePassed: boolean
+  requirements: FinalDocRequirement[]
+  allRequiredUploaded: boolean
+  hasRequired: boolean // any slot is marked required
+  allUploaded: boolean // every listed slot has a file (false when no slots exist)
+}
+```
+
+And in `getFinalDocumentStatusForProject` (~line 95), replace the return-value computation:
+
+```ts
+  const required = reqStatuses.filter((r) => r.isRequired)
+  const allRequiredUploaded = required.length > 0 && required.every((r) => r.uploaded)
+  const hasRequired = required.length > 0
+  const allUploaded = reqStatuses.length > 0 && reqStatuses.every((r) => r.uploaded)
+  const deadline = round.windowCloseAt ?? null
+  return {
+    roundId: round.id,
+    roundName: round.name,
+    deadline,
+    deadlinePassed: deadline ? new Date() > deadline : false,
+    requirements: reqStatuses,
+    allRequiredUploaded,
+    hasRequired,
+    allUploaded,
+  }
+```
+
+- [ ] **Step 4: Run tests to verify they pass**
+
+Run: `npx vitest run tests/unit/final-documents.test.ts`
+Expected: ALL tests pass (new + pre-existing).
+
+- [ ] **Step 5: Commit**
+
+```bash
+git add src/server/services/final-documents.ts tests/unit/final-documents.test.ts
+git commit -m "feat(final-docs): hasRequired/allUploaded on FinalDocumentStatus for optional-uploads mode"
+```
+
+---
+
+### Task 2: Curation filter in `listFinalistDocumentsForReview`
+
+**Files:**
+- Modify: `src/server/services/final-documents.ts` (`listFinalistDocumentsForReview`, ~line 257; new helper next to `finalistUploadsEnabled` ~line 45)
+- Test: Create `tests/unit/final-documents-curation.test.ts`
+
+- [ ] **Step 1: Write the failing tests**
+
+Create `tests/unit/final-documents-curation.test.ts`. The review service presigns every file via MinIO, so mock `getPresignedUrl` (partial module mock — keeps `BUCKET_NAME` etc. real):
+
+```ts
+import { describe, it, expect, afterAll, vi } from 'vitest'
+
+vi.mock('@/lib/minio', async (importOriginal) => {
+  const actual = await importOriginal<typeof import('@/lib/minio')>()
+  return { ...actual, getPresignedUrl: vi.fn(async () => 'https://example.test/presigned') }
+})
+
+import { prisma } from '../setup'
+import {
+  createTestProgram,
+  createTestCompetition,
+  createTestRound,
+  createTestProject,
+  createTestProjectRoundState,
+  cleanupTestData,
+  uid,
+} from '../helpers'
+import { listFinalistDocumentsForReview } from '@/server/services/final-documents'
+
+const programIds: string[] = []
+afterAll(async () => {
+  for (const id of programIds) await cleanupTestData(id)
+})
+
+/**
+ * One finalist team with 4 files:
+ *  - Business Plan (prior SUBMISSION round, via requirement reqBP)
+ *  - Pitch Deck   (prior SUBMISSION round, via requirement reqDeck)
+ *  - loose.pdf    (prior SUBMISSION round, NO requirement)
+ *  - final.mp4    (uploaded directly to the LIVE_FINAL round, via reqFinal)
+ */
+async function setupCuration() {
+  const program = await createTestProgram()
+  programIds.push(program.id)
+  const comp = await createTestCompetition(program.id, { status: 'ACTIVE' })
+  const priorRound = await createTestRound(comp.id, { roundType: 'SUBMISSION', status: 'ROUND_CLOSED', sortOrder: 2 })
+  const reqBP = await prisma.fileRequirement.create({
+    data: { id: uid('req'), roundId: priorRound.id, name: 'Business Plan', acceptedMimeTypes: ['application/pdf'], isRequired: true, sortOrder: 1 },
+  })
+  const reqDeck = await prisma.fileRequirement.create({
+    data: { id: uid('req'), roundId: priorRound.id, name: 'Pitch Deck', acceptedMimeTypes: ['application/pdf'], isRequired: true, sortOrder: 2 },
+  })
+  const finale = await createTestRound(comp.id, {
+    roundType: 'LIVE_FINAL', status: 'ROUND_ACTIVE', sortOrder: 6,
+    windowCloseAt: new Date(Date.now() + 86_400_000),
+    configJson: { allowFinalistRevisedUploads: true },
+  })
+  const reqFinal = await prisma.fileRequirement.create({
+    data: { id: uid('req'), roundId: finale.id, name: '1-minute Video', acceptedMimeTypes: ['video/*'], isRequired: false, sortOrder: 1 },
+  })
+  const project = await createTestProject(program.id)
+  await createTestProjectRoundState(project.id, finale.id)
+
+  const mkFile = (roundId: string, requirementId: string | null, fileName: string) =>
+    prisma.projectFile.create({
+      data: {
+        id: uid('file'), projectId: project.id, roundId, requirementId,
+        fileType: 'SUPPORTING_DOC', fileName, mimeType: 'application/pdf', size: 10,
+        bucket: 'b', objectKey: uid('key'),
+      },
+    })
+  await mkFile(priorRound.id, reqBP.id, 'bp.pdf')
+  await mkFile(priorRound.id, reqDeck.id, 'deck.pdf')
+  await mkFile(priorRound.id, null, 'loose.pdf')
+  await mkFile(finale.id, reqFinal.id, 'final.mp4')
+
+  return { program, priorRound, finale, reqBP, reqDeck, reqFinal, project }
+}
+
+async function setSelection(roundId: string, ids: string[] | null) {
+  const round = await prisma.round.findUniqueOrThrow({ where: { id: roundId }, select: { configJson: true } })
+  const cfg = (round.configJson ?? {}) as Record<string, unknown>
+  if (ids === null) delete cfg.reviewVisibleRequirementIds
+  else cfg.reviewVisibleRequirementIds = ids
+  await prisma.round.update({ where: { id: roundId }, data: { configJson: cfg as object } })
+}
+
+describe('listFinalistDocumentsForReview curation', () => {
+  it('no selection key → all files visible (current behavior)', async () => {
+    const { program } = await setupCuration()
+    const result = await listFinalistDocumentsForReview(prisma, program.id)
+    expect(result.teams).toHaveLength(1)
+    expect(result.teams[0].files).toHaveLength(4)
+  })
+
+  it('selection → only matching prior files, finale uploads always visible', async () => {
+    const { program, finale, reqBP } = await setupCuration()
+    await setSelection(finale.id, [reqBP.id])
+    const result = await listFinalistDocumentsForReview(prisma, program.id)
+    const names = result.teams[0].files.map((f) => f.fileName).sort()
+    expect(names).toEqual(['bp.pdf', 'final.mp4']) // deck.pdf and loose.pdf hidden
+  })
+
+  it('empty selection → only finale uploads visible', async () => {
+    const { program, finale } = await setupCuration()
+    await setSelection(finale.id, [])
+    const result = await listFinalistDocumentsForReview(prisma, program.id)
+    expect(result.teams[0].files.map((f) => f.fileName)).toEqual(['final.mp4'])
+  })
+
+  it('prior file without a requirement is excluded under any selection', async () => {
+    const { program, finale, reqBP, reqDeck } = await setupCuration()
+    await setSelection(finale.id, [reqBP.id, reqDeck.id])
+    const result = await listFinalistDocumentsForReview(prisma, program.id)
+    expect(result.teams[0].files.map((f) => f.fileName)).not.toContain('loose.pdf')
+  })
+})
+```
+
+- [ ] **Step 2: Run tests to verify they fail**
+
+Run: `npx vitest run tests/unit/final-documents-curation.test.ts`
+Expected: the first test PASSES (current behavior), the other three FAIL (filter not implemented — they see all 4 files).
+
+- [ ] **Step 3: Implement**
+
+In `src/server/services/final-documents.ts`, add a config reader next to `finalistUploadsEnabled` (~line 45):
+
+```ts
+/**
+ * Which prior-round FileRequirement ids are visible to finale judges.
+ * null = no curation (show all prior files). Empty array = hide all prior
+ * files (Grand Final round uploads are always shown regardless).
+ */
+export function reviewVisibleRequirementIds(configJson: unknown): string[] | null {
+  const v = (configJson as { reviewVisibleRequirementIds?: unknown } | null)?.reviewVisibleRequirementIds
+  return Array.isArray(v) ? v.filter((x): x is string => typeof x === 'string') : null
+}
+```
+
+In `listFinalistDocumentsForReview`:
+1. After the `if (!round) return ...` guard, read the selection: `const visibleIds = reviewVisibleRequirementIds(round.configJson)`
+2. Add `requirementId: true` to the `allFiles` select.
+3. At the top of the `for (const f of allFiles)` loop, before building `rf`:
+
+```ts
+    const isFinaleUpload = f.roundId === round.id
+    // Curated mode: prior-round files must match a selected requirement; finale uploads always pass.
+    if (!isFinaleUpload && visibleIds !== null && (!f.requirementId || !visibleIds.includes(f.requirementId))) continue
+```
+
+4. Use the `isFinaleUpload` const in the `rf` object (replacing the inline `f.roundId === round.id`).
+
+- [ ] **Step 4: Run tests to verify they pass**
+
+Run: `npx vitest run tests/unit/final-documents-curation.test.ts`
+Expected: all 4 PASS.
+
+Also run the neighbors to catch regressions: `npx vitest run tests/unit/final-documents.test.ts`
+Expected: all PASS.
+
+- [ ] **Step 5: Commit**
+
+```bash
+git add src/server/services/final-documents.ts tests/unit/final-documents-curation.test.ts
+git commit -m "feat(final-docs): filter judge review by reviewVisibleRequirementIds (finale uploads always shown)"
+```
+
+---
+
+### Task 3: Picker options helper `listReviewVisibilityOptions`
+
+**Files:**
+- Modify: `src/server/services/final-documents.ts` (new exported function + type, after `listFinalistDocumentsForReview`)
+- Test: `tests/unit/final-documents-curation.test.ts` (extend)
+
+- [ ] **Step 1: Write the failing tests**
+
+Add to `tests/unit/final-documents-curation.test.ts` (import `listReviewVisibilityOptions` from the same service module):
+
+```ts
+describe('listReviewVisibilityOptions', () => {
+  it('lists distinct prior-round slots with counts; excludes finale-round slots and requirement-less files', async () => {
+    const { program, reqBP, reqDeck } = await setupCuration()
+    const options = await listReviewVisibilityOptions(prisma, program.id)
+    expect(options.map((o) => o.requirementId).sort()).toEqual([reqBP.id, reqDeck.id].sort())
+    const bp = options.find((o) => o.requirementId === reqBP.id)!
+    expect(bp.name).toBe('Business Plan')
+    expect(bp.fileCount).toBe(1)
+    expect(bp.roundName).toBeTruthy()
+  })
+
+  it('returns [] when there is no open finale round', async () => {
+    const program = await createTestProgram()
+    programIds.push(program.id)
+    expect(await listReviewVisibilityOptions(prisma, program.id)).toEqual([])
+  })
+})
+```
+
+- [ ] **Step 2: Run tests to verify they fail**
+
+Run: `npx vitest run tests/unit/final-documents-curation.test.ts`
+Expected: FAIL — `listReviewVisibilityOptions` is not exported.
+
+- [ ] **Step 3: Implement**
+
+In `src/server/services/final-documents.ts`, after `listFinalistDocumentsForReview`:
+
+```ts
+export type ReviewDocSlot = {
+  requirementId: string
+  name: string
+  roundName: string
+  roundSort: number
+  fileCount: number
+}
+
+/**
+ * Distinct prior-round document slots (FileRequirements) that the finalist
+ * teams have files for — the options offered in the admin "documents shown to
+ * judges" picker. Excludes the finale round's own slots (those uploads are
+ * always visible to judges) and files without a requirement.
+ */
+export async function listReviewVisibilityOptions(prisma: PrismaClient, programId: string): Promise<ReviewDocSlot[]> {
+  const round = await getOpenFinaleRound(prisma, programId)
+  if (!round) return []
+  const states = await prisma.projectRoundState.findMany({ where: { roundId: round.id }, select: { projectId: true } })
+  const files = await prisma.projectFile.findMany({
+    where: { projectId: { in: states.map((s) => s.projectId) }, requirement: { roundId: { not: round.id } } },
+    select: {
+      requirementId: true,
+      requirement: { select: { name: true, round: { select: { name: true, sortOrder: true } } } },
+    },
+  })
+  const slots = new Map<string, ReviewDocSlot>()
+  for (const f of files) {
+    if (!f.requirementId || !f.requirement) continue
+    const existing = slots.get(f.requirementId)
+    if (existing) existing.fileCount++
+    else slots.set(f.requirementId, {
+      requirementId: f.requirementId,
+      name: f.requirement.name.trim(),
+      roundName: f.requirement.round.name,
+      roundSort: f.requirement.round.sortOrder,
+      fileCount: 1,
+    })
+  }
+  return [...slots.values()].sort((a, b) => a.roundSort - b.roundSort || a.name.localeCompare(b.name))
+}
+```
+
+- [ ] **Step 4: Run tests to verify they pass**
+
+Run: `npx vitest run tests/unit/final-documents-curation.test.ts`
+Expected: all PASS.
+
+- [ ] **Step 5: Commit**
+
+```bash
+git add src/server/services/final-documents.ts tests/unit/final-documents-curation.test.ts
+git commit -m "feat(final-docs): listReviewVisibilityOptions — distinct prior-round doc slots for the curation picker"
+```
+
+---
+
+### Task 4: tRPC procedures `getReviewDocSettings` / `setReviewVisibleRequirements`
+
+**Files:**
+- Modify: `src/server/routers/finalist.ts` (add two procedures next to `getRevisedUploadSetting`/`setRevisedUploadSetting`, ~line 1695; extend the existing `@/server/services/final-documents` import with `listReviewVisibilityOptions` and `reviewVisibleRequirementIds`)
+- Test: `tests/unit/final-documents-curation.test.ts` (extend)
+
+- [ ] **Step 1: Write the failing tests**
+
+Add to `tests/unit/final-documents-curation.test.ts`:
+
+```ts
+import * as finalistRouter from '@/server/routers/finalist'
+import { createCaller } from '../setup'
+import { createTestUser } from '../helpers' // merge into the existing helpers import
+
+describe('finalist review-doc settings procedures', () => {
+  const userIds: string[] = []
+  afterAll(async () => {
+    // cleanupTestData of programIds already runs in the file-level afterAll;
+    // pass userIds through an extra cleanup for the admin users:
+    for (const id of programIds) await cleanupTestData(id, userIds)
+  })
+
+  it('round-trips a selection and preserves sibling configJson keys', async () => {
+    const { program, finale, reqBP } = await setupCuration()
+    const admin = await createTestUser('PROGRAM_ADMIN')
+    userIds.push(admin.id)
+    const caller = createCaller(finalistRouter.finalistRouter, admin)
+
+    const initial = await caller.getReviewDocSettings({ programId: program.id, roundId: finale.id })
+    expect(initial.selectedIds).toBeNull()
+    expect(initial.options.length).toBe(2)
+
+    await caller.setReviewVisibleRequirements({ roundId: finale.id, requirementIds: [reqBP.id] })
+    const curated = await caller.getReviewDocSettings({ programId: program.id, roundId: finale.id })
+    expect(curated.selectedIds).toEqual([reqBP.id])
+
+    // sibling key from setupCuration must survive
+    const round = await prisma.round.findUniqueOrThrow({ where: { id: finale.id }, select: { configJson: true } })
+    expect((round.configJson as Record<string, unknown>).allowFinalistRevisedUploads).toBe(true)
+
+    await caller.setReviewVisibleRequirements({ roundId: finale.id, requirementIds: null })
+    const cleared = await caller.getReviewDocSettings({ programId: program.id, roundId: finale.id })
+    expect(cleared.selectedIds).toBeNull()
+  })
+
+  it('rejects a non-LIVE_FINAL round', async () => {
+    const { program, priorRound } = await setupCuration()
+    const admin = await createTestUser('PROGRAM_ADMIN')
+    userIds.push(admin.id)
+    const caller = createCaller(finalistRouter.finalistRouter, admin)
+    await expect(
+      caller.setReviewVisibleRequirements({ roundId: priorRound.id, requirementIds: [] }),
+    ).rejects.toThrow()
+    void program
+  })
+})
+```
+
+(Adjust the top-of-file `../helpers` import to include `createTestUser` rather than re-importing.)
+
+- [ ] **Step 2: Run tests to verify they fail**
+
+Run: `npx vitest run tests/unit/final-documents-curation.test.ts`
+Expected: FAIL — `getReviewDocSettings` does not exist on the router.
+
+- [ ] **Step 3: Implement**
+
+In `src/server/routers/finalist.ts`, extend the existing service import with `listReviewVisibilityOptions, reviewVisibleRequirementIds`, then add after `setRevisedUploadSetting`:
+
+```ts
+  /** Options + current selection for the "documents shown to judges" picker. */
+  getReviewDocSettings: adminProcedure
+    .input(z.object({ programId: z.string(), roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const round = await ctx.prisma.round.findUnique({ where: { id: input.roundId }, select: { configJson: true } })
+      return {
+        options: await listReviewVisibilityOptions(ctx.prisma, input.programId),
+        selectedIds: reviewVisibleRequirementIds(round?.configJson ?? null),
+      }
+    }),
+
+  /** Set which prior-round documents finale judges see. null = show all (clears curation). */
+  setReviewVisibleRequirements: adminProcedure
+    .input(z.object({ roundId: z.string(), requirementIds: z.array(z.string()).nullable() }))
+    .mutation(async ({ ctx, input }) => {
+      const round = await ctx.prisma.round.findUnique({ where: { id: input.roundId }, select: { configJson: true, roundType: true } })
+      if (!round || round.roundType !== 'LIVE_FINAL') {
+        throw new TRPCError({ code: 'BAD_REQUEST', message: 'Not a grand-final round' })
+      }
+      const { reviewVisibleRequirementIds: _omit, ...rest } = (round.configJson ?? {}) as Record<string, unknown>
+      const next = input.requirementIds === null ? rest : { ...rest, reviewVisibleRequirementIds: input.requirementIds }
+      await ctx.prisma.round.update({ where: { id: input.roundId }, data: { configJson: next } })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'FINALIST_REVIEW_DOCS_CURATED',
+        entityType: 'Round',
+        entityId: input.roundId,
+        detailsJson: { requirementIds: input.requirementIds },
+      })
+      return { ok: true }
+    }),
+```
+
+Note: `data: { configJson: next }` may need `next as Prisma.InputJsonValue` depending on inference — match how the file already imports/uses Prisma types if the typechecker complains.
+
+- [ ] **Step 4: Run tests to verify they pass**
+
+Run: `npx vitest run tests/unit/final-documents-curation.test.ts`
+Expected: all PASS. Then `npm run typecheck` — clean.
+
+- [ ] **Step 5: Commit**
+
+```bash
+git add src/server/routers/finalist.ts tests/unit/final-documents-curation.test.ts
+git commit -m "feat(final-docs): admin procedures to read/set judge-visible document curation"
+```
+
+---
+
+### Task 5: Optional-mode rendering — banner + panel
+
+No component-test infrastructure exists in this repo (vitest covers server code only) — verify via typecheck + the manual smoke in Task 7.
+
+**Files:**
+- Modify: `src/components/applicant/final-documents-banner.tsx`
+- Modify: `src/components/applicant/final-documents-panel.tsx`
+
+- [ ] **Step 1: Update the banner**
+
+In `final-documents-banner.tsx`:
+
+1. Guard (line 11): `if (!status || status.requirements.length === 0) return null`
+2. Replace the `done` computation (line 18) and add the mode flag:
+
+```ts
+  const optionalMode = !status.hasRequired
+  const done = status.hasRequired ? status.allRequiredUploaded : status.allUploaded
+```
+
+3. Replace the title span (lines 26-28):
+
+```tsx
+            <span className="font-semibold">
+              {done
+                ? optionalMode ? 'Grand Final documents uploaded' : 'Grand Final documents submitted'
+                : optionalMode ? 'Upload updated Grand Final documents (optional)' : 'Upload your Grand Final documents'}
+            </span>
+```
+
+Everything else (styling, checklist, deadline, button gated on `!done`) stays as is.
+
+- [ ] **Step 2: Update the panel**
+
+In `final-documents-panel.tsx`:
+
+1. Guard (line 21): `if (!status || status.requirements.length === 0) return null`
+2. Add after the guard: `const done = status.hasRequired ? status.allRequiredUploaded : status.allUploaded`
+3. Replace both `status.allRequiredUploaded` usages (badge at line 29, team upload-button gate at line 51) with `done`.
+4. Badge label: `{status.hasRequired ? 'Submitted' : 'Uploaded'}`
+5. Description (line 38) — append the optional hint:
+
+```tsx
+        <CardDescription>
+          {props.variant === 'team' ? 'Your final deliverables for the Grand Finale.' : 'This team\'s final deliverables for the Grand Finale.'}
+          {!status.hasRequired && ' These uploads are optional.'}
+        </CardDescription>
+```
+
+- [ ] **Step 3: Typecheck**
+
+Run: `npm run typecheck`
+Expected: clean. (The tRPC client types pick up `hasRequired`/`allUploaded` from Task 1 automatically.)
+
+- [ ] **Step 4: Commit**
+
+```bash
+git add src/components/applicant/final-documents-banner.tsx src/components/applicant/final-documents-panel.tsx
+git commit -m "feat(final-docs): optional-mode rendering for finalist banner + panel"
+```
+
+---
+
+### Task 6: Admin "Documents shown to judges" card
+
+**Files:**
+- Create: `src/components/admin/grand-finale/review-docs-picker.tsx`
+- Modify: `src/app/(admin)/admin/rounds/[roundId]/page.tsx` (import near line 100; render near line 1535)
+
+- [ ] **Step 1: Create the picker component**
+
+`src/components/admin/grand-finale/review-docs-picker.tsx` (full file):
+
+```tsx
+'use client'
+
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Checkbox } from '@/components/ui/checkbox'
+import { Switch } from '@/components/ui/switch'
+import { Label } from '@/components/ui/label'
+import { toast } from 'sonner'
+import { Eye } from 'lucide-react'
+
+/**
+ * Admin picker: which previously-submitted documents finale judges see on the
+ * review page. Default (switch off) shows everything; switching to curated
+ * mode starts with all slots ticked, and the admin unticks what to hide.
+ * Grand Final round uploads are always visible regardless.
+ */
+export function ReviewDocsPicker({ programId, roundId }: { programId: string; roundId: string }) {
+  const utils = trpc.useUtils()
+  const { data } = trpc.finalist.getReviewDocSettings.useQuery({ programId, roundId })
+  const set = trpc.finalist.setReviewVisibleRequirements.useMutation({
+    onSuccess: () => utils.finalist.getReviewDocSettings.invalidate({ programId, roundId }),
+    onError: (e) => toast.error(e.message),
+  })
+  if (!data || data.options.length === 0) return null
+
+  const curated = data.selectedIds !== null
+  const selected = new Set(data.selectedIds ?? data.options.map((o) => o.requirementId))
+  const toggleSlot = (id: string, on: boolean) => {
+    const next = new Set(selected)
+    if (on) next.add(id)
+    else next.delete(id)
+    set.mutate({ roundId, requirementIds: [...next] })
+  }
+
+  return (
+    <Card>
+      <CardHeader>
+        <CardTitle className="flex items-center gap-2 text-lg">
+          <Eye className="h-5 w-5" /> Documents shown to judges
+        </CardTitle>
+        <CardDescription>
+          Choose which previously submitted documents judges see on the finalist review page.
+          Documents uploaded directly to this Grand Final round are always visible.
+        </CardDescription>
+      </CardHeader>
+      <CardContent className="space-y-3">
+        <div className="flex items-center gap-2">
+          <Switch
+            id="curate-review-docs"
+            checked={curated}
+            disabled={set.isPending}
+            onCheckedChange={(v) =>
+              set.mutate({ roundId, requirementIds: v ? data.options.map((o) => o.requirementId) : null })}
+          />
+          <Label htmlFor="curate-review-docs" className="text-sm text-muted-foreground cursor-pointer">
+            {curated ? 'Curated — judges see only the checked documents' : 'Showing all submitted documents'}
+          </Label>
+        </div>
+        {curated && (
+          <div className="space-y-2">
+            {data.options.map((o) => (
+              <label key={o.requirementId} className="flex items-center gap-2 text-sm cursor-pointer">
+                <Checkbox
+                  checked={selected.has(o.requirementId)}
+                  disabled={set.isPending}
+                  onCheckedChange={(v) => toggleSlot(o.requirementId, v === true)}
+                />
+                <span>{o.name} — {o.roundName}</span>
+                <span className="text-xs text-muted-foreground">
+                  ({o.fileCount} file{o.fileCount === 1 ? '' : 's'})
+                </span>
+              </label>
+            ))}
+          </div>
+        )}
+      </CardContent>
+    </Card>
+  )
+}
+```
+
+- [ ] **Step 2: Wire into the round admin page**
+
+In `src/app/(admin)/admin/rounds/[roundId]/page.tsx`:
+
+Import (next to the other grand-finale imports, ~line 100):
+
+```tsx
+import { ReviewDocsPicker } from '@/components/admin/grand-finale/review-docs-picker'
+```
+
+Render inside the existing `isGrandFinale && programId` block, directly after the flex row containing `<FinalDocsUploadsToggle …>` (the `</div>` around line 1545):
+
+```tsx
+              <ReviewDocsPicker programId={programId} roundId={roundId} />
+```
+
+- [ ] **Step 3: Typecheck**
+
+Run: `npm run typecheck`
+Expected: clean.
+
+- [ ] **Step 4: Commit**
+
+```bash
+git add src/components/admin/grand-finale/review-docs-picker.tsx "src/app/(admin)/admin/rounds/[roundId]/page.tsx"
+git commit -m "feat(final-docs): admin card to curate documents shown to finale judges"
+```
+
+---
+
+### Task 7: Full verification
+
+**Files:** none (verification only)
+
+- [ ] **Step 1: Full test suite**
+
+Run: `npx vitest run`
+Expected: all tests pass (was 321 before this work; now more).
+
+- [ ] **Step 2: Lint + typecheck + build**
+
+Run: `npm run lint && npm run typecheck && npm run build`
+Expected: all clean. (CLAUDE.md: always build before push.)
+
+- [ ] **Step 3: Manual smoke (dev server + Playwright or browser)**
+
+1. As admin, open the Grand Final round page → the "Documents shown to judges" card lists the prior-round slots with counts; flip to curated, untick one slot.
+2. Open `/admin/finals-documents` → the unticked document type disappears from every team; any Grand Final uploads remain.
+3. Flip the curation switch off → all documents reappear.
+4. With `allowFinalistRevisedUploads` ON and all finale slots optional (set in dev data), check the applicant dashboard banner shows "Upload updated Grand Final documents (optional)" and turns green only when every slot is filled.
+
+- [ ] **Step 4: Commit anything outstanding**
+
+```bash
+git status --short   # should be clean except untracked screenshots/docs
+```
+
+---
+
+## Self-Review (completed at planning time)
+
+- **Spec coverage:** configJson key + semantics → Tasks 2/4; always-visible finale uploads → Task 2; requirement-less files excluded under selection → Task 2; picker options with counts → Task 3; admin UI next to toggle → Task 6; `hasRequired`/`allUploaded` + zero-slot edge → Tasks 1/5; sibling-key preservation + audit → Task 4; reminders unchanged → verified in spec, no task needed.
+- **Placeholder scan:** none.
+- **Type consistency:** `ReviewDocSlot`, `reviewVisibleRequirementIds(configJson)`, `getReviewDocSettings`/`setReviewVisibleRequirements`, `hasRequired`/`allUploaded` used consistently across tasks.

docs/superpowers/plans/2026-06-10-grand-finale-ceremony.md

@@ -0,0 +1,592 @@
+# Grand Finale Ceremony System Implementation Plan
+
+> **For agentic workers:** REQUIRED SUB-SKILL: Use superpowers:subagent-driven-development (recommended) or superpowers:executing-plans to implement this plan task-by-task. Steps use checkbox (`- [ ]`) syntax for tracking.
+
+**Goal:** Ship the full Option-C grand-finale ceremony system (admin-driven presentation phases with real timers + overtime log, audience QR favorite-voting with per-category windows, persisted juror notes/comments, deliberation completion, big-screen ceremony view with cinematic results reveal) before the 2026-06-11 event.
+
+**Architecture:** Extend the existing `LiveProgressCursor` with a per-project phase state machine and server-stamped timers; extend `LiveVotingSession` with audience-window state and a new `AudienceFavoriteVote` pick-one model; big screen is a pure derivation of existing state plus a small `RevealState` controller. No new session-level phase machine.
+
+**Tech Stack:** Next.js 15 App Router, tRPC 11, Prisma 6/PostgreSQL, Tailwind 4 + shadcn/ui, `motion` v11 (already installed) for reveal animations, `qrcode.react` (new tiny dep), Vitest 4.
+
+**Spec:** `docs/superpowers/specs/2026-06-10-grand-finale-ceremony-design.md`
+
+**Critical context for the implementer:**
+- Two parallel live systems exist: `live.ts` (LiveProgressCursor, cohort-based votes) and `live-voting.ts` (LiveVotingSession, jury criteria votes + audience tokens). The finale uses **cursor for presentation flow** and **LiveVotingSession for all voting**. The cohort-based `castVote`/`castStageVote` in `live.ts` are NOT used for the finale — leave them alone.
+- Source of truth for presentation order: `round.configJson.projectOrder` (managed by `live.start`/`live.reorder`).
+- Known bug: jury live page passes `params.roundId` as `sessionId` to `getSessionForVoting` → NOT_FOUND. Fixed in Task 7.
+- Known bug: deliberation jury page has `juryMemberId: ''` and `hasVoted = false` hardcoded. Fixed in Task 10.
+- `LiveVotingSession.roundId` is `@unique`, so by-round lookup is safe.
+- Project category field is `competitionCategory` (`STARTUP | BUSINESS_CONCEPT`), nullable.
+- **NEVER** run `prisma migrate dev` if `migrate status` shows drift (memory rule) — use the create-only + `db execute` + `migrate resolve` path in Task 2.
+- Run tests with `npx vitest run tests/unit/<file>` (sequential forks pool). Build check: `npm run build`. Always build before push.
+
+---
+
+### Task 1: Public paths for audience + ceremony routes
+
+**Files:**
+- Modify: `src/lib/auth.config.ts:52-65`
+- Test: `tests/unit/auth-public-paths.test.ts` (extend existing)
+
+- [ ] **Step 1: Extend the existing public-paths test** — read `tests/unit/auth-public-paths.test.ts` first and follow its existing assertion style; add cases asserting `/vote/competition/abc`, `/vote/xyz`, `/live-scores/xyz`, `/live/ceremony/abc` are public and that `/live` alone (jury route prefix is `/jury/...` so no conflict) does not accidentally open admin routes (assert `/admin` still private).
+- [ ] **Step 2: Run** `npx vitest run tests/unit/auth-public-paths.test.ts` — expect new cases FAIL.
+- [ ] **Step 3: Implement** — in `src/lib/auth.config.ts` add to `publicPaths`:
+
+```ts
+        '/vote', // audience QR voting (token-based, no account)
+        '/live-scores', // public live scoreboard
+        '/live/ceremony', // big-screen ceremony view (projector)
+```
+
+- [ ] **Step 4: Run test again** — expect PASS. Also `curl -sI http://localhost:3000/vote/competition/x | head -3` (dev server) → must NOT be a redirect to /login.
+- [ ] **Step 5: Commit** `fix(auth): make audience vote, live-scores and ceremony routes public`
+
+---
+
+### Task 2: Schema migration
+
+**Files:**
+- Modify: `prisma/schema.prisma` (LiveProgressCursor ~2152, LiveVotingSession ~1165, LiveVote ~1202, AudienceVoter ~1230, Round, Project, User back-relations)
+- Create: `prisma/migrations/<ts>_grand_finale_ceremony/migration.sql`
+
+- [ ] **Step 1: Add enums** (near other enums):
+
+```prisma
+enum LivePhase {
+  ON_DECK
+  PRESENTING
+  QA
+  SCORING
+}
+
+enum AudiencePhase {
+  CLOSED
+  OPEN
+}
+```
+
+- [ ] **Step 2: Extend `LiveProgressCursor`:**
+
+```prisma
+  projectPhase         LivePhase @default(ON_DECK)
+  phaseStartedAt       DateTime?
+  phaseDurationSeconds Int?
+  phasePausedAt        DateTime?
+  phasePausedAccumMs   Int       @default(0)
+  timingLogJson        Json?     @db.JsonB // [{projectId, phase, startedAt, endedAt, configuredSeconds, overranSeconds}]
+  overrideSlide        String? // 'welcome' | 'break' | 'deliberation' | 'thanks'
+```
+
+- [ ] **Step 3: Extend `LiveVotingSession`:**
+
+```prisma
+  // Audience favorite-vote window (grand finale)
+  audiencePhase          AudiencePhase @default(CLOSED)
+  audienceWindowKey      String? // 'CATEGORY:STARTUP' | 'CATEGORY:BUSINESS_CONCEPT' | 'OVERALL'
+  audienceWindowOpenedAt DateTime?
+  audienceWindowClosesAt DateTime?
+  allowOverallFavorite   Boolean       @default(false)
+```
+
+and relations `favoriteVotes AudienceFavoriteVote[]`, `revealState RevealState?`.
+
+- [ ] **Step 4: Extend `LiveVote`** with `comment String? @db.Text`, and `AudienceVoter` with `favoriteVotes AudienceFavoriteVote[]`.
+- [ ] **Step 5: New models** (after AudienceVoter):
+
+```prisma
+model AudienceFavoriteVote {
+  id              String   @id @default(cuid())
+  sessionId       String
+  windowKey       String // matches LiveVotingSession.audienceWindowKey at cast time
+  projectId       String
+  audienceVoterId String
+  ipAddress       String?
+  createdAt       DateTime @default(now())
+  updatedAt       DateTime @updatedAt
+
+  session       LiveVotingSession @relation(fields: [sessionId], references: [id], onDelete: Cascade)
+  audienceVoter AudienceVoter     @relation(fields: [audienceVoterId], references: [id], onDelete: Cascade)
+  project       Project           @relation(fields: [projectId], references: [id], onDelete: Cascade)
+
+  @@unique([sessionId, windowKey, audienceVoterId])
+  @@index([sessionId, windowKey, ipAddress])
+  @@index([sessionId, windowKey, projectId])
+}
+
+model LiveNote {
+  id        String   @id @default(cuid())
+  roundId   String
+  projectId String
+  userId    String
+  content   String   @db.Text
+  createdAt DateTime @default(now())
+  updatedAt DateTime @updatedAt
+
+  round   Round   @relation(fields: [roundId], references: [id], onDelete: Cascade)
+  project Project @relation(fields: [projectId], references: [id], onDelete: Cascade)
+  user    User    @relation(fields: [userId], references: [id], onDelete: Cascade)
+
+  @@unique([roundId, projectId, userId])
+  @@index([userId])
+}
+
+model RevealState {
+  id               String   @id @default(cuid())
+  sessionId        String   @unique
+  status           String   @default("DRAFT") // DRAFT | ARMED | REVEALING | DONE
+  stepsJson        Json     @db.JsonB // RevealStep[] — see Task 8
+  currentStepIndex Int      @default(-1)
+  createdAt        DateTime @default(now())
+  updatedAt        DateTime @updatedAt
+
+  session LiveVotingSession @relation(fields: [sessionId], references: [id], onDelete: Cascade)
+}
+```
+
+Add back-relations: `Project.audienceFavoriteVotes AudienceFavoriteVote[]`, `Project.liveNotes LiveNote[]`, `Round.liveNotes LiveNote[]`, `User.liveNotes LiveNote[]`.
+
+- [ ] **Step 6: Migrate safely.** `npx prisma migrate status` first. If clean: `npx prisma migrate dev --name grand_finale_ceremony`. If drifted: `npx prisma migrate dev --create-only --name grand_finale_ceremony`, review SQL, then `npx prisma db execute --file prisma/migrations/<ts>_grand_finale_ceremony/migration.sql` and `npx prisma migrate resolve --applied <ts>_grand_finale_ceremony`. Then `npx prisma generate`.
+- [ ] **Step 7: Verify** `npm run typecheck` passes (pre-existing errors aside). Commit `feat(finale): schema for phases, audience windows, favorite votes, notes, reveal`.
+
+---
+
+### Task 3: Timer helper `src/lib/live-timer.ts`
+
+**Files:**
+- Create: `src/lib/live-timer.ts`
+- Test: `tests/unit/live-timer.test.ts`
+
+- [ ] **Step 1: Write failing tests** (pure functions, no DB):
+
+```ts
+import { describe, it, expect } from 'vitest'
+import { elapsedMs, remainingSeconds, formatClock } from '@/lib/live-timer'
+
+const t0 = new Date('2026-06-11T10:00:00Z')
+const at = (s: number) => new Date(t0.getTime() + s * 1000)
+
+describe('live-timer', () => {
+  it('elapsedMs counts from phaseStartedAt', () => {
+    expect(elapsedMs({ phaseStartedAt: t0, phaseDurationSeconds: 300, phasePausedAt: null, phasePausedAccumMs: 0 }, at(90))).toBe(90_000)
+  })
+  it('elapsedMs freezes while paused and subtracts accumulated pause', () => {
+    // paused at +60s, asked at +90s → frozen at 60s
+    expect(elapsedMs({ phaseStartedAt: t0, phaseDurationSeconds: 300, phasePausedAt: at(60), phasePausedAccumMs: 0 }, at(90))).toBe(60_000)
+    // resumed with 30s pause accumulated, asked at +120s → 90s elapsed
+    expect(elapsedMs({ phaseStartedAt: t0, phaseDurationSeconds: 300, phasePausedAt: null, phasePausedAccumMs: 30_000 }, at(120))).toBe(90_000)
+  })
+  it('remainingSeconds goes negative on overtime', () => {
+    expect(remainingSeconds({ phaseStartedAt: t0, phaseDurationSeconds: 60, phasePausedAt: null, phasePausedAccumMs: 0 }, at(75))).toBe(-15)
+  })
+  it('remainingSeconds is null without timer', () => {
+    expect(remainingSeconds({ phaseStartedAt: null, phaseDurationSeconds: null, phasePausedAt: null, phasePausedAccumMs: 0 }, t0)).toBeNull()
+  })
+  it('formatClock renders mm:ss and overtime', () => {
+    expect(formatClock(305)).toBe('5:05')
+    expect(formatClock(0)).toBe('0:00')
+    expect(formatClock(-83)).toBe('+1:23')
+  })
+})
+```
+
+- [ ] **Step 2: Run** — FAIL (module not found).
+- [ ] **Step 3: Implement:**
+
+```ts
+export type PhaseTimerState = {
+  phaseStartedAt: Date | string | null
+  phaseDurationSeconds: number | null
+  phasePausedAt: Date | string | null
+  phasePausedAccumMs: number
+}
+
+export function elapsedMs(t: PhaseTimerState, now: Date = new Date()): number {
+  if (!t.phaseStartedAt) return 0
+  const start = new Date(t.phaseStartedAt).getTime()
+  const end = t.phasePausedAt ? new Date(t.phasePausedAt).getTime() : now.getTime()
+  return Math.max(0, end - start - t.phasePausedAccumMs)
+}
+
+export function remainingSeconds(t: PhaseTimerState, now: Date = new Date()): number | null {
+  if (!t.phaseStartedAt || t.phaseDurationSeconds == null) return null
+  return t.phaseDurationSeconds - Math.floor(elapsedMs(t, now) / 1000)
+}
+
+export function formatClock(seconds: number): string {
+  const over = seconds < 0
+  const abs = Math.abs(seconds)
+  const m = Math.floor(abs / 60)
+  const s = abs % 60
+  return `${over ? '+' : ''}${m}:${s.toString().padStart(2, '0')}`
+}
+```
+
+- [ ] **Step 4: Run** — PASS. Commit `feat(finale): server-stamped phase timer helper`.
+
+---
+
+### Task 4: Phase machine + notes in `live.ts`
+
+**Files:**
+- Modify: `src/server/routers/live.ts`
+- Test: `tests/unit/live-phase.test.ts`
+
+- [ ] **Step 1: Write failing tests.** Use `createCaller(liveRouter, adminUser)` + factories (`createTestProgram/Competition/Round/Project`, round status `ROUND_ACTIVE`, `live.start` with 2 projects). Cases:
+  - `sendToScreens` sets `projectPhase='ON_DECK'`, target project active, timer fields null, `overrideSlide` cleared.
+  - `startPresentation` → `PRESENTING`, `phaseStartedAt` set, `phaseDurationSeconds` from input (e.g. 120) else from `round.configJson.presentationDurationMinutes*60` else 300.
+  - `startQA` after PRESENTING appends a timing-log entry `{projectId, phase:'PRESENTING', configuredSeconds, overranSeconds}` and starts QA timer.
+  - `openScoring` appends QA entry, phase `SCORING`, timer cleared.
+  - `pausePhase`/`resumePhase`: after pause, `phasePausedAt` set; resume folds into `phasePausedAccumMs` and clears `phasePausedAt`; pausing twice errors; resuming unpaused errors.
+  - overtime: startPresentation with `durationSeconds: 1`, manipulate by directly `prisma.liveProgressCursor.update({phaseStartedAt: new Date(Date.now()-10_000)})`, then `startQA` → log entry `overranSeconds >= 9`.
+  - `setOverrideSlide` sets/clears.
+  - `saveNote` upserts by (roundId, projectId, userId); second save with same juror overwrites content; `getMyNotes` returns only caller's notes.
+- [ ] **Step 2: Run** — FAIL (procedures missing).
+- [ ] **Step 3: Implement in `live.ts`.** Shared helper at top of file:
+
+```ts
+type TimingEntry = {
+  projectId: string
+  phase: 'PRESENTING' | 'QA'
+  startedAt: string
+  endedAt: string
+  configuredSeconds: number | null
+  overranSeconds: number
+}
+
+function closedOutTiming(cursor: {
+  activeProjectId: string | null
+  projectPhase: string
+  phaseStartedAt: Date | null
+  phaseDurationSeconds: number | null
+  phasePausedAt: Date | null
+  phasePausedAccumMs: number
+  timingLogJson: unknown
+}, now: Date): Prisma.InputJsonValue | undefined {
+  if (!cursor.phaseStartedAt || !cursor.activeProjectId) return undefined
+  if (cursor.projectPhase !== 'PRESENTING' && cursor.projectPhase !== 'QA') return undefined
+  const end = cursor.phasePausedAt ?? now
+  const elapsedSec = Math.max(0, Math.floor((end.getTime() - cursor.phaseStartedAt.getTime() - cursor.phasePausedAccumMs) / 1000))
+  const entry: TimingEntry = {
+    projectId: cursor.activeProjectId,
+    phase: cursor.projectPhase,
+    startedAt: cursor.phaseStartedAt.toISOString(),
+    endedAt: now.toISOString(),
+    configuredSeconds: cursor.phaseDurationSeconds,
+    overranSeconds: cursor.phaseDurationSeconds == null ? 0 : Math.max(0, elapsedSec - cursor.phaseDurationSeconds),
+  }
+  const log = Array.isArray(cursor.timingLogJson) ? (cursor.timingLogJson as TimingEntry[]) : []
+  return [...log, entry] as unknown as Prisma.InputJsonValue
+}
+
+async function getRoundDurations(prisma: PrismaClient, roundId: string) {
+  const round = await prisma.round.findUniqueOrThrow({ where: { id: roundId } })
+  const cfg = (round.configJson as Record<string, unknown>) ?? {}
+  return {
+    presentation: typeof cfg.presentationDurationMinutes === 'number' ? cfg.presentationDurationMinutes * 60 : 300,
+    qa: typeof cfg.qaDurationMinutes === 'number' ? cfg.qaDurationMinutes * 60 : 300,
+    projectOrder: (cfg.projectOrder as string[]) ?? [],
+  }
+}
+```
+
+Mutations (all `adminProcedure`, all audit-logged following the file's existing `logAudit` pattern with actions `LIVE_SEND_TO_SCREENS`, `LIVE_PHASE_STARTED`, `LIVE_PHASE_PAUSED`, `LIVE_PHASE_RESUMED`, `LIVE_OVERRIDE_SLIDE`):
+
+```ts
+sendToScreens: input {roundId, projectId} → cursor findUniqueOrThrow by roundId; durations+order;
+  index = order.indexOf(projectId) (BAD_REQUEST if -1);
+  update: { activeProjectId, activeOrderIndex: index, projectPhase: 'ON_DECK',
+    phaseStartedAt: null, phaseDurationSeconds: null, phasePausedAt: null, phasePausedAccumMs: 0,
+    overrideSlide: null, timingLogJson: closedOutTiming(cursor, now) }
+
+startPresentation: input {roundId, durationSeconds?: z.number().int().min(10).max(7200).optional()}
+  → update { projectPhase: 'PRESENTING', phaseStartedAt: now,
+    phaseDurationSeconds: input.durationSeconds ?? durations.presentation,
+    phasePausedAt: null, phasePausedAccumMs: 0, timingLogJson: closedOutTiming(cursor, now) }
+
+startQA: same shape, phase 'QA', default durations.qa
+openScoring: { projectPhase: 'SCORING', phaseStartedAt: null, phaseDurationSeconds: null,
+  phasePausedAt: null, phasePausedAccumMs: 0, timingLogJson: closedOutTiming(cursor, now) }
+
+pausePhase: PRECONDITION_FAILED if !cursor.phaseStartedAt || cursor.phasePausedAt; set phasePausedAt: now
+resumePhase: PRECONDITION_FAILED if !cursor.phasePausedAt;
+  set phasePausedAccumMs: cursor.phasePausedAccumMs + (now - cursor.phasePausedAt), phasePausedAt: null
+
+setOverrideSlide: input {roundId, slide: z.enum(['welcome','break','deliberation','thanks']).nullable()}
+  → update { overrideSlide: input.slide }
+```
+
+Notes procedures (`protectedProcedure`):
+
+```ts
+saveNote: input {roundId, projectId, content: z.string().max(20_000)} →
+  prisma.liveNote.upsert({ where: { roundId_projectId_userId: { roundId, projectId, userId: ctx.user.id } },
+    create: {...}, update: { content } })
+getMyNotes: input {roundId} → prisma.liveNote.findMany({ where: { roundId, userId: ctx.user.id } })
+```
+
+Extend `getCursor` return: spread now includes the new cursor fields automatically (`...cursor`); additionally fetch `orderedProjects` (id, title, teamName, competitionCategory) for the whole `projectOrder` (one `findMany` + reorder in JS) and include `activeProject.competitionCategory` in its select.
+
+- [ ] **Step 4: Run** `npx vitest run tests/unit/live-phase.test.ts` — PASS. Run `npx vitest run tests/unit/auth-public-paths.test.ts` too (regression).
+- [ ] **Step 5: Commit** `feat(finale): per-project phase machine, server timers, overtime log, juror notes`.
+
+---
+
+### Task 5: Audience windows + favorite votes in `live-voting.ts`
+
+**Files:**
+- Modify: `src/server/routers/live-voting.ts`
+- Test: `tests/unit/audience-window.test.ts`
+
+- [ ] **Step 1: Write failing tests.** Setup: program/competition/round (LIVE_FINAL, ROUND_ACTIVE), 3 projects (2 STARTUP, 1 BUSINESS_CONCEPT via `prisma.project.update` setting `competitionCategory`), `round.configJson.projectOrder` set, LiveVotingSession created with `allowAudienceVotes: true`, two AudienceVoter rows (tokens A, B). Cases:
+  1. `openAudienceWindow({windowKey:'CATEGORY:STARTUP', durationMinutes:5})` → phase OPEN, closesAt ≈ now+5m. Opening again → CONFLICT.
+  2. `castFavoriteVote` token A for STARTUP project → row created. Re-cast token A other STARTUP project → same row updated (count still 1).
+  3. Cast for the BUSINESS_CONCEPT project while STARTUP window open → BAD_REQUEST.
+  4. Set `audienceWindowClosesAt` to past via prisma, cast → PRECONDITION_FAILED (server-side time check, no cron).
+  5. `closeAudienceWindow` then cast → PRECONDITION_FAILED. Re-open works (new window, key CATEGORY:BUSINESS_CONCEPT) → casting BUSINESS_CONCEPT project OK.
+  6. `openAudienceWindow({windowKey:'OVERALL'})` with `allowOverallFavorite:false` → FORBIDDEN; after `updateSessionConfig({allowOverallFavorite:true})` → OK; any ordered project castable.
+  7. IP cap: create 3 voters with ctx ip '1.2.3.4' casting in same window (use `createTestContext` with custom ip — check `tests/setup.ts` signature; if ip not injectable, set `ipAddress` on rows directly and cast the 4th via caller whose ctx.ip is '1.2.3.4') → 4th distinct voter from same IP → TOO_MANY_REQUESTS. A voter updating their own vote from that IP still succeeds.
+  8. `getFavoriteTallies` returns per-windowKey per-project counts.
+  9. `getAudienceWindow` (public) reports phase CLOSED once `closesAt` past even without an explicit close, includes eligible projects in order, and `myVote` for a token.
+- [ ] **Step 2: Run** — FAIL.
+- [ ] **Step 3: Implement.** Zod: `const windowKeySchema = z.enum(['CATEGORY:STARTUP', 'CATEGORY:BUSINESS_CONCEPT', 'OVERALL'])`. Helper in file:
+
+```ts
+function windowIsOpen(s: { audiencePhase: string; audienceWindowClosesAt: Date | null }, now = new Date()) {
+  return s.audiencePhase === 'OPEN' && !!s.audienceWindowClosesAt && now <= s.audienceWindowClosesAt
+}
+function categoryForKey(key: string): 'STARTUP' | 'BUSINESS_CONCEPT' | null {
+  return key === 'CATEGORY:STARTUP' ? 'STARTUP' : key === 'CATEGORY:BUSINESS_CONCEPT' ? 'BUSINESS_CONCEPT' : null
+}
+async function getOrderedFinaleProjects(prisma: PrismaClient, session: { roundId: string | null; projectOrderJson: unknown }) {
+  let order: string[] = []
+  if (session.roundId) {
+    const round = await prisma.round.findUnique({ where: { id: session.roundId } })
+    order = ((round?.configJson as Record<string, unknown>)?.projectOrder as string[]) ?? []
+  }
+  if (order.length === 0) order = (session.projectOrderJson as string[]) ?? []
+  const projects = await prisma.project.findMany({
+    where: { id: { in: order } },
+    select: { id: true, title: true, teamName: true, competitionCategory: true },
+  })
+  const byId = new Map(projects.map((p) => [p.id, p]))
+  return order.map((id) => byId.get(id)).filter(Boolean) as typeof projects
+}
+```
+
+Procedures:
+
+```ts
+openAudienceWindow (adminProcedure): input {sessionId, windowKey: windowKeySchema, durationMinutes: z.number().int().min(1).max(120).default(5)}
+  → session findUniqueOrThrow; if windowIsOpen(session) → CONFLICT 'An audience window is already open';
+  if windowKey==='OVERALL' && !session.allowOverallFavorite → FORBIDDEN 'Overall favorite vote is not enabled';
+  update { audiencePhase:'OPEN', audienceWindowKey: windowKey, audienceWindowOpenedAt: now,
+           audienceWindowClosesAt: new Date(now + durationMinutes*60_000) }; audit 'AUDIENCE_WINDOW_OPENED'.
+
+closeAudienceWindow (adminProcedure): update { audiencePhase:'CLOSED', audienceWindowKey:null,
+  audienceWindowOpenedAt:null, audienceWindowClosesAt:null }; audit 'AUDIENCE_WINDOW_CLOSED'.
+
+getAudienceWindow (publicProcedure): input {sessionId, token: z.string().optional()} →
+  session select audiencePhase/windowKey/closesAt/allowAudienceVotes/roundId/projectOrderJson;
+  const open = windowIsOpen(session); const key = open ? session.audienceWindowKey : null;
+  projects = open ? getOrderedFinaleProjects(...).filter(p => { const cat = categoryForKey(key!); return cat ? p.competitionCategory === cat : true }) : [];
+  myVote: if token && key → voter by token → favoriteVote findUnique by (sessionId, windowKey:key, audienceVoterId) → projectId;
+  return { open, windowKey: key, closesAt: open ? session.audienceWindowClosesAt : null, projects, myVoteProjectId }
+
+castFavoriteVote (publicProcedure): input {sessionId, token, projectId} →
+  voter by token (UNAUTHORIZED if missing/mismatched session);
+  session findUniqueOrThrow; if !windowIsOpen → PRECONDITION_FAILED 'Voting is not open right now';
+  const key = session.audienceWindowKey!; const cat = categoryForKey(key);
+  project findUniqueOrThrow select competitionCategory; ordered = getOrderedFinaleProjects(...);
+  if (!ordered.some(p => p.id === input.projectId)) → BAD_REQUEST 'Project is not part of this vote';
+  if (cat && project.competitionCategory !== cat) → BAD_REQUEST 'Project is not in the open category';
+  existing = favoriteVote findUnique (sessionId, windowKey:key, audienceVoterId: voter.id);
+  if (!existing && ctx.ip) { const ipCount = await prisma.audienceFavoriteVote.count({ where: { sessionId, windowKey: key, ipAddress: ctx.ip } });
+    if (ipCount >= 3) → TOO_MANY_REQUESTS 'Vote limit reached for this network' }
+  upsert (update: { projectId, ipAddress: ctx.ip ?? existing?.ipAddress }); return { projectId }
+
+getFavoriteTallies (adminProcedure): input {sessionId} →
+  groupBy ['windowKey','projectId'] _count; plus projects (title/teamName) join; plus per-window total counts.
+```
+
+Add `allowOverallFavorite: z.boolean().optional()` to `updateSessionConfig` input (passes straight through to `data`).
+
+- [ ] **Step 4: Run** — PASS. Commit `feat(finale): audience favorite-vote windows with category gating + IP cap`.
+
+---
+
+### Task 6: Jury vote comment + by-round session resolution + my-votes query
+
+**Files:**
+- Modify: `src/server/routers/live-voting.ts`
+- Test: `tests/unit/live-vote-comment.test.ts`
+
+- [ ] **Step 1: Failing tests:** (a) `vote` with `comment: 'strong pitch'` persists it; re-vote updates it; (b) new `getSessionForVotingByRound({roundId})` returns the same payload shape as `getSessionForVoting` and creates nothing (null when no session); (c) new `getMyFinaleInputs({roundId})` returns caller's LiveVotes (score, criterionScoresJson, comment, projectId) and LiveNotes for the round.
+- [ ] **Step 2: Run** — FAIL.
+- [ ] **Step 3: Implement:**
+  - `vote` input gains `comment: z.string().max(5000).optional()`; include in upsert create/update (`comment: input.comment ?? undefined` on update so an omitted comment doesn't erase).
+  - `getSessionForVotingByRound` (protectedProcedure): `findUnique({ where: { roundId } })`; if null return null; else reuse the body of `getSessionForVoting` (extract a shared `buildVotingPayload(session, ctx)` helper used by both procedures — DRY).
+  - `getMyFinaleInputs` (protectedProcedure): input `{roundId}` → session by roundId (null-safe) → `liveVote.findMany({ where: { sessionId, userId: ctx.user.id } , select: { projectId, score, criterionScoresJson, comment, votedAt } })` + `liveNote.findMany({ where: { roundId, userId: ctx.user.id } })`. Return `{ votes, notes, session: { id, votingMode, criteriaJson } | null }`.
+- [ ] **Step 4: Run** — PASS. Commit `feat(finale): vote comments, by-round session lookup, my-finale-inputs query`.
+
+---
+
+### Task 7: Jury live page rework
+
+**Files:**
+- Modify: `src/app/(jury)/jury/competitions/[roundId]/live/page.tsx`
+- Modify: `src/components/jury/live-voting-form.tsx` (add comment field — read it first; pass `comment` through `onVoteSubmit`)
+
+No DB logic here; verified by build + Playwright in Task 13. Behaviors:
+
+- [ ] **Step 1: Fix session wiring** — replace `getSessionForVoting({sessionId: params.roundId})` with `getSessionForVotingByRound({roundId: params.roundId})` (poll 2000ms). Keep `live.getCursor` poll at 2000ms (was 5000 — tighten for ceremony).
+- [ ] **Step 2: Phase rendering** from `cursor.projectPhase`:
+  - `ON_DECK`: full-width banner card — "Up next" eyebrow, project title XL, team name; muted note "Presentation starting shortly". No scoring form.
+  - `PRESENTING` / `QA`: project card with phase badge (`Presentation` / `Q&A`) and live countdown chip using `remainingSeconds`/`formatClock` from `@/lib/live-timer` (tick via 1s `setInterval`, computed from server stamps — never local countdown state); red text when negative. Notes + scoring form below.
+  - `SCORING`: same but scoring card gets a highlighted ring (`ring-2 ring-[#de0f1e]`) and a "Scoring is open" badge.
+- [ ] **Step 3: Persisted notes** — replace local `notes` state: load via `trpc.live.getMyNotes({roundId})`, keep a `Record<projectId, string>` local draft, debounce 800ms → `trpc.live.saveNote.mutate({roundId, projectId, content})`; show "Saved" / "Saving…" microcopy. Notes keyed per active project (switching project switches the note).
+- [ ] **Step 4: Comment field** — add optional `Textarea` "Comment (visible to admins with your scores)" inside the voting form submission; include `comment` in `vote` mutation.
+- [ ] **Step 5:** `npm run build` green. Commit `feat(finale): phase-aware jury live page with persisted notes + comments`.
+
+---
+
+### Task 8: Reveal controller (backend)
+
+**Files:**
+- Modify: `src/server/routers/live-voting.ts`
+- Test: `tests/unit/reveal.test.ts`
+
+- [ ] **Step 1: Failing tests:** (a) `saveReveal` upserts steps in DRAFT; (b) `armReveal` requires ≥1 step, DRAFT→ARMED; (c) `revealNext` ARMED→REVEALING idx 0, increments, last step → DONE (idx stays last); (d) `resetReveal` → DRAFT idx -1; (e) **no-leak:** `getCeremonyState` (public, Task 9 — write the test now against the procedure added there if sequencing demands; otherwise assert via a `getPublicReveal` helper) returns only steps `0..currentStepIndex`, empty when ARMED, none when DRAFT.
+- [ ] **Step 2: Run** — FAIL.
+- [ ] **Step 3: Implement.** Step schema:
+
+```ts
+const revealStepSchema = z.object({
+  kind: z.enum(['category-intro', 'place', 'audience-award', 'overall-favorite', 'thanks']),
+  category: z.enum(['STARTUP', 'BUSINESS_CONCEPT']).optional(),
+  place: z.number().int().min(1).max(10).optional(),
+  projectId: z.string().optional(),
+  title: z.string().max(200).optional(),    // resolved display strings, stored denormalized
+  subtitle: z.string().max(300).optional(),
+})
+```
+
+```ts
+saveReveal (adminProcedure): {sessionId, steps: z.array(revealStepSchema).max(50)} →
+  revealState upsert by sessionId { stepsJson: steps, status: 'DRAFT', currentStepIndex: -1 }
+armReveal (adminProcedure): requires existing DRAFT with steps.length>0 → status 'ARMED'
+revealNext (adminProcedure): ARMED → { status:'REVEALING', currentStepIndex: 0 };
+  REVEALING → idx+1; if idx+1 === steps.length-1 → also status 'DONE'… 
+  // careful: advance then check — newIndex = currentStepIndex + 1; clamp to steps.length-1;
+  // status = newIndex >= steps.length - 1 ? 'DONE' : 'REVEALING'
+resetReveal (adminProcedure): → { status:'DRAFT', currentStepIndex: -1 }
+getRevealAdmin (adminProcedure): full state incl. all steps (for preview)
+```
+
+Audit-log arm/next/reset with action names `REVEAL_ARMED`, `REVEAL_ADVANCED`, `REVEAL_RESET`.
+
+- [ ] **Step 4: Run** — PASS. Commit `feat(finale): results reveal controller with step-through state`.
+
+---
+
+### Task 9: Public ceremony state endpoint
+
+**Files:**
+- Modify: `src/server/routers/live-voting.ts`
+- Test: extend `tests/unit/reveal.test.ts` + `tests/unit/audience-window.test.ts` no-leak/shape cases
+
+- [ ] **Step 1: Failing test:** `getCeremonyState({roundId})` (publicProcedure) returns `{ overrideSlide, phase: {projectPhase, phaseStartedAt, phaseDurationSeconds, phasePausedAt, phasePausedAccumMs}, activeProject: {title, teamName, competitionCategory} | null, audience: { open, windowKey, closesAt, voteCount }, reveal: { status, steps: <revealed only>, currentStepIndex } | null, programName }`. Assert: never includes scores, never includes un-revealed steps, includes audience voteCount for the open window only.
+- [ ] **Step 2: Run** — FAIL.
+- [ ] **Step 3: Implement** — compose from `liveProgressCursor.findUnique({roundId})`, session by roundId, `audienceFavoriteVote.count({sessionId, windowKey})` when open, `revealState` (slice steps `0..currentStepIndex` only when REVEALING/DONE; `[]` when ARMED; null when DRAFT/absent). One procedure, ~60 lines.
+- [ ] **Step 4: Run** — PASS. Commit `feat(finale): public ceremony-state endpoint for big screen`.
+
+---
+
+### Task 10: Deliberation jury completion
+
+**Files:**
+- Modify: `src/app/(jury)/jury/competitions/deliberation/[sessionId]/page.tsx`
+- Modify: `src/server/services/deliberation.ts` (only if `getSessionWithVotes` lacks project list — verify first)
+- Modify: `src/server/routers/deliberation.ts` (add projects to getSession payload if needed)
+- Read first: `src/components/jury/deliberation-ranking-form.tsx`
+- Test: `tests/unit/deliberation-jury-wiring.test.ts`
+
+- [ ] **Step 1: Investigate** `getSessionWithVotes` — confirm what `session.participants[].user` contains (expect JuryGroupMember incl. `user`), and where the rank-able project list comes from (`session.results` is empty before finalize — the form currently gets `[]`!). Decide: extend `getSessionWithVotes` to include `projects` = projects of the session's round + category (via `ProjectRoundState` where `roundId`, project `competitionCategory === session.category`), selecting id/title/teamName.
+- [ ] **Step 2: Failing test:** caller = juror user who is a JuryGroupMember + DeliberationParticipant; `deliberation.getSession` exposes `projects` (non-empty pre-finalize) and participant rows that let the client resolve `juryMemberId`; `submitVote` with that `juryMemberId` succeeds and `getSession` then shows the vote (`hasVoted` derivable). Also assert a juror cannot submit with another member's `juryMemberId` (existing enforcement — pin it).
+- [ ] **Step 3: Implement service/router change**, run test — PASS.
+- [ ] **Step 4: Fix the page:**
+
+```ts
+const { data: me } = trpc.user.me.useQuery() // or useSession() — match codebase pattern (check src for existing usage)
+const myParticipant = session?.participants?.find((p: any) => p.user?.user?.id === me?.id)
+const juryMemberId = myParticipant?.user?.id ?? null // JuryGroupMember.id
+const hasVoted = !!session?.votes?.some((v: any) => v.juryMember?.user?.id === me?.id)
+```
+
+Pass `projects={session.projects}` to `DeliberationRankingForm`. Submit all votes in ONE call sequence with `juryMemberId`; disable submit when `!juryMemberId` with explanatory text ("You are not a participant of this deliberation").
+
+- [ ] **Step 5: Context panels** (below the ranking form, one collapsible card per project): my finale criteria scores + comment from `trpc.liveVoting.getMyFinaleInputs({roundId: session.roundId})` (criteria labels from `session` payload's criteriaJson), editable via the same `LiveVotingForm` in a dialog (submits `liveVoting.vote` — works because session status check is `IN_PROGRESS`; **verify**: if finale session will be COMPLETED by deliberation time, relax `vote`'s status guard to allow `IN_PROGRESS | PAUSED` and gate `currentProjectId` check to only apply when phase-voting — simplest: allow voting for any ordered project when `round.roundType === 'DELIBERATION'`-linked… **Decision:** add `allowRevote: true` behavior — `vote` accepts any `projectId` in the finale order when the session status is `IN_PROGRESS` or `PAUSED`; keep the `currentProjectId` equality check ONLY when `projectPhase` voting is live i.e. when the cursor's active project equals the voted project OR session.status === 'PAUSED'. Implement as: skip the `currentProjectId !== input.projectId` check when `input.projectId` is in the session's project order and the cursor for the round is in `SCORING` or session is `PAUSED`. Write a unit test for this relaxation.) Also show my `LiveNote` per project, and a link row to the finals documents page (route: check `src/app/(jury)` for the finals docs page added 2026-06-09 — link to it with the project preselected if supported, else plain link).
+- [ ] **Step 6:** Tests + `npm run build` green. Commit `feat(finale): working jury deliberation flow with finale-score review and notes`.
+
+---
+
+### Task 11: Admin control panel revamp
+
+**Files:**
+- Modify: `src/components/admin/live/live-control-panel.tsx` (becomes orchestrator)
+- Create: `src/components/admin/live/run-order-list.tsx`, `phase-controls.tsx`, `audience-window-panel.tsx`, `timing-log-card.tsx`, `reveal-panel.tsx`
+- Modify: `package.json` (add `qrcode.react`)
+- Find the admin page hosting `LiveControlPanel` (grep usage) — ensure it passes `roundId` + `competitionId` and has room for the new layout (2-col grid on lg).
+
+Pure UI — verified via Playwright in Task 13. Behaviors per component:
+
+- [ ] **Step 1:** `npm i qrcode.react`.
+- [ ] **Step 2: `run-order-list.tsx`** — props `{roundId}`; uses `live.getCursor` data (`orderedProjects`, `activeProjectId`, `activeOrderIndex`). Groups rows under `BUSINESS_CONCEPT` / `STARTUP` headings (preserving global order); each row: index, title, teamName, category dot, ▲▼ buttons (swap in `projectOrder`, call `live.reorder`), and a "Send to screens" button (`live.sendToScreens`). Active row highlighted; ON_DECK row shows "on deck" badge.
+- [ ] **Step 3: `phase-controls.tsx`** — props `{roundId}`. Shows active project + phase badge; one primary button for the next transition (ON_DECK→"Start presentation", PRESENTING→"Start Q&A", QA→"Open scoring", SCORING→"Send next project" which calls `sendToScreens` with the next project in order); secondary buttons for pause/resume; the big server-derived countdown (`remainingSeconds`/`formatClock`, 1s tick, `text-red-600 animate-pulse` when negative with "OVER" label); duration override `Input` (minutes, prefilled from round config) applied to the next start call. Keep legacy session pause/resume (cursor.isPaused) as a small row.
+- [ ] **Step 4: `audience-window-panel.tsx`** — props `{roundId}`. Resolves session via `liveVoting.getSession({roundId})`. Buttons "Open vote — Business Concepts" / "Open vote — Startups" / "Open vote — Overall favorite" (last disabled unless `allowOverallFavorite`; a `Switch` toggles it via `updateSessionConfig`), shared duration `Input` (default 5). When open: countdown, live vote count (`getFavoriteTallies` poll 3s — render per-window totals; per-project tallies in a collapsible "Tallies (admin only)"), "Close now" `destructive` button. "Show QR" button → `Dialog` with `<QRCodeSVG value={origin + '/vote/competition/' + roundId} size={420}/>` + the URL printed beneath.
+- [ ] **Step 5: `timing-log-card.tsx`** — renders `cursor.timingLogJson` rows: project title (lookup from orderedProjects), phase, configured vs actual, overran chip (red `+m:ss`) when `overranSeconds > 0`.
+- [ ] **Step 6: `reveal-panel.tsx`** — props `{roundId}`. "Compose from results" button: pulls `liveVoting.getResults({sessionId})`, `getFavoriteTallies`, and `deliberation.listSessions({competitionId})` → for each category with a finalized deliberation use its results order, else fall back to jury `getResults` order filtered by category; builds default steps (category-intro → places 3,2,1 → audience-award per category → overall-favorite if tallies exist → thanks) with resolved `title` (team/project name) and `subtitle` ("3rd place — Business Concepts" etc.); shows editable preview list (delete/reorder steps); "Save draft" → `saveReveal`. Then "Arm" (confirm dialog: "Big screen will switch to Results mode"), "Reveal next" (primary, shows `currentStepIndex+1 / steps.length`), "Reset". Show current step preview text so the admin always knows what fires next.
+- [ ] **Step 7:** Compose all into `live-control-panel.tsx` (left col: phase-controls + run-order-list; right col: audience-window-panel + timing-log-card + reveal-panel). `npm run build` green. Commit `feat(finale): admin ceremony control panel — phases, run order, audience windows, QR, reveal`.
+
+---
+
+### Task 12: Audience voting page + big-screen ceremony page
+
+**Files:**
+- Modify: `src/app/(public)/vote/competition/[roundId]/page.tsx` (read existing first; rework content)
+- Create: `src/app/(public)/live/ceremony/[roundId]/page.tsx`
+- Create: `src/components/public/ceremony/` (slides: `ceremony-shell.tsx`, `presentation-slide.tsx`, `audience-vote-slide.tsx`, `reveal-slide.tsx`, `static-slide.tsx`)
+
+**Invoke the `frontend-design` skill before building these two surfaces** — the reveal especially must be projector-gorgeous (spec §9): Montserrat 700, dark-blue `#053d57` field, red `#de0f1e` accent, `motion` (v11, import from `'motion/react'`) AnimatePresence transitions, confetti-grade flourish on 1st place + audience award, 16:9-safe, high contrast, no text below ~32px effective.
+
+- [ ] **Step 1: Audience page** — resolve session: add tiny public procedure `liveVoting.getAudienceContextByRound({roundId})` returning `{sessionId, allowAudienceVotes, programName, roundName}` (5 lines, include in Task 5's test file as a shape assertion). Page flow: on mount ensure token in `localStorage['mopc-audience-' + sessionId]` else `registerAudienceVoter` → store. Poll `getAudienceWindow({sessionId, token})` every 3s. States: **waiting** (brand header, "Voting opens after the presentations — keep this page open", subtle wave animation), **open** (windowKey title — "Pick your favorite Business Concept", big tappable project cards (title + team), selected ring, confirm button → `castFavoriteVote`, then **voted** state: green check, "Vote recorded — you can change it until voting closes", countdown chip, tap-again-to-change), **closed** ("Voting is closed — thanks!"). Friendly error toast for IP-cap rejection. Mobile-first, thumb-sized targets, zero instructions needed.
+- [ ] **Step 2: Ceremony page** — `'use client'`; poll `liveVoting.getCeremonyState({roundId})` every 2s; full-screen `ceremony-shell` (fixed inset-0, `bg-[#053d57]`, MOPC wordmark small top-left, no nav chrome). Render precedence exactly: overrideSlide → reveal (ARMED: "Results" splash; REVEALING/DONE: `reveal-slide` for `steps[currentStepIndex]` with AnimatePresence between steps) → audience window open (`audience-vote-slide`: giant centered QR (white tile, rounded), "Vote for your favorite …", mm:ss countdown, "N votes cast" ticker) → cursor phase (ON_DECK: "Up next" + team; PRESENTING/QA: team name hero + phase label + huge countdown `formatClock`, red glow when negative; SCORING: "The jury is scoring" interstitial) → welcome slide. 1s local tick for countdowns computed from server stamps.
+- [ ] **Step 3: Reveal slide details** — `place` step: eyebrow ("3rd place — Startups"), team name scales in (motion spring, `initial={{opacity:0, y:40, scale:0.9}}`), 1st place gets gold treatment + confetti burst (CSS/motion particles — ~40 absolutely-positioned animated divs, no new dep); `audience-award`/`overall-favorite`: red accent treatment "Audience Choice"; `category-intro` and `thanks`: typographic full-bleed statements.
+- [ ] **Step 4:** `npm run build` green. Commit `feat(finale): audience voting page + big-screen ceremony view with animated reveal`.
+
+---
+
+### Task 13: End-to-end verification + tally audit
+
+**Files:**
+- Test: `tests/unit/live-results-tally.test.ts`
+- All previous files (fixes as found)
+
+- [ ] **Step 1: Tally audit tests** — `getResults`: 2 jury voters scoring 2 projects (criteria mode: assert weighted normalization matches hand-computed values), audienceWeight 0 default keeps jury-only ordering; tie detection fires on equal totals; `getFavoriteTallies` counts match casts. Run — PASS (fix `getResults` if hand-computed values disagree; document any fix in the commit).
+- [ ] **Step 2: Full suite** `npx vitest run` — all green. `npm run typecheck` and `npm run build` — green.
+- [ ] **Step 3: Manual drive (Playwright MCP against dev server), screenshots at each stop:** seed/identify a LIVE_FINAL round with projects in both categories → admin: start live session, send project to screens, start presentation (1 min override), watch countdown go red, start Q&A, open scoring → jury (second context): see ON_DECK→phases follow along, write a note, refresh (note persists), submit criteria scores + comment → admin: open Business-Concepts audience window → **clean browser context** (NOT the logged-in profile): load `/vote/competition/[roundId]`, cast favorite, change vote, see voted state → ceremony page shows QR + count → close window → compose reveal from results, arm, step through all steps on ceremony page → deliberation: create session, open voting, juror ranks (verify the Task 10 fix), close, aggregate, adminDecide override, finalize.
+- [ ] **Step 4: Public-route curl checks** for `/vote/competition/<id>`, `/live/ceremony/<id>`, `/live-scores/<id>` — 200, no login redirect.
+- [ ] **Step 5: Fix everything found; re-run suite; commit** `test(finale): tally audit + e2e ceremony verification fixes`.
+
+---
+
+### Task 14 (STRETCH — only if all above is done and verified): Live ranking mode toggle
+
+Skip unless time clearly permits. Admin toggle on the session (`votingMode: 'ranking'`), juror drag-rank of seen-so-far projects persisted to a new `LiveRank` model, results by Borda. **Do not start this before Task 13 is fully green.**
+
+---
+
+## Execution ground rules
+
+- Commit after every task (or sub-step where marked); never push without `npm run build` green.
+- Local dev DB only tonight; prod deploy is a separate explicit step with the user (memory: backup first, never `docker compose down -v`).
+- If a step's investigation contradicts this plan (shapes, routes, component props), trust the code, adjust minimally, note the deviation in the commit message.

docs/superpowers/specs/2026-06-04-multi-hotel-rooming-design.md

@@ -0,0 +1,108 @@
+# Multiple Hotels + Room Assignments — Design Spec
+
+**Date:** 2026-06-04
+**Status:** Approved (design), pending implementation
+**Context:** The grand-finale logistics feature currently supports exactly **one hotel per edition** (`Hotel.programId @unique`), with no way to say who stays where. Admins need **multiple hotels** and the ability to assign each confirmed attendee to a hotel — usually a whole team together, but with per-member flexibility — including **room number and check-in/out dates**.
+
+> Separately resolved (not part of this spec): the finalist attendee cap is configurable (Admin → Settings → Edition) and was set to 4 in production; because every confirmation path reads `Program.defaultAttendeeCap` live, this applied retroactively to already-sent confirmation links.
+
+## Goals
+- Many hotels per edition (CRUD).
+- Assign each **confirmed attendee** to a hotel, with **per-member granularity** and a **"assign whole team"** shortcut.
+- Track **room number + check-in/check-out** per attendee.
+- Surface each attendee's assignment in their team-facing "My Logistics" view and the travel-confirmed email.
+
+## Non-goals (YAGNI)
+- Room-sharing modeling (two attendees can simply share a `roomNumber` string — no explicit room entity).
+- Hotel booking/availability/pricing.
+- External (non-portal) lunch guests are unrelated and untouched.
+
+## Data model
+
+Mirror the existing `FlightDetail` pattern (a 1:1 detail record per `AttendingMember`).
+
+**`Hotel`** — relax the uniqueness so an edition can have many:
+```prisma
+model Hotel {
+  id        String   @id @default(cuid())
+  programId String              // was @unique — now many hotels per edition
+  name      String
+  address   String?  @db.Text
+  link      String?
+  notes     String?  @db.Text
+  createdAt DateTime @default(now())
+  updatedAt DateTime @updatedAt
+
+  program Program     @relation(fields: [programId], references: [id], onDelete: Cascade)
+  stays   HotelStay[]
+
+  @@index([programId])
+}
+```
+
+**`HotelStay`** (new, 1:1 with `AttendingMember`):
+```prisma
+model HotelStay {
+  id                String    @id @default(cuid())
+  attendingMemberId String    @unique
+  hotelId           String
+  roomNumber        String?
+  checkInAt         DateTime?
+  checkOutAt        DateTime?
+  notes             String?   @db.Text
+  createdAt         DateTime  @default(now())
+  updatedAt         DateTime  @updatedAt
+
+  attendingMember AttendingMember @relation(fields: [attendingMemberId], references: [id], onDelete: Cascade)
+  hotel           Hotel           @relation(fields: [hotelId], references: [id], onDelete: Restrict)
+
+  @@index([hotelId])
+}
+```
+- `AttendingMember` gains `hotelStay HotelStay?` (back-relation).
+- `onDelete: Restrict` on `hotel` means a hotel with occupants can't be deleted — the router pre-checks and returns a friendly "reassign N occupants first" error.
+- Assigning = upsert a `HotelStay`; unassigning = delete it.
+
+## Server (logistics router, `src/server/routers/logistics.ts`)
+
+Replace the 1:1 hotel procedures with a list-based set; add rooming/assignment procedures. All `adminProcedure`, all audited (mirror existing `HOTEL_UPSERT` etc.).
+
+| Procedure | Input | Behavior |
+|---|---|---|
+| `listHotels` | `{ programId }` | All hotels for the edition + `_count` of stays (occupancy). |
+| `createHotel` | `{ programId, name, address?, link?, notes? }` | Create. |
+| `updateHotel` | `{ id, name, address?, link?, notes? }` | Update. |
+| `deleteHotel` | `{ id }` | Pre-check stays: if >0 → `BAD_REQUEST` "Reassign N occupants first." Else delete. |
+| `listRooming` | `{ programId }` | One row per **CONFIRMED** attendee: team (project title), member (user), and their `hotelStay` (hotelId, roomNumber, checkInAt, checkOutAt) or null. Sorted by team then member. |
+| `assignStay` | `{ attendingMemberId, hotelId, roomNumber?, checkInAt?, checkOutAt?, notes? }` | Upsert the attendee's `HotelStay`. |
+| `assignTeamToHotel` | `{ confirmationId, hotelId, checkInAt?, checkOutAt? }` | For every `AttendingMember` of the confirmation, upsert `HotelStay` with `hotelId` (and optional shared dates); preserve existing `roomNumber`. The "assign whole team" shortcut. |
+| `unassignStay` | `{ attendingMemberId }` | Delete the `HotelStay` (no-op safe). |
+
+**Applicant** (`applicant.getMyLogistics`): replace the program-hotel lookup with the caller's `AttendingMember.hotelStay` → return `hotel: { name, address, link, notes } | null` plus `room: { roomNumber, checkInAt, checkOutAt } | null`.
+
+**Email** (`logistics.setFlightStatus` → CONFIRMED, in the `TRAVEL_CONFIRMED` notification metadata): include the attendee's **assigned** hotel + room (from their `HotelStay`) instead of the edition's single hotel. The `getTravelConfirmedTemplate` already accepts a `hotel` object — extend its metadata to carry room/dates.
+
+## Admin UI (`src/components/admin/logistics/hotels-tab.tsx`, reworked)
+
+Two sections:
+1. **Hotels** — a list of the edition's hotels; add/edit/delete each (dialog), with an occupancy badge per hotel. Delete shows the "reassign first" error inline.
+2. **Rooming** — a table driven by `listRooming`, grouped by team: columns `Member | Hotel (Select) | Room # | Check-in | Check-out`. Each team header has an **"Assign whole team to…"** Select (calls `assignTeamToHotel`). Per-row edits call `assignStay` (debounced on blur for room/dates; immediate on hotel change); clearing the hotel calls `unassignStay`. A **Download CSV** button (mirror the travel/visa export). Empty state when no confirmed attendees yet. shadcn components, visible affordances only (no keyboard shortcuts).
+
+## Team-facing (`src/components/applicant/my-logistics-card.tsx`)
+The Hotel section shows the attendee's **assigned** hotel (name/address/link) + **Room** (number) + **check-in/check-out** (Monaco-time labels), or "Hotel details coming soon" when unassigned.
+
+## Migration
+- Drop `Hotel_programId_key` unique constraint; add `Hotel_programId_idx`.
+- Create `HotelStay` table + FKs (`attendingMemberId` unique → AttendingMember CASCADE; `hotelId` → Hotel RESTRICT) + `HotelStay_hotelId_idx`.
+- No data backfill: no `HotelStay` rows exist yet; any existing single `Hotel` row simply becomes the first of many.
+- Additive/safe for prod; applied via `prisma migrate deploy` on container start.
+
+## Testing
+- Hotel CRUD: create multiple hotels for one program; `deleteHotel` rejected when occupied, succeeds when empty.
+- `assignStay` upsert (create then update room/dates); `assignTeamToHotel` assigns all of a team's attendees; `unassignStay` removes.
+- `listRooming` returns confirmed attendees with their stay (and null for unassigned).
+- `getMyLogistics` returns the assigned hotel + room for the caller; null when unassigned.
+- Migration applies cleanly; existing finalist/logistics tests stay green (callers updated from `getHotel`/`upsertHotel`).
+
+## Affected call sites to update (from 1:1 → multi)
+- `hotels-tab.tsx` (reworked), `getMyLogistics` (applicant.ts), `setFlightStatus` travel email (logistics.ts), and any other `getHotel`/`upsertHotel` references — grep to confirm before removing the old procedures.

docs/superpowers/specs/2026-06-05-external-attendee-dish-selection-design.md

@@ -0,0 +1,199 @@
+# External Attendee Dish Self-Selection — Design Spec
+
+**Date:** 2026-06-05
+**Status:** Approved (design), pending implementation plan
+**Author:** Matt + Claude
+
+## Problem
+
+External lunch attendees (e.g. partners, VIPs added by an admin in the logistics
+screen) currently have **no way to choose their own dish**. The admin is expected
+to set each external's `dishId` inline. There is no email and no self-service page.
+
+This surfaced when an admin (Marine Jacq-Pietri, `marine@monaco-impact.org`) added
+herself as an external attendee expecting to receive an email to pick a dish, and
+never got one — because the flow does not exist. Verified in prod 2026-06-05:
+the `ExternalAttendee` row exists with `dishId = null`, and no email path targets
+externals.
+
+### Current behaviour (verified in code + prod)
+
+- `lunch.createExternal` / `lunch.updateExternal` write the row and send **no email**.
+- The only "Pick your lunch dish" email (`sendLunchReminderEmail`) is driven by
+  `selectUnpickedAttendees`, which queries **`AttendingMember` rows tied to a
+  CONFIRMED `FinalistConfirmation`** — finalist team members only. Externals are
+  never in that set.
+- `sendLunchRecapEmail` goes to admins + `extraRecipients` only (a manifest, not a picker).
+- Externals' dishes are meant to be set by the admin inline via `dishId`.
+
+## Goal
+
+External attendees with an email on file receive a dish-selection email containing
+a tokenized link to a dedicated, no-login page where they choose a dish, declare
+allergens, and add allergen notes — mirroring the finalist team-member picker.
+
+## Design decisions (locked)
+
+1. **Email trigger:** auto-send on add (when the external has an email) **plus** a
+   per-row "Resend invite" button in the logistics screen.
+2. **Reminders:** unpicked externals are included in both the reminder cron and the
+   manual "Send reminders" action.
+3. **Page fields:** dish + allergens + allergen notes (mirror the member picker).
+4. **Dish write precedence:** last-write-wins. Both the inline admin `dishId` field
+   and the self-service page can write the dish; the admin can always override.
+
+## Reference pattern
+
+This feature mirrors the existing **finalist confirmation flow**:
+
+- `src/lib/finalist-token.ts` — HMAC-signed token (`{ confirmationId, exp }`) via
+  `NEXTAUTH_SECRET`.
+- `src/app/(public)/finalist/confirm/[token]/page.tsx` — public, tokenized, no-login page.
+- `finalist.getByToken` / `finalist.confirm` / `finalist.decline` — `publicProcedure`s.
+
+We replicate this shape for externals.
+
+## Architecture
+
+### 1. Data model
+
+`prisma/schema.prisma` — `ExternalAttendee` gains one nullable field:
+
+```prisma
+inviteSentAt  DateTime?   // when the dish-selection email was last sent
+```
+
+- Drives an "invited ✓" indicator in the admin UI.
+- Does **not** gate resends or reminders (those are intentionally repeatable).
+- Nullable, so the migration is additive with no backfill.
+
+**No `token` column.** The link is a stateless HMAC-signed token; the external is
+loaded by the `externalId` embedded in the verified payload. Trade-off accepted:
+individual links can't be revoked without rotating `NEXTAUTH_SECRET` — acceptable
+for low-stakes dish picking. (This is the one intentional divergence from the
+finalist flow, which stores a DB token for supersede/rotation scenarios that
+externals don't have.)
+
+Migration: single additive column. Apply in prod via `prisma migrate deploy`
+(runs automatically on container start per the entrypoint). **Do not** run
+`migrate dev` against the drifted dev DB — create the migration SQL and use
+`db execute` + `migrate resolve` if needed locally.
+
+### 2. Token helper — `src/lib/external-lunch-token.ts`
+
+Mirror `finalist-token.ts`:
+
+```ts
+export type ExternalLunchTokenPayload = { externalId: string; exp: number }
+export function signExternalLunchToken(payload): string
+export function verifyExternalLunchToken(token): ExternalLunchTokenPayload  // throws on bad sig / expired
+```
+
+- HMAC-SHA256 over base64url payload, `timingSafeEqual` comparison.
+- `exp` = `eventAt + 24h` when `eventAt` is set, else `now + 30d`. Generous so the
+  link outlives the change deadline (the deadline is enforced separately at write time).
+
+### 3. tRPC — `src/server/routers/lunch.ts`
+
+- **`getExternalByToken`** (`publicProcedure`, input `{ token }`):
+  verify token → load external (+ its `LunchEvent`, ordered `dishes`, current
+  `dish`/`allergens`/`allergenOther`) → return payload incl. computed
+  `changeDeadline = eventAt − changeCutoffHours`. Throws map to the page's friendly
+  error states (`expired` / `signature` / not found).
+
+- **`setExternalPick`** (`publicProcedure`, input
+  `{ token, dishId: string | null, allergens, allergenOther }`):
+  verify token → if `eventAt` set and `now > changeDeadline` → `PRECONDITION_FAILED`
+  → update the external's `dishId` / `allergens` / `allergenOther`. No audit row
+  (no authenticated user on a public pick).
+
+- **`sendExternalInvite`** (`adminProcedure`, input `{ externalId }`):
+  load external (must have an email, else `PRECONDITION_FAILED`) → sign token →
+  `sendExternalDishInviteEmail(...)` → stamp `inviteSentAt = now` → audit
+  `LUNCH_EXTERNAL_INVITE_SENT`. Returns the updated row.
+
+- **`createExternal`** (existing, modified): after insert, if `input.email` present,
+  fire-and-forget send the invite (sign token, send email, stamp `inviteSentAt`)
+  wrapped in `try/catch` — **never throws** (per the "round notifications never
+  throw" project constraint). A failed send leaves `inviteSentAt = null` so the
+  admin can resend.
+
+### 4. Email — `src/lib/email.ts`
+
+```ts
+export async function sendExternalDishInviteEmail(opts: {
+  to: string
+  name: string
+  eventAt: Date | null
+  venue: string | null
+  notes: string | null
+  changeDeadline: Date | null
+  pickUrl: string
+}): Promise<void>
+```
+
+- Uses the existing branded wrapper.
+- Subject: `Choose your lunch dish — MOPC grand finale`.
+- Body: greeting, event date (Europe/Monaco), venue, optional notes, deadline, CTA
+  button → `pickUrl`.
+- One template serves both the initial invite and reminders.
+
+### 5. Reminders — extend existing flow
+
+- **`src/server/services/lunch-reminders.ts`**: add
+  `selectUnpickedExternals(prisma, event)` → externals where `email` is set and
+  `dishId IS NULL` for the event.
+- **`src/app/api/cron/lunch-reminders/route.ts`** and **`lunch.sendReminders`**:
+  after the existing `AttendingMember` loop, also loop unpicked externals and send
+  `sendExternalDishInviteEmail` with a freshly signed token URL. External links go
+  to `/lunch/pick/<token>` (not `/applicant`). Per-send errors are caught and
+  logged, consistent with the member loop.
+
+### 6. Public page — `src/app/(public)/lunch/pick/[token]/page.tsx`
+
+Mirror `(public)/finalist/confirm/[token]/page.tsx`:
+
+- `'use client'`, reads `token` from params, queries `lunch.getExternalByToken`.
+- States: loading skeleton; invalid/expired/not-found friendly cards (reuse the
+  `FriendlyError` pattern with `info@monaco-opc.com` fallback).
+- Header card: event date, venue, notes, deadline countdown (reuse `CountdownLabel`).
+- Form: dish radio list with dietary-tag badges, allergen checkboxes, allergen-notes
+  textarea. Submit → `lunch.setExternalPick`.
+- Success state: "Your dish is saved", editable until the deadline.
+- Past deadline: read-only with "contact an admin" message.
+
+### 7. Admin UI — logistics externals table
+
+- Per-row status chip: `no email` / `Invited` / `Picked`.
+- Per-row **Resend invite** button → `lunch.sendExternalInvite` (disabled when no email).
+- The inline `dishId` editor stays (admin override path).
+
+### Manifest / recap
+
+No change. `lunch-recap.ts` already includes externals, so self-service picks flow
+into the manifest, CSV export, and recap email automatically.
+
+## Edge cases
+
+- **No email on external:** auto-send skipped; resend button disabled; reminders skip.
+- **Tampered / expired link:** friendly error card; no data leak.
+- **Pick after deadline:** `PRECONDITION_FAILED`; page shows read-only state.
+- **Admin and external both set a dish:** last-write-wins (intended).
+- **Email added later via `updateExternal`:** no auto-send on update; admin uses the
+  resend button (keeps `updateExternal` side-effect-free).
+
+## Testing
+
+- Unit: token sign/verify roundtrip + tamper + expiry rejection (`external-lunch-token`).
+- Unit: `selectUnpickedExternals` returns only emailed + unpicked externals.
+- Integration: `getExternalByToken` happy path; bad/expired token errors.
+- Integration: `setExternalPick` happy path; deadline rejection.
+- Integration: `createExternal` with email stamps `inviteSentAt` (mocked email send);
+  without email leaves it null.
+
+## Out of scope
+
+- External attendee decline / RSVP (this is dish-only).
+- Reworking the member picker.
+- Audience-window / live-voting rework (tracked separately).
+```

docs/superpowers/specs/2026-06-09-finale-doc-curation-optional-uploads-design.md

@@ -0,0 +1,93 @@
+# Grand Final: judge-visible document curation + optional revised uploads
+
+**Date:** 2026-06-09
+**Status:** Approved (Matt, this session)
+**Builds on:** `2026-06-09-grand-final-documents-design.md` and the same-day pivot (commits `f8f2d77`, `8a4184d`)
+
+## Problem
+
+Feedback from the other program admin:
+
+> Jury actually need to see BP + Exec summary + 1min video — the ones they uploaded already. And candidates should be able to upload their PDF pres + video — optional, as some sent it another way.
+
+Two gaps against what is deployed:
+
+1. **Judges see too much.** `listFinalistDocumentsForReview` returns *every* file each finalist team ever submitted (5–7 per team on prod: Pitch Deck, Intro Video, Executive Summary, Business Plan, Promotional Video, plus any Grand Final uploads). The admin wants judges to see a curated subset (BP + exec summary + 1-min video). There is no way to choose which prior documents are surfaced.
+2. **"Optional uploads" mode renders wrong.** The three modes the admin wants are: no new uploads (toggle OFF — works), mandatory uploads (toggle ON + slots required — works), and optional uploads (toggle ON + slots marked not-required). In the all-optional case, `FinalDocumentStatus.allRequiredUploaded` is hardcoded `false` when zero slots are required, so the finalist banner/panel never reach a settled state and the copy implies the docs are mandatory.
+
+Prod facts (verified 2026-06-09 via read-only query): 9 finalist teams, 48 prior files + 3 Grand Final uploads. Every team has all 5 prior doc types. The Business Plan and the 1-minute promo video live under *two different* `FileRequirement` rows depending on the team's path (Semi-Finals Document Submission for 8 teams, Spotlight on Africa Submission Round for 1 team — Blue Fields Company).
+
+## Part 1 — Admin curation of judge-visible documents
+
+### Storage
+
+New optional key on the LIVE_FINAL round's `configJson`:
+
+```ts
+reviewVisibleRequirementIds?: string[]  // FileRequirement ids from prior rounds
+```
+
+Semantics:
+- **absent / null** → show all prior files (current behavior; safe default, no migration needed)
+- **non-empty array** → show only prior files whose `requirementId` is in the list
+- **empty array** → hide all prior files (only Grand Final uploads remain visible)
+- **Grand Final round uploads are always shown**, regardless of the selection — they are what the team explicitly submitted for the finale
+- Prior files with no `requirementId` (fileType-only) are excluded whenever a selection is active. (All 48 prod files have a requirement, so nothing is lost in practice.)
+
+### Service (`src/server/services/final-documents.ts`)
+
+`listFinalistDocumentsForReview` adds `requirementId` to its file select and applies the filter above using the finale round's `configJson`. No signature change; `ReviewPayload` unchanged.
+
+New helper to power the admin picker: list the distinct prior-round requirement slots referenced by the finalist teams' files — `{ requirementId, name, roundName, fileCount }`, ordered by round sort then name. Derived from the same file query, so the picker only offers slots that actually have files.
+
+### tRPC (`src/server/routers/finalist.ts`, adminProcedure)
+
+- `getReviewDocSettings` → `{ options: Slot[], selectedIds: string[] | null }` (null = "all" mode)
+- `setReviewVisibleRequirements({ requirementIds: string[] | null })` → writes/clears the configJson key (null clears back to "show all"). Audited like `setRevisedUploadSetting`.
+
+### Admin UI
+
+New card "Documents shown to judges" placed next to the existing revised-uploads toggle (`src/components/admin/grand-finale/final-docs-uploads-toggle.tsx`, rendered on the LIVE_FINAL round admin page `src/app/(admin)/admin/rounds/[roundId]/page.tsx`):
+
+- A "Show all submitted documents" master state (the default), and beneath it a checkbox per slot labeled `"<requirement name> — <round name>"` with the file count (e.g. "Business Plan — Semi-Finals Document Submission (8 files)").
+- Unchecking the master switches to curated mode with all boxes ticked; the admin then unticks what judges shouldn't see. Re-checking the master clears the selection (back to null/"all").
+- Copy notes that Grand Final uploads are always visible to judges.
+
+For the admin's stated goal, they'd switch to curated mode and leave 5 boxes ticked: Executive Summary (Intake), Business Plan (Semi-Finals + Spotlight), Promotional Video (Semi-Finals) and 1 Minute Promotional Video (Spotlight) — judges then see exactly BP + exec summary + 1-min video per team, plus any finale uploads.
+
+## Part 2 — All-optional upload mode fix
+
+`FinalDocumentStatus` (in `final-documents.ts`) gains:
+
+```ts
+hasRequired: boolean   // any slot with isRequired
+allUploaded: boolean   // requirements.length > 0 && every slot has a file, required or not
+```
+
+`allRequiredUploaded` keeps its current semantics (meaningful only when `hasRequired`). Edge case: if the toggle is ON but no slots are defined at all (`requirements.length === 0`), the banner and panel render nothing — no vacuous "(0 of 0)" complete state.
+
+UI changes:
+- **Banner** (`src/components/applicant/final-documents-banner.tsx`): when `hasRequired` is false — title "Upload updated Grand Final documents (optional)", same neutral blue styling, keep per-doc checklist/count/deadline/upload button; green settled state ("Grand Final documents uploaded") only when `allUploaded`.
+- **Panel** (`src/components/applicant/final-documents-panel.tsx`, team + mentor variants): "Submitted" badge driven by `hasRequired ? allRequiredUploaded : allUploaded`; description gains "(optional)" when nothing is required.
+
+Reminders need **no change** — verified: the cron and the untargeted manual blast already skip teams with no missing *required* docs, so all-optional mode never nags; an explicitly targeted manual reminder still sends (intentional admin override).
+
+## Out of scope (admin actions in existing UI, not code)
+
+- Flipping `allowFinalistRevisedUploads` ON
+- Creating/adjusting the finale upload slots (PDF presentation + 1-min video, "Required" off) in the round's file-requirements editor
+- Ticking the curation checkboxes
+- Populating the Finals Jury group (still open from the previous ship)
+
+## Testing
+
+Vitest service tests (extend `tests/` final-documents coverage):
+- Curation: null selection → all files; selection → only matching prior files + finale uploads always; empty array → finale uploads only; file without requirementId excluded under a selection.
+- Picker helper returns distinct slots with correct counts.
+- `setReviewVisibleRequirements` round-trips null/array through configJson without clobbering other keys (`allowFinalistRevisedUploads`).
+- Status: `hasRequired`/`allUploaded` across mixed, all-optional (0 required), and fully-uploaded fixtures.
+
+## Risks
+
+- **configJson clobbering:** both toggles write the same JSON column — read-modify-write must preserve sibling keys (existing `setRevisedUploadSetting` pattern already does this; reuse it).
+- **Stale selection:** if a selected requirement is later deleted, its files simply stop matching; "all" fallback never breaks. No cleanup needed.

docs/superpowers/specs/2026-06-09-grand-final-documents-design.md

@@ -0,0 +1,156 @@
+# Grand-Final Documents — upload visibility, mentor surfacing, judge review, notifications
+
+**Date:** 2026-06-09
+**Status:** Design — pending review
+**Edition:** MOPC 2026 (program "Monaco Ocean Protection Challenge", competition `MOPC 2026`)
+
+## Problem
+
+Nine finalist teams must submit two final deliverables ahead of the Grand Final — a **final PDF presentation** and a **~1-minute video** — and the upcoming Grand-Final judges need to review those documents. Today there is no discoverable upload prompt, no consolidated judge review surface, and no notifications driving teams to upload.
+
+## Current state (verified against prod, 2026-06-09)
+
+The data layer already exists and is correctly set up:
+
+- **"Grand Final" (LIVE_FINAL) round is `ROUND_ACTIVE`** with `windowCloseAt = 2026-06-11 21:00 UTC` and the empty **"Finals Jury"** group attached (`juryGroupId` set, **0 members**).
+- **Two `FileRequirement` rows already exist on the Grand Final round** (legacy per-round system): **"PDF presentation support"** (`application/pdf`) and **"1 minute video"** (`video/*`). Both currently `required = false`, `maxSizeMB = null`, **0 files uploaded**. This set is being expanded to the confirmed 4-document set below.
+- **All 9 finalist teams are correctly enrolled**: each has a `ProjectRoundState` in both the (closed) Mentoring round and the (active) Grand Final round, and all 9 have `FinalistConfirmation.status = CONFIRMED`. No mismatches (confirmed↔enrolled↔in-mentor all aligned). All 9 share one mentor, **Camille Lopez**. Attendee counts 1–4 (program `defaultAttendeeCap = 4`).
+- Auto-enroll (confirmed + in mentor round → Grand Final round) is working via `finalist.enrollFinalists`; the **admin override already exists** (`finalist.adminConfirm` to mark attending without a token; `finalist.unenroll` to remove) in the `/admin/logistics` **Confirmations tab** + attendance dialog.
+
+### What this means
+
+The **upload already works today**: `/applicant/documents` renders an upload section for every round in `openRounds`, where `openRounds` = program rounds that are `ROUND_ACTIVE` **and** the project is a member of (`applicant.getMyDashboard`). The Grand Final round qualifies, so all 9 teams can upload the PDF + video right now. The upload procedure (`applicant.getUploadUrl`) permits any team member to upload against a requirement as long as the round is `ROUND_ACTIVE` (it is). The `windowCloseAt` deadline is **advisory only** (display, not blocking).
+
+The gaps are therefore: **discoverability** (no banner/notification), **judge review** (no consolidated surface; jury can only see files for projects they are individually assigned to, and the Finals Jury group is empty), and **mentor-section surfacing** (the final documents never appear in the mentor area).
+
+## Goals
+
+1. Make the existing finalist upload **discoverable** via a dashboard banner and notifications.
+2. Give the upcoming Grand-Final judges a **read-only review page** of all finalists' documents.
+3. Surface the final documents (and a pre-deadline cue) inside **the mentor section**, on both the team's and the mentor's views.
+4. Add **email + in-app notifications**, triggered **automatically** (pre-deadline reminder cron) and **manually** (admin blast).
+
+## Document set (confirmed)
+
+The Grand Final round's `FileRequirement` rows are reconfigured to **four required documents**, identical for both categories (STARTUP and BUSINESS_CONCEPT) — the per-round `FileRequirement` model already applies one set to all teams in the round:
+
+1. **Final Presentation** — `application/pdf` (rename of the existing "PDF presentation support" row)
+2. **Final Business Plan** — `application/pdf` (new)
+3. **1-minute Video** — `video/*` (existing "1 minute video" row)
+4. **Executive Summary** — `application/pdf` (new)
+
+All four `required = true`. PDF-only for the three document slots (no Word). This is an additive/safe prod data change (0 files currently uploaded). If per-category document sets are ever needed, that is out of scope here (the per-round model does not support it without extra work).
+
+## Non-goals (YAGNI)
+
+- Admin approve / needs-changes review workflow on documents.
+- Migrating to the heavier `SubmissionWindow` system (the legacy `FileRequirement` anchor is already set up and proven).
+- A mentor-milestone tracker UI (`MentorMilestone`/`MentorMilestoneCompletion` models exist but have no UI; "last steps of the mentor round" is treated as descriptive framing, surfaced as a read-only Final Documents panel, not a milestone system).
+- Comments/threads on the judge review page.
+- New admin enrollment/override controls (`adminConfirm` + `unenroll` already exist; we only ensure they are reachable from the finale round overview).
+
+## Architecture decision
+
+Build thin additions on the **existing legacy `FileRequirement` → `ProjectFile` anchor** that is already configured on the Grand Final round. Reuse:
+
+- Upload mechanics (`applicant.getUploadUrl` / `saveFileMetadata`, presigned MinIO PUT, `RequirementUploadList`).
+- File preview/download (`FilePreview` / `file-viewer`, `file.getDownloadUrl`).
+- The notification pipeline (`createNotification`, `notifyProjectTeam`/`notifyProjectMentors`, `NotificationEmailSetting`, `NOTIFICATION_EMAIL_TEMPLATES`, `sendStyledNotificationEmail`) and the reminder-cron pattern (`sendDueConfirmationReminders`).
+
+**The deadline everywhere** (banner, mentor cue, reminder cron) is the Grand Final round's single `windowCloseAt` field, edited by admins in round settings. All deadline displays use **browser-local time + zone label** (`Intl.DateTimeFormat`), never UTC/fixed Monaco time, per the locked grand-finale timezone rule. Deadline behavior is **soft/advisory** — uploads stay open while the round is active; past the date, files are flagged "late" in the UI but still accepted.
+
+## Shared service: `src/server/services/final-documents.ts`
+
+A new service centralizes the logic, wrapped by thin tRPC procedures:
+
+- `getFinalDocumentStatusForProject(prisma, projectId)` → `{ roundId, roundName, deadline, deadlinePassed, requirements: [{ id, name, acceptedMimeTypes, uploaded, file? }], allRequiredUploaded }` or `null` when the project is not a CONFIRMED finalist in an active LIVE_FINAL round. The single source of truth for the banner, the mentor panels, and reminder targeting.
+- `listFinalistDocumentsForReview(prisma, programId)` → `{ round: { name, deadline }, totalCount, submittedCount, teams: [{ projectId, teamName, category, confirmStatus, documents: [{ requirementId, requirementName, file? }] }] }`. File metadata only; presigned URLs are fetched per-file on demand by the client via existing `file.getDownloadUrl`.
+- `sendDueFinalDocReminders(prisma)` → cron entry. Targets CONFIRMED finalists in the active LIVE_FINAL round with at least one required document missing, whose `finalDocsReminderSentAt` is null and whose deadline is within the reminder window; creates `GRAND_FINAL_DOCS_REMINDER` notifications and stamps `finalDocsReminderSentAt`. Best-effort per row.
+- `sendManualFinalDocReminders(prisma, { programId, projectIds?, actorId })` → admin blast. For the given projects (default: all CONFIRMED finalists with missing required docs), create `GRAND_FINAL_DOCS_REMINDER` notifications regardless of `finalDocsReminderSentAt`. Returns `{ sent }`.
+
+## Components
+
+### 1. Finalist upload banner (applicant dashboard)
+
+- New auto-hiding banner component (pattern of `LunchBanner`/`MyLogisticsCard`: returns `null` when not applicable) on `src/app/(applicant)/applicant/page.tsx`.
+- Backed by a new query **`applicant.getFinalDocumentStatus`** (wraps `getFinalDocumentStatusForProject` for the caller's project).
+- Shows: heading ("Upload your Grand Final documents"), each required document with a ✓ / empty state (e.g. "2 of 4 uploaded"), deadline in browser-local time + zone, and a CTA button → `/applicant/documents`. Collapses to a "✓ Submitted" confirmation once all required documents are uploaded. Non-dismissible while incomplete.
+
+### 2. Mentor-section "Final Documents" panel (team + mentor)
+
+A new read-only `FinalDocumentsPanel` component rendered on **both** mentor surfaces:
+
+- **Team view** — `src/app/(applicant)/applicant/mentor/page.tsx` (adds a panel below the existing mentor cards / chat / workspace-files). Uses `applicant.getFinalDocumentStatus`.
+- **Mentor view** — `src/app/(mentor)/mentor/workspace/[projectId]/page.tsx` (adds a "Final Documents" section or tab for the viewed project). Uses a new **`mentor.getProjectFinalDocuments`** procedure (mentor/team access check) wrapping `getFinalDocumentStatusForProject`.
+
+Behavior: before upload + as the deadline nears, a **visual cue** ("Final grand-final documents due [date] — upload now", with an upload CTA on the team view); after upload, the PDF + video appear as the team's read-only "final documents" (inline preview / video player / download), visible to both the team and their mentor. Same underlying `ProjectFile`s — no duplicate storage.
+
+### 3. Judge review page (thin dedicated page, reusing existing components)
+
+**Why dedicated rather than baking into the existing per-project jury page** (verified in prod): the finale has **0 `Assignment` rows**, the "Finals Jury" group has **0 members**, and no `LiveVotingSession` exists. The existing jury flow is assignment-gated — the round page lists `roundAssignment.getMyAssignments` (empty for the finale) and `file.listByProject` 403s any juror without an `Assignment` to the project. The finale runs on a **group + live-session** model, not per-project assignments. Baking in would require either fabricating an assignment per judge × finalist or rewiring the assignment-based access path — more work and risk, and a worse UX (one project at a time vs. all finalists at once). So a dedicated page is the better fit *because* the existing page's access model does not apply to the finale.
+
+It stays thin by **reusing existing components** — the same `MultiWindowDocViewer` / `FilePreview` / `<video>` / `file.getDownloadUrl` used on the per-project page — laid out as a consolidated finale list. Not a reinvented viewer.
+
+- New read-only page (e.g. `src/app/(jury)/jury/finals-documents/page.tsx`) listing all finalist teams grouped by category, each with its four documents (3 PDFs + video) via the reused viewer/preview components plus download. Missing documents show "Not yet uploaded". Header shows the deadline and "X of N submitted".
+- Backed by a new **`finalist.listReviewDocuments`** procedure (wraps `listFinalistDocumentsForReview`). Authorization: **SUPER_ADMIN / PROGRAM_ADMIN, OR a `JuryGroupMember` of the active LIVE_FINAL round's jury group**, via a new `assertFinalsReviewAccess(ctx)` helper. Unauthorized → access-denied state.
+- Entry points: a jury sidebar link ("Finalist Documents") shown when an active LIVE_FINAL round exists, and a "Review finalist documents" link on the admin Grand Final round overview.
+- **Implementation note:** verify the `(jury)` route-group layout does not hard-redirect admins; if it does, either relax it for this page or mount the page on a neutral path reachable by both. Authorization is enforced by the procedure regardless.
+
+### 4. Notifications (email + in-app; auto + manual)
+
+- **New notification type `GRAND_FINAL_DOCS_REMINDER`** (team-facing): added to `NotificationTypes`, with a `NOTIFICATION_EMAIL_TEMPLATES` entry (branded) and a `seed-notification-settings.ts` row (`category: "logistics"`, per-type `sendEmail` toggle, subject/body overridable). In-app + email.
+- **New notification type `GRAND_FINAL_DOCS_SUBMITTED`** (mentor-facing, light): when a team uploads a final document, notify the team's mentor(s) in-app so it surfaces in their mentor section. Seed row with `sendEmail` default **off** (in-app on). Triggered from `applicant.saveFileMetadata` when the file is for the LIVE_FINAL round (best-effort, never throws).
+- **Automatic (cron):** new route `src/app/api/cron/final-document-reminders/route.ts` (protected by `CRON_SECRET`) calling `sendDueFinalDocReminders`. Reminder window read from the round `configJson.finalDocsReminderHoursBeforeDeadline` (default 48h). Fires once per team (stamped via `finalDocsReminderSentAt`). This doubles as the initial "documents are open" nudge.
+- **Manual (admin):** a "Remind teams to upload final documents" action with a live `EmailPreviewDialog` (mirrors the existing finalist reminder-blast), backed by `finalist.sendDocumentReminders` → `sendManualFinalDocReminders`. Placed on the admin Grand Final round overview and/or the `/admin/logistics` Confirmations tab. Usable immediately to kick off the round.
+
+### 5. Minor polish
+
+- Reconfigure the round's `FileRequirement` rows to the 4-document set (rename "PDF presentation support" → "Final Presentation"; add "Final Business Plan" + "Executive Summary" as `application/pdf`; keep "1-minute Video"), all `required = true` (guarded prod data update at ship time, or via the admin round file-requirement editor if present). Additive/safe — 0 files uploaded.
+- Confirm admins can edit the round's `windowCloseAt` in round settings (the admin-set deadline). If no input exists, add a small one; likely already present.
+
+## Data model changes
+
+- `FinalistConfirmation.finalDocsReminderSentAt DateTime?` (new nullable column) — lets the auto reminder fire once per team. Migration required (additive, safe).
+- `NotificationTypes`: add `GRAND_FINAL_DOCS_REMINDER`, `GRAND_FINAL_DOCS_SUBMITTED`.
+- `seed-notification-settings.ts`: add rows for both new types (auto-provisions on deploy).
+- Optional round config field `finalDocsReminderHoursBeforeDeadline` (default 48) validated in the LIVE_FINAL round Zod config.
+
+## tRPC procedures (new)
+
+| Procedure | Router | Auth | Purpose |
+|---|---|---|---|
+| `applicant.getFinalDocumentStatus` | applicant | protected (team member) | Banner + team mentor panel |
+| `mentor.getProjectFinalDocuments` | mentor | mentor/team access to project | Mentor workspace panel |
+| `finalist.listReviewDocuments` | finalist | admin OR finale jury-group member | Judge review page |
+| `finalist.sendDocumentReminders` | finalist | admin | Manual reminder blast |
+
+(Reminder email preview reuses the existing `notification.previewEmailTemplate`.)
+
+## Testing
+
+Vitest (sequential, factories per `tests/helpers.ts`):
+
+- `getFinalDocumentStatusForProject`: all 4 required uploaded / partial / none (`allRequiredUploaded` correct); returns `null` for a non-confirmed team and when no active LIVE_FINAL round; `deadlinePassed` reflects `windowCloseAt`.
+- `listFinalistDocumentsForReview`: returns all finalist teams with correct per-requirement file mapping and `submittedCount`.
+- Authorization matrix for `finalist.listReviewDocuments`: admin ✓, finale jury-group member ✓, non-finale jury member ✗, applicant ✗.
+- `sendDueFinalDocReminders`: targets only CONFIRMED finalists with missing required docs inside the window; stamps `finalDocsReminderSentAt`; idempotent (no double-send).
+- `finalist.sendDocumentReminders`: admin only; counts correctly.
+
+Live-UI smoke on dev (lesson learned — catches what tests/build miss): banner renders for a finalist; team mentor panel + mentor-workspace panel render; judge page renders for an admin and for a finale jury-group member and denies a non-finale juror; upload still works; a manual reminder produces an in-app + email notification.
+
+## Prerequisites / admin actions (outside code)
+
+1. **Populate the "Finals Jury" group** with the actual judges (existing jury-group admin UI) — required before the review page is useful to them.
+2. **Extend the Grand Final `windowCloseAt`** (currently 2026-06-11, ~2 days out) to the intended deadline.
+3. Reconfigure the round's file requirements to the 4-document set (Final Presentation, Final Business Plan, 1-minute Video, Executive Summary), all `required = true` — I can do this as a guarded prod update.
+
+## Build sequence (shippable in phases; deadline is imminent)
+
+1. **Banner + manual admin reminder + minor polish** — makes the existing upload discoverable now (most urgent).
+2. **Judge review page** + access helper + entry points.
+3. **Mentor-section Final Documents panel** (team + mentor) + `mentor.getProjectFinalDocuments`.
+4. **Auto reminder cron** + `GRAND_FINAL_DOCS_SUBMITTED` on-upload mentor notification + new notification types/templates/seed + migration.
+
+## Deployment
+
+Per the prod-deploy runbook: after everything is reviewed and tested (build clean, `npx vitest run` green), commit to `main`, push to `code.monaco-opc.com/MOPC/MOPC-Portal`, **track the Gitea CI build** until it publishes `mopc/mopc-portal:latest`, then redeploy on prod (`ssh stefan@89.58.5.223:22022`, `/opt/letsbe/stacks/mopc-portal`): `docker compose pull && docker compose up -d` (NEVER `-v`). Confirm the additive migration applied and the new notification-settings rows seeded, then live-smoke the banner, judge page, and a manual reminder.

docs/superpowers/specs/2026-06-10-grand-finale-ceremony-design.md

@@ -0,0 +1,201 @@
+# Grand Finale Ceremony System — Design (Option C)
+
+> **Status:** Approved 2026-06-10. Event is 2026-06-11 — build tonight in strict dependency order (see Build Order). Each layer must leave the system complete and operable if work stops there.
+>
+> Supersedes the operational scope of `2026-04-28-grand-finale-live-voting-rework.md` (the audience-window section of that spec is implemented here as designed).
+
+## Decisions (locked with user)
+
+1. **Jury scoring mode:** criteria scores + optional comment (like prior evaluation rounds). Live ranking mode is a stretch goal only.
+2. **Audience votes:** per-category favorite windows always; an **overall-favorite** window exists behind an admin toggle (decided day-of).
+3. **Vote gating:** one vote per browser token per window AND max **3 votes per IP per window** (venue NAT tolerance).
+4. **Deliberation:** per category (two sessions). Existing backend (FULL_RANKING/Borda, adminDecide override) is used as-is.
+5. **Architecture:** Option C = full B scope + big-screen ceremony view + results reveal controller. Big screen is **derived from existing state** — no new session-level phase machine. Only new state: reveal controller + display override slide.
+6. **During audience windows the big screen shows vote count only** ("147 votes cast"), never a live per-project tally.
+7. **Big-screen results reveal must be visually outstanding** — projector-grade, brand identity (dark blue `#053d57` field, red `#de0f1e` accent, Montserrat), animated transitions.
+
+## Current foundation (verified 2026-06-10)
+
+- `LiveProgressCursor` (cursor: activeProjectId, activeOrderIndex, isPaused) + `live.ts` router (start/jump/reorder/pause/resume/getCursor).
+- `LiveVotingSession` / `LiveVote` / `AudienceVoter` + `live-voting.ts` router (criteria voting, importCriteriaFromForm, getResults, registerAudienceVoter/castAudienceVote, public results).
+- Jury live page `/jury/competitions/[roundId]/live` follows cursor (poll 5s); notes textarea is **not persisted**; prior-data panel stubbed.
+- Admin `live-control-panel.tsx`: prev/next/pause/resume + **client-local fake timer**.
+- Public `/live-scores/[sessionId]` scoreboard with SSE.
+- Deliberation backend + router 100% complete; jury deliberation page has `juryMemberId=''` and `hasVoted=false` hardcoded (jurors cannot vote).
+- `publicPaths` in `auth.config.ts` does **not** include `/vote` or `/live-scores` → audience pages bounce to login. Launch blocker.
+
+---
+
+## 1. Public access (do first)
+
+Add `/vote`, `/live-scores`, `/live/ceremony` to `publicPaths` in `src/lib/auth.config.ts` (wherever publicPaths lives). Verify with `curl -I` (not the logged-in Playwright profile).
+
+## 2. Schema changes (one migration)
+
+```prisma
+// LiveProgressCursor — per-project phase + server-stamped timer
+projectPhase        LivePhase @default(ON_DECK)   // ON_DECK | PRESENTING | QA | SCORING
+phaseStartedAt      DateTime?
+phaseDurationSeconds Int?
+phasePausedAt       DateTime?
+phasePausedAccumMs  Int @default(0)
+timingLogJson       Json?     // [{projectId, phase, startedAt, endedAt, configuredSeconds, overranSeconds}]
+overrideSlide       String?   // 'welcome' | 'break' | 'deliberation' | 'thanks' | null
+
+enum LivePhase { ON_DECK PRESENTING QA SCORING }
+
+// LiveVotingSession — audience window (locked spec from 2026-04-28 + overall kind)
+audiencePhase           AudiencePhase @default(CLOSED)   // CLOSED | OPEN
+audienceWindowKey       String?       // 'CATEGORY:STARTUP' | 'CATEGORY:BUSINESS_CONCEPT' | 'OVERALL'
+audienceWindowOpenedAt  DateTime?
+audienceWindowClosesAt  DateTime?
+allowOverallFavorite    Boolean @default(false)          // admin toggle, decided day-of
+
+enum AudiencePhase { CLOSED OPEN }
+
+// LiveVote — optional overall comment
+comment   String?
+
+model AudienceFavoriteVote {
+  id              String   @id @default(cuid())
+  sessionId       String
+  windowKey       String         // matches audienceWindowKey at cast time
+  projectId       String
+  audienceVoterId String
+  ipAddress       String?
+  createdAt       DateTime @default(now())
+  @@unique([sessionId, windowKey, audienceVoterId])
+  @@index([sessionId, windowKey, ipAddress])
+}
+
+model LiveNote {
+  id        String   @id @default(cuid())
+  roundId   String
+  projectId String
+  userId    String
+  content   String
+  createdAt DateTime @default(now())
+  updatedAt DateTime @updatedAt
+  @@unique([roundId, projectId, userId])
+}
+
+model RevealState {
+  id               String  @id @default(cuid())
+  sessionId        String  @unique
+  status           String  @default("DRAFT")  // DRAFT | ARMED | REVEALING | DONE
+  stepsJson        Json    // ordered reveal steps, see §8
+  currentStepIndex Int     @default(-1)
+}
+```
+
+Timer math (shared client+server helper `src/lib/live-timer.ts`): `remaining = phaseDurationSeconds − (now − phaseStartedAt − phasePausedAccumMs)`; negative = overtime, displayed `+m:ss` in red. On every phase transition the server appends a timing-log entry with `overranSeconds = max(0, elapsed − configured)`.
+
+## 3. Ceremony control — `live.ts` router + admin panel revamp
+
+New adminProcedure mutations on `live`:
+
+- `sendToScreens({roundId, projectId?})` — advance cursor to project (or next), `projectPhase=ON_DECK`, no timer. This is the "next up" grace.
+- `startPresentation({roundId, durationSeconds?})` — `PRESENTING`, stamp `phaseStartedAt`, duration from round config `presentationDurationMinutes` unless overridden.
+- `startQA({roundId, durationSeconds?})` — close out PRESENTING into timing log, start QA timer (`qaDurationMinutes` default).
+- `openScoring({roundId})` — close QA into log, `phase=SCORING`, no timer.
+- `pausePhase` / `resumePhase` — stamp `phasePausedAt` / fold into `phasePausedAccumMs`.
+- `setOverrideSlide({roundId, slide})` — force big-screen slide or clear.
+- `getCursor` extended to return phase, timer stamps, timing log, override slide.
+
+Admin panel (`live-control-panel.tsx` revamp):
+- Project order list **grouped by category**, current/next highlighted, reorder preserved (existing `reorder` mutation), tap-to-`sendToScreens` any project (handles schedule shuffles).
+- Big phase buttons in flow order; live server-derived countdown, red + counting up when over; pause/resume.
+- Per-project duration override inputs (pre-filled from config).
+- Timing log table (per project: presentation over by X, Q&A over by Y).
+- Audience section: window open/close buttons per category + overall (gated by `allowOverallFavorite` toggle), duration picker (default 5 min), live countdown, **live vote count**, "Close now". QR button → full-screen dialog with giant QR (`qrcode.react` or equivalent tiny dep) linking to `/vote/competition/[roundId]`.
+- Override-slide buttons: Welcome / Break / Deliberation / Thank you / Clear.
+- Reveal section: see §9.
+
+## 4. Jury live page
+
+- Phase-aware: ON_DECK → "Up next: Team X" banner; PRESENTING/QA → project details, same countdown the admin sees, persistent notes; SCORING → scoring form spotlighted (form already available from PRESENTING on — early scorers not blocked).
+- **Notes**: `LiveNote` autosave (debounced ~800ms) via new `live.saveNote` / `live.getMyNotes` (juryProcedure). Notes resurface in deliberation.
+- Scoring: existing criteria form + new optional **comment** textarea → stored on `LiveVote.comment`. Votes upsert-editable until session COMPLETED.
+
+## 5. Audience voting
+
+`live-voting.ts` additions:
+
+- `openAudienceWindow({sessionId, windowKey, durationMinutes})` (admin) — errors if already OPEN; `OVERALL` requires `allowOverallFavorite`.
+- `closeAudienceWindow({sessionId})` (admin) — early close allowed anytime.
+- `getAudienceWindow({sessionId})` (public) — phase, windowKey, closesAt, eligible projects (category members or all), my-vote-for-this-window (by token).
+- `castFavoriteVote({sessionId, token, projectId})` (public). Server-side gates, in order:
+  1. `audiencePhase === OPEN`
+  2. `now <= audienceWindowClosesAt` (source of truth even if no cron closes it)
+  3. project's category matches windowKey (or OVERALL → any finalist project)
+  4. token valid for session
+  5. unique (session, windowKey, voter) — re-vote within open window **updates** the row (change-your-mind allowed while open)
+  6. IP cap: ≥3 distinct-voter rows for (session, windowKey, ipAddress) → reject with friendly message
+- `getFavoriteTallies({sessionId})` (admin) — counts per project per windowKey.
+- `setAllowOverallFavorite({sessionId, allow})` (admin).
+
+Audience page `/vote/competition/[roundId]` (rework): scan → auto-`registerAudienceVoter`, token in localStorage → states: **waiting** ("Voting opens after the presentations" + current presenting team name), **open** (category title, project cards, tap → confirm → done, countdown chip), **voted** ("Vote recorded — you can change it until the window closes"), **closed**. Mobile-first, zero-instruction usable.
+
+No cron needed: vote-time + read-time checks enforce the close; window auto-renders as closed everywhere once `closesAt` passes.
+
+## 6. Deliberation completion
+
+- Fix jury page wiring: resolve `juryMemberId` from `session.participants` matching current user; derive `hasVoted` from `session.votes`.
+- Add per-project context panels to the jury deliberation page: **my finale scores** (from `LiveVote`, editable inline — edits upsert the same vote, audit-logged; "keep" = do nothing), **my live notes** (`LiveNote`), **document links** (reuse the judge-docs components/links from the finals docs feature).
+- Admin: existing create-session (per category), aggregate, runoff, `adminDecide` (manual rankings), finalize, result lock — verify end-to-end, no new build expected.
+
+## 7. Big-screen ceremony view — `/live/ceremony/[roundId]` (public)
+
+Full-screen, no chrome, dark-blue field, Montserrat, brand accents. **Pure derivation** of state (poll ~2s + reuse SSE hook where available):
+
+| State | Display |
+|---|---|
+| `overrideSlide` set | That slide (Welcome / Break / Deliberation in progress / Thank you) |
+| Reveal REVEALING/ARMED | Reveal mode (§9) |
+| Audience window OPEN | Giant QR + "Vote for your favorite {category}" + countdown + **vote count only** |
+| Cursor ON_DECK | "Up next: Team X" |
+| Cursor PRESENTING/QA | Team name, category chip, phase label, large countdown (red overtime) |
+| Cursor SCORING | "Jury is scoring" interstitial |
+| Nothing active | Welcome slide |
+
+## 8. Reveal controller (admin) — §3 panel section
+
+- "Build reveal" generates `stepsJson` from deliberation results (per category 3rd→2nd→1st) + audience favorite tallies (per-category winners, overall if enabled): `[{kind:'category-intro',category}, {kind:'place',category,place,projectId}, …, {kind:'audience-award',windowKey,projectId}, {kind:'thanks'}]`. Editable/rebuildable while DRAFT (e.g., after adminDecide changes order).
+- Admin previews all steps privately. "Arm" → big screen shows a Results splash. "Next" advances `currentStepIndex` one step at a time. "Reset" → back to DRAFT, screen leaves reveal mode.
+- Router: `liveVoting.buildReveal`, `armReveal`, `revealNext`, `resetReveal` (admin) + reveal state included in the public ceremony-state query (steps beyond `currentStepIndex` are **never** sent to the public endpoint).
+
+## 9. Reveal visuals (the gorgeous part)
+
+Use the `frontend-design` skill when building. Requirements: cinematic step transitions (place card slides/fades up, 1st-place moment visibly bigger than 3rd/2nd), confetti or equivalent flourish on 1st place and audience award, team name in very large Montserrat 700, category chip, no scores shown unless step includes them, safe on 16:9 projector at distance (high contrast, no small text). Prefer CSS/tailwind animation; adding `framer-motion` is acceptable if it materially raises quality. Must degrade gracefully (refresh mid-reveal lands on current step).
+
+## 10. Results tally audit
+
+- Jury results: existing `getResults` weighted aggregation + tie detection — dedicated tests.
+- Audience awards are **counts from `AudienceFavoriteVote`**, kept separate from jury scores (separate awards). `audienceVoteWeight` blending stays available but is NOT used in the reveal unless explicitly configured; default 0.
+
+## Out of scope (explicit)
+
+Live ranking mode for jurors (stretch only, after everything else), automated tie-breaker revotes (admin_decides stands), audience phones showing live scores (vote-only page), session-level ceremony phase machine.
+
+## Build order (cut line moves down, never breaks)
+
+1. publicPaths fix + schema migration
+2. Audience windows + favorite votes + IP cap + audience page + QR (audience system complete)
+3. Phase model + server timers + admin panel revamp (ceremony operable)
+4. Jury page phases + persisted notes + vote comments (jury complete)
+5. Deliberation wiring fix + context panels (deliberation complete)
+6. Big-screen ceremony view (derived states + override slides)
+7. Reveal controller + reveal visuals
+8. Tally audit tests → stretch: live ranking toggle
+
+Each layer: vitest tests + `npm run build` green before the next.
+
+## Test matrix (vitest, follows tests/helpers.ts factory pattern)
+
+- Window: open/cast OK; wrong-category reject; cast after closesAt reject (no cron); early close reject; re-open works; OVERALL requires toggle.
+- Favorite votes: one per token per window; re-vote updates while open; IP cap at 3 distinct voters; tallies correct.
+- Phases: transition sequence; timing log entries with correct overranSeconds; pause/resume accumulator math.
+- Notes: upsert per (round, project, user).
+- Deliberation: juryMemberId resolution, hasVoted, vote→aggregate→finalize with real juror identity.
+- Reveal: build from results, step advance, public endpoint never leaks un-revealed steps.
+- Results: weighted jury aggregation + tie detection regression tests.

package-lock.json

@@ -65,6 +65,7 @@
         "openai": "^6.16.0",
         "papaparse": "^5.4.1",
         "pdf-parse": "^2.4.5",
+        "qrcode.react": "^4.2.0",
         "react": "^19.0.0",
         "react-day-picker": "^9.13.0",
         "react-dom": "^19.0.0",
@@ -13417,6 +13418,15 @@
       ],
       "license": "MIT"
     },
+    "node_modules/qrcode.react": {
+      "version": "4.2.0",
+      "resolved": "https://registry.npmjs.org/qrcode.react/-/qrcode.react-4.2.0.tgz",
+      "integrity": "sha512-QpgqWi8rD9DsS9EP3z7BT+5lY5SFhsqGjpgW5DY/i3mK4M9DTBNz3ErMi8BWYEfI3L0d8GIbGmcdFAS1uIRGjA==",
+      "license": "ISC",
+      "peerDependencies": {
+        "react": "^16.8.0 || ^17.0.0 || ^18.0.0 || ^19.0.0"
+      }
+    },
     "node_modules/qs": {
       "version": "6.15.0",
       "resolved": "https://registry.npmjs.org/qs/-/qs-6.15.0.tgz",

package.json

@@ -79,6 +79,7 @@
     "openai": "^6.16.0",
     "papaparse": "^5.4.1",
     "pdf-parse": "^2.4.5",
+    "qrcode.react": "^4.2.0",
     "react": "^19.0.0",
     "react-day-picker": "^9.13.0",
     "react-dom": "^19.0.0",

prisma/migrations/20260604140229_add_finalist_reminder_sent_at/migration.sql

@@ -0,0 +1,2 @@
+-- AlterTable
+ALTER TABLE "FinalistConfirmation" ADD COLUMN     "reminderSentAt" TIMESTAMP(3);

prisma/migrations/20260604191234_multi_hotel_and_hotel_stay/migration.sql

@@ -0,0 +1,33 @@
+-- DropIndex
+DROP INDEX "Hotel_programId_key";
+
+-- CreateTable
+CREATE TABLE "HotelStay" (
+    "id" TEXT NOT NULL,
+    "attendingMemberId" TEXT NOT NULL,
+    "hotelId" TEXT NOT NULL,
+    "roomNumber" TEXT,
+    "checkInAt" TIMESTAMP(3),
+    "checkOutAt" TIMESTAMP(3),
+    "notes" TEXT,
+    "createdAt" TIMESTAMP(3) NOT NULL DEFAULT CURRENT_TIMESTAMP,
+    "updatedAt" TIMESTAMP(3) NOT NULL,
+
+    CONSTRAINT "HotelStay_pkey" PRIMARY KEY ("id")
+);
+
+-- CreateIndex
+CREATE UNIQUE INDEX "HotelStay_attendingMemberId_key" ON "HotelStay"("attendingMemberId");
+
+-- CreateIndex
+CREATE INDEX "HotelStay_hotelId_idx" ON "HotelStay"("hotelId");
+
+-- CreateIndex
+CREATE INDEX "Hotel_programId_idx" ON "Hotel"("programId");
+
+-- AddForeignKey
+ALTER TABLE "HotelStay" ADD CONSTRAINT "HotelStay_attendingMemberId_fkey" FOREIGN KEY ("attendingMemberId") REFERENCES "AttendingMember"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+
+-- AddForeignKey
+ALTER TABLE "HotelStay" ADD CONSTRAINT "HotelStay_hotelId_fkey" FOREIGN KEY ("hotelId") REFERENCES "Hotel"("id") ON DELETE RESTRICT ON UPDATE CASCADE;
+

prisma/migrations/20260605114905_add_external_attendee_invite_sent_at/migration.sql

@@ -0,0 +1,2 @@
+-- Add inviteSentAt to ExternalAttendee for dish-selection email tracking
+ALTER TABLE "ExternalAttendee" ADD COLUMN "inviteSentAt" TIMESTAMP(3);

prisma/migrations/20260609155607_add_final_docs_reminder_sent_at/migration.sql

@@ -0,0 +1,2 @@
+-- AlterTable
+ALTER TABLE "FinalistConfirmation" ADD COLUMN "finalDocsReminderSentAt" TIMESTAMP(3);

prisma/migrations/20260610160500_grand_finale_ceremony/migration.sql

@@ -0,0 +1,104 @@
+-- CreateEnum
+CREATE TYPE "LivePhase" AS ENUM ('ON_DECK', 'PRESENTING', 'QA', 'SCORING');
+
+-- CreateEnum
+CREATE TYPE "AudiencePhase" AS ENUM ('CLOSED', 'OPEN');
+
+-- AlterTable
+ALTER TABLE "LiveProgressCursor" ADD COLUMN     "overrideSlide" TEXT,
+ADD COLUMN     "phaseDurationSeconds" INTEGER,
+ADD COLUMN     "phasePausedAccumMs" INTEGER NOT NULL DEFAULT 0,
+ADD COLUMN     "phasePausedAt" TIMESTAMP(3),
+ADD COLUMN     "phaseStartedAt" TIMESTAMP(3),
+ADD COLUMN     "projectPhase" "LivePhase" NOT NULL DEFAULT 'ON_DECK',
+ADD COLUMN     "timingLogJson" JSONB;
+
+-- AlterTable
+ALTER TABLE "LiveVote" ADD COLUMN     "comment" TEXT;
+
+-- AlterTable
+ALTER TABLE "LiveVotingSession" ADD COLUMN     "allowOverallFavorite" BOOLEAN NOT NULL DEFAULT false,
+ADD COLUMN     "audiencePhase" "AudiencePhase" NOT NULL DEFAULT 'CLOSED',
+ADD COLUMN     "audienceWindowClosesAt" TIMESTAMP(3),
+ADD COLUMN     "audienceWindowKey" TEXT,
+ADD COLUMN     "audienceWindowOpenedAt" TIMESTAMP(3);
+
+-- CreateTable
+CREATE TABLE "AudienceFavoriteVote" (
+    "id" TEXT NOT NULL,
+    "sessionId" TEXT NOT NULL,
+    "windowKey" TEXT NOT NULL,
+    "projectId" TEXT NOT NULL,
+    "audienceVoterId" TEXT NOT NULL,
+    "ipAddress" TEXT,
+    "createdAt" TIMESTAMP(3) NOT NULL DEFAULT CURRENT_TIMESTAMP,
+    "updatedAt" TIMESTAMP(3) NOT NULL,
+
+    CONSTRAINT "AudienceFavoriteVote_pkey" PRIMARY KEY ("id")
+);
+
+-- CreateTable
+CREATE TABLE "LiveNote" (
+    "id" TEXT NOT NULL,
+    "roundId" TEXT NOT NULL,
+    "projectId" TEXT NOT NULL,
+    "userId" TEXT NOT NULL,
+    "content" TEXT NOT NULL,
+    "createdAt" TIMESTAMP(3) NOT NULL DEFAULT CURRENT_TIMESTAMP,
+    "updatedAt" TIMESTAMP(3) NOT NULL,
+
+    CONSTRAINT "LiveNote_pkey" PRIMARY KEY ("id")
+);
+
+-- CreateTable
+CREATE TABLE "RevealState" (
+    "id" TEXT NOT NULL,
+    "sessionId" TEXT NOT NULL,
+    "status" TEXT NOT NULL DEFAULT 'DRAFT',
+    "stepsJson" JSONB NOT NULL,
+    "currentStepIndex" INTEGER NOT NULL DEFAULT -1,
+    "createdAt" TIMESTAMP(3) NOT NULL DEFAULT CURRENT_TIMESTAMP,
+    "updatedAt" TIMESTAMP(3) NOT NULL,
+
+    CONSTRAINT "RevealState_pkey" PRIMARY KEY ("id")
+);
+
+-- CreateIndex
+CREATE INDEX "AudienceFavoriteVote_sessionId_windowKey_ipAddress_idx" ON "AudienceFavoriteVote"("sessionId", "windowKey", "ipAddress");
+
+-- CreateIndex
+CREATE INDEX "AudienceFavoriteVote_sessionId_windowKey_projectId_idx" ON "AudienceFavoriteVote"("sessionId", "windowKey", "projectId");
+
+-- CreateIndex
+CREATE UNIQUE INDEX "AudienceFavoriteVote_sessionId_windowKey_audienceVoterId_key" ON "AudienceFavoriteVote"("sessionId", "windowKey", "audienceVoterId");
+
+-- CreateIndex
+CREATE INDEX "LiveNote_userId_idx" ON "LiveNote"("userId");
+
+-- CreateIndex
+CREATE UNIQUE INDEX "LiveNote_roundId_projectId_userId_key" ON "LiveNote"("roundId", "projectId", "userId");
+
+-- CreateIndex
+CREATE UNIQUE INDEX "RevealState_sessionId_key" ON "RevealState"("sessionId");
+
+-- AddForeignKey
+ALTER TABLE "AudienceFavoriteVote" ADD CONSTRAINT "AudienceFavoriteVote_sessionId_fkey" FOREIGN KEY ("sessionId") REFERENCES "LiveVotingSession"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+
+-- AddForeignKey
+ALTER TABLE "AudienceFavoriteVote" ADD CONSTRAINT "AudienceFavoriteVote_audienceVoterId_fkey" FOREIGN KEY ("audienceVoterId") REFERENCES "AudienceVoter"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+
+-- AddForeignKey
+ALTER TABLE "AudienceFavoriteVote" ADD CONSTRAINT "AudienceFavoriteVote_projectId_fkey" FOREIGN KEY ("projectId") REFERENCES "Project"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+
+-- AddForeignKey
+ALTER TABLE "LiveNote" ADD CONSTRAINT "LiveNote_roundId_fkey" FOREIGN KEY ("roundId") REFERENCES "Round"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+
+-- AddForeignKey
+ALTER TABLE "LiveNote" ADD CONSTRAINT "LiveNote_projectId_fkey" FOREIGN KEY ("projectId") REFERENCES "Project"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+
+-- AddForeignKey
+ALTER TABLE "LiveNote" ADD CONSTRAINT "LiveNote_userId_fkey" FOREIGN KEY ("userId") REFERENCES "User"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+
+-- AddForeignKey
+ALTER TABLE "RevealState" ADD CONSTRAINT "RevealState_sessionId_fkey" FOREIGN KEY ("sessionId") REFERENCES "LiveVotingSession"("id") ON DELETE CASCADE ON UPDATE CASCADE;
+

prisma/schema.prisma

@@ -347,6 +347,7 @@ model User {
   resourceAccess      ResourceAccess[]
   submittedProjects   Project[]          @relation("ProjectSubmittedBy")
   liveVotes           LiveVote[]
+  liveNotes           LiveNote[]
 
   // Team membership & mentorship
   teamMemberships   TeamMember[]
@@ -506,7 +507,7 @@ model Program {
   // Grand-finale logistics
   finalistSlotQuotas FinalistSlotQuota[]
   waitlistEntries    WaitlistEntry[]
-  hotel              Hotel?
+  hotels             Hotel[]
   lunchEvent         LunchEvent?
 
   @@unique([name, year])
@@ -657,6 +658,10 @@ model Project {
   finalistConfirmation   FinalistConfirmation?
   externalLunchAttendees ExternalAttendee[]
 
+  // Grand-finale ceremony
+  audienceFavoriteVotes AudienceFavoriteVote[]
+  liveNotes             LiveNote[]
+
   @@index([programId])
   @@index([status])
   @@index([tags])
@@ -1188,13 +1193,22 @@ model LiveVotingSession {
   audienceRequireId      Boolean @default(false) // Require email/phone for audience
   audienceVotingDuration Int? // Minutes (null = same as jury)
 
+  // Audience favorite-vote window (grand finale)
+  audiencePhase          AudiencePhase @default(CLOSED)
+  audienceWindowKey      String? // 'CATEGORY:STARTUP' | 'CATEGORY:BUSINESS_CONCEPT' | 'OVERALL'
+  audienceWindowOpenedAt DateTime?
+  audienceWindowClosesAt DateTime?
+  allowOverallFavorite   Boolean       @default(false) // admin toggle, decided day-of
+
   createdAt DateTime @default(now())
   updatedAt DateTime @updatedAt
 
   // Relations
-  round          Round?          @relation(fields: [roundId], references: [id], onDelete: Cascade)
+  round          Round?                 @relation(fields: [roundId], references: [id], onDelete: Cascade)
   votes          LiveVote[]
   audienceVoters AudienceVoter[]
+  favoriteVotes  AudienceFavoriteVote[]
+  revealState    RevealState?
 
   @@index([status])
 }
@@ -1211,6 +1225,9 @@ model LiveVote {
   // Criteria scores (used when votingMode="criteria")
   criterionScoresJson Json? @db.JsonB // { [criterionId]: score } - null for simple mode
 
+  // Optional overall comment from the juror (grand finale)
+  comment String? @db.Text
+
   // Audience voter link
   audienceVoterId String?
 
@@ -1238,13 +1255,81 @@ model AudienceVoter {
   createdAt      DateTime @default(now())
 
   // Relations
-  session LiveVotingSession @relation(fields: [sessionId], references: [id], onDelete: Cascade)
-  votes   LiveVote[]
+  session       LiveVotingSession      @relation(fields: [sessionId], references: [id], onDelete: Cascade)
+  votes         LiveVote[]
+  favoriteVotes AudienceFavoriteVote[]
 
   @@index([sessionId])
   @@index([token])
 }
 
+// One pick-one-favorite vote per audience member per voting window.
+// windowKey snapshots LiveVotingSession.audienceWindowKey at cast time so
+// per-category and overall votes coexist in one table.
+model AudienceFavoriteVote {
+  id              String   @id @default(cuid())
+  sessionId       String
+  windowKey       String // 'CATEGORY:STARTUP' | 'CATEGORY:BUSINESS_CONCEPT' | 'OVERALL'
+  projectId       String
+  audienceVoterId String
+  ipAddress       String?
+  createdAt       DateTime @default(now())
+  updatedAt       DateTime @updatedAt
+
+  session       LiveVotingSession @relation(fields: [sessionId], references: [id], onDelete: Cascade)
+  audienceVoter AudienceVoter     @relation(fields: [audienceVoterId], references: [id], onDelete: Cascade)
+  project       Project           @relation(fields: [projectId], references: [id], onDelete: Cascade)
+
+  @@unique([sessionId, windowKey, audienceVoterId])
+  @@index([sessionId, windowKey, ipAddress])
+  @@index([sessionId, windowKey, projectId])
+}
+
+// Per-juror per-project free-text notes taken during the live ceremony.
+// Resurfaces during deliberation.
+model LiveNote {
+  id        String   @id @default(cuid())
+  roundId   String
+  projectId String
+  userId    String
+  content   String   @db.Text
+  createdAt DateTime @default(now())
+  updatedAt DateTime @updatedAt
+
+  round   Round   @relation(fields: [roundId], references: [id], onDelete: Cascade)
+  project Project @relation(fields: [projectId], references: [id], onDelete: Cascade)
+  user    User    @relation(fields: [userId], references: [id], onDelete: Cascade)
+
+  @@unique([roundId, projectId, userId])
+  @@index([userId])
+}
+
+// Admin-driven results reveal for the big-screen ceremony view.
+// Steps beyond currentStepIndex are never exposed publicly.
+model RevealState {
+  id               String   @id @default(cuid())
+  sessionId        String   @unique
+  status           String   @default("DRAFT") // DRAFT | ARMED | REVEALING | DONE
+  stepsJson        Json     @db.JsonB // RevealStep[]
+  currentStepIndex Int      @default(-1)
+  createdAt        DateTime @default(now())
+  updatedAt        DateTime @updatedAt
+
+  session LiveVotingSession @relation(fields: [sessionId], references: [id], onDelete: Cascade)
+}
+
+enum LivePhase {
+  ON_DECK
+  PRESENTING
+  QA
+  SCORING
+}
+
+enum AudiencePhase {
+  CLOSED
+  OPEN
+}
+
 // =============================================================================
 // TEAM MEMBERSHIP
 // =============================================================================
@@ -2157,6 +2242,15 @@ model LiveProgressCursor {
   activeOrderIndex Int     @default(0)
   isPaused         Boolean @default(false)
 
+  // Per-project ceremony phase + server-stamped timer (grand finale)
+  projectPhase         LivePhase @default(ON_DECK)
+  phaseStartedAt       DateTime?
+  phaseDurationSeconds Int?
+  phasePausedAt        DateTime?
+  phasePausedAccumMs   Int       @default(0)
+  timingLogJson        Json?     @db.JsonB // [{projectId, phase, startedAt, endedAt, configuredSeconds, overranSeconds}]
+  overrideSlide        String? // big-screen override: 'welcome' | 'break' | 'deliberation' | 'thanks'
+
   createdAt DateTime @default(now())
   updatedAt DateTime @updatedAt
 
@@ -2283,6 +2377,7 @@ model Round {
   notificationLogs      NotificationLog[]
   cohorts               Cohort[]
   liveCursor            LiveProgressCursor?
+  liveNotes             LiveNote[]
 
   @@unique([competitionId, slug])
   @@unique([competitionId, sortOrder])
@@ -2761,6 +2856,8 @@ model FinalistConfirmation {
   declinedAt                  DateTime?
   declineReason               String? // optional free-text on decline
   expiredAt                   DateTime?
+  reminderSentAt              DateTime? // set when the pre-deadline reminder is sent (cron)
+  finalDocsReminderSentAt     DateTime? // set when the grand-final document-upload reminder is sent (cron)
   promotedFromWaitlistEntryId String?                    @unique // null for original finalists
   createdAt                   DateTime                   @default(now())
   updatedAt                   DateTime                   @updatedAt
@@ -2785,6 +2882,7 @@ model AttendingMember {
   flightDetail    FlightDetail?
   visaApplication VisaApplication?
   lunchPick       MemberLunchPick?
+  hotelStay       HotelStay?
 
   @@unique([confirmationId, userId])
   @@index([userId])
@@ -2801,7 +2899,7 @@ enum FlightDetailStatus {
 
 model Hotel {
   id        String   @id @default(cuid())
-  programId String   @unique // 1:1 — one hotel per edition
+  programId String // many hotels per edition
   name      String
   address   String?  @db.Text
   link      String? // external URL to hotel page / booking confirmation
@@ -2809,7 +2907,28 @@ model Hotel {
   createdAt DateTime @default(now())
   updatedAt DateTime @updatedAt
 
-  program Program @relation(fields: [programId], references: [id], onDelete: Cascade)
+  program Program     @relation(fields: [programId], references: [id], onDelete: Cascade)
+  stays   HotelStay[]
+
+  @@index([programId])
+}
+
+/// Per-attendee hotel/room assignment (1:1 with AttendingMember, mirrors FlightDetail).
+model HotelStay {
+  id                String    @id @default(cuid())
+  attendingMemberId String    @unique
+  hotelId           String
+  roomNumber        String?
+  checkInAt         DateTime?
+  checkOutAt        DateTime?
+  notes             String?   @db.Text
+  createdAt         DateTime  @default(now())
+  updatedAt         DateTime  @updatedAt
+
+  attendingMember AttendingMember @relation(fields: [attendingMemberId], references: [id], onDelete: Cascade)
+  hotel           Hotel           @relation(fields: [hotelId], references: [id], onDelete: Restrict)
+
+  @@index([hotelId])
 }
 
 model FlightDetail {
@@ -2960,6 +3079,7 @@ model ExternalAttendee {
   dishId        String?
   allergens     Allergen[] @default([])
   allergenOther String?
+  inviteSentAt  DateTime? // when the dish-selection email was last sent (null = never invited)
   createdAt     DateTime   @default(now())
   updatedAt     DateTime   @updatedAt
 

prisma/seed-notification-settings.ts

@@ -214,6 +214,78 @@ const NOTIFICATION_EMAIL_SETTINGS = [
     sendEmail: true,
   },
 
+  // Logistics notifications
+  {
+    notificationType: 'FINALIST_CONFIRMED',
+    category: 'logistics',
+    label: 'Finalist Confirmed',
+    description: 'Admin alert when a team confirms their grand-finale attendance',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'FINALIST_DECLINED',
+    category: 'logistics',
+    label: 'Finalist Declined',
+    description: 'Admin alert when a team declines or an admin declines their finalist slot',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'FINALIST_EXPIRED',
+    category: 'logistics',
+    label: 'Finalist Confirmation Expired',
+    description: 'Admin alert when a pending confirmation passes its deadline without a response',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'FINALIST_WAITLIST_PROMOTED',
+    category: 'logistics',
+    label: 'Waitlist Promoted',
+    description: 'Admin alert when a waitlisted team is promoted to a confirmed finalist slot',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'FINALIST_REMINDER',
+    category: 'logistics',
+    label: 'Confirmation Reminder',
+    description: 'Reminder email to the team lead when the confirmation deadline is approaching',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'FINALIST_WITHDRAWN',
+    category: 'logistics',
+    label: 'Finalist Slot Withdrawn',
+    description: 'Notification to the team when their confirmed grand-finale slot is withdrawn by an admin',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'TRAVEL_CONFIRMED',
+    category: 'logistics',
+    label: 'Travel Confirmed',
+    description: 'Email to the attendee when their flight and travel details are confirmed',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'VISA_STATUS_UPDATE',
+    category: 'logistics',
+    label: 'Visa Status Update',
+    description: 'Email to the attendee when their visa application status changes',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'GRAND_FINAL_DOCS_REMINDER',
+    category: 'logistics',
+    label: 'Final Documents Reminder',
+    description: 'Reminder to finalist teams to upload their Grand Final documents before the deadline',
+    sendEmail: true,
+  },
+  {
+    notificationType: 'GRAND_FINAL_DOCS_SUBMITTED',
+    category: 'logistics',
+    label: 'Final Documents Submitted',
+    description: 'Notifies the team mentor when a finalist uploads a Grand Final document',
+    sendEmail: false,
+  },
+
   // Admin notifications (in-app only by default)
   {
     notificationType: 'FILTERING_COMPLETE',

scripts/configure-grand-final-requirements.mjs

@@ -0,0 +1,33 @@
+// scripts/configure-grand-final-requirements.mjs
+// Usage: node scripts/configure-grand-final-requirements.mjs            (dry-run, prints plan)
+//        node scripts/configure-grand-final-requirements.mjs --apply    (writes)
+import { PrismaClient } from '@prisma/client'
+const p = new PrismaClient()
+const APPLY = process.argv.includes('--apply')
+
+const TARGET = [
+  { name: 'Final Presentation', acceptedMimeTypes: ['application/pdf'], sortOrder: 1, renameFrom: 'PDF presentation support' },
+  { name: 'Final Business Plan', acceptedMimeTypes: ['application/pdf'], sortOrder: 2 },
+  { name: '1-minute Video', acceptedMimeTypes: ['video/*'], sortOrder: 3, renameFrom: '1 minute video' },
+  { name: 'Executive Summary', acceptedMimeTypes: ['application/pdf'], sortOrder: 4 },
+]
+
+const run = async () => {
+  const round = await p.round.findFirst({ where: { roundType: 'LIVE_FINAL' }, orderBy: { sortOrder: 'desc' } })
+  if (!round) throw new Error('No LIVE_FINAL round')
+  const existing = await p.fileRequirement.findMany({ where: { roundId: round.id } })
+  console.log(`Round "${round.name}" (${round.id}); existing reqs: ${existing.map((r) => r.name).join(', ') || 'none'}`)
+
+  for (const t of TARGET) {
+    const match = existing.find((r) => r.name === t.name || (t.renameFrom && r.name === t.renameFrom))
+    if (match) {
+      console.log(`UPDATE "${match.name}" -> name="${t.name}" required=true sort=${t.sortOrder} mimes=${t.acceptedMimeTypes}`)
+      if (APPLY) await p.fileRequirement.update({ where: { id: match.id }, data: { name: t.name, acceptedMimeTypes: t.acceptedMimeTypes, isRequired: true, sortOrder: t.sortOrder } })
+    } else {
+      console.log(`CREATE "${t.name}" required=true sort=${t.sortOrder} mimes=${t.acceptedMimeTypes}`)
+      if (APPLY) await p.fileRequirement.create({ data: { roundId: round.id, name: t.name, acceptedMimeTypes: t.acceptedMimeTypes, isRequired: true, sortOrder: t.sortOrder } })
+    }
+  }
+  console.log(APPLY ? 'APPLIED.' : 'DRY-RUN (pass --apply to write).')
+}
+run().catch((e) => { console.error(e); process.exit(1) }).finally(() => p.$disconnect())

src/app/(admin)/admin/finals-documents/page.tsx

@@ -0,0 +1,7 @@
+import { FinalsDocumentsReview } from '@/components/finals/finals-documents-review'
+
+export const dynamic = 'force-dynamic'
+
+export default function AdminFinalsDocumentsPage() {
+  return <FinalsDocumentsReview />
+}

src/app/(admin)/admin/logistics/page.tsx

@@ -16,6 +16,7 @@ import { TravelTab } from '@/components/admin/logistics/travel-tab'
 import { HotelsTab } from '@/components/admin/logistics/hotels-tab'
 import { VisasTab } from '@/components/admin/logistics/visas-tab'
 import { LunchTab } from '@/components/admin/logistics/lunch-tab'
+import { EmailTemplatesTab } from '@/components/admin/logistics/email-templates-tab'
 
 export default function LogisticsPage() {
   const { currentEdition } = useEdition()
@@ -56,9 +57,8 @@ export default function LogisticsPage() {
           <TabsTrigger value="lunch">
             <Salad className="mr-2 h-4 w-4" /> Lunch
           </TabsTrigger>
-          <TabsTrigger value="email-templates" disabled>
+          <TabsTrigger value="email-templates">
             <ScrollText className="mr-2 h-4 w-4" /> Email Templates
-            <span className="text-muted-foreground ml-1 text-xs">(soon)</span>
           </TabsTrigger>
         </TabsList>
 
@@ -77,6 +77,9 @@ export default function LogisticsPage() {
         <TabsContent value="lunch">
           <LunchTab programId={programId} />
         </TabsContent>
+        <TabsContent value="email-templates">
+          <EmailTemplatesTab programId={programId} />
+        </TabsContent>
       </Tabs>
     </div>
   )

src/app/(admin)/admin/rounds/[roundId]/page.tsx

@@ -79,6 +79,8 @@ import {
   ListChecks,
   FileText,
   Languages,
+  MonitorPlay,
+  Scale,
 } from 'lucide-react'
 import {
   Tooltip,
@@ -93,8 +95,14 @@ import { FileRequirementsEditor } from '@/components/admin/round/file-requiremen
 import { FilteringDashboard } from '@/components/admin/round/filtering-dashboard'
 import { MentoringRoundOverview } from '@/components/admin/round/mentoring-round-overview'
 import { MentoringProjectsTable } from '@/components/admin/round/mentoring-projects-table'
+import { LiveControlPanel } from '@/components/admin/live/live-control-panel'
+import { DeliberationControlPanel } from '@/components/admin/deliberation/deliberation-control-panel'
 import { FinalistSlotsCard } from '@/components/admin/grand-finale/finalist-slots-card'
 import { WaitlistCard } from '@/components/admin/grand-finale/waitlist-card'
+import { FinalistEnrollmentCard } from '@/components/admin/grand-finale/finalist-enrollment-card'
+import { FinalDocsReminderButton } from '@/components/admin/grand-finale/final-docs-reminder-button'
+import { FinalDocsUploadsToggle } from '@/components/admin/grand-finale/final-docs-uploads-toggle'
+import { ReviewDocsPicker } from '@/components/admin/grand-finale/review-docs-picker'
 import { RankingDashboard } from '@/components/admin/round/ranking-dashboard'
 import { CoverageReport } from '@/components/admin/assignment/coverage-report'
 import { AssignmentPreviewSheet } from '@/components/admin/assignment/assignment-preview-sheet'
@@ -969,6 +977,10 @@ export default function RoundDetailPage() {
               ...(isFiltering ? [{ value: 'filtering', label: 'Filtering', icon: Shield }] : []),
               ...(isEvaluation ? [{ value: 'assignments', label: 'Assignments & Jury', icon: ClipboardList }] : []),
               ...(isEvaluation ? [{ value: 'ranking', label: 'Ranking', icon: BarChart3 }] : []),
+              ...(isGrandFinale ? [{ value: 'ceremony', label: 'Ceremony', icon: MonitorPlay }] : []),
+              ...(round?.roundType === 'DELIBERATION'
+                ? [{ value: 'deliberation', label: 'Deliberation', icon: Scale }]
+                : []),
               ...(hasJury && !isEvaluation ? [{ value: 'jury', label: 'Jury', icon: Users }] : []),
               ...(showFinalization ? [{ value: 'finalization', label: 'Finalization', icon: ListChecks }] : []),
               { value: 'config', label: 'Config', icon: Settings },
@@ -1526,10 +1538,26 @@ export default function RoundDetailPage() {
 
           {/* Grand-finale logistics \u2014 only on LIVE_FINAL rounds */}
           {isGrandFinale && programId && (
-            <div className="grid gap-4 md:grid-cols-2">
-              <FinalistSlotsCard programId={programId} />
-              <WaitlistCard programId={programId} />
-            </div>
+            <>
+              <FinalistEnrollmentCard programId={programId} roundId={roundId} />
+              <div className="flex items-center justify-between gap-2 flex-wrap">
+                <FinalDocsUploadsToggle roundId={roundId} />
+                <div className="flex gap-2">
+                  <Button asChild variant="outline" size="sm">
+                    <Link href="/admin/finals-documents">
+                      <FileText className="mr-2 h-4 w-4" />
+                      Review finalist documents
+                    </Link>
+                  </Button>
+                  <FinalDocsReminderButton programId={programId} />
+                </div>
+              </div>
+              <ReviewDocsPicker programId={programId} roundId={roundId} />
+              <div className="grid gap-4 md:grid-cols-2">
+                <FinalistSlotsCard programId={programId} />
+                <WaitlistCard programId={programId} />
+              </div>
+            </>
           )}
 
           {/* Round Info + Project Breakdown */}
@@ -1642,6 +1670,20 @@ export default function RoundDetailPage() {
           </TabsContent>
         )}
 
+        {/* ═══════════ CEREMONY TAB (LIVE_FINAL) ═══════════ */}
+        {isGrandFinale && (
+          <TabsContent value="ceremony" className="space-y-4">
+            <LiveControlPanel roundId={roundId} competitionId={competitionId} />
+          </TabsContent>
+        )}
+
+        {/* ═══════════ DELIBERATION TAB (DELIBERATION rounds) ═══════════ */}
+        {round?.roundType === 'DELIBERATION' && (
+          <TabsContent value="deliberation" className="space-y-4">
+            <DeliberationControlPanel roundId={roundId} competitionId={competitionId} />
+          </TabsContent>
+        )}
+
         {/* ═══════════ JURY TAB (non-EVALUATION jury rounds: LIVE_FINAL, DELIBERATION) ═══════════ */}
         {hasJury && !isEvaluation && (
         <TabsContent value="jury" className="space-y-6">

src/app/(applicant)/applicant/mentor/page.tsx

@@ -16,6 +16,7 @@ import { Button } from '@/components/ui/button'
 import { Skeleton } from '@/components/ui/skeleton'
 import { MentorChat } from '@/components/shared/mentor-chat'
 import { WorkspaceFilesPanel } from '@/components/mentor/workspace-files-panel'
+import { FinalDocumentsPanel } from '@/components/applicant/final-documents-panel'
 import { RequestChangeDialog } from './request-change-dialog'
 import {
   MessageSquare,
@@ -216,6 +217,9 @@ export default function ApplicantMentorPage() {
         />
       )}
 
+      {/* Final Documents (self-hides when not a finalist) */}
+      <FinalDocumentsPanel variant="team" />
+
       {/* Request change dialog */}
       {projectId && (
         <RequestChangeDialog

src/app/(applicant)/applicant/page.tsx

@@ -19,6 +19,8 @@ import { CompetitionTimelineSidebar } from '@/components/applicant/competition-t
 import { MentoringRequestCard } from '@/components/applicant/mentoring-request-card'
 import { MentorConversationCard } from '@/components/applicant/mentor-conversation-card'
 import { AttendingMembersCard } from '@/components/applicant/attending-members-card'
+import { MyLogisticsCard } from '@/components/applicant/my-logistics-card'
+import { FinalDocumentsBanner } from '@/components/applicant/final-documents-banner'
 import { LunchBanner } from '@/components/applicant/lunch-banner'
 import { ExternalAttendeesStrip } from '@/components/applicant/external-attendees-strip'
 import { AnimatedCard } from '@/components/shared/animated-container'
@@ -205,6 +207,9 @@ export default function ApplicantDashboardPage() {
         </div>
       </div>
 
+      {/* Grand Final document upload banner (auto-hides for non-finalists) */}
+      <FinalDocumentsBanner />
+
       {/* Active round deadline banner */}
       {!isRejected && openRounds.length > 0 && (() => {
         const submissionTypes = new Set(['INTAKE', 'SUBMISSION', 'MENTORING'])
@@ -414,6 +419,9 @@ export default function ApplicantDashboardPage() {
           {/* Grand finale attendee roster (auto-hides until confirmation status is CONFIRMED) */}
           <AttendingMembersCard />
 
+          {/* Grand-finale logistics: hotel, flight, visa (auto-hides when not a confirmed finalist) */}
+          <MyLogisticsCard />
+
           {/* Conversation with assigned mentor (auto-hides when no mentor assigned) */}
           <MentorConversationCard projectId={project.id} />
 

src/app/(jury)/jury/competitions/[roundId]/live/page.tsx

@@ -1,76 +1,142 @@
 'use client'
 
-import { use, useState } from 'react'
+import { use, useEffect, useMemo, useRef, useState } from 'react'
 import { trpc } from '@/lib/trpc/client'
 import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
 import { Badge } from '@/components/ui/badge'
 import { Textarea } from '@/components/ui/textarea'
-import { Collapsible, CollapsibleContent, CollapsibleTrigger } from '@/components/ui/collapsible'
-import { ChevronDown, ChevronUp } from 'lucide-react'
 import { LiveVotingForm } from '@/components/jury/live-voting-form'
+import { remainingSeconds, formatClock } from '@/lib/live-timer'
+import { Clock, Mic2, MessageCircleQuestion, PenLine, Sparkles } from 'lucide-react'
 import { toast } from 'sonner'
 
+const PHASE_META: Record<string, { label: string; icon: typeof Mic2 }> = {
+  PRESENTING: { label: 'Presentation', icon: Mic2 },
+  QA: { label: 'Q&A', icon: MessageCircleQuestion },
+  SCORING: { label: 'Scoring open', icon: PenLine },
+}
+
+function PhaseCountdown({ phase }: { phase: {
+  phaseStartedAt: Date | string | null
+  phaseDurationSeconds: number | null
+  phasePausedAt: Date | string | null
+  phasePausedAccumMs: number
+} }) {
+  const [, tick] = useState(0)
+  useEffect(() => {
+    const id = setInterval(() => tick((t) => t + 1), 1000)
+    return () => clearInterval(id)
+  }, [])
+  const remaining = remainingSeconds(phase)
+  if (remaining === null) return null
+  const over = remaining < 0
+  return (
+    <Badge
+      variant={over ? 'destructive' : 'secondary'}
+      className={`gap-1 tabular-nums text-sm ${over ? 'animate-pulse' : ''}`}
+    >
+      <Clock className="h-3.5 w-3.5" />
+      {formatClock(remaining)}
+      {over && <span className="font-semibold">OVER</span>}
+      {phase.phasePausedAt && <span>· paused</span>}
+    </Badge>
+  )
+}
+
 export default function JuryLivePage({ params: paramsPromise }: { params: Promise<{ roundId: string }> }) {
   const params = use(paramsPromise)
   const utils = trpc.useUtils()
-  const [notes, setNotes] = useState('')
-  const [priorDataOpen, setPriorDataOpen] = useState(false)
 
-  const { data: cursor } = trpc.live.getCursor.useQuery({ roundId: params.roundId })
-
-  // Fetch live voting session data
-  const { data: sessionData } = trpc.liveVoting.getSessionForVoting.useQuery(
-    { sessionId: params.roundId },
-    { enabled: !!params.roundId, refetchInterval: 2000 }
+  const { data: cursor } = trpc.live.getCursor.useQuery(
+    { roundId: params.roundId },
+    { refetchInterval: 2000 }
   )
+  const { data: sessionData } = trpc.liveVoting.getSessionForVotingByRound.useQuery(
+    { roundId: params.roundId },
+    { refetchInterval: 2000 }
+  )
+  const { data: myNotes } = trpc.live.getMyNotes.useQuery({ roundId: params.roundId })
 
-  // Placeholder for prior data - this would need to be implemented in evaluation router
-  const priorData = null as { averageScore?: number; evaluationCount?: number; strengths?: string; weaknesses?: string } | null
-
-  const submitVoteMutation = trpc.liveVoting.vote.useMutation({
-    onSuccess: () => {
-      utils.liveVoting.getSessionForVoting.invalidate()
-      toast.success('Vote submitted successfully')
-    },
-    onError: (err: any) => {
-      toast.error(err.message)
-    },
+  // ── Persisted notes (autosave, keyed per project) ────────────────────────
+  const [noteDrafts, setNoteDrafts] = useState<Record<string, string>>({})
+  const [noteStatus, setNoteStatus] = useState<'idle' | 'saving' | 'saved'>('idle')
+  const saveTimer = useRef<ReturnType<typeof setTimeout> | null>(null)
+  const saveNote = trpc.live.saveNote.useMutation({
+    onSuccess: () => setNoteStatus('saved'),
+    onError: () => setNoteStatus('idle'),
   })
 
-  const handleVoteSubmit = (vote: { score: number; criterionScores?: Record<string, number> }) => {
-    const projectId = cursor?.activeProject?.id || sessionData?.currentProject?.id
-    if (!projectId) return
+  const activeProject = cursor?.activeProject ?? null
+  const activeProjectId = activeProject?.id ?? null
 
-    const sessionId = sessionData?.session?.id || params.roundId
+  const savedNoteFor = useMemo(() => {
+    const map: Record<string, string> = {}
+    for (const n of myNotes ?? []) map[n.projectId] = n.content
+    return map
+  }, [myNotes])
 
+  const currentDraft =
+    activeProjectId != null
+      ? noteDrafts[activeProjectId] ?? savedNoteFor[activeProjectId] ?? ''
+      : ''
+
+  const handleNoteChange = (value: string) => {
+    if (!activeProjectId) return
+    setNoteDrafts((d) => ({ ...d, [activeProjectId]: value }))
+    setNoteStatus('saving')
+    if (saveTimer.current) clearTimeout(saveTimer.current)
+    const projectId = activeProjectId
+    saveTimer.current = setTimeout(() => {
+      saveNote.mutate({ roundId: params.roundId, projectId, content: value })
+    }, 800)
+  }
+
+  // ── Voting ───────────────────────────────────────────────────────────────
+  const submitVoteMutation = trpc.liveVoting.vote.useMutation({
+    onSuccess: () => {
+      utils.liveVoting.getSessionForVotingByRound.invalidate()
+      toast.success('Vote submitted')
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  const handleVoteSubmit = (vote: {
+    score: number
+    criterionScores?: Record<string, number>
+    comment?: string
+  }) => {
+    if (!activeProjectId || !sessionData?.session?.id) return
     submitVoteMutation.mutate({
-      sessionId,
-      projectId,
+      sessionId: sessionData.session.id,
+      projectId: activeProjectId,
       score: vote.score,
       criterionScores: vote.criterionScores,
+      comment: vote.comment,
     })
   }
 
-  // Extract voting mode and criteria from session
   const votingMode = (sessionData?.session?.votingMode ?? 'simple') as 'simple' | 'criteria'
-  const criteria = (sessionData?.session?.criteriaJson as Array<{
-    id: string
-    label: string
-    description?: string
-    scale: number
-    weight: number
-  }> | undefined)
+  const criteria = sessionData?.session?.criteriaJson as
+    | Array<{ id: string; label: string; description?: string; scale: number; weight: number }>
+    | undefined
 
-  const activeProject = cursor?.activeProject || sessionData?.currentProject
+  const phase = cursor?.projectPhase ?? 'ON_DECK'
+  const categoryLabel =
+    activeProject?.competitionCategory === 'STARTUP'
+      ? 'Startup'
+      : activeProject?.competitionCategory === 'BUSINESS_CONCEPT'
+        ? 'Business Concept'
+        : null
 
   if (!activeProject) {
     return (
       <div className="space-y-6">
         <Card>
           <CardContent className="flex flex-col items-center justify-center py-12">
-            <p className="text-muted-foreground">Waiting for ceremony to begin...</p>
+            <Sparkles className="mb-3 h-8 w-8 text-brand-teal/60" />
+            <p className="font-medium">Waiting for the ceremony to begin…</p>
             <p className="mt-2 text-sm text-muted-foreground">
-              The admin will control which project is displayed
+              Projects will appear here automatically as they take the stage
             </p>
           </CardContent>
         </Card>
@@ -78,105 +144,116 @@ export default function JuryLivePage({ params: paramsPromise }: { params: Promis
     )
   }
 
+  // ── ON_DECK: "Up next" banner, no scoring yet ───────────────────────────
+  if (phase === 'ON_DECK') {
+    return (
+      <div className="space-y-6">
+        <Card className="overflow-hidden border-0 bg-gradient-to-r from-[#053d57] to-[#0a5a7c] text-white">
+          <CardContent className="py-12 text-center">
+            <p className="text-xs font-semibold uppercase tracking-[0.3em] text-white/70">
+              Up next
+            </p>
+            <h1 className="mt-3 text-3xl font-bold sm:text-4xl">{activeProject.title}</h1>
+            {activeProject.teamName && (
+              <p className="mt-2 text-lg text-white/80">{activeProject.teamName}</p>
+            )}
+            {categoryLabel && (
+              <Badge className="mt-4 bg-white/15 text-white hover:bg-white/15">{categoryLabel}</Badge>
+            )}
+            <p className="mt-6 text-sm text-white/60">Presentation starting shortly</p>
+          </CardContent>
+        </Card>
+        {activeProject.description && (
+          <Card>
+            <CardHeader>
+              <CardTitle className="text-base">About this project</CardTitle>
+            </CardHeader>
+            <CardContent>
+              <p className="text-sm text-muted-foreground">{activeProject.description}</p>
+            </CardContent>
+          </Card>
+        )}
+      </div>
+    )
+  }
+
+  const phaseMeta = PHASE_META[phase] ?? PHASE_META.PRESENTING
+  const PhaseIcon = phaseMeta.icon
+
   return (
     <div className="space-y-6">
-      {/* Current Project Display */}
+      {/* Current Project + phase */}
       <Card>
         <CardHeader>
-          <div className="flex items-start justify-between">
+          <div className="flex flex-wrap items-start justify-between gap-3">
             <div>
               <CardTitle className="text-2xl">{activeProject.title}</CardTitle>
-              <CardDescription className="mt-2">
-                Live project presentation
+              <CardDescription className="mt-1">
+                {activeProject.teamName}
+                {categoryLabel ? ` · ${categoryLabel}` : ''}
               </CardDescription>
             </div>
-            {votingMode === 'criteria' && (
-              <Badge variant="secondary">Criteria Voting</Badge>
-            )}
+            <div className="flex items-center gap-2">
+              <Badge variant={phase === 'SCORING' ? 'default' : 'outline'} className="gap-1.5">
+                <PhaseIcon className="h-3.5 w-3.5" />
+                {phaseMeta.label}
+              </Badge>
+              {cursor && <PhaseCountdown phase={cursor} />}
+            </div>
+          </div>
+        </CardHeader>
+        {activeProject.description && (
+          <CardContent>
+            <p className="text-sm text-muted-foreground">{activeProject.description}</p>
+          </CardContent>
+        )}
+      </Card>
+
+      {/* Notes — persisted, autosaved */}
+      <Card>
+        <CardHeader>
+          <div className="flex items-center justify-between">
+            <div>
+              <CardTitle>Your Notes</CardTitle>
+              <CardDescription>Private — resurfaced during deliberation</CardDescription>
+            </div>
+            <span className="text-xs text-muted-foreground">
+              {noteStatus === 'saving' ? 'Saving…' : noteStatus === 'saved' ? 'Saved' : ''}
+            </span>
           </div>
         </CardHeader>
-        <CardContent>
-          {activeProject.description && (
-            <p className="text-muted-foreground">{activeProject.description}</p>
-          )}
-        </CardContent>
-      </Card>
-
-      {/* Prior Jury Data (Collapsible) */}
-      {priorData && (
-        <Collapsible open={priorDataOpen} onOpenChange={setPriorDataOpen}>
-          <Card>
-            <CollapsibleTrigger asChild>
-              <CardHeader className="cursor-pointer hover:bg-muted/50">
-                <div className="flex items-center justify-between">
-                  <CardTitle className="text-lg">Prior Evaluation Data</CardTitle>
-                  {priorDataOpen ? (
-                    <ChevronUp className="h-5 w-5" />
-                  ) : (
-                    <ChevronDown className="h-5 w-5" />
-                  )}
-                </div>
-              </CardHeader>
-            </CollapsibleTrigger>
-            <CollapsibleContent>
-              <CardContent className="space-y-4">
-                <div className="grid grid-cols-1 gap-4 sm:grid-cols-2">
-                  <div>
-                    <p className="text-sm font-medium text-muted-foreground">Average Score</p>
-                    <p className="mt-1 text-2xl font-bold">
-                      {priorData.averageScore?.toFixed(1) || 'N/A'}
-                    </p>
-                  </div>
-                  <div>
-                    <p className="text-sm font-medium text-muted-foreground">Evaluations</p>
-                    <p className="mt-1 text-2xl font-bold">{priorData.evaluationCount || 0}</p>
-                  </div>
-                </div>
-                {priorData.strengths && (
-                  <div>
-                    <p className="text-sm font-medium text-muted-foreground">Key Strengths</p>
-                    <p className="mt-1 text-sm">{priorData.strengths}</p>
-                  </div>
-                )}
-                {priorData.weaknesses && (
-                  <div>
-                    <p className="text-sm font-medium text-muted-foreground">Areas for Improvement</p>
-                    <p className="mt-1 text-sm">{priorData.weaknesses}</p>
-                  </div>
-                )}
-              </CardContent>
-            </CollapsibleContent>
-          </Card>
-        </Collapsible>
-      )}
-
-      {/* Notes Section */}
-      <Card>
-        <CardHeader>
-          <CardTitle>Your Notes</CardTitle>
-          <CardDescription>Optional notes for this project</CardDescription>
-        </CardHeader>
         <CardContent>
           <Textarea
-            value={notes}
-            onChange={(e) => setNotes(e.target.value)}
-            placeholder="Add your observations and comments..."
+            value={currentDraft}
+            onChange={(e) => handleNoteChange(e.target.value)}
+            placeholder="Observations during the presentation and Q&A…"
             rows={4}
           />
         </CardContent>
       </Card>
 
-      {/* Voting Form */}
+      {/* Scoring — available from presentation start, spotlighted at SCORING.
+          Keyed on vote presence: the form initializes its editing state from
+          existingVote, which arrives async after mount. */}
       <LiveVotingForm
+        key={`${activeProject.id}-${sessionData?.userVote?.votedAt ?? 'fresh'}`}
         projectId={activeProject.id}
         votingMode={votingMode}
         criteria={criteria}
-        existingVote={sessionData?.userVote ? {
-          score: sessionData.userVote.score,
-          criterionScoresJson: sessionData.userVote.criterionScoresJson as Record<string, number> | undefined
-        } : null}
+        existingVote={
+          sessionData?.userVote
+            ? {
+                score: sessionData.userVote.score,
+                criterionScoresJson: sessionData.userVote.criterionScoresJson as
+                  | Record<string, number>
+                  | undefined,
+                comment: sessionData.userVote.comment,
+              }
+            : null
+        }
         onVoteSubmit={handleVoteSubmit}
         disabled={submitVoteMutation.isPending}
+        highlighted={phase === 'SCORING'}
       />
     </div>
   )

src/app/(jury)/jury/competitions/deliberation/[sessionId]/page.tsx

@@ -1,150 +1,326 @@
-'use client';
+'use client'
 
-import { use } from 'react';
-import { trpc } from '@/lib/trpc/client';
-import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card';
-import { Badge } from '@/components/ui/badge';
-import { DeliberationRankingForm } from '@/components/jury/deliberation-ranking-form';
-import { CheckCircle2 } from 'lucide-react';
-import { toast } from 'sonner';
+import { use, useState } from 'react'
+import Link from 'next/link'
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Button } from '@/components/ui/button'
+import {
+  Collapsible,
+  CollapsibleContent,
+  CollapsibleTrigger,
+} from '@/components/ui/collapsible'
+import { DeliberationRankingForm } from '@/components/jury/deliberation-ranking-form'
+import { LiveVotingForm } from '@/components/jury/live-voting-form'
+import { CheckCircle2, ChevronDown, FileText, PenLine, StickyNote } from 'lucide-react'
+import { toast } from 'sonner'
 
-export default function JuryDeliberationPage({ params: paramsPromise }: { params: Promise<{ sessionId: string }> }) {
-  const params = use(paramsPromise);
-  const utils = trpc.useUtils();
+const CATEGORY_LABEL: Record<string, string> = {
+  BUSINESS_CONCEPT: 'Business Concepts',
+  STARTUP: 'Startups',
+}
 
+/**
+ * Per-project review context during deliberation: the juror's finale scores
+ * (revisable in place — "keep" is simply not touching them), their ceremony
+ * notes, and a pointer to the project documents.
+ */
+function ProjectReviewCard({
+  project,
+  roundId,
+  finaleInputs,
+  votingMode,
+  criteria,
+}: {
+  project: { id: string; title: string; teamName?: string | null }
+  roundId: string
+  finaleInputs: any
+  votingMode: 'simple' | 'criteria'
+  criteria?: Array<{ id: string; label: string; description?: string; scale: number; weight: number }>
+}) {
+  const utils = trpc.useUtils()
+  const [open, setOpen] = useState(false)
+  const myVote = finaleInputs?.votes?.find((v: any) => v.projectId === project.id)
+  const myNote = finaleInputs?.notes?.find((n: any) => n.projectId === project.id)
+
+  const voteMutation = trpc.liveVoting.vote.useMutation({
+    onSuccess: () => {
+      utils.liveVoting.getMyFinaleInputs.invalidate({ roundId })
+      toast.success('Score updated')
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  return (
+    <Collapsible open={open} onOpenChange={setOpen}>
+      <Card>
+        <CollapsibleTrigger asChild>
+          <CardHeader className="cursor-pointer py-4 hover:bg-muted/40">
+            <div className="flex items-center justify-between">
+              <div>
+                <CardTitle className="text-base">{project.title}</CardTitle>
+                {project.teamName && (
+                  <CardDescription className="mt-0.5">{project.teamName}</CardDescription>
+                )}
+              </div>
+              <div className="flex items-center gap-2">
+                {myVote ? (
+                  <Badge variant="secondary" className="tabular-nums">
+                    My score: {myVote.score}/10
+                  </Badge>
+                ) : (
+                  <Badge variant="outline">Not scored</Badge>
+                )}
+                <ChevronDown className={`h-4 w-4 transition-transform ${open ? 'rotate-180' : ''}`} />
+              </div>
+            </div>
+          </CardHeader>
+        </CollapsibleTrigger>
+        <CollapsibleContent>
+          <CardContent className="space-y-4 border-t pt-4">
+            {myNote?.content && (
+              <div className="rounded-lg bg-muted/40 p-3">
+                <p className="mb-1 flex items-center gap-1.5 text-xs font-semibold text-muted-foreground">
+                  <StickyNote className="h-3.5 w-3.5" />
+                  Your ceremony notes
+                </p>
+                <p className="whitespace-pre-wrap text-sm">{myNote.content}</p>
+              </div>
+            )}
+            <div>
+              <p className="mb-2 flex items-center gap-1.5 text-xs font-semibold text-muted-foreground">
+                <PenLine className="h-3.5 w-3.5" />
+                Your grand-finale score — edit to revise, or leave as-is to keep it
+              </p>
+              {finaleInputs?.session?.id ? (
+                <LiveVotingForm
+                  key={`${project.id}-${myVote?.votedAt ?? 'fresh'}`}
+                  projectId={project.id}
+                  votingMode={votingMode}
+                  criteria={criteria}
+                  existingVote={
+                    myVote
+                      ? {
+                          score: myVote.score,
+                          criterionScoresJson: myVote.criterionScoresJson as
+                            | Record<string, number>
+                            | undefined,
+                          comment: myVote.comment,
+                        }
+                      : null
+                  }
+                  onVoteSubmit={(vote) =>
+                    voteMutation.mutate({
+                      sessionId: finaleInputs.session.id,
+                      projectId: project.id,
+                      score: vote.score,
+                      criterionScores: vote.criterionScores,
+                      comment: vote.comment,
+                    })
+                  }
+                  disabled={voteMutation.isPending}
+                />
+              ) : (
+                <p className="text-sm text-muted-foreground">No finale voting session found.</p>
+              )}
+            </div>
+            <Button asChild variant="outline" size="sm">
+              <Link href="/jury/finals-documents">
+                <FileText className="mr-2 h-3.5 w-3.5" />
+                Open project documents
+              </Link>
+            </Button>
+          </CardContent>
+        </CollapsibleContent>
+      </Card>
+    </Collapsible>
+  )
+}
+
+export default function JuryDeliberationPage({
+  params: paramsPromise,
+}: {
+  params: Promise<{ sessionId: string }>
+}) {
+  const params = use(paramsPromise)
+  const utils = trpc.useUtils()
+
+  const { data: me } = trpc.user.me.useQuery()
   const { data: session, isLoading } = trpc.deliberation.getSession.useQuery(
     { sessionId: params.sessionId },
-    { refetchInterval: 10_000 },
-  );
+    { refetchInterval: 10_000 }
+  )
+  // The deliberation session points at its round; finale inputs live on the
+  // LIVE_FINAL round's voting session — resolve via my ceremony context.
+  const { data: ceremony } = trpc.live.getMyCeremonyContext.useQuery()
+  const finaleRoundId = ceremony?.liveRoundId ?? null
+  const { data: finaleInputs } = trpc.liveVoting.getMyFinaleInputs.useQuery(
+    { roundId: finaleRoundId ?? '' },
+    { enabled: !!finaleRoundId }
+  )
 
-  const submitVoteMutation = trpc.deliberation.submitVote.useMutation({
-    onSuccess: () => {
-      utils.deliberation.getSession.invalidate();
-      toast.success('Vote submitted successfully');
-    },
-    onError: (err) => {
-      toast.error(err.message);
+  const [submitting, setSubmitting] = useState(false)
+  const submitVoteMutation = trpc.deliberation.submitVote.useMutation()
+
+  const handleSubmitVote = async (
+    votes: Array<{ projectId: string; rank?: number; isWinnerPick?: boolean }>
+  ) => {
+    setSubmitting(true)
+    try {
+      for (const vote of votes) {
+        await submitVoteMutation.mutateAsync({
+          sessionId: params.sessionId,
+          projectId: vote.projectId,
+          rank: vote.rank,
+          isWinnerPick: vote.isWinnerPick,
+        })
+      }
+      toast.success('Your ranking has been submitted')
+      utils.deliberation.getSession.invalidate({ sessionId: params.sessionId })
+    } catch (err) {
+      toast.error(err instanceof Error ? err.message : 'Failed to submit vote')
+    } finally {
+      setSubmitting(false)
     }
-  });
+  }
 
-  const handleSubmitVote = (votes: Array<{ projectId: string; rank?: number; isWinnerPick?: boolean }>) => {
-    votes.forEach((vote) => {
-      submitVoteMutation.mutate({
-        sessionId: params.sessionId,
-        juryMemberId: '', // TODO: resolve current user's jury member ID from session participants
-        projectId: vote.projectId,
-        rank: vote.rank,
-        isWinnerPick: vote.isWinnerPick
-      });
-    });
-  };
-
-  if (isLoading) {
+  if (isLoading || !me) {
     return (
-      <div className="space-y-6">
-        <Card>
-          <CardContent className="flex items-center justify-center py-12">
-            <p className="text-muted-foreground">Loading session...</p>
-          </CardContent>
-        </Card>
-      </div>
-    );
+      <Card>
+        <CardContent className="flex items-center justify-center py-12">
+          <p className="text-muted-foreground">Loading session…</p>
+        </CardContent>
+      </Card>
+    )
   }
 
   if (!session) {
     return (
-      <div className="space-y-6">
-        <Card>
-          <CardContent className="flex items-center justify-center py-12">
-            <p className="text-muted-foreground">Session not found</p>
-          </CardContent>
-        </Card>
-      </div>
-    );
+      <Card>
+        <CardContent className="flex items-center justify-center py-12">
+          <p className="text-muted-foreground">Session not found</p>
+        </CardContent>
+      </Card>
+    )
   }
 
-  const hasVoted = false; // TODO: check if current user has voted in this session
+  const isParticipant = (session.participants ?? []).some(
+    (p: any) => p.user?.user?.id === me.id
+  )
+  const hasVoted = (session.votes ?? []).some(
+    (v: any) => v.juryMember?.user?.id === me.id && v.runoffRound === 0
+  )
+  const projects = ((session as any).projects ?? []) as Array<{
+    id: string
+    title: string
+    teamName?: string | null
+  }>
+  const votingMode = (finaleInputs?.session?.votingMode ?? 'simple') as 'simple' | 'criteria'
+  const criteria = finaleInputs?.session?.criteriaJson as
+    | Array<{ id: string; label: string; description?: string; scale: number; weight: number }>
+    | undefined
 
-  if (session.status !== 'VOTING') {
+  const header = (
+    <Card>
+      <CardHeader>
+        <div className="flex items-start justify-between">
+          <div>
+            <CardTitle>Deliberation — {CATEGORY_LABEL[session.category] ?? session.category}</CardTitle>
+            <CardDescription className="mt-1">{session.round?.name}</CardDescription>
+          </div>
+          <Badge>{session.status}</Badge>
+        </div>
+      </CardHeader>
+    </Card>
+  )
+
+  const reviewSection = projects.length > 0 && finaleRoundId && (
+    <div className="space-y-3">
+      <div>
+        <h2 className="text-lg font-semibold">Review Before You Rank</h2>
+        <p className="text-sm text-muted-foreground">
+          Your grand-finale scores, notes and the project documents — revise a score or keep it.
+        </p>
+      </div>
+      {projects.map((p) => (
+        <ProjectReviewCard
+          key={p.id}
+          project={p}
+          roundId={finaleRoundId}
+          finaleInputs={finaleInputs}
+          votingMode={votingMode}
+          criteria={criteria}
+        />
+      ))}
+    </div>
+  )
+
+  if (session.status !== 'VOTING' && session.status !== 'RUNOFF') {
     return (
       <div className="space-y-6">
+        {header}
         <Card>
-          <CardHeader>
-            <CardTitle>Deliberation Session</CardTitle>
-            <CardDescription>
-              {session.round?.name} - {session.category}
-            </CardDescription>
-          </CardHeader>
-          <CardContent className="flex flex-col items-center justify-center py-12">
+          <CardContent className="flex flex-col items-center justify-center py-10">
             <p className="text-muted-foreground">
               {session.status === 'DELIB_OPEN'
-                ? 'Voting has not started yet. Please wait for the admin to open voting.'
+                ? 'Voting has not started yet — you can already review the projects below.'
                 : session.status === 'TALLYING'
-                ? 'Voting is closed. Results are being tallied.'
-                : 'This session is locked.'}
+                  ? 'Voting is closed. Results are being tallied.'
+                  : 'This session is locked.'}
             </p>
           </CardContent>
         </Card>
+        {session.status === 'DELIB_OPEN' && reviewSection}
       </div>
-    );
+    )
   }
 
-  if (hasVoted) {
+  if (!isParticipant) {
     return (
       <div className="space-y-6">
+        {header}
         <Card>
-          <CardHeader>
-            <div className="flex items-start justify-between">
-              <div>
-                <CardTitle>Deliberation Session</CardTitle>
-                <CardDescription className="mt-1">
-                  {session.round?.name} - {session.category}
-                </CardDescription>
-              </div>
-              <Badge>{session.status}</Badge>
-            </div>
-          </CardHeader>
-          <CardContent className="flex flex-col items-center justify-center py-12">
-            <CheckCircle2 className="mb-4 h-12 w-12 text-green-600" />
-            <p className="font-medium">Vote Submitted</p>
-            <p className="mt-1 text-sm text-muted-foreground">
-              Thank you for your participation in this deliberation
+          <CardContent className="flex flex-col items-center justify-center py-10">
+            <p className="text-muted-foreground">
+              You are not a participant of this deliberation session.
             </p>
           </CardContent>
         </Card>
       </div>
-    );
+    )
   }
 
   return (
     <div className="space-y-6">
-      <Card>
-        <CardHeader>
-          <div className="flex items-start justify-between">
-            <div>
-              <CardTitle>Deliberation Session</CardTitle>
-              <CardDescription className="mt-1">
-                {session.round?.name} - {session.category}
-              </CardDescription>
-            </div>
-            <Badge>{session.status}</Badge>
-          </div>
-        </CardHeader>
-        <CardContent>
-          <p className="text-muted-foreground">
-            {session.mode === 'SINGLE_WINNER_VOTE'
-              ? 'Select your top choice for this category.'
-              : 'Rank all projects from best to least preferred.'}
-          </p>
-        </CardContent>
-      </Card>
+      {header}
 
-      <DeliberationRankingForm
-        projects={session.results?.map((r) => r.project) ?? []}
-        mode={session.mode}
-        onSubmit={handleSubmitVote}
-        disabled={submitVoteMutation.isPending}
-      />
+      {hasVoted ? (
+        <Card>
+          <CardContent className="flex flex-col items-center justify-center py-10">
+            <CheckCircle2 className="mb-3 h-12 w-12 text-green-600" />
+            <p className="font-medium">Ranking Submitted</p>
+            <p className="mt-1 text-sm text-muted-foreground">
+              Thank you — the chair will review the collective result.
+            </p>
+          </CardContent>
+        </Card>
+      ) : (
+        <>
+          {reviewSection}
+          <div>
+            <h2 className="mb-2 text-lg font-semibold">
+              {session.mode === 'SINGLE_WINNER_VOTE' ? 'Pick Your Winner' : 'Your Ranking'}
+            </h2>
+            <DeliberationRankingForm
+              projects={projects}
+              mode={session.mode}
+              onSubmit={handleSubmitVote}
+              disabled={submitting}
+            />
+          </div>
+        </>
+      )}
     </div>
-  );
+  )
 }

src/app/(jury)/jury/finals-documents/page.tsx

@@ -0,0 +1,7 @@
+import { FinalsDocumentsReview } from '@/components/finals/finals-documents-review'
+
+export const dynamic = 'force-dynamic'
+
+export default function FinalsDocumentsPage() {
+  return <FinalsDocumentsReview />
+}

src/app/(jury)/jury/page.tsx

@@ -28,7 +28,9 @@ import {
   Waves,
   Send,
   Trophy,
+  FileText,
 } from 'lucide-react'
+import { userCanReviewFinals, getOpenFinaleRound } from '@/server/services/final-documents'
 import { formatDateOnly } from '@/lib/utils'
 import { CountdownTimer } from '@/components/shared/countdown-timer'
 import { AnimatedCard } from '@/components/shared/animated-container'
@@ -42,6 +44,70 @@ function getGreeting(): string {
   return 'Good evening'
 }
 
+/**
+ * Prominent entry point to the finalist documents review, shown only to
+ * Grand-Final jury members (and admins). Rendered at the top of the dashboard
+ * regardless of whether the juror has individual assignments, so finals jurors
+ * can always find the teams' files in one obvious place.
+ */
+async function FinalsJuryBanner() {
+  const session = await auth()
+  const userId = session?.user?.id
+  if (!userId) return null
+
+  const program = await prisma.program.findFirst({
+    where: { status: 'ACTIVE' },
+    orderBy: { year: 'desc' },
+    select: { id: true },
+  })
+  if (!program) return null
+
+  const canReview = await userCanReviewFinals(prisma, userId, session.user.role, program.id)
+  if (!canReview) return null
+
+  const round = await getOpenFinaleRound(prisma, program.id)
+  const teamCount = round
+    ? await prisma.projectRoundState.count({ where: { roundId: round.id } })
+    : 0
+
+  return (
+    <AnimatedCard index={0}>
+      <Card className="overflow-hidden border-0 shadow-lg">
+        <div className="rounded-lg bg-gradient-to-r from-brand-blue to-brand-teal p-[1px]">
+          <CardContent className="flex flex-col gap-4 rounded-[7px] bg-background p-5 sm:flex-row sm:items-center sm:justify-between">
+            <div className="flex items-start gap-4">
+              <div className="shrink-0 rounded-xl bg-gradient-to-br from-brand-blue to-brand-teal p-3 shadow-sm">
+                <Trophy className="h-6 w-6 text-white" />
+              </div>
+              <div>
+                <p className="text-[11px] font-semibold uppercase tracking-wider text-brand-teal">
+                  Grand Final
+                </p>
+                <h2 className="text-lg font-bold text-brand-blue">Finalist Documents</h2>
+                <p className="mt-0.5 max-w-md text-sm text-muted-foreground">
+                  {teamCount > 0 ? `All ${teamCount} finalist teams’ ` : 'Every finalist team’s '}
+                  pitch decks, business plans, executive summaries and videos — in one place.
+                </p>
+              </div>
+            </div>
+            <Button
+              asChild
+              size="lg"
+              className="w-full shrink-0 bg-brand-blue shadow-md hover:bg-brand-blue-light sm:w-auto"
+            >
+              <Link href="/jury/finals-documents">
+                <FileText className="mr-2 h-4 w-4" />
+                Review Finalist Documents
+                <ArrowRight className="ml-2 h-4 w-4" />
+              </Link>
+            </Button>
+          </CardContent>
+        </div>
+      </Card>
+    </AnimatedCard>
+  )
+}
+
 async function JuryDashboardContent() {
   const session = await auth()
   const userId = session?.user?.id
@@ -863,6 +929,11 @@ export default async function JuryDashboardPage() {
       {/* Preferences banner (shown when juror has unconfirmed preferences) */}
       <JuryPreferencesBanner />
 
+      {/* Grand-Final finalist documents — prominent entry for finals jurors */}
+      <Suspense fallback={null}>
+        <FinalsJuryBanner />
+      </Suspense>
+
       {/* Content */}
       <Suspense fallback={<DashboardSkeleton />}>
         <JuryDashboardContent />

src/app/(mentor)/mentor/workspace/[projectId]/page.tsx

@@ -17,6 +17,7 @@ import {
 import { WorkspaceChat } from '@/components/mentor/workspace-chat'
 import { FilePromotionPanel } from '@/components/mentor/file-promotion-panel'
 import { WorkspaceFilesPanel } from '@/components/mentor/workspace-files-panel'
+import { FinalDocumentsPanel } from '@/components/applicant/final-documents-panel'
 import { ArrowLeft, MessageSquare, FileText, Upload, Users } from 'lucide-react'
 import { toast } from 'sonner'
 
@@ -186,6 +187,9 @@ export default function MentorWorkspaceDetailPage() {
           )}
         </TabsContent>
       </Tabs>
+
+      {/* Final Documents (self-hides when not a finalist) */}
+      <FinalDocumentsPanel variant="mentor" projectId={projectId} />
     </div>
   )
 }

src/app/(public)/finalist/confirm/[token]/page.tsx

@@ -1,6 +1,7 @@
 'use client'
 
 import { Suspense, use, useEffect, useMemo, useState } from 'react'
+import Link from 'next/link'
 import { trpc } from '@/lib/trpc/client'
 import { Card, CardContent, CardHeader, CardTitle } from '@/components/ui/card'
 import { Button } from '@/components/ui/button'
@@ -180,8 +181,11 @@ function FinalistConfirmContent({ token }: { token: string }) {
           </p>
           <p className="text-muted-foreground text-sm">
             We&apos;ll be in touch shortly with travel and lunch logistics. You can edit your team
-            selection from your project page closer to the event.
+            selection and view hotel, flight, and visa details from your dashboard.
           </p>
+          <Button asChild className="mt-4">
+            <Link href="/applicant">Go to my dashboard</Link>
+          </Button>
         </CardContent>
       </Card>
     )

src/app/(public)/live/ceremony/[roundId]/page.tsx

@@ -0,0 +1,535 @@
+'use client'
+
+/**
+ * Big-screen ceremony view — projected on stage at the grand finale.
+ * Award-night broadcast aesthetic: deep layered ocean field, extreme
+ * Montserrat scale contrast, red as a scalpel accent, gold reserved for the
+ * winner moment. Pure derivation of server state (poll 2s), full-bleed over
+ * the public layout, no interactive chrome.
+ */
+
+import { use, useEffect, useMemo, useState } from 'react'
+import { motion, AnimatePresence } from 'motion/react'
+import { QRCodeSVG } from 'qrcode.react'
+import { trpc } from '@/lib/trpc/client'
+import { remainingSeconds, formatClock } from '@/lib/live-timer'
+
+const CATEGORY_LABEL: Record<string, string> = {
+  BUSINESS_CONCEPT: 'Business Concepts',
+  STARTUP: 'Startups',
+}
+const WINDOW_TITLE: Record<string, string> = {
+  'CATEGORY:BUSINESS_CONCEPT': 'Vote for your favorite Business Concept',
+  'CATEGORY:STARTUP': 'Vote for your favorite Startup',
+  OVERALL: 'Vote for your favorite project of the night',
+}
+
+function useTick() {
+  const [, tick] = useState(0)
+  useEffect(() => {
+    const id = setInterval(() => tick((t) => t + 1), 1000)
+    return () => clearInterval(id)
+  }, [])
+}
+
+// ─── Atmosphere ──────────────────────────────────────────────────────────────
+
+function OceanField({ children }: { children: React.ReactNode }) {
+  return (
+    <div className="fixed inset-0 z-50 overflow-hidden bg-[#021f2e] font-[Montserrat,sans-serif] text-white">
+      {/* Layered ocean-light gradients */}
+      <div
+        className="absolute inset-0"
+        style={{
+          background:
+            'radial-gradient(120% 90% at 50% 110%, #0a5a7c 0%, #053d57 45%, #021f2e 100%)',
+        }}
+      />
+      <motion.div
+        className="absolute -inset-x-1/4 top-[-40%] h-[80%] opacity-25"
+        style={{
+          background:
+            'radial-gradient(50% 100% at 50% 0%, rgba(85,127,140,0.9) 0%, transparent 70%)',
+        }}
+        animate={{ x: ['-8%', '8%', '-8%'] }}
+        transition={{ repeat: Infinity, duration: 18, ease: 'easeInOut' }}
+      />
+      {/* Grain for projector richness */}
+      <div
+        className="pointer-events-none absolute inset-0 opacity-[0.05] mix-blend-overlay"
+        style={{
+          backgroundImage:
+            "url(\"data:image/svg+xml,%3Csvg xmlns='http://www.w3.org/2000/svg' width='160' height='160'%3E%3Cfilter id='n'%3E%3CfeTurbulence type='fractalNoise' baseFrequency='0.9' numOctaves='2'/%3E%3C/filter%3E%3Crect width='100%25' height='100%25' filter='url(%23n)'/%3E%3C/svg%3E\")",
+        }}
+      />
+      {children}
+    </div>
+  )
+}
+
+function StatusBar({ programName, label }: { programName: string | null; label?: string | null }) {
+  return (
+    <div className="absolute inset-x-0 top-0 flex items-center justify-between px-12 py-8">
+      <p className="text-sm font-semibold uppercase tracking-[0.4em] text-white/50">
+        {programName ?? 'Monaco Ocean Protection Challenge'}
+      </p>
+      {label && (
+        <p className="flex items-center gap-3 text-sm font-semibold uppercase tracking-[0.4em] text-white/50">
+          <span className="inline-block h-2.5 w-2.5 animate-pulse rounded-full bg-[#de0f1e]" />
+          {label}
+        </p>
+      )}
+    </div>
+  )
+}
+
+function SignatureRule() {
+  return (
+    <div className="mx-auto flex w-48 items-center gap-0">
+      <div className="h-px flex-1 bg-white/25" />
+      <div className="h-[3px] w-10 bg-[#de0f1e]" />
+      <div className="h-px flex-1 bg-white/25" />
+    </div>
+  )
+}
+
+const slideIn = {
+  initial: { opacity: 0, y: 36, scale: 0.985, filter: 'blur(6px)' },
+  animate: { opacity: 1, y: 0, scale: 1, filter: 'blur(0px)' },
+  exit: { opacity: 0, y: -24, scale: 0.99, filter: 'blur(4px)' },
+  transition: { duration: 0.6, ease: [0.22, 1, 0.36, 1] as const },
+}
+
+// ─── Slides ──────────────────────────────────────────────────────────────────
+
+function StaticSlide({ kind, programName }: { kind: string; programName: string | null }) {
+  const copy: Record<string, { eyebrow: string; title: string; sub?: string }> = {
+    welcome: {
+      eyebrow: programName ?? 'Monaco Ocean Protection Challenge',
+      title: 'Grand Finale',
+      sub: 'Welcome',
+    },
+    break: { eyebrow: 'Intermission', title: 'Back shortly', sub: 'Enjoy the break' },
+    deliberation: {
+      eyebrow: 'The jury has retired',
+      title: 'Deliberation in progress',
+      sub: 'Results follow shortly',
+    },
+    thanks: { eyebrow: programName ?? 'Grand Finale', title: 'Thank you', sub: 'See you next year' },
+  }
+  const c = copy[kind] ?? copy.welcome
+  return (
+    <div className="flex h-full flex-col items-center justify-center gap-8 px-16 text-center">
+      <p className="text-lg font-semibold uppercase tracking-[0.5em] text-white/50">{c.eyebrow}</p>
+      <h1 className="text-[clamp(4rem,10vw,9rem)] font-extrabold leading-none tracking-tight">
+        {c.title}
+      </h1>
+      <SignatureRule />
+      {c.sub && <p className="text-2xl font-light text-white/70">{c.sub}</p>}
+    </div>
+  )
+}
+
+function PhaseSlide({
+  state,
+}: {
+  state: {
+    phase: {
+      projectPhase: string
+      phaseStartedAt: string | Date | null
+      phaseDurationSeconds: number | null
+      phasePausedAt: string | Date | null
+      phasePausedAccumMs: number
+    } | null
+    activeProject: { title: string; teamName: string | null; competitionCategory: string | null } | null
+  }
+}) {
+  useTick()
+  const phase = state.phase
+  const project = state.activeProject
+  if (!phase || !project) return <StaticSlide kind="welcome" programName={null} />
+
+  const remaining = remainingSeconds(phase)
+  const over = remaining !== null && remaining < 0
+  const category = project.competitionCategory
+    ? CATEGORY_LABEL[project.competitionCategory]
+    : null
+
+  if (phase.projectPhase === 'ON_DECK') {
+    return (
+      <div className="flex h-full flex-col items-center justify-center gap-10 px-16 text-center">
+        <motion.p
+          initial={{ opacity: 0, y: -16 }}
+          animate={{ opacity: 1, y: 0 }}
+          className="text-xl font-semibold uppercase tracking-[0.5em] text-[#557f8c]"
+        >
+          Up next
+        </motion.p>
+        <motion.h1
+          initial={{ opacity: 0, y: 30, scale: 0.96 }}
+          animate={{ opacity: 1, y: 0, scale: 1 }}
+          transition={{ type: 'spring', stiffness: 80, damping: 16, delay: 0.15 }}
+          className="max-w-[90vw] text-[clamp(3.5rem,9vw,8rem)] font-extrabold leading-[1.02] tracking-tight"
+        >
+          {project.teamName ?? project.title}
+        </motion.h1>
+        <SignatureRule />
+        <div className="space-y-2">
+          {project.teamName && <p className="text-3xl font-light text-white/80">{project.title}</p>}
+          {category && (
+            <p className="text-lg font-semibold uppercase tracking-[0.35em] text-white/45">
+              {category}
+            </p>
+          )}
+        </div>
+      </div>
+    )
+  }
+
+  if (phase.projectPhase === 'SCORING') {
+    return (
+      <div className="flex h-full flex-col items-center justify-center gap-8 px-16 text-center">
+        <p className="text-lg font-semibold uppercase tracking-[0.5em] text-white/50">
+          {project.teamName ?? project.title}
+        </p>
+        <h1 className="text-[clamp(3rem,7vw,6rem)] font-extrabold tracking-tight">
+          The jury is scoring
+        </h1>
+        <SignatureRule />
+        <motion.div
+          className="flex gap-3"
+          initial="hidden"
+          animate="visible"
+          variants={{ visible: { transition: { staggerChildren: 0.25 } } }}
+        >
+          {[0, 1, 2].map((i) => (
+            <motion.span
+              key={i}
+              className="h-3 w-3 rounded-full bg-[#557f8c]"
+              animate={{ opacity: [0.25, 1, 0.25] }}
+              transition={{ repeat: Infinity, duration: 1.6, delay: i * 0.3 }}
+            />
+          ))}
+        </motion.div>
+      </div>
+    )
+  }
+
+  // PRESENTING / QA
+  const phaseLabel = phase.projectPhase === 'QA' ? 'Q&A' : 'Presentation'
+  return (
+    <div className="flex h-full flex-col items-center justify-center gap-8 px-16 text-center">
+      <div className="space-y-3">
+        {category && (
+          <p className="text-base font-semibold uppercase tracking-[0.4em] text-white/45">
+            {category}
+          </p>
+        )}
+        <h1 className="max-w-[92vw] text-[clamp(3rem,8vw,7rem)] font-extrabold leading-[1.03] tracking-tight">
+          {project.teamName ?? project.title}
+        </h1>
+        {project.teamName && (
+          <p className="text-2xl font-light text-white/70">{project.title}</p>
+        )}
+      </div>
+      <SignatureRule />
+      <div className="space-y-2">
+        <p className="text-lg font-semibold uppercase tracking-[0.45em] text-[#557f8c]">
+          {phaseLabel}
+        </p>
+        {remaining !== null && (
+          <motion.p
+            className={`text-[clamp(4rem,9vw,8rem)] font-bold tabular-nums leading-none ${
+              over ? 'text-[#de0f1e]' : 'text-white'
+            }`}
+            animate={over ? { opacity: [1, 0.55, 1] } : {}}
+            transition={over ? { repeat: Infinity, duration: 1.2 } : {}}
+            style={over ? { textShadow: '0 0 60px rgba(222,15,30,0.55)' } : {}}
+          >
+            {formatClock(remaining)}
+          </motion.p>
+        )}
+        {phase.phasePausedAt && (
+          <p className="text-base font-semibold uppercase tracking-[0.35em] text-white/45">
+            paused
+          </p>
+        )}
+      </div>
+    </div>
+  )
+}
+
+function AudienceVoteSlide({
+  windowKey,
+  closesAt,
+  voteCount,
+  voteUrl,
+}: {
+  windowKey: string | null
+  closesAt: string | Date | null
+  voteCount: number
+  voteUrl: string
+}) {
+  useTick()
+  const secondsLeft = closesAt
+    ? Math.max(0, Math.floor((new Date(closesAt).getTime() - Date.now()) / 1000))
+    : null
+  return (
+    <div className="flex h-full items-center justify-center gap-24 px-20">
+      <motion.div
+        animate={{ scale: [1, 1.015, 1] }}
+        transition={{ repeat: Infinity, duration: 4, ease: 'easeInOut' }}
+        className="shrink-0 rounded-[2.5rem] bg-white p-10 shadow-[0_0_120px_rgba(85,127,140,0.45)]"
+      >
+        {voteUrl && <QRCodeSVG value={voteUrl} size={400} />}
+      </motion.div>
+      <div className="max-w-3xl space-y-8">
+        <p className="text-lg font-semibold uppercase tracking-[0.45em] text-[#de0f1e]">
+          Audience vote — open now
+        </p>
+        <h1 className="text-[clamp(2.5rem,5.5vw,4.5rem)] font-extrabold leading-tight tracking-tight">
+          {WINDOW_TITLE[windowKey ?? ''] ?? 'Vote for your favorite'}
+        </h1>
+        <p className="text-2xl font-light text-white/70">
+          Scan the code with your phone — one vote each
+        </p>
+        <div className="flex items-end gap-14 pt-2">
+          {secondsLeft !== null && (
+            <div>
+              <p className="text-sm font-semibold uppercase tracking-[0.35em] text-white/45">
+                Closes in
+              </p>
+              <p
+                className={`text-7xl font-bold tabular-nums ${
+                  secondsLeft <= 30 ? 'text-[#de0f1e]' : ''
+                }`}
+              >
+                {formatClock(secondsLeft)}
+              </p>
+            </div>
+          )}
+          <div>
+            <p className="text-sm font-semibold uppercase tracking-[0.35em] text-white/45">
+              Votes cast
+            </p>
+            <motion.p
+              key={voteCount}
+              initial={{ scale: 1.25, color: '#de0f1e' }}
+              animate={{ scale: 1, color: '#ffffff' }}
+              className="text-7xl font-bold tabular-nums"
+            >
+              {voteCount}
+            </motion.p>
+          </div>
+        </div>
+      </div>
+    </div>
+  )
+}
+
+// ─── Reveal ──────────────────────────────────────────────────────────────────
+
+function Confetti({ gold }: { gold?: boolean }) {
+  const pieces = useMemo(
+    () =>
+      Array.from({ length: 56 }, (_, i) => ({
+        left: ((i * 137.5) % 100),
+        delay: (i % 14) * 0.09,
+        duration: 2.6 + ((i * 7) % 10) / 6,
+        size: 7 + ((i * 13) % 9),
+        rotate: (i * 73) % 360,
+        color: gold
+          ? ['#e8c34a', '#de0f1e', '#ffffff', '#f0d98c'][i % 4]
+          : ['#de0f1e', '#557f8c', '#ffffff', '#9fc3cf'][i % 4],
+      })),
+    [gold]
+  )
+  return (
+    <div className="pointer-events-none absolute inset-0 overflow-hidden">
+      {pieces.map((p, i) => (
+        <motion.span
+          key={i}
+          className="absolute top-[-5%] block"
+          style={{
+            left: `${p.left}%`,
+            width: p.size,
+            height: p.size * 0.45,
+            backgroundColor: p.color,
+            borderRadius: 1,
+          }}
+          initial={{ y: '-10vh', rotate: p.rotate, opacity: 0 }}
+          animate={{ y: '115vh', rotate: p.rotate + 540, opacity: [0, 1, 1, 0.8] }}
+          transition={{ duration: p.duration, delay: p.delay, ease: 'easeIn' }}
+        />
+      ))}
+    </div>
+  )
+}
+
+type RevealStep = {
+  kind: string
+  category?: string
+  place?: number
+  title?: string
+  subtitle?: string
+}
+
+function RevealSlide({ step }: { step: RevealStep }) {
+  const isWinner = step.kind === 'place' && step.place === 1
+  const isAudience = step.kind === 'audience-award' || step.kind === 'overall-favorite'
+
+  if (step.kind === 'category-intro') {
+    return (
+      <div className="flex h-full flex-col items-center justify-center gap-8 px-16 text-center">
+        <p className="text-lg font-semibold uppercase tracking-[0.5em] text-white/50">Results</p>
+        <h1 className="text-[clamp(4rem,9vw,8rem)] font-extrabold tracking-tight">
+          {step.title ?? CATEGORY_LABEL[step.category ?? ''] ?? ''}
+        </h1>
+        <SignatureRule />
+      </div>
+    )
+  }
+  if (step.kind === 'thanks') {
+    return <StaticSlide kind="thanks" programName={null} />
+  }
+
+  return (
+    <div className="relative flex h-full flex-col items-center justify-center gap-10 px-16 text-center">
+      {(isWinner || isAudience) && <Confetti gold={isWinner} />}
+      {isWinner && (
+        <div
+          className="pointer-events-none absolute inset-0"
+          style={{
+            background:
+              'radial-gradient(55% 45% at 50% 52%, rgba(232,195,74,0.16) 0%, transparent 70%)',
+          }}
+        />
+      )}
+      <motion.p
+        initial={{ opacity: 0, y: -20 }}
+        animate={{ opacity: 1, y: 0 }}
+        transition={{ duration: 0.5 }}
+        className={`text-xl font-semibold uppercase tracking-[0.5em] ${
+          isAudience ? 'text-[#de0f1e]' : isWinner ? 'text-[#e8c34a]' : 'text-[#557f8c]'
+        }`}
+      >
+        {step.subtitle ?? ''}
+      </motion.p>
+      <motion.h1
+        initial={{ opacity: 0, y: 60, scale: 0.92 }}
+        animate={{ opacity: 1, y: 0, scale: 1 }}
+        transition={{ type: 'spring', stiffness: 70, damping: 14, delay: 0.35 }}
+        className={`max-w-[92vw] font-extrabold leading-[1.02] tracking-tight ${
+          isWinner
+            ? 'text-[clamp(4.5rem,11vw,10rem)]'
+            : 'text-[clamp(3.5rem,8vw,7.5rem)]'
+        }`}
+        style={isWinner ? { textShadow: '0 0 90px rgba(232,195,74,0.35)' } : undefined}
+      >
+        {step.title ?? ''}
+      </motion.h1>
+      <motion.div
+        initial={{ opacity: 0 }}
+        animate={{ opacity: 1 }}
+        transition={{ delay: 0.8 }}
+      >
+        <SignatureRule />
+      </motion.div>
+    </div>
+  )
+}
+
+function ResultsSplash() {
+  return (
+    <div className="flex h-full flex-col items-center justify-center gap-8 px-16 text-center">
+      <motion.p
+        animate={{ opacity: [0.4, 1, 0.4] }}
+        transition={{ repeat: Infinity, duration: 2.4 }}
+        className="text-lg font-semibold uppercase tracking-[0.5em] text-[#de0f1e]"
+      >
+        The moment has come
+      </motion.p>
+      <h1 className="text-[clamp(4rem,10vw,9rem)] font-extrabold tracking-tight">Results</h1>
+      <SignatureRule />
+    </div>
+  )
+}
+
+// ─── Page ────────────────────────────────────────────────────────────────────
+
+export default function CeremonyPage({
+  params: paramsPromise,
+}: {
+  params: Promise<{ roundId: string }>
+}) {
+  const params = use(paramsPromise)
+  const { data: state } = trpc.liveVoting.getCeremonyState.useQuery(
+    { roundId: params.roundId },
+    { refetchInterval: 2000 }
+  )
+  const voteUrl =
+    typeof window !== 'undefined'
+      ? `${window.location.origin}/vote/competition/${params.roundId}`
+      : ''
+
+  if (!state) {
+    return (
+      <OceanField>
+        <div className="flex h-full items-center justify-center" />
+      </OceanField>
+    )
+  }
+
+  // Display precedence: override → reveal → audience window → phase → welcome
+  const reveal = state.reveal
+  const revealStep =
+    reveal && (reveal.status === 'REVEALING' || reveal.status === 'DONE')
+      ? ((reveal.steps[reveal.currentStepIndex] ?? null) as RevealStep | null)
+      : null
+
+  let slideKey: string
+  let slide: React.ReactNode
+  let statusLabel: string | null = null
+
+  if (state.overrideSlide) {
+    slideKey = `override-${state.overrideSlide}`
+    slide = <StaticSlide kind={state.overrideSlide} programName={state.programName} />
+  } else if (reveal && reveal.status === 'ARMED') {
+    slideKey = 'reveal-armed'
+    slide = <ResultsSplash />
+    statusLabel = 'Results'
+  } else if (revealStep) {
+    slideKey = `reveal-${reveal!.currentStepIndex}`
+    slide = <RevealSlide step={revealStep} />
+    statusLabel = 'Results'
+  } else if (state.audience.open) {
+    slideKey = `audience-${state.audience.windowKey}`
+    slide = (
+      <AudienceVoteSlide
+        windowKey={state.audience.windowKey}
+        closesAt={state.audience.closesAt}
+        voteCount={state.audience.voteCount}
+        voteUrl={voteUrl}
+      />
+    )
+    statusLabel = 'Live'
+  } else if (state.phase && state.activeProject) {
+    slideKey = `phase-${state.phase.projectPhase}-${state.activeProject.title}`
+    slide = <PhaseSlide state={state} />
+    statusLabel = 'Live'
+  } else {
+    slideKey = 'welcome'
+    slide = <StaticSlide kind="welcome" programName={state.programName} />
+  }
+
+  return (
+    <OceanField>
+      <StatusBar programName={state.programName} label={statusLabel} />
+      <AnimatePresence mode="wait">
+        <motion.div key={slideKey} className="absolute inset-0" {...slideIn}>
+          {slide}
+        </motion.div>
+      </AnimatePresence>
+    </OceanField>
+  )
+}

src/app/(public)/lunch/pick/[token]/page.tsx

@@ -0,0 +1,327 @@
+'use client'
+
+import { Suspense, use, useEffect, useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent, CardHeader, CardTitle } from '@/components/ui/card'
+import { Button } from '@/components/ui/button'
+import { Checkbox } from '@/components/ui/checkbox'
+import { RadioGroup, RadioGroupItem } from '@/components/ui/radio-group'
+import { Skeleton } from '@/components/ui/skeleton'
+import { Textarea } from '@/components/ui/textarea'
+import { Badge } from '@/components/ui/badge'
+import { Label } from '@/components/ui/label'
+import { AlertCircle, CheckCircle2, Loader2, Salad, UtensilsCrossed } from 'lucide-react'
+
+const ALLERGENS = [
+  'GLUTEN', 'CRUSTACEANS', 'EGGS', 'FISH', 'PEANUTS', 'SOYBEANS', 'MILK',
+  'TREE_NUTS', 'CELERY', 'MUSTARD', 'SESAME', 'SULPHITES', 'LUPIN', 'MOLLUSCS',
+] as const
+type Allergen = (typeof ALLERGENS)[number]
+
+interface PageProps {
+  params: Promise<{ token: string }>
+}
+
+function formatTag(t: string): string {
+  return t.replace('_', ' ').toLowerCase()
+}
+
+function formatWhen(d: Date): string {
+  return new Intl.DateTimeFormat(undefined, {
+    dateStyle: 'long',
+    timeStyle: 'short',
+  }).format(d)
+}
+
+function CountdownLabel({ deadline }: { deadline: Date }) {
+  const [now, setNow] = useState<number>(Date.now())
+  useEffect(() => {
+    const id = setInterval(() => setNow(Date.now()), 1000)
+    return () => clearInterval(id)
+  }, [])
+  const ms = deadline.getTime() - now
+  if (ms <= 0) return <span className="text-destructive font-medium">closed</span>
+  const totalSec = Math.floor(ms / 1000)
+  const hours = Math.floor(totalSec / 3600)
+  const minutes = Math.floor((totalSec % 3600) / 60)
+  const seconds = totalSec % 60
+  if (hours >= 24) {
+    const days = Math.floor(hours / 24)
+    return (
+      <span className="font-medium tabular-nums">
+        {days}d {hours % 24}h remaining
+      </span>
+    )
+  }
+  return (
+    <span className="font-medium tabular-nums">
+      {hours.toString().padStart(2, '0')}:{minutes.toString().padStart(2, '0')}:
+      {seconds.toString().padStart(2, '0')} remaining
+    </span>
+  )
+}
+
+function FriendlyError({ title, message }: { title: string; message: string }) {
+  return (
+    <Card className="mx-auto max-w-xl">
+      <CardHeader>
+        <div className="flex items-center gap-2">
+          <AlertCircle className="text-muted-foreground h-5 w-5" />
+          <CardTitle>{title}</CardTitle>
+        </div>
+      </CardHeader>
+      <CardContent>
+        <p className="text-muted-foreground">{message}</p>
+      </CardContent>
+    </Card>
+  )
+}
+
+function DishPickContent({ token }: { token: string }) {
+  const { data, isLoading, error } = trpc.lunch.getExternalByToken.useQuery(
+    { token },
+    { retry: false },
+  )
+  const setPick = trpc.lunch.setExternalPick.useMutation()
+
+  const [dishId, setDishId] = useState<string>('')
+  const [allergens, setAllergens] = useState<Allergen[]>([])
+  const [allergenOther, setAllergenOther] = useState<string>('')
+  const [hydrated, setHydrated] = useState(false)
+  const [saved, setSaved] = useState(false)
+  const [submitError, setSubmitError] = useState<string | null>(null)
+
+  useEffect(() => {
+    if (!hydrated && data) {
+      setDishId(data.external.dishId ?? '')
+      setAllergens((data.external.allergens as Allergen[]) ?? [])
+      setAllergenOther(data.external.allergenOther ?? '')
+      setHydrated(true)
+    }
+  }, [data, hydrated])
+
+  if (isLoading) {
+    return (
+      <div className="mx-auto max-w-xl space-y-4">
+        <Skeleton className="h-8 w-2/3" />
+        <Skeleton className="h-32 w-full" />
+        <Skeleton className="h-48 w-full" />
+      </div>
+    )
+  }
+
+  if (error) {
+    const msg = error.message ?? ''
+    if (/expired/i.test(msg)) {
+      return (
+        <FriendlyError
+          title="This link has expired"
+          message="Please contact us at info@monaco-opc.com and we'll sort out your lunch."
+        />
+      )
+    }
+    if (/signature|malformed|parseable/i.test(msg)) {
+      return (
+        <FriendlyError
+          title="This link is not valid"
+          message="Please check your email or contact us at info@monaco-opc.com."
+        />
+      )
+    }
+    return (
+      <FriendlyError
+        title="Something went wrong"
+        message={msg || 'Please try again or contact us at info@monaco-opc.com.'}
+      />
+    )
+  }
+  if (!data) {
+    return (
+      <FriendlyError
+        title="Not found"
+        message="Please check your email link or contact us at info@monaco-opc.com."
+      />
+    )
+  }
+
+  const deadline = data.changeDeadline ? new Date(data.changeDeadline) : null
+  const deadlinePassed = deadline ? new Date() > deadline : false
+  const eventAt = data.event.eventAt ? new Date(data.event.eventAt) : null
+
+  const handleSave = async () => {
+    setSubmitError(null)
+    try {
+      await setPick.mutateAsync({
+        token,
+        dishId: dishId || null,
+        allergens,
+        allergenOther: allergenOther.trim() || null,
+      })
+      setSaved(true)
+    } catch (err) {
+      setSubmitError(err instanceof Error ? err.message : 'Failed to save')
+    }
+  }
+
+  const eventCard = (
+    <Card className="border-primary/40 bg-primary/5">
+      <CardHeader>
+        <div className="flex items-center gap-2">
+          <UtensilsCrossed className="text-primary h-5 w-5" />
+          <CardTitle>
+            {data.event.venue ? `Lunch at ${data.event.venue}` : 'Lunch'}
+          </CardTitle>
+        </div>
+      </CardHeader>
+      <CardContent className="space-y-1 text-sm">
+        <p>
+          Hi <strong>{data.external.name}</strong>, please choose your dish below.
+        </p>
+        {eventAt && (
+          <p className="text-muted-foreground">
+            <strong>When:</strong> {formatWhen(eventAt)}
+          </p>
+        )}
+        {data.event.notes && (
+          <p className="text-muted-foreground">{data.event.notes}</p>
+        )}
+        {deadline && !deadlinePassed && (
+          <p className="text-muted-foreground pt-1">
+            Choose by {formatWhen(deadline)} · <CountdownLabel deadline={deadline} />
+          </p>
+        )}
+      </CardContent>
+    </Card>
+  )
+
+  // Past the change deadline → read-only.
+  if (deadlinePassed) {
+    const chosen = data.dishes.find((d) => d.id === data.external.dishId)
+    return (
+      <div className="mx-auto max-w-xl space-y-6">
+        {eventCard}
+        <FriendlyError
+          title="Dish selection is now closed"
+          message={
+            chosen
+              ? `Your choice is "${chosen.name}". To change it, please contact us at info@monaco-opc.com.`
+              : 'The deadline to choose a dish has passed. Please contact us at info@monaco-opc.com.'
+          }
+        />
+      </div>
+    )
+  }
+
+  return (
+    <div className="mx-auto max-w-xl space-y-6">
+      {eventCard}
+
+      <Card>
+        <CardHeader>
+          <CardTitle className="flex items-center gap-2 text-base">
+            <Salad className="h-4 w-4 text-emerald-600" /> Your dish
+          </CardTitle>
+        </CardHeader>
+        <CardContent className="space-y-6">
+          <RadioGroup value={dishId} onValueChange={setDishId} className="gap-2">
+            {data.dishes.map((d) => (
+              <label
+                key={d.id}
+                htmlFor={`dish-${d.id}`}
+                className="hover:bg-muted/50 flex cursor-pointer items-start gap-3 rounded-md border p-3"
+              >
+                <RadioGroupItem id={`dish-${d.id}`} value={d.id} className="mt-0.5" />
+                <div>
+                  <div className="font-medium">{d.name}</div>
+                  {d.dietaryTags.length > 0 && (
+                    <div className="mt-1 flex flex-wrap gap-1">
+                      {d.dietaryTags.map((t) => (
+                        <Badge key={t} variant="secondary" className="text-xs">
+                          {formatTag(t)}
+                        </Badge>
+                      ))}
+                    </div>
+                  )}
+                </div>
+              </label>
+            ))}
+            {data.dishes.length === 0 && (
+              <p className="text-muted-foreground text-sm">
+                No dishes have been published yet. Please check back later.
+              </p>
+            )}
+          </RadioGroup>
+
+          <div>
+            <Label className="text-sm">Allergens</Label>
+            <div className="mt-2 grid grid-cols-2 gap-2 sm:grid-cols-3">
+              {ALLERGENS.map((a) => (
+                <label key={a} className="flex items-center gap-2 text-sm">
+                  <Checkbox
+                    checked={allergens.includes(a)}
+                    onCheckedChange={(v) =>
+                      setAllergens(
+                        v ? [...allergens, a] : allergens.filter((x) => x !== a),
+                      )
+                    }
+                  />
+                  {formatTag(a)}
+                </label>
+              ))}
+            </div>
+          </div>
+
+          <div>
+            <Label className="text-sm">Other allergens / dietary notes</Label>
+            <Textarea
+              value={allergenOther}
+              onChange={(e) => {
+                setAllergenOther(e.target.value)
+                setSaved(false)
+              }}
+              rows={2}
+              className="mt-1"
+              placeholder="e.g. severe nut allergy, no shellfish"
+            />
+          </div>
+        </CardContent>
+      </Card>
+
+      {submitError && (
+        <div className="border-destructive bg-destructive/10 text-destructive rounded-md border p-3 text-sm">
+          {submitError}
+        </div>
+      )}
+
+      <div className="flex items-center justify-between gap-4">
+        {saved && !setPick.isPending ? (
+          <span className="flex items-center gap-2 text-sm text-emerald-600">
+            <CheckCircle2 className="h-4 w-4" /> Saved — you can change it until the deadline.
+          </span>
+        ) : (
+          <span />
+        )}
+        <Button size="lg" onClick={handleSave} disabled={setPick.isPending}>
+          {setPick.isPending ? (
+            <>
+              <Loader2 className="mr-2 h-4 w-4 animate-spin" /> Saving…
+            </>
+          ) : (
+            <>
+              <CheckCircle2 className="mr-2 h-4 w-4" /> Save my choice
+            </>
+          )}
+        </Button>
+      </div>
+    </div>
+  )
+}
+
+export default function LunchPickPage({ params }: PageProps) {
+  const { token } = use(params)
+  return (
+    <Suspense fallback={<Skeleton className="h-64 w-full" />}>
+      <DishPickContent token={token} />
+    </Suspense>
+  )
+}

src/app/(public)/vote/competition/[roundId]/page.tsx

@@ -1,88 +1,274 @@
-'use client';
+'use client'
 
-import { use, useEffect, useState } from 'react';
-import { trpc } from '@/lib/trpc/client';
-import { Card, CardContent } from '@/components/ui/card';
-import { AudienceVoteCard } from '@/components/public/audience-vote-card';
-import { toast } from 'sonner';
+/**
+ * Audience voting page — reached by scanning the QR code on the big screen.
+ * Zero-instruction flow: scan → (auto token) → wait → tap your favorite →
+ * done. Votes can be changed until the window closes. Uses ONLY public
+ * procedures: attendees have no account.
+ */
 
-export default function AudienceVotePage({ params: paramsPromise }: { params: Promise<{ roundId: string }> }) {
-  const params = use(paramsPromise);
-  const utils = trpc.useUtils();
-  const [hasVoted, setHasVoted] = useState(false);
+import { use, useEffect, useState } from 'react'
+import { motion, AnimatePresence } from 'motion/react'
+import { trpc } from '@/lib/trpc/client'
+import { formatClock } from '@/lib/live-timer'
+import { Check, Heart, Hourglass, Vote } from 'lucide-react'
+import { toast } from 'sonner'
 
-  const { data: cursor } = trpc.live.getCursor.useQuery({ roundId: params.roundId });
+const WINDOW_TITLE: Record<string, string> = {
+  'CATEGORY:BUSINESS_CONCEPT': 'Pick your favorite Business Concept',
+  'CATEGORY:STARTUP': 'Pick your favorite Startup',
+  OVERALL: 'Pick your favorite project of the night',
+}
 
-  const submitVoteMutation = trpc.liveVoting.castAudienceVote.useMutation({
-    onSuccess: () => {
-      setHasVoted(true);
-      // Store in localStorage to prevent duplicate votes
-      if (cursor?.activeProject?.id) {
-        localStorage.setItem(`voted-${params.roundId}-${cursor.activeProject.id}`, 'true');
-      }
-      toast.success('Vote submitted! Thank you for participating.');
-    },
-    onError: (err) => {
-      toast.error(err.message);
-    }
-  });
-
-  // Check localStorage on mount
+function useCountdown(closesAt: string | Date | null | undefined) {
+  const [, tick] = useState(0)
   useEffect(() => {
-    if (cursor?.activeProject?.id) {
-      const voted = localStorage.getItem(`voted-${params.roundId}-${cursor.activeProject.id}`);
-      if (voted === 'true') {
-        setHasVoted(true);
-      }
+    const id = setInterval(() => tick((t) => t + 1), 1000)
+    return () => clearInterval(id)
+  }, [])
+  if (!closesAt) return null
+  return Math.max(0, Math.floor((new Date(closesAt).getTime() - Date.now()) / 1000))
+}
+
+export default function AudienceVotePage({
+  params: paramsPromise,
+}: {
+  params: Promise<{ roundId: string }>
+}) {
+  const params = use(paramsPromise)
+  const utils = trpc.useUtils()
+
+  const { data: context, isLoading: contextLoading } =
+    trpc.liveVoting.getAudienceContextByRound.useQuery({ roundId: params.roundId })
+  const sessionId = context?.sessionId ?? null
+
+  // ── Anonymous voter token, persisted per session in this browser ─────────
+  const [token, setToken] = useState<string | null>(null)
+  const register = trpc.liveVoting.registerAudienceVoter.useMutation({
+    onSuccess: (res) => {
+      if (sessionId) localStorage.setItem(`mopc-audience-${sessionId}`, res.token)
+      setToken(res.token)
+    },
+  })
+  useEffect(() => {
+    if (!sessionId || !context?.allowAudienceVotes) return
+    const stored = localStorage.getItem(`mopc-audience-${sessionId}`)
+    if (stored) {
+      setToken(stored)
+    } else if (!register.isPending && !token) {
+      register.mutate({ sessionId })
     }
-  }, [cursor?.activeProject?.id, params.roundId]);
+    // eslint-disable-next-line react-hooks/exhaustive-deps
+  }, [sessionId, context?.allowAudienceVotes])
 
-  const handleVote = () => {
-    if (!cursor?.activeProject?.id) return;
+  const { data: win } = trpc.liveVoting.getAudienceWindow.useQuery(
+    { sessionId: sessionId ?? '', token: token ?? undefined },
+    { enabled: !!sessionId, refetchInterval: 3000 }
+  )
 
-    submitVoteMutation.mutate({
-      projectId: cursor.activeProject.id,
-      sessionId: params.roundId,
-      score: 1,
-      token: `audience-${Date.now()}`
-    });
-  };
+  const [selected, setSelected] = useState<string | null>(null)
+  const cast = trpc.liveVoting.castFavoriteVote.useMutation({
+    onSuccess: () => {
+      utils.liveVoting.getAudienceWindow.invalidate()
+      setSelected(null)
+      toast.success('Vote recorded!')
+    },
+    onError: (err) => toast.error(err.message),
+  })
 
-  if (!cursor?.activeProject) {
+  const secondsLeft = useCountdown(win?.closesAt)
+  const open = !!win?.open && (secondsLeft === null || secondsLeft > 0)
+  const myVote = win?.myVoteProjectId ?? null
+
+  // Reset local selection when a new window opens
+  useEffect(() => {
+    setSelected(null)
+  }, [win?.windowKey])
+
+  if (contextLoading) {
+    return <CenteredState icon={Hourglass} title="Loading…" />
+  }
+  if (!context) {
     return (
-      <div className="container mx-auto flex min-h-screen items-center justify-center p-4">
-        <Card className="w-full max-w-2xl">
-          <CardContent className="flex flex-col items-center justify-center py-12">
-            <p className="text-center text-lg text-muted-foreground">
-              No project is currently being presented
-            </p>
-            <p className="mt-2 text-center text-sm text-muted-foreground">
-              Please wait for the ceremony to begin
-            </p>
-          </CardContent>
-        </Card>
-      </div>
-    );
+      <CenteredState
+        icon={Vote}
+        title="No vote here yet"
+        subtitle="This voting link isn't active. Keep an eye on the big screen!"
+      />
+    )
+  }
+  if (!context.allowAudienceVotes) {
+    return (
+      <CenteredState
+        icon={Vote}
+        title="Audience voting is not open"
+        subtitle="Voting will be enabled during the event."
+      />
+    )
   }
 
   return (
-    <div className="container mx-auto flex min-h-screen items-center justify-center p-4">
-      <div className="w-full">
-        <div className="mb-8 text-center">
-          <h1 className="text-4xl font-bold text-[#053d57]">Monaco Ocean Protection Challenge</h1>
-          <p className="mt-2 text-lg text-muted-foreground">Live Audience Voting</p>
-        </div>
-
-        <AudienceVoteCard
-          project={cursor.activeProject}
-          onVote={handleVote}
-          hasVoted={hasVoted}
-        />
-
-        <p className="mt-6 text-center text-sm text-muted-foreground">
-          Live voting in progress
+    <div className="mx-auto max-w-lg">
+      {/* Gala header */}
+      <div className="-mx-4 -mt-8 mb-6 bg-gradient-to-br from-[#021f2e] via-[#053d57] to-[#0a5a7c] px-6 py-8 text-center text-white sm:rounded-b-2xl">
+        <p className="text-[11px] font-semibold uppercase tracking-[0.35em] text-white/60">
+          {context.programName ?? 'Grand Finale'}
         </p>
+        <h1 className="mt-2 text-2xl font-bold">Audience Vote</h1>
+        {open && secondsLeft !== null && (
+          <div className="mx-auto mt-3 inline-flex items-center gap-2 rounded-full bg-white/10 px-4 py-1.5 text-sm tabular-nums">
+            <span className="inline-block h-2 w-2 animate-pulse rounded-full bg-[#de0f1e]" />
+            closes in {formatClock(secondsLeft)}
+          </div>
+        )}
       </div>
+
+      <AnimatePresence mode="wait">
+        {!open ? (
+          <motion.div
+            key="waiting"
+            initial={{ opacity: 0, y: 12 }}
+            animate={{ opacity: 1, y: 0 }}
+            exit={{ opacity: 0 }}
+            className="py-10 text-center"
+          >
+            <motion.div
+              animate={{ y: [0, -6, 0] }}
+              transition={{ repeat: Infinity, duration: 2.4, ease: 'easeInOut' }}
+              className="mx-auto mb-4 flex h-16 w-16 items-center justify-center rounded-full bg-[#053d57]/8"
+            >
+              <Hourglass className="h-7 w-7 text-[#053d57]" />
+            </motion.div>
+            <h2 className="text-lg font-semibold text-[#053d57]">
+              Voting opens after the presentations
+            </h2>
+            <p className="mx-auto mt-2 max-w-xs text-sm text-muted-foreground">
+              Keep this page open — the ballot appears here the moment voting starts.
+            </p>
+          </motion.div>
+        ) : (
+          <motion.div
+            key={`open-${win?.windowKey}`}
+            initial={{ opacity: 0, y: 12 }}
+            animate={{ opacity: 1, y: 0 }}
+            exit={{ opacity: 0 }}
+            className="space-y-3 pb-28"
+          >
+            <h2 className="text-center text-lg font-semibold text-[#053d57]">
+              {WINDOW_TITLE[win?.windowKey ?? ''] ?? 'Pick your favorite'}
+            </h2>
+            <p className="text-center text-xs text-muted-foreground">
+              One vote — you can change it until voting closes
+            </p>
+
+            <div className="space-y-2.5 pt-2">
+              {(win?.projects ?? []).map((project) => {
+                const isPicked = (selected ?? myVote) === project.id
+                return (
+                  <button
+                    key={project.id}
+                    onClick={() => setSelected(project.id)}
+                    className={`w-full rounded-2xl border-2 p-4 text-left transition-all active:scale-[0.99] ${
+                      isPicked
+                        ? 'border-[#de0f1e] bg-[#053d57] text-white shadow-lg'
+                        : 'border-border bg-card hover:border-[#557f8c]'
+                    }`}
+                  >
+                    <div className="flex items-center gap-3">
+                      <div
+                        className={`flex h-9 w-9 shrink-0 items-center justify-center rounded-full ${
+                          isPicked ? 'bg-[#de0f1e]' : 'bg-[#053d57]/8'
+                        }`}
+                      >
+                        {isPicked ? (
+                          <Check className="h-5 w-5 text-white" />
+                        ) : (
+                          <Heart className="h-4 w-4 text-[#557f8c]" />
+                        )}
+                      </div>
+                      <div className="min-w-0">
+                        <p className="truncate font-semibold">
+                          {project.teamName ?? project.title}
+                        </p>
+                        {project.teamName && (
+                          <p
+                            className={`truncate text-xs ${
+                              isPicked ? 'text-white/70' : 'text-muted-foreground'
+                            }`}
+                          >
+                            {project.title}
+                          </p>
+                        )}
+                      </div>
+                    </div>
+                  </button>
+                )
+              })}
+            </div>
+
+            {/* Pinned confirm bar */}
+            <AnimatePresence>
+              {selected && selected !== myVote && (
+                <motion.div
+                  initial={{ y: 80 }}
+                  animate={{ y: 0 }}
+                  exit={{ y: 80 }}
+                  className="fixed inset-x-0 bottom-0 z-40 border-t bg-background/95 p-4 pb-[max(1rem,env(safe-area-inset-bottom))] backdrop-blur"
+                >
+                  <div className="mx-auto max-w-lg">
+                    <button
+                      onClick={() =>
+                        sessionId &&
+                        token &&
+                        cast.mutate({ sessionId, token, projectId: selected })
+                      }
+                      disabled={cast.isPending || !token}
+                      className="w-full rounded-xl bg-[#de0f1e] py-3.5 font-semibold text-white shadow-lg transition-transform active:scale-[0.98] disabled:opacity-60"
+                    >
+                      {cast.isPending
+                        ? 'Submitting…'
+                        : myVote
+                          ? 'Change my vote'
+                          : 'Confirm my vote'}
+                    </button>
+                  </div>
+                </motion.div>
+              )}
+            </AnimatePresence>
+
+            {myVote && (!selected || selected === myVote) && (
+              <div className="pt-2 text-center">
+                <span className="inline-flex items-center gap-1.5 rounded-full bg-green-600/10 px-4 py-1.5 text-sm font-medium text-green-700">
+                  <Check className="h-4 w-4" />
+                  Vote recorded — tap another to change it
+                </span>
+              </div>
+            )}
+          </motion.div>
+        )}
+      </AnimatePresence>
     </div>
-  );
+  )
+}
+
+function CenteredState({
+  icon: Icon,
+  title,
+  subtitle,
+}: {
+  icon: typeof Vote
+  title: string
+  subtitle?: string
+}) {
+  return (
+    <div className="py-16 text-center">
+      <div className="mx-auto mb-4 flex h-16 w-16 items-center justify-center rounded-full bg-[#053d57]/8">
+        <Icon className="h-7 w-7 text-[#053d57]" />
+      </div>
+      <h2 className="text-lg font-semibold text-[#053d57]">{title}</h2>
+      {subtitle && (
+        <p className="mx-auto mt-2 max-w-xs text-sm text-muted-foreground">{subtitle}</p>
+      )}
+    </div>
+  )
 }

src/app/api/cron/final-document-reminders/route.ts

@@ -0,0 +1,17 @@
+import { NextResponse, type NextRequest } from 'next/server'
+import { prisma } from '@/lib/prisma'
+import { sendDueFinalDocReminders } from '@/server/services/final-documents'
+
+export async function GET(request: NextRequest): Promise<NextResponse> {
+  const cronSecret = request.headers.get('x-cron-secret')
+  if (!cronSecret || cronSecret !== process.env.CRON_SECRET) {
+    return NextResponse.json({ error: 'Unauthorized' }, { status: 401 })
+  }
+  try {
+    const result = await sendDueFinalDocReminders(prisma)
+    return NextResponse.json({ ok: true, ...result })
+  } catch (error) {
+    console.error('[Cron] final-document-reminders failed:', error)
+    return NextResponse.json({ error: 'Internal error' }, { status: 500 })
+  }
+}

src/app/api/cron/finalist-confirmations/route.ts

@@ -1,6 +1,9 @@
 import { NextResponse, type NextRequest } from 'next/server'
 import { prisma } from '@/lib/prisma'
-import { expirePendingPastDeadline } from '@/server/services/finalist-confirmation'
+import {
+  expirePendingPastDeadline,
+  sendDueConfirmationReminders,
+} from '@/server/services/finalist-confirmation'
 
 export async function GET(request: NextRequest): Promise<NextResponse> {
   const cronSecret = request.headers.get('x-cron-secret')
@@ -8,8 +11,11 @@ export async function GET(request: NextRequest): Promise<NextResponse> {
     return NextResponse.json({ error: 'Unauthorized' }, { status: 401 })
   }
   try {
-    const result = await expirePendingPastDeadline(prisma)
-    return NextResponse.json({ ok: true, ...result })
+    const [expireResult, reminderResult] = await Promise.all([
+      expirePendingPastDeadline(prisma),
+      sendDueConfirmationReminders(prisma),
+    ])
+    return NextResponse.json({ ok: true, ...expireResult, ...reminderResult })
   } catch (error) {
     console.error('[Cron] finalist-confirmations failed:', error)
     return NextResponse.json({ error: 'Internal error' }, { status: 500 })

src/app/api/cron/lunch-reminders/route.ts

@@ -1,6 +1,11 @@
 import { NextResponse, type NextRequest } from 'next/server'
 import { prisma } from '@/lib/prisma'
 import { sendLunchReminderEmail } from '@/lib/email'
+import {
+  selectUnpickedAttendees,
+  selectUnpickedExternals,
+} from '@/server/services/lunch-reminders'
+import { sendExternalDishInvite } from '@/server/services/lunch-external-invite'
 
 /**
  * Cron: send a single reminder email per attending member who hasn't picked
@@ -35,16 +40,7 @@ export async function GET(request: NextRequest): Promise<NextResponse> {
       )
       if (now < reminderAt || now >= deadline) continue
 
-      const ams = await prisma.attendingMember.findMany({
-        where: {
-          confirmation: {
-            project: { programId: event.programId },
-            status: 'CONFIRMED',
-          },
-          lunchPick: { is: { pickedAt: null } },
-        },
-        include: { user: { select: { name: true, email: true } } },
-      })
+      const ams = await selectUnpickedAttendees(prisma, event)
       for (const am of ams) {
         if (!am.user.email) continue
         try {
@@ -61,6 +57,19 @@ export async function GET(request: NextRequest): Promise<NextResponse> {
           console.error('[lunch-reminders] send failed for', am.user.email, e)
         }
       }
+
+      // External attendees: emailed + no dish yet → their tokenized pick page.
+      const externals = await selectUnpickedExternals(prisma, { id: event.id })
+      for (const ext of externals) {
+        if (!ext.email) continue
+        try {
+          await sendExternalDishInvite(prisma, ext, event)
+          sent++
+        } catch (e) {
+          console.error('[lunch-reminders] external send failed for', ext.email, e)
+        }
+      }
+
       await prisma.lunchEvent.update({
         where: { id: event.id },
         data: { reminderSentAt: new Date() },

src/app/api/trpc/[trpc]/route.ts

@@ -1,7 +1,7 @@
 import { fetchRequestHandler } from '@trpc/server/adapters/fetch'
 import { appRouter } from '@/server/routers/_app'
 import { createContext } from '@/server/context'
-import { checkRateLimit } from '@/lib/rate-limit'
+import { checkRateLimit, isCeremonyTraffic } from '@/lib/rate-limit'
 
 // Allow long-running operations (AI filtering, bulk imports)
 // This affects Next.js serverless functions; for self-hosted, Nginx timeout also matters
@@ -9,6 +9,9 @@ export const maxDuration = 300 // 5 minutes
 
 const RATE_LIMIT = 100 // requests per window
 const RATE_WINDOW_MS = 60 * 1000 // 1 minute
+// Ceremony-day polling: whole venues share one IP (NAT) and every screen
+// polls a few cheap public reads — see CEREMONY_PROCEDURES in lib/rate-limit.
+const CEREMONY_RATE_LIMIT = 6000
 
 function getClientIp(req: Request): string {
   return (
@@ -20,7 +23,10 @@ function getClientIp(req: Request): string {
 
 const handler = (req: Request) => {
   const ip = getClientIp(req)
-  const { success, remaining, resetAt } = checkRateLimit(`trpc:${ip}`, RATE_LIMIT, RATE_WINDOW_MS)
+  const ceremony = isCeremonyTraffic(new URL(req.url).pathname)
+  const { success, remaining, resetAt } = ceremony
+    ? checkRateLimit(`trpc-ceremony:${ip}`, CEREMONY_RATE_LIMIT, RATE_WINDOW_MS)
+    : checkRateLimit(`trpc:${ip}`, RATE_LIMIT, RATE_WINDOW_MS)
 
   if (!success) {
     return new Response(JSON.stringify({ error: 'Too many requests' }), {

src/components/admin/deliberation/admin-override-dialog.tsx

@@ -91,7 +91,9 @@ export function AdminOverrideDialog({
             <Label>Project Rankings</Label>
             <div className="space-y-2">
               {projectIds.map((projectId) => {
-                const project = session?.results?.find((r) => r.project.id === projectId)?.project;
+                const project =
+                  (session as any)?.projects?.find((p: any) => p.id === projectId) ??
+                  session?.results?.find((r) => r.project.id === projectId)?.project;
                 return (
                   <div key={projectId} className="flex items-center gap-3">
                     <Input

src/components/admin/deliberation/deliberation-control-panel.tsx

@@ -0,0 +1,260 @@
+'use client'
+
+import { useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Label } from '@/components/ui/label'
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from '@/components/ui/select'
+import { ResultsPanel } from './results-panel'
+import { AdminOverrideDialog } from './admin-override-dialog'
+import { Gavel, Lock, Play, Plus, Square, Users } from 'lucide-react'
+import { toast } from 'sonner'
+
+const CATEGORY_LABEL: Record<string, string> = {
+  BUSINESS_CONCEPT: 'Business Concepts',
+  STARTUP: 'Startups',
+}
+
+const STATUS_BADGE: Record<string, { label: string; variant: 'secondary' | 'default' | 'destructive' | 'outline' }> = {
+  DELIB_OPEN: { label: 'Open — voting not started', variant: 'secondary' },
+  VOTING: { label: 'Voting', variant: 'default' },
+  TALLYING: { label: 'Tallying', variant: 'outline' },
+  RUNOFF: { label: 'Runoff', variant: 'destructive' },
+  DELIB_LOCKED: { label: 'Locked', variant: 'secondary' },
+}
+
+function SessionCard({ session, competitionId }: { session: any; competitionId: string }) {
+  const utils = trpc.useUtils()
+  const [overrideOpen, setOverrideOpen] = useState(false)
+  const { data: detail } = trpc.deliberation.getSession.useQuery(
+    { sessionId: session.id },
+    { refetchInterval: 10_000 }
+  )
+
+  const invalidate = () => {
+    utils.deliberation.getSession.invalidate({ sessionId: session.id })
+    utils.deliberation.listSessions.invalidate({ competitionId })
+  }
+  const onError = (err: { message: string }) => toast.error(err.message)
+  const openVoting = trpc.deliberation.openVoting.useMutation({
+    onSuccess: () => {
+      invalidate()
+      toast.success('Deliberation voting opened — jurors can now rank')
+    },
+    onError,
+  })
+  const closeVoting = trpc.deliberation.closeVoting.useMutation({
+    onSuccess: () => {
+      invalidate()
+      toast.success('Voting closed — tallying')
+    },
+    onError,
+  })
+
+  const status = detail?.status ?? session.status
+  const badge = STATUS_BADGE[status] ?? { label: status, variant: 'outline' as const }
+  const voteCount = detail?.votes?.length ?? session._count?.votes ?? 0
+  const participantCount = detail?.participants?.length ?? session._count?.participants ?? 0
+  const votedJurors = new Set(
+    (detail?.votes ?? []).map((v: any) => v.juryMember?.id ?? v.juryMemberId)
+  ).size
+
+  const projectIds: string[] =
+    detail?.projects?.map((p: any) => p.id) ??
+    detail?.results?.map((r: any) => r.project.id) ??
+    []
+
+  return (
+    <Card>
+      <CardHeader>
+        <div className="flex flex-wrap items-center justify-between gap-2">
+          <div>
+            <CardTitle className="text-lg">
+              {CATEGORY_LABEL[session.category] ?? session.category}
+            </CardTitle>
+            <CardDescription className="mt-0.5 flex items-center gap-3">
+              <span className="flex items-center gap-1">
+                <Users className="h-3.5 w-3.5" />
+                {votedJurors}/{participantCount} jurors voted
+              </span>
+              <span>{voteCount} ballots</span>
+              <span>{session.mode === 'FULL_RANKING' ? 'Full ranking' : 'Single winner'}</span>
+            </CardDescription>
+          </div>
+          <Badge variant={badge.variant}>{badge.label}</Badge>
+        </div>
+      </CardHeader>
+      <CardContent className="space-y-4">
+        <div className="flex flex-wrap gap-2">
+          {status === 'DELIB_OPEN' && (
+            <Button
+              onClick={() => openVoting.mutate({ sessionId: session.id })}
+              disabled={openVoting.isPending}
+            >
+              <Play className="mr-2 h-4 w-4" />
+              Open voting
+            </Button>
+          )}
+          {(status === 'VOTING' || status === 'RUNOFF') && (
+            <Button
+              variant="outline"
+              onClick={() => closeVoting.mutate({ sessionId: session.id })}
+              disabled={closeVoting.isPending}
+            >
+              <Square className="mr-2 h-4 w-4" />
+              Close voting & tally
+            </Button>
+          )}
+          {status !== 'DELIB_LOCKED' && (
+            <Button variant="outline" onClick={() => setOverrideOpen(true)}>
+              <Gavel className="mr-2 h-4 w-4" />
+              Set rankings manually
+            </Button>
+          )}
+          {status === 'DELIB_LOCKED' && (
+            <Badge variant="secondary" className="gap-1 py-1.5">
+              <Lock className="h-3.5 w-3.5" />
+              Results locked
+            </Badge>
+          )}
+        </div>
+
+        {/* Aggregated results + runoff/finalize controls */}
+        {(status === 'TALLYING' || status === 'RUNOFF' || status === 'DELIB_LOCKED') && (
+          <ResultsPanel sessionId={session.id} />
+        )}
+
+        <AdminOverrideDialog
+          sessionId={session.id}
+          open={overrideOpen}
+          onOpenChange={setOverrideOpen}
+          projectIds={projectIds}
+        />
+      </CardContent>
+    </Card>
+  )
+}
+
+/**
+ * Admin deliberation console for a DELIBERATION round: create the per-category
+ * sessions from the round's jury group, drive voting open/close, tally,
+ * resolve ties, override manually (the "jury went analog" path) and finalize.
+ */
+export function DeliberationControlPanel({
+  roundId,
+  competitionId,
+}: {
+  roundId: string
+  competitionId: string
+}) {
+  const utils = trpc.useUtils()
+  const { data: round } = trpc.round.getById.useQuery({ id: roundId })
+  const juryGroupId = round?.juryGroupId ?? ''
+  const { data: juryGroup } = trpc.juryGroup.getById.useQuery(
+    { id: juryGroupId },
+    { enabled: !!juryGroupId }
+  )
+  const { data: sessions } = trpc.deliberation.listSessions.useQuery(
+    { competitionId },
+    { refetchInterval: 15_000 }
+  )
+  const [mode, setMode] = useState<'FULL_RANKING' | 'SINGLE_WINNER_VOTE'>('FULL_RANKING')
+
+  const createSession = trpc.deliberation.createSession.useMutation({
+    onSuccess: () => {
+      utils.deliberation.listSessions.invalidate({ competitionId })
+      toast.success('Deliberation session created')
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  const roundSessions = (sessions ?? []).filter((s: any) => s.roundId === roundId)
+  const existingCategories = new Set(roundSessions.map((s: any) => s.category))
+  const votingMembers = (juryGroup?.members ?? []).filter((m: any) => m.role !== 'OBSERVER')
+
+  const handleCreate = (category: 'STARTUP' | 'BUSINESS_CONCEPT') => {
+    if (votingMembers.length === 0) {
+      toast.error('The round has no jury group members to deliberate')
+      return
+    }
+    createSession.mutate({
+      competitionId,
+      roundId,
+      category,
+      mode,
+      tieBreakMethod: 'TIE_ADMIN_DECIDES',
+      showPriorJuryData: true,
+      participantUserIds: votingMembers.map((m: any) => m.id),
+    })
+  }
+
+  return (
+    <div className="space-y-4">
+      {(['BUSINESS_CONCEPT', 'STARTUP'] as const).some((c) => !existingCategories.has(c)) && (
+        <Card>
+          <CardHeader>
+            <CardTitle>Create Deliberation Sessions</CardTitle>
+            <CardDescription>
+              One session per category · participants come from the round&apos;s jury group (
+              {votingMembers.length} voting member{votingMembers.length === 1 ? '' : 's'})
+            </CardDescription>
+          </CardHeader>
+          <CardContent className="space-y-3">
+            <div className="flex items-end gap-3">
+              <div className="space-y-1">
+                <Label className="text-xs">Mode</Label>
+                <Select value={mode} onValueChange={(v) => setMode(v as typeof mode)}>
+                  <SelectTrigger className="w-56">
+                    <SelectValue />
+                  </SelectTrigger>
+                  <SelectContent>
+                    <SelectItem value="FULL_RANKING">Full ranking (Borda)</SelectItem>
+                    <SelectItem value="SINGLE_WINNER_VOTE">Single winner pick</SelectItem>
+                  </SelectContent>
+                </Select>
+              </div>
+              <div className="flex gap-2">
+                {(['BUSINESS_CONCEPT', 'STARTUP'] as const)
+                  .filter((c) => !existingCategories.has(c))
+                  .map((category) => (
+                    <Button
+                      key={category}
+                      variant="outline"
+                      onClick={() => handleCreate(category)}
+                      disabled={createSession.isPending || !juryGroupId}
+                    >
+                      <Plus className="mr-2 h-4 w-4" />
+                      {CATEGORY_LABEL[category]}
+                    </Button>
+                  ))}
+              </div>
+            </div>
+            {!juryGroupId && (
+              <p className="text-xs text-destructive">
+                Assign a jury group to this round first (Config tab).
+              </p>
+            )}
+          </CardContent>
+        </Card>
+      )}
+
+      {roundSessions.map((s: any) => (
+        <SessionCard key={s.id} session={s} competitionId={competitionId} />
+      ))}
+
+      {roundSessions.length === 0 && (
+        <p className="py-4 text-center text-sm text-muted-foreground">
+          No deliberation sessions yet — create one per category above.
+        </p>
+      )}
+    </div>
+  )
+}

src/components/admin/grand-finale/enroll-attendees-dialog.tsx

@@ -0,0 +1,159 @@
+'use client'
+
+import { useState, useEffect } from 'react'
+import { Button } from '@/components/ui/button'
+import { Checkbox } from '@/components/ui/checkbox'
+import { Switch } from '@/components/ui/switch'
+import {
+  Dialog,
+  DialogContent,
+  DialogDescription,
+  DialogFooter,
+  DialogHeader,
+  DialogTitle,
+} from '@/components/ui/dialog'
+import { Loader2 } from 'lucide-react'
+
+export type AttendeeSelection = {
+  attendingUserIds: string[]
+  visaFlags: Record<string, boolean>
+}
+
+type Member = {
+  userId: string
+  name: string | null
+  role: string
+  email: string
+}
+
+interface Props {
+  open: boolean
+  onOpenChange: (open: boolean) => void
+  members: Member[]
+  cap: number
+  onConfirm: (attendingUserIds: string[], visaFlags: Record<string, boolean>) => void
+  initial?: AttendeeSelection
+  isPending?: boolean
+}
+
+export function EnrollAttendeesDialog({
+  open,
+  onOpenChange,
+  members,
+  cap,
+  onConfirm,
+  initial,
+  isPending = false,
+}: Props) {
+  const [selected, setSelected] = useState<Set<string>>(new Set())
+  const [visa, setVisa] = useState<Record<string, boolean>>({})
+
+  // Seed from initial or default to first member (the lead)
+  useEffect(() => {
+    if (!open) return
+    if (initial) {
+      setSelected(new Set(initial.attendingUserIds))
+      setVisa(initial.visaFlags)
+    } else {
+      const defaultSelected = members.slice(0, 1).map((m) => m.userId)
+      setSelected(new Set(defaultSelected))
+      setVisa({})
+    }
+  }, [open, initial, members])
+
+  const overCap = selected.size > cap
+  const noneSelected = selected.size === 0
+
+  const toggleMember = (userId: string, checked: boolean) => {
+    setSelected((prev) => {
+      const next = new Set(prev)
+      if (checked) next.add(userId)
+      else next.delete(userId)
+      return next
+    })
+  }
+
+  const handleConfirm = () => {
+    const ids = Array.from(selected)
+    onConfirm(
+      ids,
+      Object.fromEntries(ids.map((id) => [id, !!visa[id]])),
+    )
+  }
+
+  return (
+    <Dialog
+      open={open}
+      onOpenChange={(next) => {
+        if (!isPending) onOpenChange(next)
+      }}
+    >
+      <DialogContent className="sm:max-w-md">
+        <DialogHeader>
+          <DialogTitle>Select attendees</DialogTitle>
+          <DialogDescription>
+            Choose up to {cap} team member{cap === 1 ? '' : 's'} who will attend. Toggle
+            &quot;Visa?&quot; for anyone who needs a visa letter.
+          </DialogDescription>
+        </DialogHeader>
+
+        <ul className="max-h-[50vh] space-y-2 overflow-y-auto pr-1">
+          {members.map((m) => {
+            const checked = selected.has(m.userId)
+            const atCap = !checked && selected.size >= cap
+            return (
+              <li
+                key={m.userId}
+                className="flex items-start justify-between gap-4 rounded-md border px-3 py-2"
+              >
+                <label className="flex flex-1 cursor-pointer items-start gap-3">
+                  <Checkbox
+                    checked={checked}
+                    disabled={atCap}
+                    onCheckedChange={(c) => toggleMember(m.userId, c === true)}
+                    className="mt-0.5"
+                  />
+                  <div>
+                    <div className="text-sm font-medium">{m.name ?? m.email}</div>
+                    <div className="text-muted-foreground text-xs">
+                      {m.email}
+                      {m.role && m.role !== 'MEMBER' ? ` · ${m.role.toLowerCase()}` : ''}
+                    </div>
+                  </div>
+                </label>
+                {checked && (
+                  <label className="flex items-center gap-2 text-xs">
+                    <span className="text-muted-foreground">Visa?</span>
+                    <Switch
+                      checked={!!visa[m.userId]}
+                      onCheckedChange={(c) => setVisa((prev) => ({ ...prev, [m.userId]: c }))}
+                    />
+                  </label>
+                )}
+              </li>
+            )
+          })}
+        </ul>
+
+        {overCap && (
+          <p className="text-destructive text-sm">
+            Please select no more than {cap} member{cap === 1 ? '' : 's'}.
+          </p>
+        )}
+
+        <DialogFooter>
+          <Button variant="outline" onClick={() => onOpenChange(false)} disabled={isPending}>
+            Cancel
+          </Button>
+          <Button
+            onClick={handleConfirm}
+            disabled={overCap || noneSelected || isPending}
+          >
+            {isPending && <Loader2 className="mr-2 h-4 w-4 animate-spin" />}
+            Confirm attendees
+          </Button>
+        </DialogFooter>
+      </DialogContent>
+    </Dialog>
+  )
+}

src/components/admin/grand-finale/final-docs-reminder-button.tsx

@@ -0,0 +1,82 @@
+'use client'
+
+import { useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import {
+  Dialog,
+  DialogContent,
+  DialogDescription,
+  DialogFooter,
+  DialogHeader,
+  DialogTitle,
+  DialogTrigger,
+} from '@/components/ui/dialog'
+import { EmailPreviewDialog } from '@/components/admin/round/email-preview-dialog'
+import { Eye, Mail, Send } from 'lucide-react'
+import { toast } from 'sonner'
+
+const REMINDER_TYPE = 'GRAND_FINAL_DOCS_REMINDER'
+
+export function FinalDocsReminderButton({ programId }: { programId: string }) {
+  const [open, setOpen] = useState(false)
+  const [previewOpen, setPreviewOpen] = useState(false)
+
+  const preview = trpc.notification.previewEmailTemplate.useQuery(
+    { notificationType: REMINDER_TYPE },
+    { enabled: previewOpen },
+  )
+
+  const send = trpc.finalist.sendDocumentReminders.useMutation({
+    onSuccess: (r) => {
+      toast.success(`Reminder sent to ${r.sent} team${r.sent === 1 ? '' : 's'}`)
+      setOpen(false)
+    },
+    onError: (e) => toast.error(e.message),
+  })
+
+  return (
+    <>
+      <Dialog open={open} onOpenChange={setOpen}>
+        <DialogTrigger asChild>
+          <Button variant="outline" size="sm">
+            <Mail className="mr-2 h-4 w-4" /> Remind teams to upload final documents
+          </Button>
+        </DialogTrigger>
+        <DialogContent>
+          <DialogHeader>
+            <DialogTitle>Remind finalist teams</DialogTitle>
+            <DialogDescription>
+              Sends an in-app + email reminder to every finalist team with missing required
+              documents.
+            </DialogDescription>
+          </DialogHeader>
+          <DialogFooter className="sm:justify-between">
+            <Button variant="ghost" size="sm" onClick={() => setPreviewOpen(true)}>
+              <Eye className="mr-2 h-4 w-4" /> Preview email
+            </Button>
+            <Button onClick={() => send.mutate({ programId })} disabled={send.isPending}>
+              <Send className="mr-2 h-4 w-4" /> {send.isPending ? 'Sending…' : 'Send reminders'}
+            </Button>
+          </DialogFooter>
+        </DialogContent>
+      </Dialog>
+
+      {/* Self-contained preview dialog — rendered as a sibling so it is not nested
+          inside the confirm dialog's content. */}
+      <EmailPreviewDialog
+        open={previewOpen}
+        onOpenChange={setPreviewOpen}
+        title="Final Documents Reminder"
+        description="Preview of the email finalist teams receive."
+        recipientCount={0}
+        previewHtml={preview.data?.html}
+        isPreviewLoading={preview.isLoading}
+        onSend={() => {}}
+        isSending={false}
+        previewOnly
+        showCustomMessage={false}
+      />
+    </>
+  )
+}

src/components/admin/grand-finale/final-docs-uploads-toggle.tsx

@@ -0,0 +1,37 @@
+'use client'
+
+import { trpc } from '@/lib/trpc/client'
+import { Switch } from '@/components/ui/switch'
+import { Label } from '@/components/ui/label'
+import { toast } from 'sonner'
+
+/**
+ * Admin toggle: whether finalist teams may upload *revised* grand-final documents.
+ * Off by default — judges always see the teams' existing prior-round submissions
+ * regardless; this only controls whether teams are prompted/allowed to upload new
+ * revised versions (and whether the upload reminder cron runs).
+ */
+export function FinalDocsUploadsToggle({ roundId }: { roundId: string }) {
+  const utils = trpc.useUtils()
+  const { data } = trpc.finalist.getRevisedUploadSetting.useQuery({ roundId })
+  const set = trpc.finalist.setRevisedUploadSetting.useMutation({
+    onSuccess: (r) => {
+      toast.success(r.enabled ? 'Finalist revised uploads enabled' : 'Finalist revised uploads disabled')
+      utils.finalist.getRevisedUploadSetting.invalidate({ roundId })
+    },
+    onError: (e) => toast.error(e.message),
+  })
+  return (
+    <div className="flex items-center gap-2">
+      <Switch
+        id="finalist-revised-uploads"
+        checked={!!data?.enabled}
+        disabled={set.isPending}
+        onCheckedChange={(v) => set.mutate({ roundId, enabled: v })}
+      />
+      <Label htmlFor="finalist-revised-uploads" className="text-sm text-muted-foreground cursor-pointer">
+        Allow finalists to upload revised documents
+      </Label>
+    </div>
+  )
+}

src/components/admin/grand-finale/finalist-enrollment-card.tsx

@@ -0,0 +1,456 @@
+'use client'
+
+import { useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { toast } from 'sonner'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Button } from '@/components/ui/button'
+import { Badge } from '@/components/ui/badge'
+import { Checkbox } from '@/components/ui/checkbox'
+import { Skeleton } from '@/components/ui/skeleton'
+import {
+  AlertDialog,
+  AlertDialogAction,
+  AlertDialogCancel,
+  AlertDialogContent,
+  AlertDialogDescription,
+  AlertDialogFooter,
+  AlertDialogHeader,
+  AlertDialogTitle,
+  AlertDialogTrigger,
+} from '@/components/ui/alert-dialog'
+import { Loader2, UserCheck } from 'lucide-react'
+import { formatEnumLabel } from '@/lib/utils'
+import {
+  EnrollAttendeesDialog,
+  type AttendeeSelection,
+} from './enroll-attendees-dialog'
+
+interface Props {
+  programId: string
+  roundId: string
+}
+
+type EnrollMode = 'EMAIL' | 'ADMIN_CONFIRM'
+
+type RowState = {
+  mode: EnrollMode
+  attendees?: AttendeeSelection
+}
+
+type Candidate = {
+  projectId: string
+  title: string
+  teamName: string | null
+  country: string | null
+  inLiveFinal: boolean
+  confirmationStatus: string | null
+  teamMembers: Array<{ userId: string; name: string | null; role: string; email: string }>
+}
+
+const STATUS_CONFIG: Record<
+  string,
+  { label: string; variant: 'default' | 'secondary' | 'outline' | 'destructive' }
+> = {
+  PENDING: { label: 'Pending', variant: 'secondary' },
+  CONFIRMED: { label: 'Confirmed', variant: 'default' },
+  DECLINED: { label: 'Declined', variant: 'destructive' },
+  EXPIRED: { label: 'Expired', variant: 'outline' },
+}
+
+function deriveStatus(candidate: Candidate): string {
+  if (candidate.confirmationStatus) return candidate.confirmationStatus
+  if (candidate.inLiveFinal) return 'IN_ROUND'
+  return 'NOT_ENROLLED'
+}
+
+function StatusBadge({ candidate }: { candidate: Candidate }) {
+  const status = deriveStatus(candidate)
+  if (status === 'NOT_ENROLLED') {
+    return (
+      <Badge variant="outline" className="text-xs">
+        Not enrolled
+      </Badge>
+    )
+  }
+  if (status === 'IN_ROUND') {
+    return (
+      <Badge variant="secondary" className="text-xs">
+        In round
+      </Badge>
+    )
+  }
+  const cfg = STATUS_CONFIG[status] ?? { label: status, variant: 'outline' as const }
+  return (
+    <Badge variant={cfg.variant} className="text-xs">
+      {cfg.label}
+    </Badge>
+  )
+}
+
+export function FinalistEnrollmentCard({ programId, roundId }: Props) {
+  const utils = trpc.useUtils()
+
+  const { data, isLoading } = trpc.finalist.listEnrollmentCandidates.useQuery({ programId })
+
+  // Per-row selection + mode state
+  const [selected, setSelected] = useState<Set<string>>(new Set())
+  const [rowState, setRowState] = useState<Record<string, RowState>>({})
+
+  // Dialog state for "Set attendees now" picker
+  const [attendeesDialog, setAttendeesDialog] = useState<{
+    open: boolean
+    projectId: string
+    members: Candidate['teamMembers']
+  } | null>(null)
+
+  // Un-enroll state
+  const [unenrolling, setUnenrolling] = useState<string | null>(null)
+
+  const invalidateQueries = () => {
+    utils.finalist.listEnrollmentCandidates.invalidate({ programId })
+    utils.logistics.listConfirmations.invalidate({ programId })
+  }
+
+  const enrollMutation = trpc.finalist.enrollFinalists.useMutation({
+    onSuccess: (result) => {
+      const parts: string[] = []
+      if (result.enrolled > 0) parts.push(`${result.enrolled} enrolled`)
+      if (result.emailed > 0) parts.push(`${result.emailed} emailed`)
+      if (result.adminConfirmed > 0) parts.push(`${result.adminConfirmed} admin-confirmed`)
+      if (result.skipped.length > 0) parts.push(`${result.skipped.length} skipped`)
+      toast.success(parts.join(' · ') || 'Done')
+      setSelected(new Set())
+      setRowState({})
+      invalidateQueries()
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  const unenrollMutation = trpc.finalist.unenroll.useMutation({
+    onSuccess: () => {
+      toast.success('Team removed from the Grand Final round')
+      setUnenrolling(null)
+      invalidateQueries()
+    },
+    onError: (err) => {
+      toast.error(err.message)
+      setUnenrolling(null)
+    },
+  })
+
+  // ---------------------------------------------------------------------------
+  // Helpers
+  // ---------------------------------------------------------------------------
+
+  const toggleRow = (projectId: string) => {
+    setSelected((prev) => {
+      const next = new Set(prev)
+      if (next.has(projectId)) {
+        next.delete(projectId)
+      } else {
+        next.add(projectId)
+      }
+      return next
+    })
+    setRowState((prev) => {
+      if (prev[projectId]) return prev
+      return { ...prev, [projectId]: { mode: 'EMAIL' } }
+    })
+  }
+
+  const setMode = (projectId: string, mode: EnrollMode, candidate: Candidate) => {
+    if (mode === 'ADMIN_CONFIRM') {
+      setAttendeesDialog({
+        open: true,
+        projectId,
+        members: candidate.teamMembers,
+      })
+    } else {
+      setRowState((prev) => ({
+        ...prev,
+        [projectId]: { mode: 'EMAIL' },
+      }))
+    }
+  }
+
+  const handleAttendeesConfirm = (
+    projectId: string,
+    attendingUserIds: string[],
+    visaFlags: Record<string, boolean>,
+  ) => {
+    setRowState((prev) => ({
+      ...prev,
+      [projectId]: {
+        mode: 'ADMIN_CONFIRM',
+        attendees: { attendingUserIds, visaFlags },
+      },
+    }))
+    setAttendeesDialog(null)
+  }
+
+  const buildEnrollments = (projectIds: string[]) => {
+    return projectIds.map((projectId) => {
+      const rs = rowState[projectId] ?? { mode: 'EMAIL' as EnrollMode }
+      if (rs.mode === 'ADMIN_CONFIRM' && rs.attendees) {
+        return {
+          projectId,
+          mode: 'ADMIN_CONFIRM' as const,
+          attendingUserIds: rs.attendees.attendingUserIds,
+          visaFlags: rs.attendees.visaFlags,
+        }
+      }
+      return { projectId, mode: 'EMAIL' as const }
+    })
+  }
+
+  const handleEnrollSelected = () => {
+    if (!data?.liveFinalRoundId) {
+      toast.error('No LIVE_FINAL round found for this program')
+      return
+    }
+    const ids = Array.from(selected)
+    if (ids.length === 0) return
+    enrollMutation.mutate({
+      programId,
+      roundId: data.liveFinalRoundId,
+      enrollments: buildEnrollments(ids),
+    })
+  }
+
+  const handleEnrollAllEligible = () => {
+    if (!data?.liveFinalRoundId) {
+      toast.error('No LIVE_FINAL round found for this program')
+      return
+    }
+    const allCandidates = data.categories.flatMap((c) => c.candidates)
+    const eligible = allCandidates.filter((c) => c.confirmationStatus !== 'CONFIRMED')
+    if (eligible.length === 0) {
+      toast.info('No eligible teams to enroll')
+      return
+    }
+    enrollMutation.mutate({
+      programId,
+      roundId: data.liveFinalRoundId,
+      enrollments: eligible.map((c) => ({
+        projectId: c.projectId,
+        mode: 'EMAIL' as const,
+      })),
+    })
+  }
+
+  // ---------------------------------------------------------------------------
+  // Render
+  // ---------------------------------------------------------------------------
+
+  if (isLoading) {
+    return <Skeleton className="h-56 w-full rounded-md" />
+  }
+
+  const noMentoringTeams = !data || data.categories.length === 0
+
+  return (
+    <>
+      <Card>
+        <CardHeader>
+          <div className="flex items-center gap-2">
+            <UserCheck className="text-muted-foreground h-4 w-4" />
+            <CardTitle className="text-base">Enroll finalists</CardTitle>
+          </div>
+          <CardDescription>
+            Select mentoring-round teams to advance into the Grand Final. Each enrolled team
+            immediately appears on the Finals jury&#39;s project list and receives an attendance
+            confirmation request (or can be admin-confirmed on the spot).
+          </CardDescription>
+        </CardHeader>
+
+        <CardContent>
+          {noMentoringTeams ? (
+            <p className="text-muted-foreground py-6 text-center text-sm">
+              No mentoring-round teams to enroll yet.
+            </p>
+          ) : (
+            <div className="space-y-6">
+              {data.categories.map((cat) => (
+                <div key={cat.category}>
+                  {/* Category header */}
+                  <div className="text-muted-foreground mb-2 flex items-center gap-2 text-xs font-medium uppercase tracking-wide">
+                    <span>{formatEnumLabel(cat.category)}</span>
+                    <span className="font-normal">
+                      — {cat.confirmedCount}/{cat.quota ?? '?'} confirmed
+                      {cat.pendingCount > 0 ? `, ${cat.pendingCount} pending` : ''}
+                    </span>
+                  </div>
+
+                  <div className="space-y-2">
+                    {cat.candidates.map((candidate) => {
+                      const status = deriveStatus(candidate)
+                      const isEnrolled =
+                        status === 'CONFIRMED' || status === 'DECLINED' || status === 'EXPIRED'
+                      const isChecked = selected.has(candidate.projectId)
+                      const rs = rowState[candidate.projectId]
+                      const isUnenrolling =
+                        unenrollMutation.isPending && unenrolling === candidate.projectId
+
+                      return (
+                        <div
+                          key={candidate.projectId}
+                          className="flex flex-wrap items-start gap-3 rounded-md border p-3"
+                        >
+                          {/* Left: checkbox (or spacer for enrolled rows) */}
+                          <div className="mt-0.5 flex-shrink-0">
+                            {isEnrolled ? (
+                              <div className="h-4 w-4" />
+                            ) : (
+                              <Checkbox
+                                checked={isChecked}
+                                onCheckedChange={() => toggleRow(candidate.projectId)}
+                              />
+                            )}
+                          </div>
+
+                          {/* Middle: project info */}
+                          <div className="min-w-0 flex-1">
+                            <div className="flex flex-wrap items-center gap-2">
+                              <span className="text-sm font-medium">{candidate.title}</span>
+                              <StatusBadge candidate={candidate} />
+                            </div>
+                            <div className="text-muted-foreground mt-0.5 text-xs">
+                              {[candidate.teamName, candidate.country]
+                                .filter(Boolean)
+                                .join(' · ') || '—'}
+                            </div>
+
+                            {/* Mode toggle for selected rows */}
+                            {isChecked && !isEnrolled && (
+                              <div className="mt-2 flex items-center gap-2">
+                                <Button
+                                  size="sm"
+                                  variant={rs?.mode === 'EMAIL' ? 'default' : 'outline'}
+                                  className="h-7 px-2 text-xs"
+                                  onClick={() => setMode(candidate.projectId, 'EMAIL', candidate)}
+                                >
+                                  Email team
+                                </Button>
+                                <Button
+                                  size="sm"
+                                  variant={rs?.mode === 'ADMIN_CONFIRM' ? 'default' : 'outline'}
+                                  className="h-7 px-2 text-xs"
+                                  onClick={() =>
+                                    setMode(candidate.projectId, 'ADMIN_CONFIRM', candidate)
+                                  }
+                                >
+                                  Set attendees now
+                                  {rs?.mode === 'ADMIN_CONFIRM' && rs.attendees && (
+                                    <span className="ml-1 opacity-70">
+                                      ({rs.attendees.attendingUserIds.length})
+                                    </span>
+                                  )}
+                                </Button>
+                              </div>
+                            )}
+                          </div>
+
+                          {/* Right: un-enroll button for CONFIRMED/DECLINED rows */}
+                          {(status === 'CONFIRMED' || status === 'DECLINED') && (
+                            <AlertDialog>
+                              <AlertDialogTrigger asChild>
+                                <Button
+                                  size="sm"
+                                  variant="outline"
+                                  disabled={isUnenrolling}
+                                  onClick={() => setUnenrolling(candidate.projectId)}
+                                >
+                                  {isUnenrolling ? (
+                                    <Loader2 className="h-4 w-4 animate-spin" />
+                                  ) : (
+                                    'Un-enroll'
+                                  )}
+                                </Button>
+                              </AlertDialogTrigger>
+                              <AlertDialogContent>
+                                <AlertDialogHeader>
+                                  <AlertDialogTitle>Remove from Grand Final?</AlertDialogTitle>
+                                  <AlertDialogDescription>
+                                    This removes <strong>{candidate.title}</strong> from the Grand
+                                    Final round and deletes their attendance record. Continue?
+                                  </AlertDialogDescription>
+                                </AlertDialogHeader>
+                                <AlertDialogFooter>
+                                  <AlertDialogCancel onClick={() => setUnenrolling(null)}>
+                                    Cancel
+                                  </AlertDialogCancel>
+                                  <AlertDialogAction
+                                    onClick={() => {
+                                      unenrollMutation.mutate({
+                                        projectId: candidate.projectId,
+                                        roundId,
+                                      })
+                                    }}
+                                  >
+                                    Remove
+                                  </AlertDialogAction>
+                                </AlertDialogFooter>
+                              </AlertDialogContent>
+                            </AlertDialog>
+                          )}
+                        </div>
+                      )
+                    })}
+                  </div>
+                </div>
+              ))}
+
+              {/* Footer actions */}
+              <div className="flex flex-wrap items-center gap-2 border-t pt-4">
+                <Button
+                  size="sm"
+                  disabled={selected.size === 0 || enrollMutation.isPending}
+                  onClick={handleEnrollSelected}
+                >
+                  {enrollMutation.isPending && (
+                    <Loader2 className="mr-2 h-4 w-4 animate-spin" />
+                  )}
+                  Enroll selected ({selected.size})
+                </Button>
+                <Button
+                  size="sm"
+                  variant="outline"
+                  disabled={enrollMutation.isPending}
+                  onClick={handleEnrollAllEligible}
+                >
+                  Enroll all eligible
+                </Button>
+              </div>
+            </div>
+          )}
+        </CardContent>
+      </Card>
+
+      {/* Attendees picker dialog */}
+      {attendeesDialog && (
+        <EnrollAttendeesDialog
+          open={attendeesDialog.open}
+          onOpenChange={(open) => {
+            if (!open) {
+              // If user closes without confirming, revert mode to EMAIL
+              setRowState((prev) => ({
+                ...prev,
+                [attendeesDialog.projectId]: {
+                  mode: 'EMAIL',
+                },
+              }))
+              setAttendeesDialog(null)
+            }
+          }}
+          members={attendeesDialog.members}
+          cap={data?.attendeeCap ?? 3}
+          initial={rowState[attendeesDialog.projectId]?.attendees}
+          onConfirm={(ids, flags) =>
+            handleAttendeesConfirm(attendeesDialog.projectId, ids, flags)
+          }
+        />
+      )}
+    </>
+  )
+}

src/components/admin/grand-finale/review-docs-picker.tsx

@@ -0,0 +1,79 @@
+'use client'
+
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Checkbox } from '@/components/ui/checkbox'
+import { Switch } from '@/components/ui/switch'
+import { Label } from '@/components/ui/label'
+import { toast } from 'sonner'
+import { Eye } from 'lucide-react'
+
+/**
+ * Admin picker: which previously-submitted documents finale judges see on the
+ * review page. Default (switch off) shows everything; switching to curated
+ * mode starts with all slots ticked, and the admin unticks what to hide.
+ * Grand Final round uploads are always visible regardless.
+ */
+export function ReviewDocsPicker({ programId, roundId }: { programId: string; roundId: string }) {
+  const utils = trpc.useUtils()
+  const { data } = trpc.finalist.getReviewDocSettings.useQuery({ programId, roundId })
+  const set = trpc.finalist.setReviewVisibleRequirements.useMutation({
+    onSuccess: () => utils.finalist.getReviewDocSettings.invalidate({ programId, roundId }),
+    onError: (e) => toast.error(e.message),
+  })
+  if (!data || data.options.length === 0) return null
+
+  const curated = data.selectedIds !== null
+  const selected = new Set(data.selectedIds ?? data.options.map((o) => o.requirementId))
+  const toggleSlot = (id: string, on: boolean) => {
+    const next = new Set(selected)
+    if (on) next.add(id)
+    else next.delete(id)
+    set.mutate({ roundId, requirementIds: [...next] })
+  }
+
+  return (
+    <Card>
+      <CardHeader>
+        <CardTitle className="flex items-center gap-2 text-lg">
+          <Eye className="h-5 w-5" /> Documents shown to judges
+        </CardTitle>
+        <CardDescription>
+          Choose which previously submitted documents judges see on the finalist review page.
+          Documents uploaded directly to this Grand Final round are always visible.
+        </CardDescription>
+      </CardHeader>
+      <CardContent className="space-y-3">
+        <div className="flex items-center gap-2">
+          <Switch
+            id="curate-review-docs"
+            checked={curated}
+            disabled={set.isPending}
+            onCheckedChange={(v) =>
+              set.mutate({ roundId, requirementIds: v ? data.options.map((o) => o.requirementId) : null })}
+          />
+          <Label htmlFor="curate-review-docs" className="text-sm text-muted-foreground cursor-pointer">
+            {curated ? 'Curated — judges see only the checked documents' : 'Showing all submitted documents'}
+          </Label>
+        </div>
+        {curated && (
+          <div className="space-y-2">
+            {data.options.map((o) => (
+              <label key={o.requirementId} className="flex items-center gap-2 text-sm cursor-pointer">
+                <Checkbox
+                  checked={selected.has(o.requirementId)}
+                  disabled={set.isPending}
+                  onCheckedChange={(v) => toggleSlot(o.requirementId, v === true)}
+                />
+                <span>{o.name} — {o.roundName}</span>
+                <span className="text-xs text-muted-foreground">
+                  ({o.fileCount} file{o.fileCount === 1 ? '' : 's'})
+                </span>
+              </label>
+            ))}
+          </div>
+        )}
+      </CardContent>
+    </Card>
+  )
+}

src/components/admin/grand-finale/waitlist-card.tsx

@@ -1,5 +1,6 @@
 'use client'
 
+import { useState } from 'react'
 import { trpc } from '@/lib/trpc/client'
 import { toast } from 'sonner'
 import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
@@ -17,7 +18,14 @@ import {
   AlertDialogTitle,
   AlertDialogTrigger,
 } from '@/components/ui/alert-dialog'
-import { ListOrdered, Loader2 } from 'lucide-react'
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from '@/components/ui/select'
+import { ListOrdered, Loader2, PlusCircle } from 'lucide-react'
 import { formatEnumLabel } from '@/lib/utils'
 import type { CompetitionCategory } from '@prisma/client'
 
@@ -25,6 +33,145 @@ interface Props {
   programId: string
 }
 
+function AddToWaitlistForm({ programId }: { programId: string }) {
+  const utils = trpc.useUtils()
+  const [category, setCategory] = useState<string>('')
+  const [projectId, setProjectId] = useState<string>('')
+
+  const { data: candidatesData, isLoading: loadingCandidates } =
+    trpc.finalist.listEnrollmentCandidates.useQuery({ programId })
+
+  const { data: waitlistData } = trpc.finalist.listWaitlist.useQuery({ programId })
+
+  const addMutation = trpc.finalist.addToWaitlist.useMutation({
+    onSuccess: () => {
+      toast.success('Project added to waitlist')
+      utils.finalist.listWaitlist.invalidate({ programId })
+      utils.finalist.listEnrollmentCandidates.invalidate({ programId })
+      setProjectId('')
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  // Build set of project IDs already on the waitlist
+  const waitlistedProjectIds = new Set(
+    (waitlistData ?? [])
+      .filter((e) => e.status === 'WAITING' || e.status === 'PROMOTED')
+      .map((e) => e.projectId),
+  )
+
+  // Candidates per selected category — exclude confirmed/waitlisted
+  const categoryData = candidatesData?.categories.find((c) => c.category === category)
+  const availableCandidates = (categoryData?.candidates ?? []).filter(
+    (c) =>
+      !waitlistedProjectIds.has(c.projectId) &&
+      c.confirmationStatus !== 'CONFIRMED',
+  )
+
+  // Category options (only categories that have candidates)
+  const categoryOptions = (candidatesData?.categories ?? []).filter(
+    (c) =>
+      c.candidates.some(
+        (p) =>
+          !waitlistedProjectIds.has(p.projectId) &&
+          p.confirmationStatus !== 'CONFIRMED',
+      ),
+  )
+
+  // Derive the next rank for the selected category
+  const currentMaxRank = Math.max(
+    0,
+    ...(waitlistData ?? [])
+      .filter((e) => e.category === category)
+      .map((e) => e.rank),
+  )
+  const nextRank = currentMaxRank + 1
+
+  const canSubmit = !!category && !!projectId && !addMutation.isPending
+
+  if (loadingCandidates) return <Skeleton className="h-10 w-full" />
+
+  return (
+    <div className="border-t pt-4">
+      <div className="mb-2 flex items-center gap-2 text-sm font-medium">
+        <PlusCircle className="text-muted-foreground h-4 w-4" />
+        Add to waitlist
+      </div>
+      <div className="flex flex-wrap items-end gap-2">
+        <div className="min-w-[160px]">
+          <Select
+            value={category}
+            onValueChange={(v) => {
+              setCategory(v)
+              setProjectId('')
+            }}
+          >
+            <SelectTrigger className="h-9 text-sm">
+              <SelectValue placeholder="Category" />
+            </SelectTrigger>
+            <SelectContent>
+              {categoryOptions.length === 0 ? (
+                <SelectItem value="__none__" disabled>
+                  No eligible categories
+                </SelectItem>
+              ) : (
+                categoryOptions.map((c) => (
+                  <SelectItem key={c.category} value={c.category}>
+                    {formatEnumLabel(c.category)}
+                  </SelectItem>
+                ))
+              )}
+            </SelectContent>
+          </Select>
+        </div>
+        <div className="min-w-[220px] flex-1">
+          <Select
+            value={projectId}
+            onValueChange={setProjectId}
+            disabled={!category || availableCandidates.length === 0}
+          >
+            <SelectTrigger className="h-9 text-sm">
+              <SelectValue placeholder={category ? 'Select project' : 'Choose category first'} />
+            </SelectTrigger>
+            <SelectContent>
+              {availableCandidates.length === 0 ? (
+                <SelectItem value="__none__" disabled>
+                  No eligible projects
+                </SelectItem>
+              ) : (
+                availableCandidates.map((c) => (
+                  <SelectItem key={c.projectId} value={c.projectId}>
+                    {c.title}
+                    {c.country ? ` · ${c.country}` : ''}
+                  </SelectItem>
+                ))
+              )}
+            </SelectContent>
+          </Select>
+        </div>
+        <Button
+          size="sm"
+          disabled={!canSubmit}
+          onClick={() =>
+            addMutation.mutate({
+              programId,
+              category: category as CompetitionCategory,
+              projectId,
+              rank: nextRank,
+            })
+          }
+        >
+          {addMutation.isPending ? (
+            <Loader2 className="h-4 w-4 animate-spin" />
+          ) : (
+            'Add at end'
+          )}
+        </Button>
+      </div>
+    </div>
+  )
+}
+
 const STATUS_LABEL: Record<string, { label: string; variant: 'default' | 'secondary' | 'outline' | 'destructive' }> = {
   WAITING: { label: 'Waiting', variant: 'outline' },
   PROMOTED: { label: 'Promoted', variant: 'default' },
@@ -65,10 +212,11 @@ export function WaitlistCard({ programId }: Props) {
             Per-category ranked waitlist. Auto-cascades when a finalist declines or expires.
           </CardDescription>
         </CardHeader>
-        <CardContent>
-          <p className="text-muted-foreground py-6 text-center text-sm">
+        <CardContent className="space-y-4">
+          <p className="text-muted-foreground py-4 text-center text-sm">
             No waitlist entries yet.
           </p>
+          <AddToWaitlistForm programId={programId} />
         </CardContent>
       </Card>
     )
@@ -161,6 +309,7 @@ export function WaitlistCard({ programId }: Props) {
             </div>
           </div>
         ))}
+        <AddToWaitlistForm programId={programId} />
       </CardContent>
     </Card>
   )

src/components/admin/live/audience-window-panel.tsx

@@ -0,0 +1,278 @@
+'use client'
+
+import { useEffect, useState } from 'react'
+import { QRCodeSVG } from 'qrcode.react'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Input } from '@/components/ui/input'
+import { Label } from '@/components/ui/label'
+import { Switch } from '@/components/ui/switch'
+import { Dialog, DialogContent, DialogHeader, DialogTitle, DialogTrigger } from '@/components/ui/dialog'
+import {
+  Collapsible,
+  CollapsibleContent,
+  CollapsibleTrigger,
+} from '@/components/ui/collapsible'
+import { formatClock } from '@/lib/live-timer'
+import { ChevronDown, QrCode, Users, Vote, XCircle } from 'lucide-react'
+import { toast } from 'sonner'
+
+const WINDOW_LABEL: Record<string, string> = {
+  'CATEGORY:BUSINESS_CONCEPT': 'Business Concepts',
+  'CATEGORY:STARTUP': 'Startups',
+  OVERALL: 'Overall favorite',
+}
+
+/**
+ * Audience favorite-vote control: open a per-category (or overall) window for
+ * N minutes, watch the live vote count, close early, and project the QR code.
+ */
+export function AudienceWindowPanel({ roundId }: { roundId: string }) {
+  const utils = trpc.useUtils()
+  const { data: session } = trpc.liveVoting.getSession.useQuery(
+    { roundId },
+    { refetchInterval: 3000 }
+  )
+  const { data: tallies } = trpc.liveVoting.getFavoriteTallies.useQuery(
+    { sessionId: session?.id ?? '' },
+    { enabled: !!session?.id, refetchInterval: 3000 }
+  )
+  const [durationMin, setDurationMin] = useState('5')
+  const [talliesOpen, setTalliesOpen] = useState(false)
+  const [, tick] = useState(0)
+  useEffect(() => {
+    const id = setInterval(() => tick((t) => t + 1), 1000)
+    return () => clearInterval(id)
+  }, [])
+
+  const invalidate = () => {
+    utils.liveVoting.getSession.invalidate({ roundId })
+    if (session?.id) utils.liveVoting.getFavoriteTallies.invalidate({ sessionId: session.id })
+  }
+  const onError = (err: { message: string }) => toast.error(err.message)
+  const openWindow = trpc.liveVoting.openAudienceWindow.useMutation({
+    onSuccess: invalidate,
+    onError,
+  })
+  const closeWindow = trpc.liveVoting.closeAudienceWindow.useMutation({
+    onSuccess: () => {
+      invalidate()
+      toast.success('Audience voting closed')
+    },
+    onError,
+  })
+  const updateConfig = trpc.liveVoting.updateSessionConfig.useMutation({
+    onSuccess: invalidate,
+    onError,
+  })
+
+  if (!session) return null
+
+  const closesAt = session.audienceWindowClosesAt ? new Date(session.audienceWindowClosesAt) : null
+  const secondsLeft = closesAt ? Math.floor((closesAt.getTime() - Date.now()) / 1000) : null
+  const isOpen = session.audiencePhase === 'OPEN' && secondsLeft !== null && secondsLeft > 0
+  const openKey = isOpen ? session.audienceWindowKey : null
+
+  const currentWindow = tallies?.windows.find((w) => w.windowKey === openKey)
+  const voteUrl =
+    typeof window !== 'undefined' ? `${window.location.origin}/vote/competition/${roundId}` : ''
+
+  const duration = Math.max(1, parseInt(durationMin, 10) || 5)
+
+  return (
+    <Card>
+      <CardHeader>
+        <div className="flex items-center justify-between">
+          <div>
+            <CardTitle className="flex items-center gap-2">
+              <Vote className="h-5 w-5" />
+              Audience Vote
+            </CardTitle>
+            <CardDescription>
+              {session.allowAudienceVotes
+                ? 'Favorite-pick windows, one vote per phone per window'
+                : 'Audience voting is disabled in session config'}
+            </CardDescription>
+          </div>
+          <Dialog>
+            <DialogTrigger asChild>
+              <Button variant="outline" size="sm">
+                <QrCode className="mr-2 h-4 w-4" />
+                Show QR
+              </Button>
+            </DialogTrigger>
+            <DialogContent className="max-w-2xl">
+              <DialogHeader>
+                <DialogTitle className="text-center">Scan to vote</DialogTitle>
+              </DialogHeader>
+              <div className="flex flex-col items-center gap-4 py-4">
+                <div className="rounded-3xl bg-white p-6 shadow-lg">
+                  {voteUrl && <QRCodeSVG value={voteUrl} size={420} />}
+                </div>
+                <p className="select-all break-all text-center text-sm text-muted-foreground">
+                  {voteUrl}
+                </p>
+              </div>
+            </DialogContent>
+          </Dialog>
+        </div>
+      </CardHeader>
+      <CardContent className="space-y-4">
+        {isOpen ? (
+          <div className="space-y-3 rounded-lg border border-[#de0f1e]/30 bg-[#de0f1e]/5 p-4">
+            <div className="flex items-center justify-between">
+              <Badge className="bg-[#de0f1e] hover:bg-[#de0f1e]">
+                OPEN — {WINDOW_LABEL[openKey ?? ''] ?? openKey}
+              </Badge>
+              <span className="text-2xl font-bold tabular-nums">
+                {formatClock(Math.max(0, secondsLeft ?? 0))}
+              </span>
+            </div>
+            <div className="flex items-center gap-2 text-sm text-muted-foreground">
+              <Users className="h-4 w-4" />
+              <span className="font-semibold text-foreground">
+                {currentWindow?.totalVotes ?? 0}
+              </span>
+              votes cast
+            </div>
+            <Button
+              variant="destructive"
+              className="w-full"
+              onClick={() => closeWindow.mutate({ sessionId: session.id })}
+              disabled={closeWindow.isPending}
+            >
+              <XCircle className="mr-2 h-4 w-4" />
+              Close voting now
+            </Button>
+          </div>
+        ) : (
+          <div className="space-y-3">
+            <div className="flex items-end gap-3">
+              <div className="space-y-1">
+                <Label className="text-xs">Duration (min)</Label>
+                <Input
+                  type="number"
+                  min="1"
+                  max="120"
+                  value={durationMin}
+                  onChange={(e) => setDurationMin(e.target.value)}
+                  className="w-24"
+                />
+              </div>
+              <p className="pb-2 text-xs text-muted-foreground">
+                Voting closes automatically — server-enforced
+              </p>
+            </div>
+            <div className="grid gap-2 sm:grid-cols-2">
+              <Button
+                variant="outline"
+                disabled={openWindow.isPending || !session.allowAudienceVotes}
+                onClick={() =>
+                  openWindow.mutate({
+                    sessionId: session.id,
+                    windowKey: 'CATEGORY:BUSINESS_CONCEPT',
+                    durationMinutes: duration,
+                  })
+                }
+              >
+                Open vote — Business Concepts
+              </Button>
+              <Button
+                variant="outline"
+                disabled={openWindow.isPending || !session.allowAudienceVotes}
+                onClick={() =>
+                  openWindow.mutate({
+                    sessionId: session.id,
+                    windowKey: 'CATEGORY:STARTUP',
+                    durationMinutes: duration,
+                  })
+                }
+              >
+                Open vote — Startups
+              </Button>
+            </div>
+            <div className="flex items-center justify-between rounded-lg border p-3">
+              <div>
+                <p className="text-sm font-medium">Overall favorite (across both categories)</p>
+                <p className="text-xs text-muted-foreground">Decide day-of — off by default</p>
+              </div>
+              <div className="flex items-center gap-3">
+                <Switch
+                  checked={!!session.allowOverallFavorite}
+                  onCheckedChange={(checked) =>
+                    updateConfig.mutate({ sessionId: session.id, allowOverallFavorite: checked })
+                  }
+                />
+                <Button
+                  variant="outline"
+                  size="sm"
+                  disabled={
+                    openWindow.isPending || !session.allowOverallFavorite || !session.allowAudienceVotes
+                  }
+                  onClick={() =>
+                    openWindow.mutate({
+                      sessionId: session.id,
+                      windowKey: 'OVERALL',
+                      durationMinutes: duration,
+                    })
+                  }
+                >
+                  Open
+                </Button>
+              </div>
+            </div>
+            {!session.allowAudienceVotes && (
+              <Button
+                variant="secondary"
+                size="sm"
+                className="w-full"
+                onClick={() =>
+                  updateConfig.mutate({ sessionId: session.id, allowAudienceVotes: true })
+                }
+                disabled={updateConfig.isPending}
+              >
+                Enable audience voting for this session
+              </Button>
+            )}
+          </div>
+        )}
+
+        {/* Tallies — admin eyes only */}
+        {tallies && tallies.windows.length > 0 && (
+          <Collapsible open={talliesOpen} onOpenChange={setTalliesOpen}>
+            <CollapsibleTrigger asChild>
+              <Button variant="ghost" size="sm" className="w-full justify-between">
+                Tallies (admin only)
+                <ChevronDown
+                  className={`h-4 w-4 transition-transform ${talliesOpen ? 'rotate-180' : ''}`}
+                />
+              </Button>
+            </CollapsibleTrigger>
+            <CollapsibleContent className="space-y-3 pt-2">
+              {tallies.windows.map((w) => (
+                <div key={w.windowKey} className="rounded-lg border p-3">
+                  <div className="mb-2 flex items-center justify-between">
+                    <p className="text-sm font-semibold">
+                      {WINDOW_LABEL[w.windowKey] ?? w.windowKey}
+                    </p>
+                    <span className="text-xs text-muted-foreground">{w.totalVotes} votes</span>
+                  </div>
+                  <div className="space-y-1">
+                    {w.projects.map((p) => (
+                      <div key={p.projectId} className="flex items-center justify-between text-sm">
+                        <span className="truncate">{p.teamName ?? p.title}</span>
+                        <span className="font-semibold tabular-nums">{p.count}</span>
+                      </div>
+                    ))}
+                  </div>
+                </div>
+              ))}
+            </CollapsibleContent>
+          </Collapsible>
+        )}
+      </CardContent>
+    </Card>
+  )
+}

src/components/admin/live/live-control-panel.tsx

@@ -1,238 +1,159 @@
-'use client';
+'use client'
 
-import { useState, useEffect } from 'react';
-import { trpc } from '@/lib/trpc/client';
-import { Button } from '@/components/ui/button';
-import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card';
-import { Badge } from '@/components/ui/badge';
-import { ChevronLeft, ChevronRight, Play, Square, Pause, Timer } from 'lucide-react';
-import { toast } from 'sonner';
+import { useState } from 'react'
+import Link from 'next/link'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { PhaseControls } from './phase-controls'
+import { RunOrderList } from './run-order-list'
+import { AudienceWindowPanel } from './audience-window-panel'
+import { TimingLogCard } from './timing-log-card'
+import { RevealPanel } from './reveal-panel'
+import { Coffee, ExternalLink, Hand, MonitorPlay, PartyPopper, Play, Scale, X } from 'lucide-react'
+import { toast } from 'sonner'
 
 interface LiveControlPanelProps {
-  roundId: string;
-  competitionId: string;
+  roundId: string
+  competitionId: string
 }
 
+const OVERRIDE_SLIDES = [
+  { value: 'welcome', label: 'Welcome', icon: Hand },
+  { value: 'break', label: 'Break', icon: Coffee },
+  { value: 'deliberation', label: 'Deliberation', icon: Scale },
+  { value: 'thanks', label: 'Thank you', icon: PartyPopper },
+] as const
+
+/**
+ * Grand-finale ceremony console. Everything an admin touches during the
+ * event lives here: run order, phase driver with real timers, audience vote
+ * windows + QR, big-screen override slides, timing log, and the results
+ * reveal stepper.
+ */
 export function LiveControlPanel({ roundId, competitionId }: LiveControlPanelProps) {
-  const utils = trpc.useUtils();
-  const [timerSeconds, setTimerSeconds] = useState(300);
-  const [isTimerRunning, setIsTimerRunning] = useState(false);
-
-  const { data: cursor } = trpc.live.getCursor.useQuery(
+  const utils = trpc.useUtils()
+  const { data: cursor, isLoading } = trpc.live.getCursor.useQuery(
     { roundId },
-    { refetchInterval: 5000 }
-  );
+    { refetchInterval: 2000 }
+  )
+  const { data: projectStates } = trpc.roundEngine.getProjectStates.useQuery(
+    { roundId },
+    { enabled: !cursor && !isLoading }
+  )
+  const [starting, setStarting] = useState(false)
 
-  const jumpMutation = trpc.live.jump.useMutation({
+  const startMutation = trpc.live.start.useMutation({
     onSuccess: () => {
-      utils.live.getCursor.invalidate({ roundId });
+      utils.live.getCursor.invalidate({ roundId })
+      toast.success('Ceremony session started')
     },
     onError: (err) => toast.error(err.message),
-  });
-
-  const pauseMutation = trpc.live.pause.useMutation({
-    onSuccess: () => {
-      utils.live.getCursor.invalidate({ roundId });
-      toast.success('Live session paused');
-    },
+    onSettled: () => setStarting(false),
+  })
+  const overrideMutation = trpc.live.setOverrideSlide.useMutation({
+    onSuccess: () => utils.live.getCursor.invalidate({ roundId }),
     onError: (err) => toast.error(err.message),
-  });
+  })
 
-  const resumeMutation = trpc.live.resume.useMutation({
-    onSuccess: () => {
-      utils.live.getCursor.invalidate({ roundId });
-      toast.success('Live session resumed');
-    },
-    onError: (err) => toast.error(err.message),
-  });
-
-  useEffect(() => {
-    if (!isTimerRunning) return;
-
-    const interval = setInterval(() => {
-      setTimerSeconds((prev) => {
-        if (prev <= 1) {
-          setIsTimerRunning(false);
-          return 0;
-        }
-        return prev - 1;
-      });
-    }, 1000);
-
-    return () => clearInterval(interval);
-  }, [isTimerRunning]);
-
-  const currentIndex = cursor?.activeOrderIndex ?? 0;
-  const totalProjects = cursor?.totalProjects ?? 0;
-  const isNavigating = jumpMutation.isPending;
-
-  const handlePrevious = () => {
-    if (currentIndex <= 0) {
-      toast.info('Already at the first project');
-      return;
+  const handleStart = () => {
+    // Default run order: Business Concepts block first, then Startups
+    const projects = (projectStates ?? [])
+      .map((ps: any) => ps.project)
+      .filter(Boolean)
+    const order = [
+      ...projects.filter((p: any) => p.competitionCategory === 'BUSINESS_CONCEPT'),
+      ...projects.filter((p: any) => p.competitionCategory === 'STARTUP'),
+      ...projects.filter(
+        (p: any) => p.competitionCategory !== 'BUSINESS_CONCEPT' && p.competitionCategory !== 'STARTUP'
+      ),
+    ].map((p: any) => p.id)
+    if (order.length === 0) {
+      toast.error('No projects in this round yet')
+      return
     }
-    jumpMutation.mutate({ roundId, index: currentIndex - 1 });
-  };
+    setStarting(true)
+    startMutation.mutate({ roundId, projectOrder: order })
+  }
 
-  const handleNext = () => {
-    if (currentIndex >= totalProjects - 1) {
-      toast.info('Already at the last project');
-      return;
-    }
-    jumpMutation.mutate({ roundId, index: currentIndex + 1 });
-  };
-
-  const formatTime = (seconds: number) => {
-    const mins = Math.floor(seconds / 60);
-    const secs = seconds % 60;
-    return `${mins.toString().padStart(2, '0')}:${secs.toString().padStart(2, '0')}`;
-  };
-
-  return (
-    <div className="space-y-6">
-      {/* Current Project Card */}
-      <Card>
-        <CardHeader>
-          <div className="flex items-center justify-between">
-            <CardTitle>Current Project</CardTitle>
-            <div className="flex items-center gap-2">
-              {cursor && (
-                <span className="text-sm text-muted-foreground tabular-nums">
-                  {currentIndex + 1} / {totalProjects}
-                </span>
-              )}
-              <Button
-                variant="outline"
-                size="icon"
-                onClick={handlePrevious}
-                disabled={isNavigating || currentIndex <= 0}
-              >
-                <ChevronLeft className="h-4 w-4" />
-              </Button>
-              <Button
-                variant="outline"
-                size="icon"
-                onClick={handleNext}
-                disabled={isNavigating || currentIndex >= totalProjects - 1}
-              >
-                <ChevronRight className="h-4 w-4" />
-              </Button>
-            </div>
-          </div>
-        </CardHeader>
-        <CardContent>
-          {cursor?.activeProject ? (
-            <div className="space-y-4">
-              <div>
-                <h3 className="text-2xl font-bold">{cursor.activeProject.title}</h3>
-                {cursor.activeProject.teamName && (
-                  <p className="text-muted-foreground">{cursor.activeProject.teamName}</p>
-                )}
-              </div>
-              {cursor.activeProject.tags && (cursor.activeProject.tags as string[]).length > 0 && (
-                <div className="flex flex-wrap gap-1">
-                  {(cursor.activeProject.tags as string[]).map((tag: string) => (
-                    <Badge key={tag} variant="secondary" className="text-xs">
-                      {tag}
-                    </Badge>
-                  ))}
-                </div>
-              )}
-            </div>
-          ) : (
-            <p className="text-muted-foreground">
-              {cursor ? 'No project selected' : 'No live session active for this round'}
-            </p>
-          )}
-        </CardContent>
-      </Card>
-
-      {/* Timer Card */}
+  // ── Not started yet ───────────────────────────────────────────────────────
+  if (!cursor) {
+    return (
       <Card>
         <CardHeader>
           <CardTitle className="flex items-center gap-2">
-            <Timer className="h-5 w-5" />
-            Timer
+            <MonitorPlay className="h-5 w-5" />
+            Ceremony Console
           </CardTitle>
+          <CardDescription>
+            Start the live session when the event begins — it creates the presentation cursor
+            every screen follows. The set start time is indicative; nothing moves until you click.
+          </CardDescription>
         </CardHeader>
-        <CardContent className="space-y-4">
-          <div className="text-center">
-            <div className="text-5xl font-bold tabular-nums">{formatTime(timerSeconds)}</div>
-          </div>
-          <div className="flex flex-col gap-2 sm:flex-row">
-            {!isTimerRunning ? (
+        <CardContent className="space-y-3">
+          <Button size="lg" className="w-full" onClick={handleStart} disabled={isLoading || starting}>
+            <Play className="mr-2 h-4 w-4" />
+            {starting ? 'Starting…' : 'Start ceremony session'}
+          </Button>
+          <p className="text-center text-xs text-muted-foreground">
+            Run order defaults to Business Concepts → Startups; reorder anytime after starting.
+          </p>
+        </CardContent>
+      </Card>
+    )
+  }
+
+  return (
+    <div className="space-y-4">
+      {/* Big-screen quick bar */}
+      <Card>
+        <CardContent className="flex flex-wrap items-center gap-2 py-3">
+          <span className="mr-1 text-sm font-medium">Big screen:</span>
+          {OVERRIDE_SLIDES.map((slide) => {
+            const active = cursor.overrideSlide === slide.value
+            const SlideIcon = slide.icon
+            return (
               <Button
-                className="flex-1"
-                onClick={() => setIsTimerRunning(true)}
-                disabled={timerSeconds === 0}
+                key={slide.value}
+                variant={active ? 'default' : 'outline'}
+                size="sm"
+                onClick={() =>
+                  overrideMutation.mutate({ roundId, slide: active ? null : slide.value })
+                }
+                disabled={overrideMutation.isPending}
               >
-                <Play className="mr-2 h-4 w-4" />
-                Start Timer
+                <SlideIcon className="mr-1.5 h-3.5 w-3.5" />
+                {slide.label}
+                {active && <X className="ml-1.5 h-3 w-3" />}
               </Button>
-            ) : (
-              <Button className="flex-1" onClick={() => setIsTimerRunning(false)} variant="destructive">
-                <Square className="mr-2 h-4 w-4" />
-                Stop Timer
-              </Button>
-            )}
-            <Button
-              variant="outline"
-              onClick={() => {
-                setTimerSeconds(300);
-                setIsTimerRunning(false);
-              }}
-            >
-              Reset (5:00)
-            </Button>
-          </div>
+            )
+          })}
+          {cursor.overrideSlide && (
+            <Badge variant="destructive" className="ml-auto">
+              Override active — live content hidden
+            </Badge>
+          )}
+          <Button asChild variant="ghost" size="sm" className={cursor.overrideSlide ? '' : 'ml-auto'}>
+            <Link href={`/live/ceremony/${roundId}`} target="_blank">
+              <ExternalLink className="mr-1.5 h-3.5 w-3.5" />
+              Open big screen
+            </Link>
+          </Button>
         </CardContent>
       </Card>
 
-      {/* Session Controls */}
-      <Card>
-        <CardHeader>
-          <CardTitle>Session Controls</CardTitle>
-          <CardDescription>Pause or resume the live presentation</CardDescription>
-        </CardHeader>
-        <CardContent className="space-y-3">
-          {cursor?.isPaused ? (
-            <Button
-              className="w-full"
-              onClick={() => resumeMutation.mutate({ roundId })}
-              disabled={resumeMutation.isPending}
-            >
-              <Play className="mr-2 h-4 w-4" />
-              {resumeMutation.isPending ? 'Resuming...' : 'Resume Session'}
-            </Button>
-          ) : (
-            <Button
-              className="w-full"
-              variant="outline"
-              onClick={() => pauseMutation.mutate({ roundId })}
-              disabled={pauseMutation.isPending || !cursor}
-            >
-              <Pause className="mr-2 h-4 w-4" />
-              {pauseMutation.isPending ? 'Pausing...' : 'Pause Session'}
-            </Button>
-          )}
-          {cursor?.isPaused && (
-            <Badge variant="destructive" className="w-full justify-center py-1">
-              Session Paused
-            </Badge>
-          )}
-          {cursor?.openCohorts && cursor.openCohorts.length > 0 && (
-            <div className="rounded-lg border p-3">
-              <p className="text-sm font-medium mb-2">Open Voting Windows</p>
-              {cursor.openCohorts.map((cohort: any) => (
-                <div key={cohort.id} className="flex items-center justify-between text-sm">
-                  <span>{cohort.name}</span>
-                  <Badge variant="outline">{cohort.votingMode}</Badge>
-                </div>
-              ))}
-            </div>
-          )}
-        </CardContent>
-      </Card>
+      <div className="grid gap-4 lg:grid-cols-2">
+        <div className="space-y-4">
+          <PhaseControls roundId={roundId} />
+          <RunOrderList roundId={roundId} />
+        </div>
+        <div className="space-y-4">
+          <AudienceWindowPanel roundId={roundId} />
+          <RevealPanel roundId={roundId} competitionId={competitionId} />
+          <TimingLogCard roundId={roundId} />
+        </div>
+      </div>
     </div>
-  );
+  )
 }

src/components/admin/live/phase-controls.tsx

@@ -0,0 +1,222 @@
+'use client'
+
+import { useEffect, useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Input } from '@/components/ui/input'
+import { Label } from '@/components/ui/label'
+import { remainingSeconds, formatClock, parseClock } from '@/lib/live-timer'
+import {
+  Mic2,
+  MessageCircleQuestion,
+  PenLine,
+  Pause,
+  Play,
+  SkipForward,
+  MonitorUp,
+} from 'lucide-react'
+import { toast } from 'sonner'
+
+const PHASE_LABEL: Record<string, string> = {
+  ON_DECK: 'On deck',
+  PRESENTING: 'Presenting',
+  QA: 'Q&A',
+  SCORING: 'Scoring',
+}
+
+/**
+ * The ceremony driver: one primary button for the next phase transition, a
+ * server-derived countdown that goes red past zero, pause/resume, and
+ * per-run duration overrides.
+ */
+export function PhaseControls({ roundId }: { roundId: string }) {
+  const utils = trpc.useUtils()
+  const { data: cursor } = trpc.live.getCursor.useQuery({ roundId }, { refetchInterval: 2000 })
+  const [presentationMin, setPresentationMin] = useState<string>('')
+  const [qaMin, setQaMin] = useState<string>('')
+  const [, tick] = useState(0)
+  useEffect(() => {
+    const id = setInterval(() => tick((t) => t + 1), 1000)
+    return () => clearInterval(id)
+  }, [])
+
+  const invalidate = () => utils.live.getCursor.invalidate({ roundId })
+  const onError = (err: { message: string }) => toast.error(err.message)
+  const startPresentation = trpc.live.startPresentation.useMutation({ onSuccess: invalidate, onError })
+  const startQA = trpc.live.startQA.useMutation({ onSuccess: invalidate, onError })
+  const openScoring = trpc.live.openScoring.useMutation({ onSuccess: invalidate, onError })
+  const sendToScreens = trpc.live.sendToScreens.useMutation({ onSuccess: invalidate, onError })
+  const pausePhase = trpc.live.pausePhase.useMutation({ onSuccess: invalidate, onError })
+  const resumePhase = trpc.live.resumePhase.useMutation({ onSuccess: invalidate, onError })
+
+  if (!cursor) {
+    return null
+  }
+
+  const phase = cursor.projectPhase
+  const remaining = remainingSeconds(cursor)
+  const over = remaining !== null && remaining < 0
+  const paused = !!cursor.phasePausedAt
+  const busy =
+    startPresentation.isPending ||
+    startQA.isPending ||
+    openScoring.isPending ||
+    sendToScreens.isPending
+
+  const durationSeconds = (raw: string) => parseClock(raw) ?? undefined
+
+  const nextProject = (() => {
+    const order = cursor.orderedProjects ?? []
+    const idx = order.findIndex((p) => p.id === cursor.activeProjectId)
+    return idx >= 0 && idx < order.length - 1 ? order[idx + 1] : null
+  })()
+
+  const primaryAction = (() => {
+    switch (phase) {
+      case 'ON_DECK':
+        return {
+          label: 'Start presentation',
+          icon: Mic2,
+          run: () =>
+            startPresentation.mutate({
+              roundId,
+              durationSeconds: durationSeconds(presentationMin),
+            }),
+          disabled: !cursor.activeProjectId,
+        }
+      case 'PRESENTING':
+        return {
+          label: 'Start Q&A',
+          icon: MessageCircleQuestion,
+          run: () => startQA.mutate({ roundId, durationSeconds: durationSeconds(qaMin) }),
+          disabled: false,
+        }
+      case 'QA':
+        return {
+          label: 'Open scoring',
+          icon: PenLine,
+          run: () => openScoring.mutate({ roundId }),
+          disabled: false,
+        }
+      case 'SCORING':
+      default:
+        return nextProject
+          ? {
+              label: `Send next: ${nextProject.teamName ?? nextProject.title}`,
+              icon: MonitorUp,
+              run: () => sendToScreens.mutate({ roundId, projectId: nextProject.id }),
+              disabled: false,
+            }
+          : {
+              label: 'End of run order',
+              icon: SkipForward,
+              run: () => undefined,
+              disabled: true,
+            }
+    }
+  })()
+  const PrimaryIcon = primaryAction.icon
+
+  return (
+    <Card>
+      <CardHeader>
+        <div className="flex items-center justify-between">
+          <div>
+            <CardTitle>Ceremony Control</CardTitle>
+            <CardDescription>
+              {cursor.activeProject
+                ? `${cursor.activeProject.title}${cursor.activeProject.teamName ? ` — ${cursor.activeProject.teamName}` : ''}`
+                : 'No project on screens yet'}
+            </CardDescription>
+          </div>
+          <Badge variant={phase === 'SCORING' ? 'default' : 'secondary'}>
+            {PHASE_LABEL[phase] ?? phase}
+          </Badge>
+        </div>
+      </CardHeader>
+      <CardContent className="space-y-5">
+        {/* Server-derived countdown */}
+        <div className="text-center">
+          <div
+            className={`text-6xl font-bold tabular-nums ${
+              over ? 'animate-pulse text-[#de0f1e]' : remaining === null ? 'text-muted-foreground/40' : ''
+            }`}
+          >
+            {remaining === null ? '–:––' : formatClock(remaining)}
+          </div>
+          <p className="mt-1 text-xs text-muted-foreground">
+            {remaining === null
+              ? 'No timer running'
+              : over
+                ? `Over time${paused ? ' · paused' : ''} — noted, not penalized`
+                : paused
+                  ? 'Paused'
+                  : phase === 'PRESENTING'
+                    ? 'Presentation time remaining'
+                    : 'Q&A time remaining'}
+          </p>
+        </div>
+
+        {/* Primary transition + pause */}
+        <div className="flex gap-2">
+          <Button
+            className="flex-1"
+            size="lg"
+            onClick={primaryAction.run}
+            disabled={primaryAction.disabled || busy}
+          >
+            <PrimaryIcon className="mr-2 h-4 w-4" />
+            {primaryAction.label}
+          </Button>
+          {remaining !== null &&
+            (paused ? (
+              <Button
+                variant="outline"
+                size="lg"
+                onClick={() => resumePhase.mutate({ roundId })}
+                disabled={resumePhase.isPending}
+              >
+                <Play className="mr-2 h-4 w-4" />
+                Resume
+              </Button>
+            ) : (
+              <Button
+                variant="outline"
+                size="lg"
+                onClick={() => pausePhase.mutate({ roundId })}
+                disabled={pausePhase.isPending}
+              >
+                <Pause className="mr-2 h-4 w-4" />
+                Pause
+              </Button>
+            ))}
+        </div>
+
+        {/* One-off duration overrides for the NEXT start only (m:ss).
+            Per-project durations live in the Run Order list. */}
+        <div className="grid grid-cols-2 gap-3">
+          <div className="space-y-1">
+            <Label className="text-xs">Presentation override (m:ss, next start only)</Label>
+            <Input
+              placeholder="e.g. 7:30"
+              className="tabular-nums"
+              value={presentationMin}
+              onChange={(e) => setPresentationMin(e.target.value)}
+            />
+          </div>
+          <div className="space-y-1">
+            <Label className="text-xs">Q&A override (m:ss, next start only)</Label>
+            <Input
+              placeholder="e.g. 2:00"
+              className="tabular-nums"
+              value={qaMin}
+              onChange={(e) => setQaMin(e.target.value)}
+            />
+          </div>
+        </div>
+      </CardContent>
+    </Card>
+  )
+}

src/components/admin/live/reveal-panel.tsx

@@ -0,0 +1,342 @@
+'use client'
+
+import { useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import {
+  AlertDialog,
+  AlertDialogAction,
+  AlertDialogCancel,
+  AlertDialogContent,
+  AlertDialogDescription,
+  AlertDialogFooter,
+  AlertDialogHeader,
+  AlertDialogTitle,
+  AlertDialogTrigger,
+} from '@/components/ui/alert-dialog'
+import { ArrowDown, ArrowUp, PartyPopper, Play, RotateCcw, Sparkles, Trash2, Wand2 } from 'lucide-react'
+import { toast } from 'sonner'
+
+type RevealStep = {
+  kind: 'category-intro' | 'place' | 'audience-award' | 'overall-favorite' | 'thanks'
+  category?: 'STARTUP' | 'BUSINESS_CONCEPT'
+  place?: number
+  projectId?: string
+  title?: string
+  subtitle?: string
+}
+
+const CATEGORY_LABEL: Record<string, string> = {
+  BUSINESS_CONCEPT: 'Business Concepts',
+  STARTUP: 'Startups',
+}
+const PLACE_LABEL: Record<number, string> = { 1: 'Winner', 2: '2nd place', 3: '3rd place' }
+
+function describeStep(step: RevealStep): string {
+  switch (step.kind) {
+    case 'category-intro':
+      return `— ${CATEGORY_LABEL[step.category ?? ''] ?? 'Category'} —`
+    case 'place':
+      return `${PLACE_LABEL[step.place ?? 0] ?? `${step.place}th`} · ${step.title ?? '?'} (${CATEGORY_LABEL[step.category ?? ''] ?? ''})`
+    case 'audience-award':
+      return `Audience Choice (${CATEGORY_LABEL[step.category ?? ''] ?? ''}) · ${step.title ?? '?'}`
+    case 'overall-favorite':
+      return `Audience Favorite Overall · ${step.title ?? '?'}`
+    case 'thanks':
+      return 'Thank-you slide'
+  }
+}
+
+/**
+ * Results reveal builder + stepper. Compose privately from deliberation
+ * results / jury scores / audience tallies, preview every step, then arm the
+ * big screen and fire one step at a time. Nothing reaches the projector
+ * before "Arm".
+ */
+export function RevealPanel({ roundId, competitionId }: { roundId: string; competitionId: string }) {
+  const utils = trpc.useUtils()
+  const { data: session } = trpc.liveVoting.getSession.useQuery({ roundId })
+  const sessionId = session?.id ?? ''
+  const { data: reveal } = trpc.liveVoting.getRevealAdmin.useQuery(
+    { sessionId },
+    { enabled: !!sessionId, refetchInterval: 3000 }
+  )
+  const { data: cursor } = trpc.live.getCursor.useQuery({ roundId })
+  const { data: results } = trpc.liveVoting.getResults.useQuery(
+    { sessionId },
+    { enabled: !!sessionId }
+  )
+  const { data: tallies } = trpc.liveVoting.getFavoriteTallies.useQuery(
+    { sessionId },
+    { enabled: !!sessionId }
+  )
+  const { data: delibSessions } = trpc.deliberation.listSessions.useQuery({ competitionId })
+
+  const [draftSteps, setDraftSteps] = useState<RevealStep[] | null>(null)
+
+  const invalidate = () => utils.liveVoting.getRevealAdmin.invalidate({ sessionId })
+  const onError = (err: { message: string }) => toast.error(err.message)
+  const saveReveal = trpc.liveVoting.saveReveal.useMutation({
+    onSuccess: () => {
+      setDraftSteps(null) // the saved copy is now canonical — unlocks Arm
+      invalidate()
+      toast.success('Reveal draft saved')
+    },
+    onError,
+  })
+  const armReveal = trpc.liveVoting.armReveal.useMutation({ onSuccess: invalidate, onError })
+  const revealNext = trpc.liveVoting.revealNext.useMutation({ onSuccess: invalidate, onError })
+  const resetReveal = trpc.liveVoting.resetReveal.useMutation({ onSuccess: invalidate, onError })
+
+  if (!session) return null
+
+  const savedSteps = (reveal?.stepsJson as RevealStep[] | undefined) ?? []
+  const steps = draftSteps ?? savedSteps
+  const status = reveal?.status ?? 'DRAFT'
+  const currentIndex = reveal?.currentStepIndex ?? -1
+
+  const categoryOf = (projectId: string) =>
+    cursor?.orderedProjects?.find((p) => p.id === projectId)?.competitionCategory ?? null
+  const displayName = (projectId: string) => {
+    const p = cursor?.orderedProjects?.find((p) => p.id === projectId)
+    return p?.teamName ?? p?.title ?? 'Unknown'
+  }
+
+  const compose = () => {
+    const composed: RevealStep[] = []
+    const categories: Array<'BUSINESS_CONCEPT' | 'STARTUP'> = ['BUSINESS_CONCEPT', 'STARTUP']
+
+    let usedDeliberation = false
+    for (const category of categories) {
+      // Locked deliberation results take precedence; jury score order is the fallback
+      const delib = (delibSessions ?? []).find(
+        (s: any) => s.category === category && s.status === 'DELIB_LOCKED' && s.results?.length > 0
+      )
+      let rankedProjectIds: string[]
+      if (delib) {
+        rankedProjectIds = delib.results.map((r: any) => r.projectId)
+        usedDeliberation = true
+      } else {
+        rankedProjectIds = (results?.results ?? [])
+          .filter((r: any) => r.project?.id && categoryOf(r.project.id) === category)
+          .map((r: any) => r.project.id)
+      }
+
+      if (rankedProjectIds.length === 0) continue
+      composed.push({
+        kind: 'category-intro',
+        category,
+        title: CATEGORY_LABEL[category],
+      })
+      const top = rankedProjectIds.slice(0, 3)
+      // Reverse order: 3rd → 2nd → 1st
+      top
+        .map((projectId, idx) => ({ projectId, place: idx + 1 }))
+        .reverse()
+        .forEach(({ projectId, place }) => {
+          composed.push({
+            kind: 'place',
+            category,
+            place,
+            projectId,
+            title: displayName(projectId),
+            subtitle: `${PLACE_LABEL[place] ?? `${place}th place`} — ${CATEGORY_LABEL[category]}`,
+          })
+        })
+      const audienceWindow = tallies?.windows.find((w) => w.windowKey === `CATEGORY:${category}`)
+      const audienceTop = audienceWindow?.projects[0]
+      if (audienceTop) {
+        composed.push({
+          kind: 'audience-award',
+          category,
+          projectId: audienceTop.projectId,
+          title: audienceTop.teamName ?? audienceTop.title,
+          subtitle: `Audience Choice — ${CATEGORY_LABEL[category]}`,
+        })
+      }
+    }
+
+    const overallWindow = tallies?.windows.find((w) => w.windowKey === 'OVERALL')
+    const overallTop = overallWindow?.projects[0]
+    if (overallTop) {
+      composed.push({
+        kind: 'overall-favorite',
+        projectId: overallTop.projectId,
+        title: overallTop.teamName ?? overallTop.title,
+        subtitle: 'Audience Favorite — Overall',
+      })
+    }
+    composed.push({ kind: 'thanks', title: 'Thank you' })
+
+    if (composed.length <= 1) {
+      toast.info('No results to compose from yet — scores and votes are still empty')
+      return
+    }
+    toast.success(
+      usedDeliberation
+        ? 'Composed from locked deliberation results + audience tallies'
+        : 'Composed from jury scores + audience tallies (no locked deliberation yet)'
+    )
+    setDraftSteps(composed)
+  }
+
+  const moveStep = (index: number, delta: -1 | 1) => {
+    const next = [...steps]
+    const target = index + delta
+    if (target < 0 || target >= next.length) return
+    ;[next[index], next[target]] = [next[target], next[index]]
+    setDraftSteps(next)
+  }
+  const removeStep = (index: number) => {
+    setDraftSteps(steps.filter((_, i) => i !== index))
+  }
+
+  const isDraft = status === 'DRAFT'
+  const isLive = status === 'REVEALING' || status === 'DONE'
+  const nextStep = steps[currentIndex + 1]
+
+  return (
+    <Card>
+      <CardHeader>
+        <div className="flex items-center justify-between">
+          <div>
+            <CardTitle className="flex items-center gap-2">
+              <PartyPopper className="h-5 w-5" />
+              Results Reveal
+            </CardTitle>
+            <CardDescription>
+              Compose privately, arm the big screen, reveal step by step
+            </CardDescription>
+          </div>
+          <Badge
+            variant={isDraft ? 'secondary' : 'default'}
+            className={isLive ? 'bg-[#de0f1e] hover:bg-[#de0f1e]' : undefined}
+          >
+            {status}
+          </Badge>
+        </div>
+      </CardHeader>
+      <CardContent className="space-y-4">
+        {isDraft && (
+          <>
+            <div className="flex gap-2">
+              <Button variant="outline" className="flex-1" onClick={compose}>
+                <Wand2 className="mr-2 h-4 w-4" />
+                Compose from results
+              </Button>
+              <Button
+                className="flex-1"
+                disabled={!draftSteps || saveReveal.isPending}
+                onClick={() => sessionId && saveReveal.mutate({ sessionId, steps })}
+              >
+                Save draft
+              </Button>
+            </div>
+            <p className="text-xs text-muted-foreground">
+              Locked deliberation results take precedence; otherwise jury scores (top 3 per
+              category, revealed 3rd → 1st), plus audience tallies. Adjust the steps below
+              before saving if needed.
+            </p>
+          </>
+        )}
+
+        {steps.length > 0 && (
+          <div className="space-y-1">
+            {steps.map((step, i) => {
+              const revealed = i <= currentIndex
+              return (
+                <div
+                  key={i}
+                  className={`flex items-center gap-2 rounded-lg border p-2 text-sm ${
+                    revealed
+                      ? 'border-green-600/30 bg-green-600/5'
+                      : i === currentIndex + 1 && !isDraft
+                        ? 'border-[#de0f1e]/40 bg-[#de0f1e]/5'
+                        : ''
+                  }`}
+                >
+                  <span className="w-5 text-center text-xs tabular-nums text-muted-foreground">
+                    {i + 1}
+                  </span>
+                  <span className="min-w-0 flex-1 truncate">{describeStep(step)}</span>
+                  {revealed && <Badge variant="outline" className="text-xs">revealed</Badge>}
+                  {isDraft && (
+                    <div className="flex shrink-0 gap-0.5">
+                      <Button variant="ghost" size="icon" className="h-6 w-6" disabled={i === 0} onClick={() => moveStep(i, -1)}>
+                        <ArrowUp className="h-3 w-3" />
+                      </Button>
+                      <Button variant="ghost" size="icon" className="h-6 w-6" disabled={i === steps.length - 1} onClick={() => moveStep(i, 1)}>
+                        <ArrowDown className="h-3 w-3" />
+                      </Button>
+                      <Button variant="ghost" size="icon" className="h-6 w-6" onClick={() => removeStep(i)}>
+                        <Trash2 className="h-3 w-3" />
+                      </Button>
+                    </div>
+                  )}
+                </div>
+              )
+            })}
+          </div>
+        )}
+
+        {isDraft && savedSteps.length > 0 && !draftSteps && (
+          <AlertDialog>
+            <AlertDialogTrigger asChild>
+              <Button className="w-full" size="lg">
+                <Sparkles className="mr-2 h-4 w-4" />
+                Arm reveal
+              </Button>
+            </AlertDialogTrigger>
+            <AlertDialogContent>
+              <AlertDialogHeader>
+                <AlertDialogTitle>Arm the results reveal?</AlertDialogTitle>
+                <AlertDialogDescription>
+                  The big screen switches to the Results splash immediately. Nothing is revealed
+                  until you press “Reveal next”.
+                </AlertDialogDescription>
+              </AlertDialogHeader>
+              <AlertDialogFooter>
+                <AlertDialogCancel>Cancel</AlertDialogCancel>
+                <AlertDialogAction onClick={() => sessionId && armReveal.mutate({ sessionId })}>
+                  Arm
+                </AlertDialogAction>
+              </AlertDialogFooter>
+            </AlertDialogContent>
+          </AlertDialog>
+        )}
+
+        {!isDraft && (
+          <div className="space-y-2">
+            <Button
+              className="w-full bg-[#de0f1e] hover:bg-[#c00d1a]"
+              size="lg"
+              disabled={revealNext.isPending || status === 'DONE'}
+              onClick={() => sessionId && revealNext.mutate({ sessionId })}
+            >
+              <Play className="mr-2 h-4 w-4" />
+              {status === 'DONE'
+                ? 'All revealed'
+                : `Reveal next (${currentIndex + 2}/${steps.length})`}
+            </Button>
+            {nextStep && status !== 'DONE' && (
+              <p className="text-center text-xs text-muted-foreground">
+                Next on screen: <span className="font-medium">{describeStep(nextStep)}</span>
+              </p>
+            )}
+            <Button
+              variant="ghost"
+              size="sm"
+              className="w-full"
+              onClick={() => sessionId && resetReveal.mutate({ sessionId })}
+            >
+              <RotateCcw className="mr-2 h-3.5 w-3.5" />
+              Reset to draft (leaves reveal mode)
+            </Button>
+          </div>
+        )}
+      </CardContent>
+    </Card>
+  )
+}

src/components/admin/live/run-order-list.tsx

@@ -0,0 +1,219 @@
+'use client'
+
+import { useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { Button } from '@/components/ui/button'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Input } from '@/components/ui/input'
+import { ArrowDown, ArrowUp, MonitorUp, Timer } from 'lucide-react'
+import { formatClock, parseClock } from '@/lib/live-timer'
+import { toast } from 'sonner'
+
+const CATEGORY_LABEL: Record<string, string> = {
+  BUSINESS_CONCEPT: 'Business Concepts',
+  STARTUP: 'Startups',
+}
+
+/**
+ * The ceremony run order, grouped by category, with quick reorder (▲▼) and a
+ * "Send to screens" action per project — built for last-minute schedule
+ * shuffles without leaving the console.
+ */
+export function RunOrderList({ roundId }: { roundId: string }) {
+  const utils = trpc.useUtils()
+  const { data: cursor } = trpc.live.getCursor.useQuery({ roundId }, { refetchInterval: 5000 })
+  // Local drafts for the per-project minute inputs (committed on blur)
+  const [timingDrafts, setTimingDrafts] = useState<Record<string, string>>({})
+
+  const reorderMutation = trpc.live.reorder.useMutation({
+    onSuccess: () => utils.live.getCursor.invalidate({ roundId }),
+    onError: (err) => toast.error(err.message),
+  })
+  const timingMutation = trpc.live.setProjectTiming.useMutation({
+    onSuccess: () => {
+      utils.live.getCursor.invalidate({ roundId })
+      toast.success('Project timing saved')
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  const commitTiming = (projectId: string, field: 'presentationSeconds' | 'qaSeconds', raw: string) => {
+    const trimmed = raw.trim()
+    const seconds = trimmed === '' ? null : parseClock(trimmed)
+    if (trimmed !== '' && seconds === null) {
+      toast.error('Use minutes:seconds, e.g. 7:30')
+      return
+    }
+    const current = cursor?.projectTimingOverrides?.[projectId]?.[field] ?? null
+    if (seconds === current) return
+    timingMutation.mutate({ roundId, projectId, [field]: seconds })
+  }
+  const sendMutation = trpc.live.sendToScreens.useMutation({
+    onSuccess: (_d, vars) => {
+      utils.live.getCursor.invalidate({ roundId })
+      const p = cursor?.orderedProjects?.find((p) => p.id === vars.projectId)
+      toast.success(`${p?.teamName ?? p?.title ?? 'Project'} is now on screens (up next)`)
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  const projects = cursor?.orderedProjects ?? []
+  if (!cursor || projects.length === 0) {
+    return null
+  }
+
+  const move = (index: number, delta: -1 | 1) => {
+    const order = projects.map((p) => p.id)
+    const target = index + delta
+    if (target < 0 || target >= order.length) return
+    ;[order[index], order[target]] = [order[target], order[index]]
+    reorderMutation.mutate({ roundId, projectOrder: order })
+  }
+
+  // Group rows under category headings while preserving the global order
+  const rows: Array<{ type: 'heading'; label: string } | { type: 'project'; index: number }> = []
+  let lastCategory: string | null = null
+  projects.forEach((p, index) => {
+    const cat = p.competitionCategory ?? 'OTHER'
+    if (cat !== lastCategory) {
+      rows.push({ type: 'heading', label: CATEGORY_LABEL[cat] ?? 'Other' })
+      lastCategory = cat
+    }
+    rows.push({ type: 'project', index })
+  })
+
+  return (
+    <Card>
+      <CardHeader>
+        <CardTitle>Run Order</CardTitle>
+        <CardDescription>
+          Reorder presentations on the fly · “Send to screens” puts a team up next everywhere
+        </CardDescription>
+      </CardHeader>
+      <CardContent className="space-y-1">
+        {rows.map((row, i) => {
+          if (row.type === 'heading') {
+            return (
+              <p
+                key={`h-${i}`}
+                className="pt-3 pb-1 text-xs font-semibold uppercase tracking-wider text-muted-foreground first:pt-0"
+              >
+                {row.label}
+              </p>
+            )
+          }
+          const project = projects[row.index]
+          const isActive = project.id === cursor.activeProjectId
+          const override = cursor.projectTimingOverrides?.[project.id]
+          const presKey = `${project.id}:pres`
+          const qaKey = `${project.id}:qa`
+          return (
+            <div
+              key={project.id}
+              className={`flex items-center gap-2 rounded-lg border p-2.5 ${
+                isActive ? 'border-[#de0f1e]/40 bg-[#de0f1e]/5' : 'border-transparent hover:bg-muted/40'
+              }`}
+            >
+              <span className="w-6 text-center text-sm tabular-nums text-muted-foreground">
+                {row.index + 1}
+              </span>
+              <div className="min-w-0 flex-1">
+                <p className="truncate text-sm font-medium">{project.title}</p>
+                {project.teamName && (
+                  <p className="truncate text-xs text-muted-foreground">{project.teamName}</p>
+                )}
+                {/* Per-project durations (m:ss) — empty = round default */}
+                <div className="mt-1 flex items-center gap-2">
+                  <Timer className="h-3 w-3 shrink-0 text-muted-foreground" />
+                  <label className="flex items-center gap-1 text-[11px] text-muted-foreground">
+                    Pres
+                    <Input
+                      className="h-6 w-16 px-1.5 text-center text-xs tabular-nums"
+                      placeholder="default"
+                      value={
+                        timingDrafts[presKey] ??
+                        (override?.presentationSeconds != null
+                          ? formatClock(override.presentationSeconds)
+                          : '')
+                      }
+                      onChange={(e) =>
+                        setTimingDrafts((d) => ({ ...d, [presKey]: e.target.value }))
+                      }
+                      onBlur={(e) => {
+                        commitTiming(project.id, 'presentationSeconds', e.target.value)
+                        setTimingDrafts((d) => {
+                          const next = { ...d }
+                          delete next[presKey]
+                          return next
+                        })
+                      }}
+                    />
+                  </label>
+                  <label className="flex items-center gap-1 text-[11px] text-muted-foreground">
+                    Q&A
+                    <Input
+                      className="h-6 w-16 px-1.5 text-center text-xs tabular-nums"
+                      placeholder="default"
+                      value={
+                        timingDrafts[qaKey] ??
+                        (override?.qaSeconds != null ? formatClock(override.qaSeconds) : '')
+                      }
+                      onChange={(e) =>
+                        setTimingDrafts((d) => ({ ...d, [qaKey]: e.target.value }))
+                      }
+                      onBlur={(e) => {
+                        commitTiming(project.id, 'qaSeconds', e.target.value)
+                        setTimingDrafts((d) => {
+                          const next = { ...d }
+                          delete next[qaKey]
+                          return next
+                        })
+                      }}
+                    />
+                  </label>
+                  <span className="text-[10px] text-muted-foreground/70">m:ss</span>
+                </div>
+              </div>
+              {isActive && (
+                <Badge className="shrink-0 bg-[#de0f1e] hover:bg-[#de0f1e]">
+                  {cursor.projectPhase === 'ON_DECK' ? 'on deck' : 'live'}
+                </Badge>
+              )}
+              <div className="flex shrink-0 items-center gap-1">
+                <Button
+                  variant="ghost"
+                  size="icon"
+                  className="h-7 w-7"
+                  disabled={reorderMutation.isPending || row.index === 0}
+                  onClick={() => move(row.index, -1)}
+                >
+                  <ArrowUp className="h-3.5 w-3.5" />
+                </Button>
+                <Button
+                  variant="ghost"
+                  size="icon"
+                  className="h-7 w-7"
+                  disabled={reorderMutation.isPending || row.index === projects.length - 1}
+                  onClick={() => move(row.index, 1)}
+                >
+                  <ArrowDown className="h-3.5 w-3.5" />
+                </Button>
+                <Button
+                  variant="outline"
+                  size="sm"
+                  className="h-7 gap-1.5 px-2 text-xs"
+                  disabled={sendMutation.isPending || isActive}
+                  onClick={() => sendMutation.mutate({ roundId, projectId: project.id })}
+                >
+                  <MonitorUp className="h-3.5 w-3.5" />
+                  Send to screens
+                </Button>
+              </div>
+            </div>
+          )
+        })}
+      </CardContent>
+    </Card>
+  )
+}

src/components/admin/live/timing-log-card.tsx

@@ -0,0 +1,73 @@
+'use client'
+
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { formatClock } from '@/lib/live-timer'
+import { Timer } from 'lucide-react'
+
+type TimingEntry = {
+  projectId: string
+  phase: 'PRESENTING' | 'QA'
+  startedAt: string
+  endedAt: string
+  configuredSeconds: number | null
+  elapsedSeconds: number
+  overranSeconds: number
+}
+
+/**
+ * Factual per-project timing record: configured vs actual, with overruns
+ * highlighted (noted, never penalized).
+ */
+export function TimingLogCard({ roundId }: { roundId: string }) {
+  const { data: cursor } = trpc.live.getCursor.useQuery({ roundId }, { refetchInterval: 5000 })
+
+  const log = (cursor?.timingLogJson as TimingEntry[] | null) ?? []
+  if (!cursor || log.length === 0) return null
+
+  const titleFor = (projectId: string) => {
+    const p = cursor.orderedProjects?.find((p) => p.id === projectId)
+    return p?.teamName ?? p?.title ?? 'Unknown'
+  }
+
+  return (
+    <Card>
+      <CardHeader>
+        <CardTitle className="flex items-center gap-2">
+          <Timer className="h-5 w-5" />
+          Timing Log
+        </CardTitle>
+        <CardDescription>Configured vs actual — overruns are noted, not penalized</CardDescription>
+      </CardHeader>
+      <CardContent>
+        <div className="space-y-1.5">
+          {log.map((entry, i) => (
+            <div key={i} className="flex items-center gap-3 rounded-lg border p-2.5 text-sm">
+              <div className="min-w-0 flex-1">
+                <p className="truncate font-medium">{titleFor(entry.projectId)}</p>
+                <p className="text-xs text-muted-foreground">
+                  {entry.phase === 'PRESENTING' ? 'Presentation' : 'Q&A'}
+                </p>
+              </div>
+              <span className="text-xs tabular-nums text-muted-foreground">
+                {entry.configuredSeconds != null ? formatClock(entry.configuredSeconds) : '–'} planned
+                {' · '}
+                {formatClock(entry.elapsedSeconds ?? 0)} actual
+              </span>
+              {entry.overranSeconds > 0 ? (
+                <Badge variant="destructive" className="shrink-0 tabular-nums">
+                  +{formatClock(entry.overranSeconds).replace('+', '')} over
+                </Badge>
+              ) : (
+                <Badge variant="secondary" className="shrink-0">
+                  on time
+                </Badge>
+              )}
+            </div>
+          ))}
+        </div>
+      </CardContent>
+    </Card>
+  )
+}

src/components/admin/logistics/confirmations-tab.tsx

@@ -2,6 +2,7 @@
 
 import { useMemo, useState } from 'react'
 import { trpc } from '@/lib/trpc/client'
+import { toast } from 'sonner'
 import { Card, CardContent, CardHeader, CardTitle } from '@/components/ui/card'
 import { Badge } from '@/components/ui/badge'
 import { Skeleton } from '@/components/ui/skeleton'
@@ -14,6 +15,19 @@ import {
   TableRow,
 } from '@/components/ui/table'
 import { Button } from '@/components/ui/button'
+import {
+  AlertDialog,
+  AlertDialogAction,
+  AlertDialogCancel,
+  AlertDialogContent,
+  AlertDialogDescription,
+  AlertDialogFooter,
+  AlertDialogHeader,
+  AlertDialogTitle,
+  AlertDialogTrigger,
+} from '@/components/ui/alert-dialog'
+import { Textarea } from '@/components/ui/textarea'
+import { Loader2 } from 'lucide-react'
 import { formatEnumLabel } from '@/lib/utils'
 import type { FinalistConfirmationStatus } from '@prisma/client'
 import { AdminAttendanceDialog, type AttendanceMode } from './admin-attendance-dialog'
@@ -52,17 +66,52 @@ function relativeFromNow(d: Date): string {
 }
 
 export function ConfirmationsTab({ programId }: Props) {
+  const utils = trpc.useUtils()
   const [statusFilter, setStatusFilter] = useState<StatusFilter>('all')
   const [dialogState, setDialogState] = useState<{
     open: boolean
     mode: AttendanceMode
     confirmationId: string | null
   }>({ open: false, mode: 'confirm', confirmationId: null })
+  const [unconfirmState, setUnconfirmState] = useState<{
+    open: boolean
+    confirmationId: string | null
+    projectTitle: string
+    reason: string
+  }>({ open: false, confirmationId: null, projectTitle: '', reason: '' })
+
   const { data, isLoading } = trpc.logistics.listConfirmations.useQuery(
     { programId },
     { refetchInterval: 60_000 },
   )
 
+  // Get liveFinalRoundId for re-invite action
+  const { data: candidatesData } = trpc.finalist.listEnrollmentCandidates.useQuery({ programId })
+  const liveFinalRoundId = candidatesData?.liveFinalRoundId ?? null
+
+  const unconfirmMutation = trpc.finalist.unconfirm.useMutation({
+    onSuccess: () => {
+      toast.success('Finalist un-confirmed')
+      utils.logistics.listConfirmations.invalidate({ programId })
+      utils.finalist.listEnrollmentCandidates.invalidate({ programId })
+      setUnconfirmState((prev) => ({ ...prev, open: false, confirmationId: null, reason: '' }))
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  const reinviteMutation = trpc.finalist.enrollFinalists.useMutation({
+    onSuccess: (result) => {
+      if (result.skipped.length > 0) {
+        toast.info('Re-invite skipped — team is already confirmed')
+      } else {
+        toast.success('Re-invite sent')
+      }
+      utils.logistics.listConfirmations.invalidate({ programId })
+      utils.finalist.listEnrollmentCandidates.invalidate({ programId })
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
   const filtered = useMemo(() => {
     if (!data) return []
     return statusFilter === 'all' ? data : data.filter((r) => r.status === statusFilter)
@@ -124,7 +173,7 @@ export function ConfirmationsTab({ programId }: Props) {
           ) : filtered.length === 0 ? (
             <p className="text-muted-foreground py-12 text-center text-sm">
               {statusFilter === 'all'
-                ? 'No finalists have been selected yet. Use the grand-finale round page to send confirmations.'
+                ? 'No finalists have been selected yet. Enroll finalists from the Grand Final round\'s Overview tab to start confirmations.'
                 : 'No confirmations match this filter.'}
             </p>
           ) : (
@@ -218,6 +267,43 @@ export function ConfirmationsTab({ programId }: Props) {
                                 Decline
                               </Button>
                             </div>
+                          ) : r.status === 'CONFIRMED' ? (
+                            <Button
+                              size="sm"
+                              variant="outline"
+                              onClick={() =>
+                                setUnconfirmState({
+                                  open: true,
+                                  confirmationId: r.id,
+                                  projectTitle: r.project.title,
+                                  reason: '',
+                                })
+                              }
+                            >
+                              Un-confirm
+                            </Button>
+                          ) : r.status === 'DECLINED' || r.status === 'EXPIRED' ? (
+                            <Button
+                              size="sm"
+                              variant="outline"
+                              disabled={!liveFinalRoundId || reinviteMutation.isPending}
+                              onClick={() => {
+                                if (!liveFinalRoundId) return
+                                reinviteMutation.mutate({
+                                  programId,
+                                  roundId: liveFinalRoundId,
+                                  enrollments: [{ projectId: r.project.id, mode: 'EMAIL' }],
+                                })
+                              }}
+                            >
+                              {reinviteMutation.isPending &&
+                              reinviteMutation.variables?.enrollments?.[0]?.projectId ===
+                                r.project.id ? (
+                                <Loader2 className="h-4 w-4 animate-spin" />
+                              ) : (
+                                'Re-invite'
+                              )}
+                            </Button>
                           ) : (
                             <span className="text-muted-foreground text-xs">—</span>
                           )}
@@ -241,6 +327,60 @@ export function ConfirmationsTab({ programId }: Props) {
           setDialogState((prev) => ({ ...prev, open: next }))
         }
       />
+
+      {/* Un-confirm AlertDialog (needs a reason — min 5 chars per the server) */}
+      <AlertDialog
+        open={unconfirmState.open}
+        onOpenChange={(next) => {
+          if (!unconfirmMutation.isPending)
+            setUnconfirmState((prev) => ({ ...prev, open: next }))
+        }}
+      >
+        <AlertDialogContent>
+          <AlertDialogHeader>
+            <AlertDialogTitle>Un-confirm this finalist?</AlertDialogTitle>
+            <AlertDialogDescription>
+              {unconfirmState.projectTitle} will be moved back to Superseded. Any active mentor
+              assignment will be dropped and the mentor notified. This action is audit-logged.
+            </AlertDialogDescription>
+          </AlertDialogHeader>
+          <div className="px-1 pb-2">
+            <label
+              htmlFor="unconfirm-reason"
+              className="text-muted-foreground mb-1 block text-sm"
+            >
+              Reason <span className="text-destructive">*</span>
+            </label>
+            <Textarea
+              id="unconfirm-reason"
+              value={unconfirmState.reason}
+              onChange={(e) =>
+                setUnconfirmState((prev) => ({ ...prev, reason: e.target.value }))
+              }
+              placeholder="e.g. team withdrew, scheduling conflict, administrative correction"
+              rows={3}
+            />
+          </div>
+          <AlertDialogFooter>
+            <AlertDialogCancel disabled={unconfirmMutation.isPending}>Cancel</AlertDialogCancel>
+            <AlertDialogAction
+              disabled={unconfirmState.reason.trim().length < 5 || unconfirmMutation.isPending}
+              onClick={() => {
+                if (!unconfirmState.confirmationId) return
+                unconfirmMutation.mutate({
+                  confirmationId: unconfirmState.confirmationId,
+                  reason: unconfirmState.reason.trim(),
+                })
+              }}
+            >
+              {unconfirmMutation.isPending && (
+                <Loader2 className="mr-2 h-4 w-4 animate-spin" />
+              )}
+              Un-confirm
+            </AlertDialogAction>
+          </AlertDialogFooter>
+        </AlertDialogContent>
+      </AlertDialog>
     </div>
   )
 }

src/components/admin/logistics/email-templates-tab.tsx

@@ -0,0 +1,222 @@
+'use client'
+
+import { useState, useRef } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import { Switch } from '@/components/ui/switch'
+import { Label } from '@/components/ui/label'
+import { Button } from '@/components/ui/button'
+import { Input } from '@/components/ui/input'
+import { Skeleton } from '@/components/ui/skeleton'
+import { Card, CardContent, CardHeader, CardTitle } from '@/components/ui/card'
+import { toast } from 'sonner'
+import { Plane, Mail, Eye, Loader2 } from 'lucide-react'
+import { EmailPreviewDialog } from '@/components/admin/round/email-preview-dialog'
+
+export function EmailTemplatesTab({ programId }: { programId?: string }) {
+  const [previewType, setPreviewType] = useState<string | null>(null)
+  const [testingType, setTestingType] = useState<string | null>(null)
+
+  const utils = trpc.useUtils()
+
+  const { data: allSettings, isLoading } = trpc.notification.getEmailSettings.useQuery()
+
+  const settings = (allSettings ?? []).filter((s) => s.category === 'logistics')
+
+  const updateMutation = trpc.notification.updateEmailSetting.useMutation({
+    onSuccess: () => {
+      toast.success('Setting updated')
+      void utils.notification.getEmailSettings.invalidate()
+    },
+    onError: (error) => {
+      toast.error(`Failed to update: ${error.message}`)
+    },
+  })
+
+  const testMutation = trpc.notification.sendTestEmail.useMutation({
+    onSuccess: (data) => {
+      if (data.success) {
+        toast.success(data.message, {
+          description: data.hasStyledTemplate ? 'Using styled template' : 'Using generic template',
+        })
+      } else {
+        toast.error('Failed to send test email', { description: data.message })
+      }
+      setTestingType(null)
+    },
+    onError: (error) => {
+      toast.error(`Failed to send: ${error.message}`)
+      setTestingType(null)
+    },
+  })
+
+  const preview = trpc.notification.previewEmailTemplate.useQuery(
+    { notificationType: previewType! },
+    { enabled: !!previewType },
+  )
+
+  const previewSetting = settings.find((s) => s.notificationType === previewType)
+
+  if (isLoading) {
+    return (
+      <div className="space-y-4">
+        {[...Array(4)].map((_, i) => (
+          <Skeleton key={i} className="h-16 w-full" />
+        ))}
+      </div>
+    )
+  }
+
+  if (settings.length === 0) {
+    return (
+      <p className="text-sm text-muted-foreground py-8 text-center">
+        No logistics email types found — run the notification settings seed.
+      </p>
+    )
+  }
+
+  return (
+    <>
+      <Card>
+        <CardHeader className="pb-3">
+          <CardTitle className="flex items-center gap-3 text-base">
+            <Plane className="h-5 w-5 text-muted-foreground" />
+            Logistics Emails
+            <span className="ml-auto text-xs font-normal text-muted-foreground">
+              {settings.filter((s) => s.sendEmail).length}/{settings.length} enabled
+            </span>
+          </CardTitle>
+        </CardHeader>
+        <CardContent className="space-y-3">
+          {settings.map((setting) => (
+            <EmailTemplateRow
+              key={setting.id}
+              setting={setting}
+              isTesting={testingType === setting.notificationType}
+              isUpdating={updateMutation.isPending}
+              onTest={() => {
+                setTestingType(setting.notificationType)
+                testMutation.mutate({ notificationType: setting.notificationType })
+              }}
+              onPreview={() => setPreviewType(setting.notificationType)}
+              onToggle={(checked) =>
+                updateMutation.mutate({
+                  notificationType: setting.notificationType,
+                  sendEmail: checked,
+                  emailSubject: setting.emailSubject ?? undefined,
+                })
+              }
+              onSubjectBlur={(subject) => {
+                if (subject !== (setting.emailSubject ?? '')) {
+                  updateMutation.mutate({
+                    notificationType: setting.notificationType,
+                    sendEmail: setting.sendEmail,
+                    emailSubject: subject || undefined,
+                  })
+                }
+              }}
+            />
+          ))}
+        </CardContent>
+      </Card>
+
+      <EmailPreviewDialog
+        open={!!previewType}
+        onOpenChange={(o) => { if (!o) setPreviewType(null) }}
+        title={previewSetting?.label ?? 'Email Preview'}
+        description={previewSetting?.description ?? ''}
+        recipientCount={0}
+        previewHtml={preview.data?.html}
+        isPreviewLoading={preview.isLoading}
+        onSend={() => {}}
+        isSending={false}
+        previewOnly
+        showCustomMessage={false}
+      />
+    </>
+  )
+}
+
+type RowSetting = {
+  id: string
+  notificationType: string
+  category: string
+  label: string
+  description: string | null
+  sendEmail: boolean
+  emailSubject: string | null
+}
+
+function EmailTemplateRow({
+  setting,
+  isTesting,
+  isUpdating,
+  onTest,
+  onPreview,
+  onToggle,
+  onSubjectBlur,
+}: {
+  setting: RowSetting
+  isTesting: boolean
+  isUpdating: boolean
+  onTest: () => void
+  onPreview: () => void
+  onToggle: (checked: boolean) => void
+  onSubjectBlur: (value: string) => void
+}) {
+  const inputRef = useRef<HTMLInputElement>(null)
+
+  return (
+    <div className="rounded-lg border p-3 space-y-2">
+      <div className="flex items-start justify-between gap-4">
+        <div className="space-y-0.5 flex-1 min-w-0">
+          <Label className="text-sm font-medium">{setting.label}</Label>
+          {setting.description && (
+            <p className="text-xs text-muted-foreground">{setting.description}</p>
+          )}
+        </div>
+        <div className="flex items-center gap-2 shrink-0">
+          <Button
+            variant="ghost"
+            size="sm"
+            className="h-8 px-2 text-muted-foreground hover:text-foreground"
+            onClick={onPreview}
+            title="Preview email"
+          >
+            <Eye className="h-4 w-4" />
+            <span className="ml-1.5 text-xs">Preview</span>
+          </Button>
+          <Button
+            variant="ghost"
+            size="sm"
+            className="h-8 px-2 text-muted-foreground hover:text-foreground"
+            onClick={onTest}
+            disabled={isTesting}
+            title="Send test email to yourself"
+          >
+            {isTesting ? (
+              <Loader2 className="h-4 w-4 animate-spin" />
+            ) : (
+              <Mail className="h-4 w-4" />
+            )}
+            <span className="ml-1.5 text-xs">Test</span>
+          </Button>
+          <Switch
+            checked={setting.sendEmail}
+            onCheckedChange={onToggle}
+            disabled={isUpdating}
+          />
+        </div>
+      </div>
+      <div className="flex items-center gap-2">
+        <Label className="text-xs text-muted-foreground w-16 shrink-0">Subject</Label>
+        <Input
+          ref={inputRef}
+          className="h-7 text-xs"
+          defaultValue={setting.emailSubject ?? ''}
+          placeholder="(default subject)"
+          onBlur={(e) => onSubjectBlur(e.target.value)}
+        />
+      </div>
+    </div>
+  )
+}

src/components/admin/logistics/hotels-tab.tsx

@@ -1,175 +1,700 @@
 'use client'
 
-import { useEffect, useState } from 'react'
+import { useEffect, useMemo, useRef, useState } from 'react'
 import { trpc } from '@/lib/trpc/client'
 import { toast } from 'sonner'
-import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Card, CardContent, CardHeader, CardTitle } from '@/components/ui/card'
 import { Button } from '@/components/ui/button'
+import { Badge } from '@/components/ui/badge'
 import { Input } from '@/components/ui/input'
 import { Label } from '@/components/ui/label'
 import { Textarea } from '@/components/ui/textarea'
 import { Skeleton } from '@/components/ui/skeleton'
-import { ExternalLink, Hotel as HotelIcon, Loader2, Save } from 'lucide-react'
+import {
+  Dialog,
+  DialogContent,
+  DialogDescription,
+  DialogFooter,
+  DialogHeader,
+  DialogTitle,
+} from '@/components/ui/dialog'
+import {
+  AlertDialog,
+  AlertDialogAction,
+  AlertDialogCancel,
+  AlertDialogContent,
+  AlertDialogDescription,
+  AlertDialogFooter,
+  AlertDialogHeader,
+  AlertDialogTitle,
+  AlertDialogTrigger,
+} from '@/components/ui/alert-dialog'
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from '@/components/ui/select'
+import { Download, ExternalLink, Hotel as HotelIcon, Loader2, Plus, Trash2, Pencil } from 'lucide-react'
+
+// Radix <SelectItem> forbids an empty-string value, so the "unassigned" option
+// uses this sentinel; handleHotelChange maps it back to an unassign.
+const UNASSIGN_VALUE = '__unassign__'
 
 interface Props {
   programId: string
 }
 
-export function HotelsTab({ programId }: Props) {
-  const utils = trpc.useUtils()
-  const { data: hotel, isLoading } = trpc.logistics.getHotel.useQuery({ programId })
+// ─── Types ────────────────────────────────────────────────────────────────────
 
+type HotelRow = {
+  id: string
+  name: string
+  address: string | null
+  link: string | null
+  notes: string | null
+  _count: { stays: number }
+}
+
+type RoomingRow = {
+  attendingMemberId: string
+  confirmationId: string
+  projectId: string
+  projectTitle: string
+  user: { id: string; name: string | null; email: string }
+  stay: { hotelId: string; roomNumber: string | null; checkInAt: Date | null; checkOutAt: Date | null } | null
+}
+
+// ─── Helpers ──────────────────────────────────────────────────────────────────
+
+function toDateInputValue(d: Date | null | undefined): string {
+  if (!d) return ''
+  const dt = new Date(d)
+  if (Number.isNaN(dt.getTime())) return ''
+  return dt.toISOString().slice(0, 10)
+}
+
+function fromDateInputValue(s: string): Date | null {
+  if (!s) return null
+  const dt = new Date(s)
+  return Number.isNaN(dt.getTime()) ? null : dt
+}
+
+function csvEscape(value: string | null | undefined): string {
+  const str = value ?? ''
+  if (str.includes('"') || str.includes(',') || str.includes('\n')) {
+    return `"${str.replace(/"/g, '""')}"`
+  }
+  return str
+}
+
+function buildRoomingCsv(rows: RoomingRow[], hotels: HotelRow[]): string {
+  const hotelMap = new Map(hotels.map((h) => [h.id, h.name]))
+  const header = ['Team', 'Member', 'Email', 'Hotel', 'Room', 'Check-in', 'Check-out'].join(',')
+  const lines = rows.map((r) => {
+    const s = r.stay
+    return [
+      csvEscape(r.projectTitle),
+      csvEscape(r.user.name ?? r.user.email),
+      csvEscape(r.user.email),
+      csvEscape(s ? (hotelMap.get(s.hotelId) ?? '') : ''),
+      csvEscape(s?.roomNumber ?? ''),
+      csvEscape(s?.checkInAt ? toDateInputValue(s.checkInAt) : ''),
+      csvEscape(s?.checkOutAt ? toDateInputValue(s.checkOutAt) : ''),
+    ].join(',')
+  })
+  return [header, ...lines].join('\r\n')
+}
+
+// ─── Hotel Form Dialog ────────────────────────────────────────────────────────
+
+type HotelFormMode = { type: 'create' } | { type: 'edit'; hotel: HotelRow }
+
+function HotelFormDialog({
+  open,
+  mode,
+  programId,
+  onOpenChange,
+}: {
+  open: boolean
+  mode: HotelFormMode
+  programId: string
+  onOpenChange: (next: boolean) => void
+}) {
+  const utils = trpc.useUtils()
   const [name, setName] = useState('')
   const [address, setAddress] = useState('')
   const [link, setLink] = useState('')
   const [notes, setNotes] = useState('')
 
-  // Sync form state from server data on first load / after save.
   useEffect(() => {
-    if (hotel) {
-      setName(hotel.name)
-      setAddress(hotel.address ?? '')
-      setLink(hotel.link ?? '')
-      setNotes(hotel.notes ?? '')
+    if (!open) return
+    if (mode.type === 'edit') {
+      setName(mode.hotel.name)
+      setAddress(mode.hotel.address ?? '')
+      setLink(mode.hotel.link ?? '')
+      setNotes(mode.hotel.notes ?? '')
+    } else {
+      setName('')
+      setAddress('')
+      setLink('')
+      setNotes('')
     }
-  }, [hotel])
+  }, [open, mode])
 
-  const upsertMutation = trpc.logistics.upsertHotel.useMutation({
-    onSuccess: () => {
-      toast.success('Hotel saved')
-      utils.logistics.getHotel.invalidate({ programId })
-    },
+  const onSuccess = () => {
+    toast.success(mode.type === 'create' ? 'Hotel added' : 'Hotel updated')
+    utils.logistics.listHotels.invalidate({ programId })
+    onOpenChange(false)
+  }
+
+  const createMutation = trpc.logistics.createHotel.useMutation({
+    onSuccess,
     onError: (err) => toast.error(err.message),
   })
 
+  const updateMutation = trpc.logistics.updateHotel.useMutation({
+    onSuccess,
+    onError: (err) => toast.error(err.message),
+  })
+
+  const isPending = createMutation.isPending || updateMutation.isPending
+
   const handleSave = () => {
     if (!name.trim()) {
       toast.error('Hotel name is required')
       return
     }
-    upsertMutation.mutate({
-      programId,
-      name: name.trim(),
-      address: address.trim() || undefined,
-      link: link.trim() || '',
-      notes: notes.trim() || undefined,
+    if (mode.type === 'create') {
+      createMutation.mutate({
+        programId,
+        name: name.trim(),
+        address: address.trim() || undefined,
+        link: link.trim() || undefined,
+        notes: notes.trim() || undefined,
+      })
+    } else {
+      updateMutation.mutate({
+        id: mode.hotel.id,
+        name: name.trim(),
+        address: address.trim() || null,
+        link: link.trim() || null,
+        notes: notes.trim() || null,
+      })
+    }
+  }
+
+  return (
+    <Dialog open={open} onOpenChange={(next) => { if (!isPending) onOpenChange(next) }}>
+      <DialogContent className="sm:max-w-md">
+        <DialogHeader>
+          <DialogTitle>{mode.type === 'create' ? 'Add hotel' : 'Edit hotel'}</DialogTitle>
+          <DialogDescription>
+            {mode.type === 'create'
+              ? 'Add a hotel that finalists can be assigned to.'
+              : 'Update hotel details.'}
+          </DialogDescription>
+        </DialogHeader>
+
+        <div className="space-y-4">
+          <div className="space-y-1.5">
+            <Label htmlFor="hotel-name">Name *</Label>
+            <Input
+              id="hotel-name"
+              value={name}
+              onChange={(e) => setName(e.target.value)}
+              placeholder="Hôtel de Paris"
+              required
+            />
+          </div>
+          <div className="space-y-1.5">
+            <Label htmlFor="hotel-address">Address</Label>
+            <Textarea
+              id="hotel-address"
+              value={address}
+              onChange={(e) => setAddress(e.target.value)}
+              placeholder="Place du Casino, 98000 Monaco"
+              rows={2}
+            />
+          </div>
+          <div className="space-y-1.5">
+            <Label htmlFor="hotel-link">Website / booking link</Label>
+            <Input
+              id="hotel-link"
+              type="url"
+              value={link}
+              onChange={(e) => setLink(e.target.value)}
+              placeholder="https://hoteldeparismontecarlo.com"
+            />
+          </div>
+          <div className="space-y-1.5">
+            <Label htmlFor="hotel-notes">Internal notes</Label>
+            <Textarea
+              id="hotel-notes"
+              value={notes}
+              onChange={(e) => setNotes(e.target.value)}
+              placeholder="Check-in time, special arrangements, etc."
+              rows={3}
+            />
+          </div>
+        </div>
+
+        <DialogFooter>
+          <Button variant="outline" onClick={() => onOpenChange(false)} disabled={isPending}>
+            Cancel
+          </Button>
+          <Button onClick={handleSave} disabled={isPending}>
+            {isPending && <Loader2 className="mr-2 h-4 w-4 animate-spin" />}
+            {mode.type === 'create' ? 'Add hotel' : 'Save'}
+          </Button>
+        </DialogFooter>
+      </DialogContent>
+    </Dialog>
+  )
+}
+
+// ─── Hotels Section ───────────────────────────────────────────────────────────
+
+function HotelsSection({ programId }: { programId: string }) {
+  const utils = trpc.useUtils()
+  const { data: hotels, isLoading } = trpc.logistics.listHotels.useQuery({ programId })
+  const [dialogOpen, setDialogOpen] = useState(false)
+  const [dialogMode, setDialogMode] = useState<HotelFormMode>({ type: 'create' })
+
+  const deleteMutation = trpc.logistics.deleteHotel.useMutation({
+    onSuccess: () => {
+      toast.success('Hotel removed')
+      utils.logistics.listHotels.invalidate({ programId })
+      utils.logistics.listRooming.invalidate({ programId })
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  const openCreate = () => {
+    setDialogMode({ type: 'create' })
+    setDialogOpen(true)
+  }
+
+  const openEdit = (hotel: HotelRow) => {
+    setDialogMode({ type: 'edit', hotel })
+    setDialogOpen(true)
+  }
+
+  return (
+    <>
+      <Card>
+        <CardHeader>
+          <div className="flex items-center justify-between gap-4">
+            <div className="flex items-center gap-2">
+              <HotelIcon className="text-muted-foreground h-4 w-4" />
+              <CardTitle className="text-base">Hotels</CardTitle>
+            </div>
+            <Button size="sm" onClick={openCreate}>
+              <Plus className="mr-1 h-4 w-4" />
+              Add hotel
+            </Button>
+          </div>
+        </CardHeader>
+        <CardContent>
+          {isLoading ? (
+            <div className="space-y-2">
+              {[1, 2].map((i) => (
+                <Skeleton key={i} className="h-16 w-full" />
+              ))}
+            </div>
+          ) : !hotels || hotels.length === 0 ? (
+            <p className="text-muted-foreground py-6 text-center text-sm">
+              No hotels yet. Add one above.
+            </p>
+          ) : (
+            <div className="space-y-3">
+              {hotels.map((hotel) => (
+                <div
+                  key={hotel.id}
+                  className="flex items-start justify-between gap-4 rounded-md border p-3"
+                >
+                  <div className="min-w-0 flex-1 space-y-1">
+                    <div className="flex items-center gap-2">
+                      <span className="font-medium">{hotel.name}</span>
+                      <Badge variant="secondary" className="text-xs">
+                        {hotel._count.stays} guest{hotel._count.stays !== 1 ? 's' : ''}
+                      </Badge>
+                    </div>
+                    {hotel.address && (
+                      <p className="text-muted-foreground text-xs whitespace-pre-line">{hotel.address}</p>
+                    )}
+                    {hotel.link && (
+                      <a
+                        href={hotel.link}
+                        target="_blank"
+                        rel="noopener noreferrer"
+                        className="text-primary inline-flex items-center gap-1 text-xs hover:underline"
+                      >
+                        Visit website <ExternalLink className="h-3 w-3" />
+                      </a>
+                    )}
+                    {hotel.notes && (
+                      <p className="text-muted-foreground text-xs italic">{hotel.notes}</p>
+                    )}
+                  </div>
+                  <div className="flex shrink-0 items-center gap-1">
+                    <Button
+                      variant="ghost"
+                      size="icon"
+                      className="h-8 w-8"
+                      onClick={() => openEdit(hotel)}
+                    >
+                      <Pencil className="h-4 w-4" />
+                      <span className="sr-only">Edit</span>
+                    </Button>
+                    <AlertDialog>
+                      <AlertDialogTrigger asChild>
+                        <Button
+                          variant="ghost"
+                          size="icon"
+                          className="text-destructive hover:text-destructive h-8 w-8"
+                          disabled={deleteMutation.isPending}
+                        >
+                          <Trash2 className="h-4 w-4" />
+                          <span className="sr-only">Delete</span>
+                        </Button>
+                      </AlertDialogTrigger>
+                      <AlertDialogContent>
+                        <AlertDialogHeader>
+                          <AlertDialogTitle>Delete hotel?</AlertDialogTitle>
+                          <AlertDialogDescription>
+                            This will permanently remove <strong>{hotel.name}</strong>.
+                            {hotel._count.stays > 0
+                              ? ` Reassign the ${hotel._count.stays} guest(s) before deleting.`
+                              : ' This action cannot be undone.'}
+                          </AlertDialogDescription>
+                        </AlertDialogHeader>
+                        <AlertDialogFooter>
+                          <AlertDialogCancel>Cancel</AlertDialogCancel>
+                          <AlertDialogAction
+                            className="bg-destructive text-destructive-foreground hover:bg-destructive/90"
+                            onClick={() => deleteMutation.mutate({ id: hotel.id })}
+                          >
+                            Delete
+                          </AlertDialogAction>
+                        </AlertDialogFooter>
+                      </AlertDialogContent>
+                    </AlertDialog>
+                  </div>
+                </div>
+              ))}
+            </div>
+          )}
+        </CardContent>
+      </Card>
+
+      <HotelFormDialog
+        open={dialogOpen}
+        mode={dialogMode}
+        programId={programId}
+        onOpenChange={setDialogOpen}
+      />
+    </>
+  )
+}
+
+// ─── Attendee Row ─────────────────────────────────────────────────────────────
+
+function AttendeeRoomRow({
+  row,
+  hotels,
+  programId,
+}: {
+  row: RoomingRow
+  hotels: HotelRow[]
+  programId: string
+}) {
+  const utils = trpc.useUtils()
+
+  const [roomNumber, setRoomNumber] = useState(row.stay?.roomNumber ?? '')
+  const [checkIn, setCheckIn] = useState(toDateInputValue(row.stay?.checkInAt ?? null))
+  const [checkOut, setCheckOut] = useState(toDateInputValue(row.stay?.checkOutAt ?? null))
+
+  // Keep local state in sync when server data updates
+  const prevStayRef = useRef(row.stay)
+  useEffect(() => {
+    const prev = prevStayRef.current
+    const cur = row.stay
+    // Only sync if the stay changed from outside (different hotelId or null/non-null)
+    if (prev?.hotelId !== cur?.hotelId || (prev === null) !== (cur === null)) {
+      setRoomNumber(cur?.roomNumber ?? '')
+      setCheckIn(toDateInputValue(cur?.checkInAt ?? null))
+      setCheckOut(toDateInputValue(cur?.checkOutAt ?? null))
+    }
+    prevStayRef.current = cur
+  }, [row.stay])
+
+  const assignMutation = trpc.logistics.assignStay.useMutation({
+    onSuccess: () => utils.logistics.listRooming.invalidate({ programId }),
+    onError: (err) => toast.error(err.message),
+  })
+
+  const unassignMutation = trpc.logistics.unassignStay.useMutation({
+    onSuccess: () => utils.logistics.listRooming.invalidate({ programId }),
+    onError: (err) => toast.error(err.message),
+  })
+
+  const currentHotelId = row.stay?.hotelId ?? ''
+
+  const handleHotelChange = (value: string) => {
+    if (!value || value === UNASSIGN_VALUE) {
+      unassignMutation.mutate({ attendingMemberId: row.attendingMemberId })
+    } else {
+      assignMutation.mutate({
+        attendingMemberId: row.attendingMemberId,
+        hotelId: value,
+        roomNumber: roomNumber.trim() || null,
+        checkInAt: fromDateInputValue(checkIn),
+        checkOutAt: fromDateInputValue(checkOut),
+      })
+    }
+  }
+
+  const commitRoomNumber = () => {
+    if (!currentHotelId) return
+    const trimmed = roomNumber.trim()
+    if (trimmed === (row.stay?.roomNumber ?? '')) return
+    assignMutation.mutate({
+      attendingMemberId: row.attendingMemberId,
+      hotelId: currentHotelId,
+      roomNumber: trimmed || null,
+      checkInAt: fromDateInputValue(checkIn),
+      checkOutAt: fromDateInputValue(checkOut),
     })
   }
 
-  if (isLoading) return <Skeleton className="h-96 w-full" />
+  const commitCheckIn = () => {
+    if (!currentHotelId) return
+    if (checkIn === toDateInputValue(row.stay?.checkInAt ?? null)) return
+    assignMutation.mutate({
+      attendingMemberId: row.attendingMemberId,
+      hotelId: currentHotelId,
+      roomNumber: roomNumber.trim() || null,
+      checkInAt: fromDateInputValue(checkIn),
+      checkOutAt: fromDateInputValue(checkOut),
+    })
+  }
 
-  const dirty =
-    name !== (hotel?.name ?? '') ||
-    address !== (hotel?.address ?? '') ||
-    link !== (hotel?.link ?? '') ||
-    notes !== (hotel?.notes ?? '')
+  const commitCheckOut = () => {
+    if (!currentHotelId) return
+    if (checkOut === toDateInputValue(row.stay?.checkOutAt ?? null)) return
+    assignMutation.mutate({
+      attendingMemberId: row.attendingMemberId,
+      hotelId: currentHotelId,
+      roomNumber: roomNumber.trim() || null,
+      checkInAt: fromDateInputValue(checkIn),
+      checkOutAt: fromDateInputValue(checkOut),
+    })
+  }
+
+  const isBusy = assignMutation.isPending || unassignMutation.isPending
+  const hasHotel = !!currentHotelId
 
   return (
-    <div className="grid gap-4 md:grid-cols-3">
-      <div className="md:col-span-2">
-        <Card>
-          <CardHeader>
-            <div className="flex items-center gap-2">
-              <HotelIcon className="text-muted-foreground h-4 w-4" />
-              <CardTitle className="text-base">Hotel for this edition</CardTitle>
-            </div>
-            <CardDescription>
-              One hotel per edition. Used in confirmation emails and finalist communications.
-            </CardDescription>
-          </CardHeader>
-          <CardContent className="space-y-4">
-            <div className="space-y-1.5">
-              <Label htmlFor="hotel-name">Name *</Label>
-              <Input
-                id="hotel-name"
-                value={name}
-                onChange={(e) => setName(e.target.value)}
-                placeholder="Hôtel de Paris"
-                required
-              />
-            </div>
-            <div className="space-y-1.5">
-              <Label htmlFor="hotel-address">Address</Label>
-              <Textarea
-                id="hotel-address"
-                value={address}
-                onChange={(e) => setAddress(e.target.value)}
-                placeholder="Place du Casino, 98000 Monaco"
-                rows={2}
-              />
-            </div>
-            <div className="space-y-1.5">
-              <Label htmlFor="hotel-link">Hotel website / booking link</Label>
-              <Input
-                id="hotel-link"
-                type="url"
-                value={link}
-                onChange={(e) => setLink(e.target.value)}
-                placeholder="https://hoteldeparismontecarlo.com"
-              />
-            </div>
-            <div className="space-y-1.5">
-              <Label htmlFor="hotel-notes">Internal notes</Label>
-              <Textarea
-                id="hotel-notes"
-                value={notes}
-                onChange={(e) => setNotes(e.target.value)}
-                placeholder="Check-in time, special arrangements, etc."
-                rows={3}
-              />
-            </div>
-            <div className="flex justify-end">
-              <Button
-                onClick={handleSave}
-                disabled={!dirty || upsertMutation.isPending}
-              >
-                {upsertMutation.isPending ? (
-                  <Loader2 className="mr-2 h-4 w-4 animate-spin" />
-                ) : (
-                  <Save className="mr-2 h-4 w-4" />
-                )}
-                Save
-              </Button>
-            </div>
-          </CardContent>
-        </Card>
+    <div className="grid grid-cols-[1fr_auto] items-center gap-2 py-2 pl-4 sm:grid-cols-[2fr_2fr_1fr_1fr_1fr]">
+      {/* Member */}
+      <div className="col-span-2 sm:col-span-1">
+        <div className="text-sm font-medium">{row.user.name ?? row.user.email}</div>
+        <div className="text-muted-foreground text-xs">{row.user.email}</div>
       </div>
 
-      <div className="md:col-span-1">
-        <Card>
-          <CardHeader>
-            <CardTitle className="text-base">Email preview</CardTitle>
-            <CardDescription>What teams will see in confirmation emails.</CardDescription>
-          </CardHeader>
-          <CardContent>
-            {!name.trim() ? (
-              <p className="text-muted-foreground text-sm">Save a hotel to see the preview.</p>
-            ) : (
-              <div className="bg-muted/30 rounded-md border p-4 text-sm">
-                <div className="text-muted-foreground mb-1 text-xs uppercase tracking-wide">
-                  Your accommodation
-                </div>
-                <div className="font-semibold">{name}</div>
-                {address.trim() && (
-                  <div className="text-muted-foreground mt-1 whitespace-pre-line text-xs">
-                    {address}
-                  </div>
-                )}
-                {link.trim() && (
-                  <a
-                    href={link}
-                    target="_blank"
-                    rel="noopener noreferrer"
-                    className="text-primary mt-2 inline-flex items-center gap-1 text-xs hover:underline"
-                  >
-                    Visit hotel website <ExternalLink className="h-3 w-3" />
-                  </a>
-                )}
-              </div>
-            )}
-          </CardContent>
-        </Card>
-      </div>
+      {/* Hotel select */}
+      <Select value={currentHotelId} onValueChange={handleHotelChange} disabled={isBusy}>
+        <SelectTrigger className="h-8 text-xs">
+          <SelectValue placeholder="— Unassigned —" />
+        </SelectTrigger>
+        <SelectContent>
+          <SelectItem value={UNASSIGN_VALUE}>— Unassigned —</SelectItem>
+          {hotels.map((h) => (
+            <SelectItem key={h.id} value={h.id}>
+              {h.name}
+            </SelectItem>
+          ))}
+        </SelectContent>
+      </Select>
+
+      {/* Room # */}
+      <Input
+        className="h-8 text-xs"
+        placeholder="Room #"
+        value={roomNumber}
+        onChange={(e) => setRoomNumber(e.target.value)}
+        onBlur={commitRoomNumber}
+        disabled={!hasHotel || isBusy}
+      />
+
+      {/* Check-in */}
+      <Input
+        className="h-8 text-xs"
+        type="date"
+        value={checkIn}
+        onChange={(e) => setCheckIn(e.target.value)}
+        onBlur={commitCheckIn}
+        disabled={!hasHotel || isBusy}
+      />
+
+      {/* Check-out */}
+      <Input
+        className="h-8 text-xs"
+        type="date"
+        value={checkOut}
+        onChange={(e) => setCheckOut(e.target.value)}
+        onBlur={commitCheckOut}
+        disabled={!hasHotel || isBusy}
+      />
+    </div>
+  )
+}
+
+// ─── Rooming Section ──────────────────────────────────────────────────────────
+
+function RoomingSection({ programId }: { programId: string }) {
+  const utils = trpc.useUtils()
+  const { data: rooming, isLoading: roomingLoading } = trpc.logistics.listRooming.useQuery({ programId })
+  const { data: hotels } = trpc.logistics.listHotels.useQuery({ programId })
+
+  const assignTeamMutation = trpc.logistics.assignTeamToHotel.useMutation({
+    onSuccess: () => {
+      toast.success('Team assigned')
+      utils.logistics.listRooming.invalidate({ programId })
+      utils.logistics.listHotels.invalidate({ programId })
+    },
+    onError: (err) => toast.error(err.message),
+  })
+
+  // Group rows by projectTitle
+  const grouped = useMemo(() => {
+    if (!rooming) return []
+    const map = new Map<string, { confirmationId: string; projectTitle: string; rows: RoomingRow[] }>()
+    for (const row of rooming) {
+      if (!map.has(row.projectId)) {
+        map.set(row.projectId, {
+          confirmationId: row.confirmationId,
+          projectTitle: row.projectTitle,
+          rows: [],
+        })
+      }
+      map.get(row.projectId)!.rows.push(row)
+    }
+    return Array.from(map.values())
+  }, [rooming])
+
+  const downloadCsv = () => {
+    if (!rooming || !hotels) return
+    const csv = buildRoomingCsv(rooming, hotels)
+    const blob = new Blob([csv], { type: 'text/csv;charset=utf-8' })
+    const url = URL.createObjectURL(blob)
+    const a = document.createElement('a')
+    a.href = url
+    a.download = 'rooming-manifest.csv'
+    document.body.appendChild(a)
+    a.click()
+    document.body.removeChild(a)
+    URL.revokeObjectURL(url)
+  }
+
+  return (
+    <Card>
+      <CardHeader>
+        <div className="flex items-center justify-between gap-4">
+          <CardTitle className="text-base">Rooming</CardTitle>
+          <Button
+            variant="outline"
+            size="sm"
+            disabled={!rooming || rooming.length === 0}
+            onClick={downloadCsv}
+          >
+            <Download className="mr-1 h-4 w-4" /> Download CSV
+          </Button>
+        </div>
+      </CardHeader>
+      <CardContent>
+        {roomingLoading ? (
+          <div className="space-y-2">
+            {[1, 2, 3].map((i) => (
+              <Skeleton key={i} className="h-12 w-full" />
+            ))}
+          </div>
+        ) : grouped.length === 0 ? (
+          <p className="text-muted-foreground py-12 text-center text-sm">
+            No confirmed attendees yet.
+          </p>
+        ) : (
+          <div className="space-y-6">
+            {grouped.map((group) => (
+              <div key={group.confirmationId}>
+                {/* Team header */}
+                <div className="bg-muted/40 flex items-center justify-between gap-4 rounded-t-md border px-3 py-2">
+                  <span className="text-sm font-semibold">{group.projectTitle}</span>
+                  <div className="flex items-center gap-2">
+                    <span className="text-muted-foreground text-xs shrink-0">Assign whole team to</span>
+                    <Select
+                      value=""
+                      onValueChange={(hotelId) => {
+                        if (!hotelId) return
+                        assignTeamMutation.mutate({
+                          confirmationId: group.confirmationId,
+                          hotelId,
+                        })
+                      }}
+                      disabled={assignTeamMutation.isPending || !hotels || hotels.length === 0}
+                    >
+                      <SelectTrigger className="h-7 w-40 text-xs">
+                        <SelectValue placeholder="Select hotel…" />
+                      </SelectTrigger>
+                      <SelectContent>
+                        {(hotels ?? []).map((h) => (
+                          <SelectItem key={h.id} value={h.id}>
+                            {h.name}
+                          </SelectItem>
+                        ))}
+                      </SelectContent>
+                    </Select>
+                  </div>
+                </div>
+
+                {/* Column headers */}
+                <div className="hidden grid-cols-[2fr_2fr_1fr_1fr_1fr] gap-2 border-x border-b bg-white px-4 py-1 sm:grid">
+                  <span className="text-muted-foreground text-xs font-medium">Member</span>
+                  <span className="text-muted-foreground text-xs font-medium">Hotel</span>
+                  <span className="text-muted-foreground text-xs font-medium">Room #</span>
+                  <span className="text-muted-foreground text-xs font-medium">Check-in</span>
+                  <span className="text-muted-foreground text-xs font-medium">Check-out</span>
+                </div>
+
+                {/* Attendee rows */}
+                <div className="divide-y rounded-b-md border-x border-b">
+                  {group.rows.map((row) => (
+                    <AttendeeRoomRow
+                      key={row.attendingMemberId}
+                      row={row}
+                      hotels={hotels ?? []}
+                      programId={programId}
+                    />
+                  ))}
+                </div>
+              </div>
+            ))}
+          </div>
+        )}
+      </CardContent>
+    </Card>
+  )
+}
+
+// ─── Main export ──────────────────────────────────────────────────────────────
+
+export function HotelsTab({ programId }: Props) {
+  return (
+    <div className="space-y-6">
+      <HotelsSection programId={programId} />
+      <RoomingSection programId={programId} />
     </div>
   )
 }

src/components/admin/logistics/lunch-externals.tsx

@@ -22,7 +22,8 @@ import {
   DialogTitle,
   DialogFooter,
 } from '@/components/ui/dialog'
-import { Plus, Pencil, Trash2 } from 'lucide-react'
+import { Badge } from '@/components/ui/badge'
+import { Plus, Pencil, Trash2, Mail, MailCheck, Utensils } from 'lucide-react'
 import { toast } from 'sonner'
 
 const ALLERGENS = [
@@ -90,6 +91,13 @@ export const LunchExternals = forwardRef<
     onSuccess: invalidateAll,
     onError: (e) => toast.error(e.message),
   })
+  const sendInvite = trpc.lunch.sendExternalInvite.useMutation({
+    onSuccess: () => {
+      invalidateAll()
+      toast.success('Dish invite sent')
+    },
+    onError: (e) => toast.error(e.message),
+  })
 
   const editingRow =
     editing?.mode === 'edit'
@@ -123,7 +131,40 @@ export const LunchExternals = forwardRef<
                       {e.project?.title ?? 'Standalone'}
                     </td>
                     <td className="text-muted-foreground">{e.roleNote ?? ''}</td>
+                    <td>
+                      {e.dishId ? (
+                        <Badge variant="secondary" className="gap-1">
+                          <Utensils className="h-3 w-3" /> Picked
+                        </Badge>
+                      ) : !e.email ? (
+                        <Badge variant="outline" className="text-muted-foreground">
+                          No email
+                        </Badge>
+                      ) : e.inviteSentAt ? (
+                        <Badge variant="outline" className="gap-1">
+                          <MailCheck className="h-3 w-3" /> Invited
+                        </Badge>
+                      ) : (
+                        <Badge variant="outline" className="text-muted-foreground">
+                          Not invited
+                        </Badge>
+                      )}
+                    </td>
                     <td className="text-right">
+                      {e.email && !e.dishId && (
+                        <Button
+                          size="sm"
+                          variant="ghost"
+                          title={e.inviteSentAt ? 'Resend dish invite' : 'Send dish invite'}
+                          disabled={
+                            sendInvite.isPending &&
+                            sendInvite.variables?.externalId === e.id
+                          }
+                          onClick={() => sendInvite.mutate({ externalId: e.id })}
+                        >
+                          <Mail className="h-4 w-4" />
+                        </Button>
+                      )}
                       <Button
                         size="sm"
                         variant="ghost"

src/components/admin/logistics/lunch-recap-actions.tsx

@@ -11,15 +11,28 @@ import {
   DialogTitle,
   DialogFooter,
 } from '@/components/ui/dialog'
-import { Send, Eye } from 'lucide-react'
+import {
+  AlertDialog,
+  AlertDialogAction,
+  AlertDialogCancel,
+  AlertDialogContent,
+  AlertDialogDescription,
+  AlertDialogFooter,
+  AlertDialogHeader,
+  AlertDialogTitle,
+  AlertDialogTrigger,
+} from '@/components/ui/alert-dialog'
+import { Send, Eye, Bell } from 'lucide-react'
 import { toast } from 'sonner'
 
 export function LunchRecapActions({
   programId,
+  lunchEventId,
   recapSentAt,
   extraRecipientCount,
 }: {
   programId: string
+  lunchEventId: string
   recapSentAt: Date | null
   extraRecipientCount: number
 }) {
@@ -46,6 +59,15 @@ export function LunchRecapActions({
     },
   })
 
+  const sendReminders = trpc.lunch.sendReminders.useMutation({
+    onSuccess: (data) => {
+      toast.success(`Reminders sent to ${data.sent} attendee${data.sent === 1 ? '' : 's'}`)
+    },
+    onError: (e) => {
+      toast.error(`Failed to send reminders: ${e.message}`)
+    },
+  })
+
   const { data: preview, isLoading: loadingPreview } =
     trpc.lunch.getRecapPreview.useQuery(
       { programId },
@@ -68,6 +90,31 @@ export function LunchRecapActions({
           >
             <Send className="mr-2 h-4 w-4" /> Send recap now
           </Button>
+          <AlertDialog>
+            <AlertDialogTrigger asChild>
+              <Button variant="outline" disabled={sendReminders.isPending}>
+                <Bell className="mr-2 h-4 w-4" /> Send reminders now
+              </Button>
+            </AlertDialogTrigger>
+            <AlertDialogContent>
+              <AlertDialogHeader>
+                <AlertDialogTitle>Send lunch pick reminders?</AlertDialogTitle>
+                <AlertDialogDescription>
+                  This will send a reminder email to all confirmed attendees who
+                  haven&apos;t picked a lunch dish yet. You can do this multiple
+                  times — it won&apos;t affect the automatic reminder window.
+                </AlertDialogDescription>
+              </AlertDialogHeader>
+              <AlertDialogFooter>
+                <AlertDialogCancel>Cancel</AlertDialogCancel>
+                <AlertDialogAction
+                  onClick={() => sendReminders.mutate({ lunchEventId })}
+                >
+                  Send reminders
+                </AlertDialogAction>
+              </AlertDialogFooter>
+            </AlertDialogContent>
+          </AlertDialog>
         </div>
         <p className="text-muted-foreground text-xs">
           {recapSentAt

src/components/admin/logistics/lunch-tab.tsx

@@ -32,6 +32,7 @@ export function LunchTab({ programId }: { programId: string }) {
           />
           <LunchRecapActions
             programId={programId}
+            lunchEventId={event.id}
             recapSentAt={event.recapSentAt}
             extraRecipientCount={event.extraRecipients.length}
           />

src/components/admin/logistics/travel-tab.tsx

@@ -26,7 +26,7 @@ import {
   TableHeader,
   TableRow,
 } from '@/components/ui/table'
-import { Loader2, Plane } from 'lucide-react'
+import { Download, Loader2, Plane } from 'lucide-react'
 import type { FlightDetailStatus } from '@prisma/client'
 
 interface Props {
@@ -240,6 +240,47 @@ function FlightEditorSheet({
   )
 }
 
+function csvEscape(value: string | null | undefined): string {
+  const str = value ?? ''
+  if (str.includes('"') || str.includes(',') || str.includes('\n')) {
+    return `"${str.replace(/"/g, '""')}"`
+  }
+  return str
+}
+
+function buildTravelCsv(rows: AttendeeRow[]): string {
+  const header = [
+    'Project',
+    'Attendee',
+    'Email',
+    'Arrival date/time',
+    'Arrival flight',
+    'Arrival airport',
+    'Departure date/time',
+    'Departure flight',
+    'Departure airport',
+    'Status',
+    'Needs visa',
+  ].join(',')
+  const lines = rows.map((r) => {
+    const fd = r.flightDetail
+    return [
+      csvEscape(r.confirmation.project.title),
+      csvEscape(r.user.name ?? r.user.email),
+      csvEscape(r.user.email),
+      csvEscape(fd?.arrivalAt ? new Date(fd.arrivalAt).toLocaleString() : ''),
+      csvEscape(fd?.arrivalFlightNumber),
+      csvEscape(fd?.arrivalAirport),
+      csvEscape(fd?.departureAt ? new Date(fd.departureAt).toLocaleString() : ''),
+      csvEscape(fd?.departureFlightNumber),
+      csvEscape(fd?.departureAirport),
+      csvEscape(fd?.status ?? ''),
+      r.needsVisa ? 'Yes' : 'No',
+    ].join(',')
+  })
+  return [header, ...lines].join('\r\n')
+}
+
 export function TravelTab({ programId }: Props) {
   const utils = trpc.useUtils()
   const [statusFilter, setStatusFilter] = useState<StatusFilter>('all')
@@ -306,11 +347,31 @@ export function TravelTab({ programId }: Props) {
               <Plane className="text-muted-foreground h-4 w-4" />
               <CardTitle className="text-base">Travel for confirmed finalists</CardTitle>
             </div>
-            <div className="flex flex-wrap gap-1.5">
+            <div className="flex flex-wrap items-center gap-1.5">
               <StatusPill value="all" label="All" count={totals.all} />
               <StatusPill value="unfilled" label="Unfilled" count={totals.unfilled} />
               <StatusPill value="PENDING" label="Pending" count={totals.PENDING} />
               <StatusPill value="CONFIRMED" label="Confirmed" count={totals.CONFIRMED} />
+              <Button
+                variant="outline"
+                size="sm"
+                disabled={!data || data.length === 0}
+                onClick={() => {
+                  if (!data) return
+                  const csv = buildTravelCsv(data as AttendeeRow[])
+                  const blob = new Blob([csv], { type: 'text/csv;charset=utf-8' })
+                  const url = URL.createObjectURL(blob)
+                  const a = document.createElement('a')
+                  a.href = url
+                  a.download = 'travel-manifest.csv'
+                  document.body.appendChild(a)
+                  a.click()
+                  document.body.removeChild(a)
+                  URL.revokeObjectURL(url)
+                }}
+              >
+                <Download className="mr-1 h-4 w-4" /> Download CSV
+              </Button>
             </div>
           </div>
         </CardHeader>

src/components/admin/logistics/visas-tab.tsx

@@ -15,7 +15,7 @@ import {
   TableHeader,
   TableRow,
 } from '@/components/ui/table'
-import { Settings as SettingsIcon, ShieldOff } from 'lucide-react'
+import { Download, Settings as SettingsIcon, ShieldOff } from 'lucide-react'
 import { VisaEditDialog, type VisaEditTarget } from './visa-edit-dialog'
 import type { VisaStatus } from '@prisma/client'
 
@@ -56,6 +56,53 @@ function nextDate(row: {
   return { label: '—', date: null }
 }
 
+function csvEscape(value: string | null | undefined): string {
+  const str = value ?? ''
+  if (str.includes('"') || str.includes(',') || str.includes('\n')) {
+    return `"${str.replace(/"/g, '""')}"`
+  }
+  return str
+}
+
+type VisaRow = {
+  status: VisaStatus
+  nationality: string | null
+  invitationSentAt: Date | null
+  appointmentAt: Date | null
+  decisionAt: Date | null
+  notes: string | null
+  project: { id: string; title: string }
+  attendee: { id: string; user: { id: string; name: string | null; email: string } }
+}
+
+function buildVisaCsv(rows: VisaRow[]): string {
+  const header = [
+    'Project',
+    'Attendee',
+    'Email',
+    'Nationality',
+    'Status',
+    'Invitation sent',
+    'Appointment',
+    'Decision',
+    'Notes',
+  ].join(',')
+  const lines = rows.map((r) => {
+    return [
+      csvEscape(r.project.title),
+      csvEscape(r.attendee.user.name ?? r.attendee.user.email),
+      csvEscape(r.attendee.user.email),
+      csvEscape(r.nationality),
+      csvEscape(r.status),
+      csvEscape(r.invitationSentAt ? new Date(r.invitationSentAt).toLocaleDateString() : ''),
+      csvEscape(r.appointmentAt ? new Date(r.appointmentAt).toLocaleDateString() : ''),
+      csvEscape(r.decisionAt ? new Date(r.decisionAt).toLocaleDateString() : ''),
+      csvEscape(r.notes),
+    ].join(',')
+  })
+  return [header, ...lines].join('\r\n')
+}
+
 export function VisasTab({ programId }: Props) {
   const [statusFilter, setStatusFilter] = useState<StatusFilter>('all')
   const [editTarget, setEditTarget] = useState<VisaEditTarget | null>(null)
@@ -117,12 +164,34 @@ export function VisasTab({ programId }: Props) {
                 continue to flow over email and are never stored on this platform.
               </p>
             </div>
-            <Button variant="outline" size="sm" asChild>
-              <Link href="/admin/settings?tab=edition">
-                <SettingsIcon className="mr-2 h-3.5 w-3.5" />
-                Edition settings
-              </Link>
-            </Button>
+            <div className="flex items-center gap-2">
+              <Button
+                variant="outline"
+                size="sm"
+                disabled={!data || data.length === 0}
+                onClick={() => {
+                  if (!data) return
+                  const csv = buildVisaCsv(data)
+                  const blob = new Blob([csv], { type: 'text/csv;charset=utf-8' })
+                  const url = URL.createObjectURL(blob)
+                  const a = document.createElement('a')
+                  a.href = url
+                  a.download = 'visa-applications.csv'
+                  document.body.appendChild(a)
+                  a.click()
+                  document.body.removeChild(a)
+                  URL.revokeObjectURL(url)
+                }}
+              >
+                <Download className="mr-1 h-4 w-4" /> Download CSV
+              </Button>
+              <Button variant="outline" size="sm" asChild>
+                <Link href="/admin/settings?tab=edition">
+                  <SettingsIcon className="mr-2 h-3.5 w-3.5" />
+                  Edition settings
+                </Link>
+              </Button>
+            </div>
           </div>
           <div className="flex flex-wrap gap-1.5">
             <StatusPill value="all" label="All" count={(data ?? []).length} />

src/components/applicant/final-documents-banner.tsx

@@ -0,0 +1,64 @@
+'use client'
+
+import Link from 'next/link'
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent } from '@/components/ui/card'
+import { Button } from '@/components/ui/button'
+import { FileText, Video, CheckCircle2, Circle, Clock, Upload } from 'lucide-react'
+
+export function FinalDocumentsBanner() {
+  const { data: status } = trpc.applicant.getFinalDocumentStatus.useQuery()
+  if (!status || status.requirements.length === 0) return null
+
+  const fmt = new Intl.DateTimeFormat(undefined, { dateStyle: 'long', timeStyle: 'short' })
+  const zone = new Intl.DateTimeFormat(undefined, { timeZoneName: 'short' })
+    .formatToParts(new Date()).find((p) => p.type === 'timeZoneName')?.value
+  const uploadedCount = status.requirements.filter((r) => r.uploaded).length
+  const total = status.requirements.length
+  const optionalMode = !status.hasRequired
+  const done = status.hasRequired ? status.allRequiredUploaded : status.allUploaded
+
+  return (
+    <Card className={done ? 'border-emerald-200 bg-emerald-50/50' : 'border-brand-blue/30 bg-brand-blue/5'}>
+      <CardContent className="py-4 space-y-3">
+        <div className="flex items-center justify-between gap-3 flex-wrap">
+          <div className="flex items-center gap-2">
+            {done ? <CheckCircle2 className="h-5 w-5 text-emerald-600" /> : <Upload className="h-5 w-5 text-brand-blue" />}
+            <span className="font-semibold">
+              {done
+                ? optionalMode ? 'Grand Final documents uploaded' : 'Grand Final documents submitted'
+                : optionalMode ? 'Upload updated Grand Final documents (optional)' : 'Upload your Grand Final documents'}
+            </span>
+            <span className="text-sm text-muted-foreground">({uploadedCount} of {total})</span>
+          </div>
+          {status.deadline && (
+            <span className={`flex items-center gap-1.5 text-sm ${status.deadlinePassed ? 'text-destructive' : 'text-muted-foreground'}`}>
+              <Clock className="h-4 w-4" />
+              {status.deadlinePassed ? 'Deadline passed' : 'Due'}: {fmt.format(new Date(status.deadline))}
+              {zone ? ` (${zone})` : ''}
+            </span>
+          )}
+        </div>
+        <div className="flex flex-wrap gap-3">
+          {status.requirements.map((r) => {
+            const Icon = r.acceptedMimeTypes.some((m) => m.startsWith('video/')) ? Video : FileText
+            return (
+              <span key={r.id} className="flex items-center gap-1.5 text-sm">
+                {r.uploaded ? <CheckCircle2 className="h-4 w-4 text-emerald-600" /> : <Circle className="h-4 w-4 text-muted-foreground/50" />}
+                <Icon className="h-4 w-4 text-muted-foreground" />
+                {r.name}
+              </span>
+            )
+          })}
+        </div>
+        {!done && (
+          <Button asChild size="sm" className="bg-brand-blue hover:bg-brand-blue-light">
+            <Link href="/applicant/documents">
+              <Upload className="mr-2 h-4 w-4" /> Upload documents
+            </Link>
+          </Button>
+        )}
+      </CardContent>
+    </Card>
+  )
+}

src/components/applicant/final-documents-panel.tsx

@@ -0,0 +1,61 @@
+'use client'
+
+import Link from 'next/link'
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
+import { Button } from '@/components/ui/button'
+import { Badge } from '@/components/ui/badge'
+import { FileCheck2, Clock, Upload, CheckCircle2, Circle } from 'lucide-react'
+
+type Props =
+  | { variant: 'team' }
+  | { variant: 'mentor'; projectId: string }
+
+export function FinalDocumentsPanel(props: Props) {
+  const teamQuery = trpc.applicant.getFinalDocumentStatus.useQuery(undefined, { enabled: props.variant === 'team' })
+  const mentorQuery = trpc.mentor.getProjectFinalDocuments.useQuery(
+    { projectId: props.variant === 'mentor' ? props.projectId : '' },
+    { enabled: props.variant === 'mentor' },
+  )
+  const status = props.variant === 'team' ? teamQuery.data : mentorQuery.data
+  if (!status || status.requirements.length === 0) return null
+  const done = status.hasRequired ? status.allRequiredUploaded : status.allUploaded
+
+  const fmt = new Intl.DateTimeFormat(undefined, { dateStyle: 'long', timeStyle: 'short' })
+  return (
+    <Card>
+      <CardHeader>
+        <div className="flex items-center justify-between flex-wrap gap-2">
+          <CardTitle className="flex items-center gap-2 text-lg"><FileCheck2 className="h-5 w-5" /> Final Documents</CardTitle>
+          {done
+            ? <Badge className="bg-emerald-50 text-emerald-700 border-emerald-200">{status.hasRequired ? 'Submitted' : 'Uploaded'}</Badge>
+            : status.deadline && (
+              <span className={`flex items-center gap-1.5 text-sm ${status.deadlinePassed ? 'text-destructive' : 'text-muted-foreground'}`}>
+                <Clock className="h-4 w-4" /> Due {fmt.format(new Date(status.deadline))}
+              </span>
+            )}
+        </div>
+        <CardDescription>
+          {props.variant === 'team' ? 'Your final deliverables for the Grand Finale.' : 'This team\'s final deliverables for the Grand Finale.'}
+          {!status.hasRequired && ' These uploads are optional.'}
+        </CardDescription>
+      </CardHeader>
+      <CardContent className="space-y-2">
+        {status.requirements.map((r) => (
+          <div key={r.id} className="flex items-center justify-between rounded-lg border p-3">
+            <span className="flex items-center gap-2 text-sm">
+              {r.uploaded ? <CheckCircle2 className="h-4 w-4 text-emerald-600" /> : <Circle className="h-4 w-4 text-muted-foreground/50" />}
+              {r.name}
+            </span>
+            <span className="text-xs text-muted-foreground truncate max-w-[50%]">{r.file?.fileName ?? 'Not yet uploaded'}</span>
+          </div>
+        ))}
+        {props.variant === 'team' && !done && (
+          <Button asChild size="sm" className="mt-2 bg-brand-blue hover:bg-brand-blue-light">
+            <Link href="/applicant/documents"><Upload className="mr-2 h-4 w-4" /> Upload documents</Link>
+          </Button>
+        )}
+      </CardContent>
+    </Card>
+  )
+}

src/components/applicant/my-logistics-card.tsx

@@ -0,0 +1,323 @@
+'use client'
+
+import { useState } from 'react'
+import { trpc } from '@/lib/trpc/client'
+import {
+  Card,
+  CardContent,
+  CardHeader,
+  CardTitle,
+} from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Button } from '@/components/ui/button'
+import { Input } from '@/components/ui/input'
+import { Skeleton } from '@/components/ui/skeleton'
+import { Hotel, PlaneLanding, PlaneTakeoff, ShieldCheck, Pencil, Loader2 } from 'lucide-react'
+import { toast } from 'sonner'
+import type { FlightDetailStatus, VisaStatus } from '@prisma/client'
+
+const FLIGHT_BADGE: Record<
+  FlightDetailStatus,
+  { label: string; variant: 'default' | 'secondary' | 'destructive' | 'outline' }
+> = {
+  PENDING: { label: 'Pending confirmation', variant: 'secondary' },
+  CONFIRMED: { label: 'Flight confirmed', variant: 'default' },
+}
+
+const VISA_BADGE: Record<
+  VisaStatus,
+  { label: string; variant: 'default' | 'secondary' | 'destructive' | 'outline' }
+> = {
+  NOT_NEEDED: { label: 'Visa not needed', variant: 'outline' },
+  REQUESTED: { label: 'Visa requested', variant: 'secondary' },
+  INVITATION_SENT: { label: 'Invitation sent', variant: 'secondary' },
+  APPOINTMENT_BOOKED: { label: 'Appointment booked', variant: 'default' },
+  GRANTED: { label: 'Visa granted', variant: 'default' },
+  DENIED: { label: 'Visa denied', variant: 'destructive' },
+}
+
+function formatMonacoTime(d: Date | string | null | undefined): string {
+  if (!d) return '—'
+  return new Date(d).toLocaleString('en-GB', {
+    timeZone: 'Europe/Paris',
+    dateStyle: 'medium',
+    timeStyle: 'short',
+  })
+}
+
+function FlightRow({
+  label,
+  icon,
+  flightNumber,
+  airport,
+  at,
+}: {
+  label: string
+  icon: React.ReactNode
+  flightNumber: string | null | undefined
+  airport: string | null | undefined
+  at: Date | string | null | undefined
+}) {
+  const hasData = flightNumber || airport || at
+  if (!hasData) return null
+  return (
+    <div className="space-y-0.5">
+      <div className="text-muted-foreground flex items-center gap-1.5 text-xs font-medium uppercase tracking-wide">
+        {icon}
+        {label}
+      </div>
+      <div className="text-sm">
+        {[flightNumber, airport].filter(Boolean).join(' · ')}
+        {at && (
+          <span className="text-muted-foreground ml-1">
+            {formatMonacoTime(at)}{' '}
+            <span className="text-xs">(Monaco time)</span>
+          </span>
+        )}
+      </div>
+    </div>
+  )
+}
+
+function NationalityField({
+  currentNationality,
+  onSaved,
+}: {
+  currentNationality: string | null | undefined
+  onSaved: () => void
+}) {
+  const [editing, setEditing] = useState(!currentNationality)
+  const [value, setValue] = useState(currentNationality ?? '')
+
+  const utils = trpc.useUtils()
+  const mutation = trpc.applicant.updateMyVisaNationality.useMutation({
+    onSuccess: () => {
+      toast.success('Nationality saved.')
+      utils.applicant.getMyLogistics.invalidate()
+      setEditing(false)
+      onSaved()
+    },
+    onError: (err) => {
+      toast.error(err.message ?? 'Could not save nationality.')
+    },
+  })
+
+  if (!editing && currentNationality) {
+    return (
+      <div className="flex items-center gap-2">
+        <span className="text-sm">{currentNationality}</span>
+        <Button
+          variant="ghost"
+          size="icon"
+          className="h-6 w-6"
+          onClick={() => {
+            setValue(currentNationality)
+            setEditing(true)
+          }}
+          aria-label="Edit nationality"
+        >
+          <Pencil className="h-3.5 w-3.5" />
+        </Button>
+      </div>
+    )
+  }
+
+  return (
+    <div className="flex items-center gap-2">
+      <Input
+        value={value}
+        onChange={(e) => setValue(e.target.value)}
+        placeholder="e.g. French"
+        className="h-8 max-w-[200px] text-sm"
+        disabled={mutation.isPending}
+      />
+      <Button
+        size="sm"
+        className="h-8"
+        disabled={!value.trim() || mutation.isPending}
+        onClick={() => mutation.mutate({ nationality: value.trim() })}
+      >
+        {mutation.isPending ? <Loader2 className="h-3.5 w-3.5 animate-spin" /> : 'Save'}
+      </Button>
+      {currentNationality && (
+        <Button
+          variant="ghost"
+          size="sm"
+          className="h-8"
+          onClick={() => {
+            setValue(currentNationality)
+            setEditing(false)
+          }}
+          disabled={mutation.isPending}
+        >
+          Cancel
+        </Button>
+      )}
+    </div>
+  )
+}
+
+export function MyLogisticsCard() {
+  const { data, isLoading } = trpc.applicant.getMyLogistics.useQuery()
+
+  if (isLoading) {
+    return (
+      <Card>
+        <CardHeader>
+          <Skeleton className="h-5 w-56" />
+        </CardHeader>
+        <CardContent>
+          <Skeleton className="h-24 w-full" />
+        </CardContent>
+      </Card>
+    )
+  }
+
+  if (!data) return null
+
+  const { hotel, room, myFlight, visaVisible, myVisa } = data
+
+  const hasFlightData =
+    myFlight &&
+    (myFlight.arrivalAt ||
+      myFlight.arrivalFlightNumber ||
+      myFlight.arrivalAirport ||
+      myFlight.departureAt ||
+      myFlight.departureFlightNumber ||
+      myFlight.departureAirport)
+
+  return (
+    <Card>
+      <CardHeader>
+        <CardTitle className="flex items-center gap-2.5 text-lg">
+          <div className="rounded-lg bg-teal-500/10 p-1.5">
+            <Hotel className="h-4 w-4 text-teal-600" />
+          </div>
+          Your grand-finale logistics
+        </CardTitle>
+      </CardHeader>
+      <CardContent className="space-y-5">
+        {/* Hotel */}
+        <div className="space-y-1">
+          <p className="text-muted-foreground text-xs font-medium uppercase tracking-wide">
+            Hotel
+          </p>
+          {hotel ? (
+            <div className="space-y-0.5">
+              <p className="text-sm font-medium">
+                {hotel.link ? (
+                  <a
+                    href={hotel.link}
+                    target="_blank"
+                    rel="noopener noreferrer"
+                    className="underline underline-offset-4"
+                  >
+                    {hotel.name}
+                  </a>
+                ) : (
+                  hotel.name
+                )}
+              </p>
+              {hotel.address && (
+                <p className="text-muted-foreground text-sm">{hotel.address}</p>
+              )}
+            </div>
+          ) : (
+            <p className="text-muted-foreground text-sm">Hotel details coming soon.</p>
+          )}
+        </div>
+
+        {/* Room */}
+        {room && (
+          <div className="space-y-1">
+            <p className="text-muted-foreground text-xs font-medium uppercase tracking-wide">
+              Room
+            </p>
+            <div className="space-y-0.5">
+              {room.roomNumber && (
+                <p className="text-sm font-medium">Room {room.roomNumber}</p>
+              )}
+              {room.checkInAt && (
+                <p className="text-muted-foreground text-sm">
+                  Check-in:{' '}
+                  <span className="text-foreground">
+                    {formatMonacoTime(room.checkInAt)}
+                  </span>{' '}
+                  <span className="text-xs text-muted-foreground">(Monaco time)</span>
+                </p>
+              )}
+              {room.checkOutAt && (
+                <p className="text-muted-foreground text-sm">
+                  Check-out:{' '}
+                  <span className="text-foreground">
+                    {formatMonacoTime(room.checkOutAt)}
+                  </span>{' '}
+                  <span className="text-xs text-muted-foreground">(Monaco time)</span>
+                </p>
+              )}
+            </div>
+          </div>
+        )}
+
+        {/* Flights */}
+        <div className="space-y-2">
+          <p className="text-muted-foreground text-xs font-medium uppercase tracking-wide">
+            Flights
+          </p>
+          {hasFlightData ? (
+            <div className="space-y-3">
+              <FlightRow
+                label="Arrival"
+                icon={<PlaneLanding className="h-3 w-3" />}
+                flightNumber={myFlight.arrivalFlightNumber}
+                airport={myFlight.arrivalAirport}
+                at={myFlight.arrivalAt}
+              />
+              <FlightRow
+                label="Departure"
+                icon={<PlaneTakeoff className="h-3 w-3" />}
+                flightNumber={myFlight.departureFlightNumber}
+                airport={myFlight.departureAirport}
+                at={myFlight.departureAt}
+              />
+              <Badge variant={FLIGHT_BADGE[myFlight.status].variant}>
+                {FLIGHT_BADGE[myFlight.status].label}
+              </Badge>
+            </div>
+          ) : (
+            <p className="text-muted-foreground text-sm">
+              Your flight details will appear here once arranged.
+            </p>
+          )}
+        </div>
+
+        {/* Visa — only when visaVisible */}
+        {visaVisible && (
+          <div className="space-y-2">
+            <p className="text-muted-foreground text-xs font-medium uppercase tracking-wide">
+              Visa
+            </p>
+            <div className="space-y-2">
+              <Badge
+                variant={myVisa ? VISA_BADGE[myVisa.status].variant : 'outline'}
+                className="gap-1"
+              >
+                <ShieldCheck className="h-3 w-3" />
+                {myVisa ? VISA_BADGE[myVisa.status].label : 'Not started'}
+              </Badge>
+              {myVisa && (
+                <div className="space-y-1">
+                  <p className="text-muted-foreground text-xs">Passport nationality</p>
+                  <NationalityField
+                    currentNationality={myVisa.nationality}
+                    onSaved={() => {}}
+                  />
+                </div>
+              )}
+            </div>
+          </div>
+        )}
+      </CardContent>
+    </Card>
+  )
+}

src/components/finals/finals-documents-review.tsx

@@ -0,0 +1,125 @@
+'use client'
+
+import { trpc } from '@/lib/trpc/client'
+import { Card, CardContent, CardHeader, CardTitle } from '@/components/ui/card'
+import { Badge } from '@/components/ui/badge'
+import { Button } from '@/components/ui/button'
+import { Skeleton } from '@/components/ui/skeleton'
+import { FilePreview } from '@/components/shared/file-viewer'
+import { FileText, Download, ShieldAlert } from 'lucide-react'
+
+/**
+ * Read-only judge review of finalist grand-final documents. Self-resolves the
+ * active program and self-gates on the `finalist.listReviewDocuments` FORBIDDEN
+ * check, so it can be mounted on any route reachable by either the finals jury
+ * (`/jury/finals-documents`) or program admins (`/admin/finals-documents`).
+ */
+export function FinalsDocumentsReview() {
+  const { data: programId, isLoading: programLoading } =
+    trpc.competition.getActiveProgramId.useQuery()
+  const { data, isLoading, error } = trpc.finalist.listReviewDocuments.useQuery(
+    { programId: programId! },
+    { enabled: !!programId, retry: false },
+  )
+
+  if (error?.data?.code === 'FORBIDDEN') {
+    return (
+      <Card>
+        <CardContent className="flex flex-col items-center py-12 text-center">
+          <ShieldAlert className="h-10 w-10 text-muted-foreground/50 mb-3" />
+          <p className="font-medium">No access</p>
+          <p className="text-sm text-muted-foreground">
+            This review is for the Grand-Final jury and program admins.
+          </p>
+        </CardContent>
+      </Card>
+    )
+  }
+
+  // No active program resolved — nothing to review.
+  if (!programLoading && !programId) {
+    return (
+      <Card>
+        <CardContent className="flex flex-col items-center py-12 text-center">
+          <FileText className="h-10 w-10 text-muted-foreground/50 mb-3" />
+          <p className="font-medium">No active program</p>
+          <p className="text-sm text-muted-foreground">
+            Finalist documents will appear here once a program is active.
+          </p>
+        </CardContent>
+      </Card>
+    )
+  }
+
+  if (isLoading || !data) {
+    return (
+      <div className="space-y-4">
+        <Skeleton className="h-8 w-64" />
+        <Skeleton className="h-64" />
+      </div>
+    )
+  }
+
+  return (
+    <div className="space-y-6">
+      <div>
+        <h1 className="text-2xl font-bold tracking-tight text-brand-blue">
+          Finalist Documents
+        </h1>
+        <p className="text-muted-foreground mt-1">
+          {data.totalCount} finalist team{data.totalCount === 1 ? '' : 's'} · every file each team
+          has submitted across all rounds
+        </p>
+      </div>
+      {data.teams.map((team) => (
+        <Card key={team.projectId}>
+          <CardHeader className="flex flex-row items-center justify-between">
+            <CardTitle className="text-lg">{team.teamName}</CardTitle>
+            <div className="flex items-center gap-2">
+              {team.category && <Badge variant="secondary">{team.category}</Badge>}
+              <Badge variant="outline">
+                {team.files.length} file{team.files.length === 1 ? '' : 's'}
+              </Badge>
+            </div>
+          </CardHeader>
+          <CardContent className="grid gap-4 md:grid-cols-2">
+            {team.files.length === 0 && (
+              <p className="text-sm text-muted-foreground py-4 text-center md:col-span-2">
+                No files submitted.
+              </p>
+            )}
+            {team.files.map((f) => (
+              <div key={f.id} className="rounded-lg border p-3 space-y-2">
+                <div className="flex items-center justify-between gap-2">
+                  <span className="font-medium text-sm flex items-center gap-2 min-w-0">
+                    <FileText className="h-4 w-4 shrink-0" />
+                    <span className="truncate">{f.docLabel}</span>
+                  </span>
+                  <Button asChild variant="ghost" size="sm" className="h-7 px-2 text-xs shrink-0">
+                    <a href={f.url} target="_blank" rel="noreferrer">
+                      <Download className="h-3 w-3 mr-1" /> Open
+                    </a>
+                  </Button>
+                </div>
+                <div className="flex items-center gap-1.5 flex-wrap">
+                  <Badge variant="outline" className="text-[10px]">
+                    {f.roundLabel}
+                  </Badge>
+                  {f.isFinaleUpload && (
+                    <Badge className="text-[10px] bg-amber-50 text-amber-700 border-amber-200">
+                      Revised for finals
+                    </Badge>
+                  )}
+                </div>
+                <FilePreview
+                  file={{ mimeType: f.mimeType, fileName: f.fileName }}
+                  url={f.url}
+                />
+              </div>
+            ))}
+          </CardContent>
+        </Card>
+      ))}
+    </div>
+  )
+}

src/components/jury/live-voting-form.tsx

@@ -1,11 +1,12 @@
 'use client'
 
-import { useState } from 'react'
+import { useEffect, useState } from 'react'
 import { Button } from '@/components/ui/button'
 import { Card, CardContent, CardDescription, CardHeader, CardTitle } from '@/components/ui/card'
 import { Label } from '@/components/ui/label'
 import { Input } from '@/components/ui/input'
 import { Slider } from '@/components/ui/slider'
+import { Textarea } from '@/components/ui/textarea'
 import {
   AlertDialog,
   AlertDialogAction,
@@ -16,7 +17,7 @@ import {
   AlertDialogHeader,
   AlertDialogTitle,
 } from '@/components/ui/alert-dialog'
-import { CheckCircle2 } from 'lucide-react'
+import { CheckCircle2, Pencil } from 'lucide-react'
 
 interface LiveVotingCriterion {
   id: string
@@ -30,12 +31,19 @@ interface LiveVotingFormProps {
   projectId: string
   votingMode?: 'simple' | 'criteria'
   criteria?: LiveVotingCriterion[]
-  onVoteSubmit: (vote: { score: number; criterionScores?: Record<string, number> }) => void
+  onVoteSubmit: (vote: {
+    score: number
+    criterionScores?: Record<string, number>
+    comment?: string
+  }) => void
   disabled?: boolean
   existingVote?: {
     score: number
     criterionScoresJson?: Record<string, number>
+    comment?: string | null
   } | null
+  /** Visual emphasis when the admin opens the scoring phase */
+  highlighted?: boolean
 }
 
 export function LiveVotingForm({
@@ -45,73 +53,115 @@ export function LiveVotingForm({
   onVoteSubmit,
   disabled = false,
   existingVote,
+  highlighted = false,
 }: LiveVotingFormProps) {
-  const [score, setScore] = useState(existingVote?.score ?? 50)
+  const [score, setScore] = useState(existingVote?.score ?? 5)
   const [criterionScores, setCriterionScores] = useState<Record<string, number>>(
     existingVote?.criterionScoresJson ?? {}
   )
+  const [comment, setComment] = useState(existingVote?.comment ?? '')
   const [confirmDialogOpen, setConfirmDialogOpen] = useState(false)
-  const [hasSubmitted, setHasSubmitted] = useState(!!existingVote)
+  const [editing, setEditing] = useState(!existingVote)
 
-  const handleSubmit = () => {
-    setConfirmDialogOpen(true)
-  }
+  // When the ceremony cursor moves to a new project, reset the form state
+  useEffect(() => {
+    setScore(existingVote?.score ?? 5)
+    setCriterionScores(existingVote?.criterionScoresJson ?? {})
+    setComment(existingVote?.comment ?? '')
+    setEditing(!existingVote)
+    // eslint-disable-next-line react-hooks/exhaustive-deps
+  }, [projectId])
 
   const handleConfirm = () => {
     if (votingMode === 'criteria' && criteria) {
-      // Compute weighted score for display
+      // The server recomputes the weighted score from criterionScores; this
+      // 1-10 value is only a fallback and MUST stay within the API's range.
       let weightedSum = 0
       for (const c of criteria) {
-        const normalizedScore = (criterionScores[c.id] / c.scale) * 10
+        const normalizedScore = ((criterionScores[c.id] ?? 0) / c.scale) * 10
         weightedSum += normalizedScore * c.weight
       }
-      const computedScore = Math.round(Math.min(10, Math.max(1, weightedSum))) * 10 // Scale to 100 for display
-
+      const computedScore = Math.round(Math.min(10, Math.max(1, weightedSum)))
       onVoteSubmit({
         score: computedScore,
         criterionScores,
+        comment: comment.trim() || undefined,
       })
     } else {
-      onVoteSubmit({ score })
+      onVoteSubmit({ score, comment: comment.trim() || undefined })
     }
-
-    setHasSubmitted(true)
+    // NOTE: editing is NOT flipped here — the parent re-keys this component
+    // when the persisted vote actually lands, so a failed mutation leaves the
+    // form editable instead of lying with a "submitted" state.
     setConfirmDialogOpen(false)
   }
 
-  if (hasSubmitted || disabled) {
+  if (!editing) {
     return (
-      <Card>
-        <CardContent className="flex flex-col items-center justify-center py-12">
-          <CheckCircle2 className="mb-4 h-12 w-12 text-green-600" />
+      <Card className={highlighted ? 'ring-2 ring-[#de0f1e]' : undefined}>
+        <CardContent className="flex flex-col items-center justify-center py-10">
+          <CheckCircle2 className="mb-3 h-12 w-12 text-green-600" />
           <p className="font-medium">Vote Submitted</p>
-          {votingMode === 'simple' && (
-            <p className="mt-1 text-sm text-muted-foreground">Score: {score}/100</p>
-          )}
-          {votingMode === 'criteria' && criteria && (
+          {votingMode === 'criteria' && criteria ? (
             <div className="mt-3 text-sm text-muted-foreground space-y-1">
               {criteria.map((c) => (
-                <div key={c.id} className="flex justify-between gap-4">
+                <div key={c.id} className="flex justify-between gap-6">
                   <span>{c.label}:</span>
-                  <span className="font-medium">{criterionScores[c.id] ?? 0}/{c.scale}</span>
+                  <span className="font-medium">
+                    {criterionScores[c.id] ?? 0}/{c.scale}
+                  </span>
                 </div>
               ))}
             </div>
+          ) : (
+            <p className="mt-1 text-sm text-muted-foreground">Score: {score}/10</p>
           )}
+          {comment.trim() && (
+            <p className="mt-3 max-w-md text-center text-xs italic text-muted-foreground">
+              “{comment.trim()}”
+            </p>
+          )}
+          <Button
+            variant="outline"
+            size="sm"
+            className="mt-4"
+            onClick={() => setEditing(true)}
+            disabled={disabled}
+          >
+            <Pencil className="mr-2 h-3.5 w-3.5" />
+            Edit vote
+          </Button>
+          <p className="mt-2 text-xs text-muted-foreground">
+            You can revise your vote until the session closes
+          </p>
         </CardContent>
       </Card>
     )
   }
 
+  const commentField = (
+    <div className="space-y-2">
+      <Label className="text-sm">Comment (optional)</Label>
+      <Textarea
+        value={comment}
+        onChange={(e) => setComment(e.target.value)}
+        placeholder="Visible to admins alongside your scores…"
+        rows={2}
+      />
+    </div>
+  )
+
   // Criteria-based voting
   if (votingMode === 'criteria' && criteria && criteria.length > 0) {
-    const allScored = criteria.every((c) => criterionScores[c.id] !== undefined && criterionScores[c.id] > 0)
+    const allScored = criteria.every(
+      (c) => criterionScores[c.id] !== undefined && criterionScores[c.id] > 0
+    )
 
     return (
       <>
-        <Card>
+        <Card className={highlighted ? 'ring-2 ring-[#de0f1e]' : undefined}>
           <CardHeader>
-            <CardTitle>Criteria-Based Voting</CardTitle>
+            <CardTitle>Score This Project</CardTitle>
             <CardDescription>Score each criterion individually</CardDescription>
           </CardHeader>
           <CardContent className="space-y-6">
@@ -153,7 +203,7 @@ export function LiveVotingForm({
                   onValueChange={(values) =>
                     setCriterionScores({
                       ...criterionScores,
-                      [criterion.id]: values[0],
+                      [criterion.id]: Math.max(1, values[0]),
                     })
                   }
                   min={0}
@@ -164,13 +214,15 @@ export function LiveVotingForm({
               </div>
             ))}
 
+            {commentField}
+
             <Button
-              onClick={handleSubmit}
-              disabled={!allScored}
+              onClick={() => setConfirmDialogOpen(true)}
+              disabled={!allScored || disabled}
               className="w-full"
               size="lg"
             >
-              Submit Vote
+              {existingVote ? 'Update Vote' : 'Submit Vote'}
             </Button>
           </CardContent>
         </Card>
@@ -179,17 +231,19 @@ export function LiveVotingForm({
           <AlertDialogContent>
             <AlertDialogHeader>
               <AlertDialogTitle>Confirm Your Vote</AlertDialogTitle>
-              <AlertDialogDescription>
+              <AlertDialogDescription asChild>
                 <div className="space-y-2 mt-2">
                   <p className="font-medium">Your scores:</p>
                   {criteria.map((c) => (
                     <div key={c.id} className="flex justify-between text-sm">
                       <span>{c.label}:</span>
-                      <span className="font-semibold">{criterionScores[c.id]}/{c.scale}</span>
+                      <span className="font-semibold">
+                        {criterionScores[c.id]}/{c.scale}
+                      </span>
                     </div>
                   ))}
                   <p className="text-xs text-muted-foreground mt-3">
-                    This action cannot be undone. Are you sure?
+                    You can still revise your vote until the session closes.
                   </p>
                 </div>
               </AlertDialogDescription>
@@ -204,13 +258,13 @@ export function LiveVotingForm({
     )
   }
 
-  // Simple voting (0-100 slider)
+  // Simple voting (1-10 slider — matches the API contract)
   return (
     <>
-      <Card>
+      <Card className={highlighted ? 'ring-2 ring-[#de0f1e]' : undefined}>
         <CardHeader>
-          <CardTitle>Live Voting</CardTitle>
-          <CardDescription>Rate this project on a scale of 0-100</CardDescription>
+          <CardTitle>Score This Project</CardTitle>
+          <CardDescription>Rate this project on a scale of 1-10</CardDescription>
         </CardHeader>
         <CardContent className="space-y-6">
           <div className="space-y-4">
@@ -219,10 +273,12 @@ export function LiveVotingForm({
               <div className="flex items-center gap-3">
                 <Input
                   type="number"
-                  min="0"
-                  max="100"
+                  min="1"
+                  max="10"
                   value={score}
-                  onChange={(e) => setScore(Math.min(100, Math.max(0, parseInt(e.target.value) || 0)))}
+                  onChange={(e) =>
+                    setScore(Math.min(10, Math.max(1, parseInt(e.target.value) || 1)))
+                  }
                   className="w-20 text-center"
                 />
                 <span className="text-2xl font-bold text-primary">{score}</span>
@@ -231,34 +287,35 @@ export function LiveVotingForm({
 
             <Slider
               value={[score]}
-              onValueChange={(values) => setScore(values[0])}
-              min={0}
-              max={100}
+              onValueChange={(values) => setScore(Math.max(1, values[0]))}
+              min={1}
+              max={10}
               step={1}
               className="w-full"
             />
 
             <div className="flex justify-between text-xs text-muted-foreground">
-              <span>Poor (0)</span>
-              <span>Average (50)</span>
-              <span>Excellent (100)</span>
+              <span>Poor (1)</span>
+              <span>Average (5)</span>
+              <span>Excellent (10)</span>
             </div>
           </div>
 
-          <Button onClick={handleSubmit} className="w-full" size="lg">
-            Submit Vote
+          {commentField}
+
+          <Button onClick={() => setConfirmDialogOpen(true)} className="w-full" size="lg" disabled={disabled}>
+            {existingVote ? 'Update Vote' : 'Submit Vote'}
           </Button>
         </CardContent>
       </Card>
 
-      {/* Confirmation Dialog */}
       <AlertDialog open={confirmDialogOpen} onOpenChange={setConfirmDialogOpen}>
         <AlertDialogContent>
           <AlertDialogHeader>
             <AlertDialogTitle>Confirm Your Vote</AlertDialogTitle>
             <AlertDialogDescription>
-              You are about to submit a score of <strong>{score}/100</strong>. This action cannot
-              be undone. Are you sure?
+              You are about to submit a score of <strong>{score}/10</strong>. You can still revise
+              it until the session closes.
             </AlertDialogDescription>
           </AlertDialogHeader>
           <AlertDialogFooter>

src/components/layouts/jury-nav.tsx

@@ -1,6 +1,6 @@
 'use client'
 
-import { BookOpen, Home, Trophy, ClipboardList } from 'lucide-react'
+import { BookOpen, Home, Trophy, ClipboardList, FileText, Radio, Scale } from 'lucide-react'
 import { RoleNav, type NavItem, type RoleNavUser } from '@/components/layouts/role-nav'
 import { trpc } from '@/lib/trpc/client'
 import { Badge } from '@/components/ui/badge'
@@ -47,6 +47,14 @@ export function JuryNav({ user }: JuryNavProps) {
     { refetchInterval: 60000 }
   )
   const { data: flags } = trpc.settings.getFeatureFlags.useQuery()
+  // Only Grand-Final jury members (and admins) can open the finalist documents
+  // review — hide the link from everyone else so they don't hit a dead "No access" page.
+  const { data: canReviewFinals } = trpc.finalist.canReviewDocuments.useQuery()
+  // Ceremony-day links: live scoring page while a ceremony cursor is active,
+  // plus any deliberation sessions the juror participates in.
+  const { data: ceremony } = trpc.live.getMyCeremonyContext.useQuery(undefined, {
+    refetchInterval: 30000,
+  })
 
   const useExternal = flags?.learningHubExternal && flags.learningHubExternalUrl
 
@@ -61,6 +69,29 @@ export function JuryNav({ user }: JuryNavProps) {
       href: '/jury/competitions',
       icon: ClipboardList,
     },
+    ...(canReviewFinals
+      ? [
+          {
+            name: 'Finalist Documents',
+            href: '/jury/finals-documents',
+            icon: FileText,
+          },
+        ]
+      : []),
+    ...(ceremony?.liveRoundId
+      ? [
+          {
+            name: 'Live Ceremony',
+            href: `/jury/competitions/${ceremony.liveRoundId}/live`,
+            icon: Radio,
+          },
+        ]
+      : []),
+    ...(ceremony?.deliberations ?? []).map((d) => ({
+      name: `Deliberation — ${d.category === 'STARTUP' ? 'Startups' : 'Business Concepts'}`,
+      href: `/jury/competitions/deliberation/${d.id}`,
+      icon: Scale,
+    })),
     ...(myAwards && myAwards.length > 0
       ? [
           {

src/components/settings/notification-settings-form.tsx

@@ -8,7 +8,7 @@ import { Button } from '@/components/ui/button'
 import { Skeleton } from '@/components/ui/skeleton'
 import { Card, CardContent, CardHeader, CardTitle } from '@/components/ui/card'
 import { toast } from 'sonner'
-import { Users, Scale, GraduationCap, Eye, Shield, Mail, Loader2 } from 'lucide-react'
+import { Users, Scale, GraduationCap, Eye, Shield, Mail, Loader2, Plane } from 'lucide-react'
 
 // Category icons and labels
 const CATEGORIES = {
@@ -17,6 +17,7 @@ const CATEGORIES = {
   mentor: { label: 'Mentors', icon: GraduationCap },
   observer: { label: 'Observers', icon: Eye },
   admin: { label: 'Administrators', icon: Shield },
+  logistics: { label: 'Logistics', icon: Plane },
 }
 
 type NotificationSetting = {

src/lib/auth.config.ts

@@ -58,8 +58,13 @@ export const authConfig: NextAuthConfig = {
         '/forgot-password',
         '/reset-password',
         '/apply',
+        '/lunch/pick', // external attendees pick a dish via signed token (no account)
+        '/vote', // audience QR voting at the grand finale (token-based, no account)
+        '/live-scores', // public live scoreboard
+        '/live/ceremony', // big-screen ceremony view (projector, no account)
         '/api/auth',
         '/api/trpc', // tRPC handles its own auth via procedures
+        '/api/cron', // cron endpoints self-guard via x-cron-secret (CRON_SECRET)
       ]
 
       // Check if it's a public path

src/lib/email.ts

@@ -336,7 +336,7 @@ function statCard(label: string, value: string | number): string {
 // Email Templates
 // =============================================================================
 
-interface EmailTemplate {
+export interface EmailTemplate {
   subject: string
   html: string
   text: string
@@ -2188,6 +2188,326 @@ export function getAccountReminderTemplate(
   }
 }
 
+// =============================================================================
+// Logistics email templates
+// =============================================================================
+
+/**
+ * Reminder email sent to a team lead when the confirmation deadline is approaching.
+ */
+function getFinalistReminderTemplate(
+  name: string,
+  projectTitle: string,
+  deadline: Date,
+  confirmUrl: string,
+): EmailTemplate {
+  const greeting = name ? `Hi ${name},` : 'Hi there,'
+  const formattedDeadline = deadline.toLocaleString('en-GB', {
+    timeZone: 'Europe/Paris',
+    dateStyle: 'full',
+    timeStyle: 'short',
+  })
+
+  const content = `
+    ${sectionTitle('Reminder: Grand-Finale Attendance')}
+    ${paragraph(greeting)}
+    ${paragraph(`Your project <strong>${escapeHtml(projectTitle)}</strong> has been selected as a finalist for the Monaco Ocean Protection Challenge Grand Finale. Your confirmation is still pending.`)}
+    ${infoBox(`Please confirm your attendance <strong>by ${escapeHtml(formattedDeadline)} (Paris time)</strong>. If no response is received by the deadline, your slot may be reallocated.`, 'warning')}
+    ${ctaButton(confirmUrl, 'Confirm attendance')}
+    ${paragraph('If you have any questions, please reach out to the MOPC team.')}
+  `
+
+  const text = [
+    greeting,
+    '',
+    `Your project "${projectTitle}" has been selected as a finalist for the Monaco Ocean Protection Challenge Grand Finale. Your confirmation is still pending.`,
+    '',
+    `Please confirm your attendance by ${formattedDeadline} (Paris time). If no response is received by the deadline, your slot may be reallocated.`,
+    '',
+    `Confirm attendance: ${confirmUrl}`,
+    '',
+    'If you have any questions, please reach out to the MOPC team.',
+    '',
+    'The MOPC team',
+  ].join('\n')
+
+  return {
+    subject: 'Reminder: confirm your grand-finale attendance',
+    html: getEmailWrapper(content),
+    text,
+  }
+}
+
+/**
+ * Reminder email sent to a finalist team to upload their Grand Final documents.
+ */
+function getGrandFinalDocsReminderTemplate(
+  name: string,
+  projectTitle: string,
+  deadline: Date | null,
+  uploadUrl: string,
+  missing: string[],
+): EmailTemplate {
+  const greeting = name ? `Hi ${name},` : 'Hi there,'
+  const formattedDeadline = deadline
+    ? deadline.toLocaleString('en-GB', { timeZone: 'Europe/Paris', dateStyle: 'full', timeStyle: 'short' })
+    : null
+  const missingLine = missing.length
+    ? `Still needed: <strong>${escapeHtml(missing.join(', '))}</strong>.`
+    : 'Please make sure all required documents are uploaded.'
+  const content = `
+    ${sectionTitle('Grand Final — Final Documents')}
+    ${paragraph(greeting)}
+    ${paragraph(`Please upload the final documents for <strong>${escapeHtml(projectTitle)}</strong> ahead of the Monaco Ocean Protection Challenge Grand Finale.`)}
+    ${paragraph(missingLine)}
+    ${formattedDeadline ? infoBox(`Deadline: <strong>${escapeHtml(formattedDeadline)} (Paris time)</strong>.`, 'warning') : ''}
+    ${ctaButton(uploadUrl, 'Upload documents')}
+    ${paragraph('If you have any questions, please reach out to the MOPC team.')}
+  `
+  const text = [
+    greeting, '',
+    `Please upload the final documents for "${projectTitle}" ahead of the Grand Finale.`,
+    missing.length ? `Still needed: ${missing.join(', ')}.` : 'Please make sure all required documents are uploaded.',
+    formattedDeadline ? `Deadline: ${formattedDeadline} (Paris time).` : '',
+    `Upload documents: ${uploadUrl}`, '', 'The MOPC team',
+  ].join('\n')
+  return { subject: 'Action needed: upload your Grand Final documents', html: getEmailWrapper(content), text }
+}
+
+/**
+ * Notification email sent to a team when their confirmed finalist slot is withdrawn by an admin.
+ */
+function getFinalistWithdrawnTemplate(
+  name: string,
+  projectTitle: string,
+  reason?: string,
+): EmailTemplate {
+  const greeting = name ? `Hi ${name},` : 'Hi there,'
+
+  const reasonHtml = reason
+    ? paragraph(`<strong>Reason:</strong> ${escapeHtml(reason)}`)
+    : ''
+  const reasonText = reason ? `Reason: ${reason}\n\n` : ''
+
+  const content = `
+    ${sectionTitle('Grand-Finale Slot Withdrawn')}
+    ${paragraph(greeting)}
+    ${infoBox(`We regret to inform you that your team's confirmed spot at the Grand Finale has been withdrawn for the project <strong>${escapeHtml(projectTitle)}</strong>.`, 'warning')}
+    ${reasonHtml}
+    ${paragraph('If you believe this is an error or have questions, please contact the MOPC team as soon as possible.')}
+  `
+
+  const text = [
+    greeting,
+    '',
+    `We regret to inform you that your team's confirmed spot at the Grand Finale has been withdrawn for the project "${projectTitle}".`,
+    '',
+    reasonText + 'If you believe this is an error or have questions, please contact the MOPC team as soon as possible.',
+    '',
+    'The MOPC team',
+  ].join('\n')
+
+  return {
+    subject: 'Your grand-finale slot has been withdrawn',
+    html: getEmailWrapper(content),
+    text,
+  }
+}
+
+/**
+ * Travel confirmation email for a grand-finale attendee, including flight and hotel details.
+ */
+function getTravelConfirmedTemplate(
+  name: string,
+  projectTitle: string,
+  flight: {
+    arrivalAt?: Date | string | null
+    arrivalFlightNumber?: string | null
+    arrivalAirport?: string | null
+    departureAt?: Date | string | null
+    departureFlightNumber?: string | null
+    departureAirport?: string | null
+  },
+  hotel?: {
+    name: string
+    address?: string | null
+    link?: string | null
+  },
+  room?: {
+    roomNumber?: string | null
+    checkInAt?: string | null
+    checkOutAt?: string | null
+  },
+): EmailTemplate {
+  const greeting = name ? `Hi ${name},` : 'Hi there,'
+
+  const fmtDate = (d: Date | string | null | undefined) => {
+    if (!d) return null
+    const dt = d instanceof Date ? d : new Date(d)
+    return dt.toLocaleString('en-GB', { timeZone: 'Europe/Paris', dateStyle: 'full', timeStyle: 'short' })
+  }
+
+  const arrivalLines: string[] = []
+  const departureLines: string[] = []
+
+  if (flight.arrivalAt) arrivalLines.push(`Date: ${fmtDate(flight.arrivalAt)} (Paris time)`)
+  if (flight.arrivalFlightNumber) arrivalLines.push(`Flight: ${flight.arrivalFlightNumber}`)
+  if (flight.arrivalAirport) arrivalLines.push(`Airport: ${flight.arrivalAirport}`)
+
+  if (flight.departureAt) departureLines.push(`Date: ${fmtDate(flight.departureAt)} (Paris time)`)
+  if (flight.departureFlightNumber) departureLines.push(`Flight: ${flight.departureFlightNumber}`)
+  if (flight.departureAirport) departureLines.push(`Airport: ${flight.departureAirport}`)
+
+  const arrivalHtml =
+    arrivalLines.length > 0
+      ? `<h3 style="margin:20px 0 8px;color:#0f172a;font-size:14px;font-weight:600;text-transform:uppercase;letter-spacing:1px;">Arrival</h3>` +
+        `<ul style="margin:0 0 16px;padding-left:20px;color:${BRAND.textDark};font-size:14px;">` +
+        arrivalLines.map((l) => `<li style="margin:4px 0;">${escapeHtml(l)}</li>`).join('') +
+        `</ul>`
+      : ''
+
+  const departureHtml =
+    departureLines.length > 0
+      ? `<h3 style="margin:20px 0 8px;color:#0f172a;font-size:14px;font-weight:600;text-transform:uppercase;letter-spacing:1px;">Departure</h3>` +
+        `<ul style="margin:0 0 16px;padding-left:20px;color:${BRAND.textDark};font-size:14px;">` +
+        departureLines.map((l) => `<li style="margin:4px 0;">${escapeHtml(l)}</li>`).join('') +
+        `</ul>`
+      : ''
+
+  const fmtDateShort = (d: string | null | undefined) => {
+    if (!d) return null
+    const dt = new Date(d)
+    return dt.toLocaleString('en-GB', { timeZone: 'Europe/Paris', dateStyle: 'long', timeStyle: 'short' })
+  }
+
+  const roomLines: string[] = []
+  if (room?.roomNumber) roomLines.push(`Room: ${room.roomNumber}`)
+  if (room?.checkInAt) roomLines.push(`Check-in: ${fmtDateShort(room.checkInAt)} (Paris time)`)
+  if (room?.checkOutAt) roomLines.push(`Check-out: ${fmtDateShort(room.checkOutAt)} (Paris time)`)
+
+  const roomHtml =
+    roomLines.length > 0
+      ? `<ul style="margin:8px 0 0;padding-left:20px;color:${BRAND.textDark};font-size:14px;">` +
+        roomLines.map((l) => `<li style="margin:4px 0;">${escapeHtml(l)}</li>`).join('') +
+        `</ul>`
+      : ''
+
+  const hotelHtml = hotel
+    ? `<h3 style="margin:20px 0 8px;color:#0f172a;font-size:14px;font-weight:600;text-transform:uppercase;letter-spacing:1px;">Hotel</h3>` +
+      infoBox(
+        `<strong>${escapeHtml(hotel.name)}</strong>` +
+          (hotel.address ? `<br>${escapeHtml(hotel.address)}` : '') +
+          (hotel.link ? `<br><a href="${hotel.link}" style="color:${BRAND.darkBlue};">View hotel</a>` : '') +
+          roomHtml,
+        'info',
+      )
+    : ''
+
+  const roomTextLines = roomLines.length > 0 ? '\n' + roomLines.map((l) => `  ${l}`).join('\n') : ''
+  const hotelText = hotel
+    ? ['\nHotel:', `  ${hotel.name}`, ...(hotel.address ? [`  ${hotel.address}`] : []), ...(hotel.link ? [`  ${hotel.link}`] : []), roomTextLines].join('\n')
+    : ''
+
+  const content = `
+    ${sectionTitle('Your travel is confirmed!')}
+    ${paragraph(greeting)}
+    ${paragraph(`Great news — your travel arrangements for the Grand Finale (<strong>${escapeHtml(projectTitle)}</strong>) have been confirmed. Here are your details:`)}
+    ${arrivalHtml}
+    ${departureHtml}
+    ${hotelHtml}
+    ${paragraph('If anything looks incorrect, please contact the MOPC team immediately.')}
+  `
+
+  const arrivalText = arrivalLines.length > 0 ? '\nArrival:\n' + arrivalLines.map((l) => `  ${l}`).join('\n') : ''
+  const departureText = departureLines.length > 0 ? '\nDeparture:\n' + departureLines.map((l) => `  ${l}`).join('\n') : ''
+
+  const text = [
+    greeting,
+    '',
+    `Great news — your travel arrangements for the Grand Finale ("${projectTitle}") have been confirmed. Here are your details:`,
+    arrivalText,
+    departureText,
+    hotelText,
+    '',
+    'If anything looks incorrect, please contact the MOPC team immediately.',
+    '',
+    'The MOPC team',
+  ].join('\n')
+
+  return {
+    subject: 'Your grand-finale travel is confirmed',
+    html: getEmailWrapper(content),
+    text,
+  }
+}
+
+/**
+ * Visa status update email for a grand-finale attendee.
+ */
+function getVisaStatusTemplate(
+  name: string,
+  projectTitle: string,
+  status: 'INVITATION_SENT' | 'APPOINTMENT_BOOKED' | 'GRANTED' | 'DENIED',
+  note?: string,
+): EmailTemplate {
+  const greeting = name ? `Hi ${name},` : 'Hi there,'
+
+  const statusCopy: Record<typeof status, { headline: string; body: string; variant: 'info' | 'success' | 'warning' }> = {
+    INVITATION_SENT: {
+      headline: 'Visa invitation letter sent',
+      body: 'Your official visa invitation letter for the Grand Finale has been sent. Please use it when applying for your visa at the relevant consulate or embassy.',
+      variant: 'info',
+    },
+    APPOINTMENT_BOOKED: {
+      headline: 'Visa appointment booked',
+      body: 'A visa appointment has been booked on your behalf. Please check your inbox or contact the MOPC team for the appointment details.',
+      variant: 'info',
+    },
+    GRANTED: {
+      headline: 'Visa granted — see you in Monaco!',
+      body: 'Congratulations — your visa has been granted. We look forward to welcoming you to the Monaco Ocean Protection Challenge Grand Finale.',
+      variant: 'success',
+    },
+    DENIED: {
+      headline: 'Visa application outcome',
+      body: 'Unfortunately, your visa application has not been successful at this time. Please contact the MOPC team as soon as possible so we can discuss next steps.',
+      variant: 'warning',
+    },
+  }
+
+  const { headline, body, variant } = statusCopy[status]
+  const noteHtml = note ? paragraph(`<em>${escapeHtml(note)}</em>`) : ''
+  const noteText = note ? `\n${note}\n` : ''
+
+  const content = `
+    ${sectionTitle('Visa update for the Grand Finale')}
+    ${paragraph(greeting)}
+    ${paragraph(`This is an update regarding your visa for the Grand Finale — project <strong>${escapeHtml(projectTitle)}</strong>.`)}
+    ${infoBox(`<strong>${escapeHtml(headline)}</strong><br>${escapeHtml(body)}`, variant)}
+    ${noteHtml}
+    ${paragraph('If you have any questions, please don\'t hesitate to contact the MOPC team.')}
+  `
+
+  const text = [
+    greeting,
+    '',
+    `This is an update regarding your visa for the Grand Finale — project "${projectTitle}".`,
+    '',
+    `${headline}`,
+    body,
+    noteText,
+    'If you have any questions, please don\'t hesitate to contact the MOPC team.',
+    '',
+    'The MOPC team',
+  ].join('\n')
+
+  return {
+    subject: 'Visa update for the grand finale',
+    html: getEmailWrapper(content),
+    text,
+  }
+}
+
 /**
  * Template registry mapping notification types to template generators
  */
@@ -2392,6 +2712,74 @@ export const NOTIFICATION_EMAIL_TEMPLATES: Record<string, TemplateGenerator> = {
       (ctx.metadata?.programName as string) || 'MOPC',
       ctx.linkUrl
     ),
+
+  // Logistics templates (team/attendee-facing)
+  FINALIST_REMINDER: (ctx) =>
+    getFinalistReminderTemplate(
+      ctx.name || '',
+      (ctx.metadata?.projectTitle as string) || 'Your project',
+      new Date((ctx.metadata?.deadline as string) || Date.now()),
+      ctx.linkUrl || '',
+    ),
+  GRAND_FINAL_DOCS_REMINDER: (ctx) =>
+    getGrandFinalDocsReminderTemplate(
+      ctx.name || '',
+      (ctx.metadata?.projectTitle as string) || 'Your project',
+      ctx.metadata?.deadline ? new Date(ctx.metadata.deadline as string) : null,
+      ctx.linkUrl || '',
+      (ctx.metadata?.missing as string[]) || [],
+    ),
+  FINALIST_WITHDRAWN: (ctx) =>
+    getFinalistWithdrawnTemplate(
+      ctx.name || '',
+      (ctx.metadata?.projectTitle as string) || 'Your project',
+      ctx.metadata?.reason as string | undefined,
+    ),
+  TRAVEL_CONFIRMED: (ctx) =>
+    getTravelConfirmedTemplate(
+      ctx.name || '',
+      (ctx.metadata?.projectTitle as string) || 'Your project',
+      {
+        arrivalAt: ctx.metadata?.arrivalAt as string | undefined,
+        arrivalFlightNumber: ctx.metadata?.arrivalFlightNumber as string | undefined,
+        arrivalAirport: ctx.metadata?.arrivalAirport as string | undefined,
+        departureAt: ctx.metadata?.departureAt as string | undefined,
+        departureFlightNumber: ctx.metadata?.departureFlightNumber as string | undefined,
+        departureAirport: ctx.metadata?.departureAirport as string | undefined,
+      },
+      ctx.metadata?.hotel as { name: string; address?: string; link?: string } | undefined,
+      ctx.metadata?.roomNumber !== undefined || ctx.metadata?.checkInAt !== undefined || ctx.metadata?.checkOutAt !== undefined
+        ? {
+            roomNumber: ctx.metadata?.roomNumber as string | null | undefined,
+            checkInAt: ctx.metadata?.checkInAt as string | null | undefined,
+            checkOutAt: ctx.metadata?.checkOutAt as string | null | undefined,
+          }
+        : undefined,
+    ),
+  VISA_STATUS_UPDATE: (ctx) =>
+    getVisaStatusTemplate(
+      ctx.name || '',
+      (ctx.metadata?.projectTitle as string) || 'Your project',
+      (ctx.metadata?.status as 'INVITATION_SENT' | 'APPOINTMENT_BOOKED' | 'GRANTED' | 'DENIED') || 'INVITATION_SENT',
+      ctx.metadata?.note as string | undefined,
+    ),
+}
+
+/**
+ * Resolve the email template for a notification type without sending.
+ * Exported for use by preview endpoints.
+ */
+export function renderNotificationEmail(
+  name: string,
+  type: string,
+  context: NotificationEmailContext,
+  subjectOverride?: string,
+): EmailTemplate {
+  const generator = NOTIFICATION_EMAIL_TEMPLATES[type]
+  const template = generator
+    ? generator({ ...context, linkUrl: ensureAbsoluteUrl(context.linkUrl), name })
+    : getNotificationEmailTemplate(name, subjectOverride || context.title, context.message, ensureAbsoluteUrl(context.linkUrl))
+  return subjectOverride ? { ...template, subject: subjectOverride } : template
 }
 
 /**
@@ -2404,32 +2792,7 @@ export async function sendStyledNotificationEmail(
   context: NotificationEmailContext,
   subjectOverride?: string
 ): Promise<void> {
-  // Safety net: always ensure linkUrl is absolute before passing to templates
-  const safeContext = {
-    ...context,
-    linkUrl: ensureAbsoluteUrl(context.linkUrl),
-  }
-  const templateGenerator = NOTIFICATION_EMAIL_TEMPLATES[type]
-
-  let template: EmailTemplate
-
-  if (templateGenerator) {
-    // Use styled template
-    template = templateGenerator({ ...safeContext, name })
-    // Apply subject override if provided
-    if (subjectOverride) {
-      template.subject = subjectOverride
-    }
-  } else {
-    // Fall back to generic template
-    template = getNotificationEmailTemplate(
-      name,
-      subjectOverride || safeContext.title,
-      safeContext.message,
-      safeContext.linkUrl
-    )
-  }
-
+  const template = renderNotificationEmail(name, type, context, subjectOverride)
   await sendEmail({ to: email, subject: template.subject, text: template.text, html: template.html })
 }
 
@@ -2876,16 +3239,14 @@ export function getTeamMentorIntroductionTemplate(
     'The MOPC team',
   ].join('\n')
 
-  const customNoteHtml = customNote
-    ? `<div style="margin:0 0 16px;padding:12px 16px;background:#fff7ed;border-left:3px solid #de0f1e;border-radius:4px;color:#0f172a;">${escapeHtml(customNote)}</div>`
-    : ''
+  const noteHtml = customNote ? infoBox(escapeHtml(customNote), 'warning') : ''
 
   const mentorHtmlList = mentors
     .map(
       (m) => `
         <tr>
-          <td style="padding:6px 0;font-weight:600;color:#0f172a;">${escapeHtml(m.name ?? 'Mentor')}</td>
-          <td style="padding:6px 0;"><a href="mailto:${escapeHtml(m.email)}" style="color:#053d57;text-decoration:none;">${escapeHtml(m.email)}</a></td>
+          <td style="padding:6px 16px 6px 0;font-weight:600;color:#0f172a;vertical-align:top;">${escapeHtml(m.name ?? 'Mentor')}</td>
+          <td style="padding:6px 0;vertical-align:top;"><a href="mailto:${escapeHtml(m.email)}" style="color:#053d57;text-decoration:none;">${escapeHtml(m.email)}</a></td>
         </tr>`,
     )
     .join('')
@@ -2894,55 +3255,41 @@ export function getTeamMentorIntroductionTemplate(
     teammates && teammates.length > 0
       ? `
       <h2 style="margin:24px 0 8px;color:#0f172a;font-size:15px;font-weight:600;">Your team</h2>
-      <table style="width:100%;border-collapse:collapse;margin:0 0 8px;font-size:14px;">${teammates
+      <table role="presentation" cellspacing="0" cellpadding="0" border="0" style="border-collapse:collapse;margin:0 0 8px;font-size:14px;">${teammates
         .map(
           (t) => `
         <tr>
-          <td style="padding:6px 0;color:#0f172a;">${escapeHtml(t.name ?? 'Team member')}</td>
-          <td style="padding:6px 0;"><a href="mailto:${escapeHtml(t.email)}" style="color:#053d57;text-decoration:none;">${escapeHtml(t.email)}</a></td>
+          <td style="padding:6px 16px 6px 0;color:#0f172a;vertical-align:top;">${escapeHtml(t.name ?? 'Team member')}</td>
+          <td style="padding:6px 0;vertical-align:top;"><a href="mailto:${escapeHtml(t.email)}" style="color:#053d57;text-decoration:none;">${escapeHtml(t.email)}</a></td>
         </tr>`,
         )
         .join('')}</table>`
       : ''
 
-  const instructionsHtml = `
-    <div style="margin:16px 0;padding:12px 16px;background:#eff6ff;border-left:3px solid #3b82f6;border-radius:4px;">
-      <strong style="color:#1e40af;">Working with your mentor</strong>
-      <ul style="margin:8px 0 0 20px;padding:0;color:#0f172a;font-size:13px;">
-        <li style="margin:4px 0;">Go to the Mentoring section of your applicant portal to message your mentor directly — they are notified by email when you write.</li>
-        <li style="margin:4px 0;">Share documents and questions early; your mentor is here to help you sharpen your project before the finals.</li>
-        <li style="margin:4px 0;">You can also email your mentor directly using the address above.</li>
-      </ul>
-    </div>`
+  const instructionsHtml = infoBox(
+    `<strong>Working with your mentor</strong><br>` +
+      `&bull; Go to the Mentoring section of your applicant portal to message your mentor directly — they are notified by email when you write.<br>` +
+      `&bull; Share documents and questions early; your mentor is here to help you sharpen your project before the finals.<br>` +
+      `&bull; You can also email your mentor directly using the address above.`,
+    'info',
+  )
 
-  const html = `
-<!DOCTYPE html>
-<html>
-<body style="margin:0;padding:0;background:#f6f8fa;font-family:-apple-system,BlinkMacSystemFont,'Segoe UI',Helvetica,Arial,sans-serif;color:#0f172a;">
-  <div style="max-width:560px;margin:32px auto;background:#fff;border-radius:8px;overflow:hidden;box-shadow:0 1px 3px rgba(0,0,0,0.06);">
-    <div style="background:#053d57;padding:24px 28px;color:#fefefe;">
-      <h1 style="margin:0;font-size:20px;font-weight:600;">${count === 1 ? 'Meet your mentor' : `Meet your ${count} mentors`}</h1>
-    </div>
-    <div style="padding:24px 28px;line-height:1.5;font-size:14px;">
-      <p style="margin-top:0;">${recipientName ? `Hi ${escapeHtml(recipientName)},` : 'Hi there,'}</p>
-      ${customNoteHtml}
-      <p>${count === 1
+  const content = `
+    ${sectionTitle(count === 1 ? 'Meet your mentor' : `Meet your ${count} mentors`)}
+    ${paragraph(recipientName ? `Hi ${escapeHtml(recipientName)},` : 'Hi there,')}
+    ${noteHtml}
+    ${paragraph(
+      count === 1
         ? `The mentoring round is now open and a mentor has been assigned to your project <strong>${escapeHtml(projectTitle)}</strong>:`
-        : `The mentoring round is now open and <strong>${count}</strong> mentors have been assigned to your project <strong>${escapeHtml(projectTitle)}</strong>:`}</p>
-      <table style="width:100%;border-collapse:collapse;margin:12px 0 8px;font-size:14px;">${mentorHtmlList}</table>
-      ${teammatesHtml}
-      ${instructionsHtml}
-      <p style="margin-top:24px;">
-        <a href="${workspaceUrl}" style="display:inline-block;padding:10px 20px;background:#de0f1e;color:#fff;text-decoration:none;border-radius:6px;font-weight:600;">Open Mentor Workspace</a>
-      </p>
-    </div>
-    <div style="padding:16px 28px;background:#f1f5f9;color:#64748b;font-size:12px;text-align:center;">
-      Monaco Ocean Protection Challenge
-    </div>
-  </div>
-</body>
-</html>
-  `.trim()
+        : `The mentoring round is now open and <strong>${count}</strong> mentors have been assigned to your project <strong>${escapeHtml(projectTitle)}</strong>:`,
+    )}
+    <table role="presentation" cellspacing="0" cellpadding="0" border="0" style="border-collapse:collapse;margin:8px 0;font-size:14px;">${mentorHtmlList}</table>
+    ${teammatesHtml}
+    ${instructionsHtml}
+    ${ctaButton(workspaceUrl, 'Open Mentor Workspace')}
+  `
+
+  const html = getEmailWrapper(content)
 
   return { subject, text, html }
 }
@@ -3034,18 +3381,16 @@ export function getMentorBulkAssignmentTemplate(
     'The MOPC team',
   ].join('\n')
 
-  const customNoteHtml = customNote
-    ? `<div style="margin:0 0 16px;padding:12px 16px;background:#fff7ed;border-left:3px solid #de0f1e;border-radius:4px;color:#0f172a;">${escapeHtml(customNote)}</div>`
-    : ''
+  const noteHtml = customNote ? infoBox(escapeHtml(customNote), 'warning') : ''
 
   const htmlList = projects
     .map((p) => {
       const members =
         p.teamMembers && p.teamMembers.length > 0
-          ? `<table style="width:100%;border-collapse:collapse;margin:6px 0 0;font-size:13px;">${p.teamMembers
+          ? `<table role="presentation" cellspacing="0" cellpadding="0" border="0" style="border-collapse:collapse;margin:6px 0 0;font-size:13px;">${p.teamMembers
               .map(
                 (m) =>
-                  `<tr><td style="padding:3px 0;color:#0f172a;">${escapeHtml(m.name ?? 'Team member')}</td><td style="padding:3px 0;"><a href="mailto:${escapeHtml(m.email)}" style="color:#053d57;text-decoration:none;">${escapeHtml(m.email)}</a></td></tr>`,
+                  `<tr><td style="padding:3px 16px 3px 0;color:#0f172a;vertical-align:top;">${escapeHtml(m.name ?? 'Team member')}</td><td style="padding:3px 0;vertical-align:top;"><a href="mailto:${escapeHtml(m.email)}" style="color:#053d57;text-decoration:none;">${escapeHtml(m.email)}</a></td></tr>`,
               )
               .join('')}</table>`
           : ''
@@ -3053,41 +3398,25 @@ export function getMentorBulkAssignmentTemplate(
     })
     .join('')
 
-  const instructionsHtml = `
-    <div style="margin:16px 0;padding:12px 16px;background:#eff6ff;border-left:3px solid #3b82f6;border-radius:4px;">
-      <strong style="color:#1e40af;">How to mentor on MOPC</strong>
-      <ul style="margin:8px 0 0 20px;padding:0;color:#0f172a;font-size:13px;">
-        <li style="margin:4px 0;">Open each project workspace from your Mentor Dashboard to chat with the team, share files, and track milestones.</li>
-        <li style="margin:4px 0;">Messages you send in the workspace notify the team by email automatically.</li>
-        <li style="margin:4px 0;">You can also email team members directly using the addresses listed above.</li>
-      </ul>
-    </div>`
+  const instructionsHtml = infoBox(
+    `<strong>How to mentor on MOPC</strong><br>` +
+      `&bull; Open each project workspace from your Mentor Dashboard to chat with the team, share files, and track milestones.<br>` +
+      `&bull; Messages you send in the workspace notify the team by email automatically.<br>` +
+      `&bull; You can also email team members directly using the addresses listed above.`,
+    'info',
+  )
 
-  const html = `
-<!DOCTYPE html>
-<html>
-<body style="margin:0;padding:0;background:#f6f8fa;font-family:-apple-system,BlinkMacSystemFont,'Segoe UI',Helvetica,Arial,sans-serif;color:#0f172a;">
-  <div style="max-width:560px;margin:32px auto;background:#fff;border-radius:8px;overflow:hidden;box-shadow:0 1px 3px rgba(0,0,0,0.06);">
-    <div style="background:#053d57;padding:24px 28px;color:#fefefe;">
-      <h1 style="margin:0;font-size:20px;font-weight:600;">${count === 1 ? 'New mentor assignment' : `${count} new mentor assignments`}</h1>
-    </div>
-    <div style="padding:24px 28px;line-height:1.5;font-size:14px;">
-      <p style="margin-top:0;">${name ? `Hi ${escapeHtml(name)},` : 'Hi there,'}</p>
-      ${customNoteHtml}
-      <p>${count === 1 ? 'You have been assigned as a mentor to a new project:' : `You have been assigned as a mentor to <strong>${count}</strong> new projects:`}</p>
-      <ul style="padding-left:20px;margin:12px 0 20px;">${htmlList}</ul>
-      ${instructionsHtml}
-      <p style="margin-top:24px;">
-        <a href="${mentorDashboardUrl}" style="display:inline-block;padding:10px 20px;background:#de0f1e;color:#fff;text-decoration:none;border-radius:6px;font-weight:600;">Open Mentor Dashboard</a>
-      </p>
-    </div>
-    <div style="padding:16px 28px;background:#f1f5f9;color:#64748b;font-size:12px;text-align:center;">
-      Monaco Ocean Protection Challenge
-    </div>
-  </div>
-</body>
-</html>
-  `.trim()
+  const content = `
+    ${sectionTitle(count === 1 ? 'New mentor assignment' : `${count} new mentor assignments`)}
+    ${paragraph(name ? `Hi ${escapeHtml(name)},` : 'Hi there,')}
+    ${noteHtml}
+    ${paragraph(count === 1 ? 'You have been assigned as a mentor to a new project:' : `You have been assigned as a mentor to <strong>${count}</strong> new projects:`)}
+    <ul style="padding-left:20px;margin:12px 0 20px;color:${BRAND.textDark};font-size:15px;">${htmlList}</ul>
+    ${instructionsHtml}
+    ${ctaButton(mentorDashboardUrl, 'Open Mentor Dashboard')}
+  `
+
+  const html = getEmailWrapper(content)
 
   return { subject, text, html }
 }
@@ -3365,6 +3694,73 @@ ${opts.pickUrl}`
   await sendEmail({ to: opts.to, subject, text, html })
 }
 
+/**
+ * Invite an external lunch attendee to choose their dish via a tokenized,
+ * no-login page. Used for the initial invite (auto on add + admin resend) and
+ * for reminder sweeps — one template serves both.
+ */
+export async function sendExternalDishInviteEmail(opts: {
+  to: string
+  name: string
+  eventAt: Date | null
+  venue: string | null
+  notes: string | null
+  changeDeadline: Date | null
+  pickUrl: string
+}): Promise<void> {
+  const fmt = new Intl.DateTimeFormat('en-GB', {
+    timeZone: 'Europe/Monaco', dateStyle: 'long', timeStyle: 'short',
+  })
+  const subject = 'Choose your lunch dish — Monaco Ocean Protection Challenge'
+  const venuePhrase = opts.venue
+    ? `lunch at ${escapeHtml(opts.venue)}`
+    : 'the Monaco Ocean Protection Challenge lunch'
+  const eventLine = opts.eventAt
+    ? `<strong>When:</strong> ${escapeHtml(fmt.format(opts.eventAt))} (Europe/Monaco)`
+    : ''
+  const notesLine = opts.notes ? escapeHtml(opts.notes) : ''
+  const content = `
+    ${sectionTitle('Choose your lunch dish')}
+    ${paragraph(`Hi ${escapeHtml(opts.name)},`)}
+    ${paragraph(
+      `You are joining us for ${venuePhrase}. Please pick your dish and let us know ` +
+        'about any allergies so the kitchen can cater for you.',
+    )}
+    ${eventLine ? paragraph(eventLine) : ''}
+    ${notesLine ? paragraph(notesLine) : ''}
+    ${
+      opts.changeDeadline
+        ? infoBox(
+            `<strong>Please choose by ${escapeHtml(fmt.format(opts.changeDeadline))}.</strong>`,
+            'warning',
+          )
+        : ''
+    }
+    ${ctaButton(opts.pickUrl, 'Choose my dish')}
+    ${paragraph(
+      `<span style="color:#64748b;font-size:13px;">If you have any questions, reply to this email and we'll help.</span>`,
+    )}
+  `
+  const html = getEmailWrapper(content)
+  const text = [
+    `Choose your lunch dish — Monaco Ocean Protection Challenge`,
+    ``,
+    `Hi ${opts.name},`,
+    ``,
+    `Please pick your dish for ${
+      opts.venue ? `lunch at ${opts.venue}` : 'the Monaco Ocean Protection Challenge lunch'
+    }.`,
+    opts.eventAt ? `When: ${fmt.format(opts.eventAt)} (Europe/Monaco)` : '',
+    opts.notes ? opts.notes : '',
+    opts.changeDeadline ? `Please choose by: ${fmt.format(opts.changeDeadline)}` : '',
+    ``,
+    `Choose your dish: ${opts.pickUrl}`,
+  ]
+    .filter((l) => l !== '')
+    .join('\n')
+  await sendEmail({ to: opts.to, subject, text, html })
+}
+
 /**
  * Send the lunch recap manifest to admins + extra recipients.
  * Caller passes the assembled recap payload from `buildRecapPayload`.

src/lib/external-lunch-token.ts

@@ -0,0 +1,45 @@
+import { createHmac, timingSafeEqual } from 'crypto'
+
+export type ExternalLunchTokenPayload = {
+  externalId: string
+  /** Unix seconds. Token is rejected after this. */
+  exp: number
+}
+
+function getSecret(): string {
+  const s = process.env.NEXTAUTH_SECRET
+  if (!s) throw new Error('NEXTAUTH_SECRET is not set; cannot sign external lunch tokens')
+  return s
+}
+
+function hmac(payloadB64: string): string {
+  return createHmac('sha256', getSecret()).update(payloadB64).digest('hex')
+}
+
+export function signExternalLunchToken(payload: ExternalLunchTokenPayload): string {
+  const payloadB64 = Buffer.from(JSON.stringify(payload)).toString('base64url')
+  const sig = hmac(payloadB64)
+  return `${payloadB64}.${sig}`
+}
+
+export function verifyExternalLunchToken(token: string): ExternalLunchTokenPayload {
+  const parts = token.split('.')
+  if (parts.length !== 2) throw new Error('Invalid external lunch token: malformed')
+  const [payloadB64, sig] = parts
+  const expected = hmac(payloadB64)
+  const a = Buffer.from(sig, 'hex')
+  const b = Buffer.from(expected, 'hex')
+  if (a.length !== b.length || !timingSafeEqual(a, b)) {
+    throw new Error('Invalid external lunch token: signature mismatch')
+  }
+  let payload: ExternalLunchTokenPayload
+  try {
+    payload = JSON.parse(Buffer.from(payloadB64, 'base64url').toString('utf-8'))
+  } catch {
+    throw new Error('Invalid external lunch token: payload not parseable')
+  }
+  if (typeof payload.exp !== 'number' || payload.exp < Math.floor(Date.now() / 1000)) {
+    throw new Error('Invalid external lunch token: expired')
+  }
+  return payload
+}

src/lib/live-timer.ts

@@ -0,0 +1,54 @@
+/**
+ * Server-stamped phase timer math for the grand-finale ceremony.
+ *
+ * The cursor stores `phaseStartedAt` + `phaseDurationSeconds` plus a pause
+ * accumulator; every client derives the countdown locally from those stamps,
+ * so all screens agree and overtime is just a negative remainder.
+ */
+
+export type PhaseTimerState = {
+  phaseStartedAt: Date | string | null
+  phaseDurationSeconds: number | null
+  phasePausedAt: Date | string | null
+  phasePausedAccumMs: number
+}
+
+export function elapsedMs(t: PhaseTimerState, now: Date = new Date()): number {
+  if (!t.phaseStartedAt) return 0
+  const start = new Date(t.phaseStartedAt).getTime()
+  const end = t.phasePausedAt ? new Date(t.phasePausedAt).getTime() : now.getTime()
+  return Math.max(0, end - start - t.phasePausedAccumMs)
+}
+
+/** Seconds left on the phase timer; negative = overtime; null = no timer running. */
+export function remainingSeconds(t: PhaseTimerState, now: Date = new Date()): number | null {
+  if (!t.phaseStartedAt || t.phaseDurationSeconds == null) return null
+  return t.phaseDurationSeconds - Math.floor(elapsedMs(t, now) / 1000)
+}
+
+/** `5:05` for positive seconds, `+1:23` for overtime. */
+export function formatClock(seconds: number): string {
+  const over = seconds < 0
+  const abs = Math.abs(seconds)
+  const m = Math.floor(abs / 60)
+  const s = abs % 60
+  return `${over ? '+' : ''}${m}:${s.toString().padStart(2, '0')}`
+}
+
+/**
+ * Parse an admin duration input: `m:ss` / `mm:ss`, or plain minutes (`7`).
+ * Returns total seconds, or null for anything unparseable.
+ */
+export function parseClock(input: string): number | null {
+  const trimmed = input.trim()
+  if (!trimmed) return null
+  const colonMatch = /^(\d{1,3}):([0-5]\d)$/.exec(trimmed)
+  if (colonMatch) {
+    return parseInt(colonMatch[1], 10) * 60 + parseInt(colonMatch[2], 10)
+  }
+  const plainMatch = /^(\d{1,3})$/.exec(trimmed)
+  if (plainMatch) {
+    return parseInt(plainMatch[1], 10) * 60
+  }
+  return null
+}

src/lib/rate-limit.ts

@@ -46,6 +46,39 @@ export function checkRateLimit(
   return { success: true, remaining: limit - entry.count, resetAt: entry.resetAt }
 }
 
+/**
+ * Ceremony-day procedures: cheap, read-mostly public endpoints polled by every
+ * screen in the venue. Hundreds of phones share one IP behind the venue NAT,
+ * so the standard 100/min-per-IP budget would 429 the audience mid-vote.
+ * Requests consisting ONLY of these procedures get a separate, much larger
+ * per-IP bucket. Vote integrity is enforced server-side (token + IP cap on
+ * AudienceFavoriteVote), not by the rate limiter.
+ */
+const CEREMONY_PROCEDURES = new Set([
+  'liveVoting.getCeremonyState',
+  'liveVoting.getAudienceWindow',
+  'liveVoting.getAudienceContextByRound',
+  'liveVoting.registerAudienceVoter',
+  'liveVoting.castFavoriteVote',
+  'liveVoting.getSessionForVotingByRound',
+  'liveVoting.getPublicResults',
+  'liveVoting.getAudienceSession',
+  'liveVoting.getSessionForVoting',
+  'live.getCursor',
+  'live.getMyNotes',
+  'live.saveNote',
+  'live.getMyCeremonyContext',
+])
+
+/** True when every (possibly batched) procedure in the tRPC URL is ceremony traffic. */
+export function isCeremonyTraffic(pathname: string): boolean {
+  const path = pathname.replace(/^\/api\/trpc\/?/, '')
+  if (!path) return false
+  return path
+    .split(',')
+    .every((p) => CEREMONY_PROCEDURES.has(decodeURIComponent(p)))
+}
+
 // Clean up stale entries every 5 minutes to prevent memory leaks
 if (typeof setInterval !== 'undefined') {
   setInterval(() => {

src/server/routers/applicant.ts

@@ -7,8 +7,9 @@ import { generateLogoKey, createStorageProvider, type StorageProviderType } from
 import { getImageUploadUrl, confirmImageUpload, getImageUrl, deleteImage, type ImageUploadConfig } from '@/server/utils/image-upload'
 import { sendStyledNotificationEmail, sendTeamMemberInviteEmail } from '@/lib/email'
 import { logAudit } from '@/server/utils/audit'
-import { createNotification } from '../services/in-app-notification'
+import { createNotification, notifyProjectMentors, NotificationTypes } from '../services/in-app-notification'
 import { checkRequirementsAndTransition, triggerInProgressOnActivity, transitionProject, isTerminalState } from '../services/round-engine'
+import { getFinalDocumentStatusForProject, finalistUploadsEnabled } from '../services/final-documents'
 import { EvaluationConfigSchema, MentoringConfigSchema } from '@/types/competition-configs'
 import type { PrismaClient, Prisma, RoundType } from '@prisma/client'
 
@@ -328,18 +329,29 @@ export const applicantRouter = router({
         })
       }
 
-      // Fetch round info and verify it's active
+      // Fetch round info and verify uploads are open. Normally a round must be
+      // ROUND_ACTIVE; the grand-final documents are collected during the lead-up
+      // while the LIVE_FINAL round is still DRAFT (it only "opens" at the event),
+      // so allow uploads for a not-yet-closed LIVE_FINAL round too.
       let roundName: string | undefined
       if (input.roundId) {
         const round = await ctx.prisma.round.findUnique({
           where: { id: input.roundId },
-          select: { name: true, status: true },
+          select: { name: true, status: true, roundType: true, finalizedAt: true, configJson: true },
         })
-        if (round && round.status !== 'ROUND_ACTIVE') {
-          throw new TRPCError({
-            code: 'BAD_REQUEST',
-            message: 'This round is closed. Documents can no longer be uploaded.',
-          })
+        if (round) {
+          const uploadable =
+            round.roundType === 'LIVE_FINAL'
+              ? !round.finalizedAt &&
+                (round.status === 'ROUND_DRAFT' || round.status === 'ROUND_ACTIVE') &&
+                finalistUploadsEnabled(round.configJson)
+              : round.status === 'ROUND_ACTIVE'
+          if (!uploadable) {
+            throw new TRPCError({
+              code: 'BAD_REQUEST',
+              message: 'This round is closed. Documents can no longer be uploaded.',
+            })
+          }
         }
         roundName = round?.name
       }
@@ -498,6 +510,24 @@ export const applicantRouter = router({
           console.warn('[DocAnalyzer] Post-upload analysis failed:', err))
       ).catch(() => {})
 
+      // Notify the team's mentor(s) when a Grand-Final document is uploaded.
+      if (input.roundId) {
+        try {
+          const round = await ctx.prisma.round.findUnique({ where: { id: input.roundId }, select: { roundType: true } })
+          if (round?.roundType === 'LIVE_FINAL') {
+            await notifyProjectMentors(input.projectId, {
+              type: NotificationTypes.GRAND_FINAL_DOCS_SUBMITTED,
+              title: 'Final document uploaded',
+              message: `A team uploaded a Grand Final document: ${input.fileName}`,
+              linkUrl: `/mentor/workspace/${input.projectId}`,
+              metadata: { projectId: input.projectId, fileName: input.fileName },
+            })
+          }
+        } catch (e) {
+          console.error('[final-docs] mentor notify failed', e)
+        }
+      }
+
       return file
     }),
 
@@ -536,17 +566,26 @@ export const applicantRouter = router({
         })
       }
 
-      // Round-specific files can only be deleted while the round is active
+      // Round-specific files can only be modified while the round is open. As with
+      // upload, a not-yet-closed LIVE_FINAL round (DRAFT, pre-event) counts as open.
       if (file.roundId) {
         const round = await ctx.prisma.round.findUnique({
           where: { id: file.roundId },
-          select: { status: true },
+          select: { status: true, roundType: true, finalizedAt: true, configJson: true },
         })
-        if (round && round.status !== 'ROUND_ACTIVE') {
-          throw new TRPCError({
-            code: 'BAD_REQUEST',
-            message: 'This round is closed. Documents can no longer be modified.',
-          })
+        if (round) {
+          const modifiable =
+            round.roundType === 'LIVE_FINAL'
+              ? !round.finalizedAt &&
+                (round.status === 'ROUND_DRAFT' || round.status === 'ROUND_ACTIVE') &&
+                finalistUploadsEnabled(round.configJson)
+              : round.status === 'ROUND_ACTIVE'
+          if (!modifiable) {
+            throw new TRPCError({
+              code: 'BAD_REQUEST',
+              message: 'This round is closed. Documents can no longer be modified.',
+            })
+          }
         }
       }
 
@@ -1423,7 +1462,14 @@ export const applicantRouter = router({
       const allActiveRounds = await ctx.prisma.round.findMany({
         where: {
           competition: { programId },
-          status: 'ROUND_ACTIVE',
+          // Active rounds, plus the not-yet-opened (DRAFT) LIVE_FINAL round so
+          // enrolled finalists can upload their grand-final documents during the
+          // lead-up while the round itself stays "closed" until the event. The
+          // per-project membership filter below restricts this to teams in it.
+          OR: [
+            { status: 'ROUND_ACTIVE' },
+            { roundType: 'LIVE_FINAL', status: 'ROUND_DRAFT', finalizedAt: null },
+          ],
         },
         orderBy: { sortOrder: 'asc' },
         select: {
@@ -1432,6 +1478,7 @@ export const applicantRouter = router({
           slug: true,
           roundType: true,
           windowCloseAt: true,
+          configJson: true,
           specialAwardId: true,
           specialAward: { select: { name: true } },
         },
@@ -1450,6 +1497,9 @@ export const applicantRouter = router({
 
       openRounds = allActiveRounds
         .filter((r) => {
+          // LIVE_FINAL (grand-final documents) only shows to enrolled finalists,
+          // and only when the admin has enabled revised uploads.
+          if (r.roundType === 'LIVE_FINAL' && (!projectRoundIds.has(r.id) || !finalistUploadsEnabled(r.configJson))) return false
           // Award round project isn't in → hide
           if (r.specialAwardId && !projectRoundIds.has(r.id)) return false
           // Main round when project is in award track and has no state in this round → hide
@@ -1521,6 +1571,22 @@ export const applicantRouter = router({
     }
   }),
 
+  /** Grand-final document status for the caller's project (banner + mentor panel). */
+  getFinalDocumentStatus: protectedProcedure.query(async ({ ctx }) => {
+    const project = await ctx.prisma.project.findFirst({
+      where: {
+        OR: [
+          { submittedByUserId: ctx.user.id },
+          { teamMembers: { some: { userId: ctx.user.id } } },
+        ],
+      },
+      orderBy: { createdAt: 'desc' },
+      select: { id: true },
+    })
+    if (!project) return null
+    return getFinalDocumentStatusForProject(ctx.prisma, project.id)
+  }),
+
   /**
    * Lightweight flags for conditional nav rendering.
    */
@@ -2747,7 +2813,13 @@ export const applicantRouter = router({
    */
   getMyFinalistConfirmation: protectedProcedure.query(async ({ ctx }) => {
     const project = await ctx.prisma.project.findFirst({
-      where: { teamMembers: { some: { userId: ctx.user.id } } },
+      where: {
+        OR: [
+          { submittedByUserId: ctx.user.id },
+          { teamMembers: { some: { userId: ctx.user.id } } },
+        ],
+        finalistConfirmation: { isNot: null },
+      },
       include: {
         program: { select: { id: true, defaultAttendeeCap: true } },
         teamMembers: {
@@ -2858,4 +2930,136 @@ export const applicantRouter = router({
         projectId: a.confirmation.project.id,
       }))
   }),
+
+  /**
+   * Returns logistics info for the caller's confirmed finalist project:
+   * hotel details, the caller's own flight detail, and visa visibility + status.
+   * Returns null when the caller has no confirmed finalist project.
+   */
+  getMyLogistics: protectedProcedure.query(async ({ ctx }) => {
+    const project = await ctx.prisma.project.findFirst({
+      where: {
+        OR: [
+          { submittedByUserId: ctx.user.id },
+          { teamMembers: { some: { userId: ctx.user.id } } },
+        ],
+        finalistConfirmation: { isNot: null },
+      },
+      include: {
+        program: {
+          select: { id: true, visaStatusVisibleToMembers: true },
+        },
+        finalistConfirmation: true,
+      },
+      orderBy: { createdAt: 'desc' },
+    })
+
+    if (!project || !project.finalistConfirmation) return null
+    if (project.finalistConfirmation.status !== 'CONFIRMED') return null
+
+    const programId = project.program.id
+    const confirmationId = project.finalistConfirmation.id
+    const visaVisible = project.program.visaStatusVisibleToMembers
+
+    // Caller's own AttendingMember + hotel stay + flight + visa
+    const attendee = await ctx.prisma.attendingMember.findFirst({
+      where: { confirmationId, userId: ctx.user.id },
+      include: {
+        hotelStay: { include: { hotel: true } },
+        flightDetail: true,
+        visaApplication: visaVisible,
+      },
+    })
+
+    const stay = attendee?.hotelStay ?? null
+    const hotel = stay?.hotel
+      ? {
+          name: stay.hotel.name,
+          address: stay.hotel.address,
+          link: stay.hotel.link,
+          notes: stay.hotel.notes,
+        }
+      : null
+    const room = stay
+      ? {
+          roomNumber: stay.roomNumber,
+          checkInAt: stay.checkInAt,
+          checkOutAt: stay.checkOutAt,
+        }
+      : null
+
+    const fd = attendee?.flightDetail ?? null
+    const myFlight = fd
+      ? {
+          arrivalAt: fd.arrivalAt,
+          arrivalFlightNumber: fd.arrivalFlightNumber,
+          arrivalAirport: fd.arrivalAirport,
+          departureAt: fd.departureAt,
+          departureFlightNumber: fd.departureFlightNumber,
+          departureAirport: fd.departureAirport,
+          status: fd.status,
+        }
+      : null
+
+    const va = visaVisible ? (attendee?.visaApplication ?? null) : null
+    const myVisa = va ? { status: va.status, nationality: va.nationality } : null
+
+    return {
+      projectTitle: project.title,
+      confirmationStatus: project.finalistConfirmation.status,
+      hotel,
+      room,
+      myFlight,
+      visaVisible,
+      myVisa,
+    }
+  }),
+
+  /**
+   * Allows the authenticated user to self-declare their passport nationality
+   * on their own VisaApplication when visaStatusVisibleToMembers is true.
+   */
+  updateMyVisaNationality: protectedProcedure
+    .input(z.object({ nationality: z.string().max(100) }))
+    .mutation(async ({ ctx, input }) => {
+      // Find the caller's AttendingMember whose program has visaStatusVisibleToMembers=true
+      // and which has a visaApplication.
+      const attendee = await ctx.prisma.attendingMember.findFirst({
+        where: {
+          userId: ctx.user.id,
+          confirmation: {
+            project: {
+              program: { visaStatusVisibleToMembers: true },
+            },
+          },
+          visaApplication: { isNot: null },
+        },
+        include: { visaApplication: true },
+      })
+
+      if (!attendee || !attendee.visaApplication) {
+        throw new TRPCError({
+          code: 'NOT_FOUND',
+          message: 'No visa application to update',
+        })
+      }
+
+      const updated = await ctx.prisma.visaApplication.update({
+        where: { id: attendee.visaApplication.id },
+        data: { nationality: input.nationality },
+      })
+
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'VISA_NATIONALITY_SELF_SET',
+        entityType: 'VisaApplication',
+        entityId: updated.id,
+        detailsJson: { nationality: input.nationality },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+
+      return { ok: true }
+    }),
 })

src/server/routers/application.ts

@@ -402,6 +402,7 @@ export const applicationRouter = router({
             email: data.contactEmail,
             name: data.contactName,
             role: 'APPLICANT',
+            roles: ['APPLICANT'],
             status: 'ACTIVE',
             phoneNumber: data.contactPhone,
           },
@@ -474,6 +475,7 @@ export const applicationRouter = router({
                 email: member.email,
                 name: member.name,
                 role: 'APPLICANT',
+                roles: ['APPLICANT'],
                 status: 'NONE',
               },
             })
@@ -790,6 +792,7 @@ export const applicationRouter = router({
             email: data.contactEmail,
             name: data.contactName,
             role: 'APPLICANT',
+            roles: ['APPLICANT'],
             status: 'ACTIVE',
             phoneNumber: data.contactPhone,
           },

src/server/routers/competition.ts

@@ -54,6 +54,20 @@ export const competitionRouter = router({
       return competition
     }),
 
+  /**
+   * Resolve the id of the most-recent ACTIVE program for the logged-in user.
+   * Used by client pages (e.g. the finalist-documents judge review) that need a
+   * programId but don't have one in the route. Returns null when none is active.
+   */
+  getActiveProgramId: protectedProcedure.query(async ({ ctx }) => {
+    const program = await ctx.prisma.program.findFirst({
+      where: { status: 'ACTIVE' },
+      orderBy: { year: 'desc' },
+      select: { id: true },
+    })
+    return program?.id ?? null
+  }),
+
   /**
    * Get competition by ID with rounds, jury groups, and submission windows
    */

src/server/routers/deliberation.ts

@@ -110,7 +110,6 @@ export const deliberationRouter = router({
     .input(
       z.object({
         sessionId: z.string(),
-        juryMemberId: z.string(),
         projectId: z.string(),
         rank: z.number().int().min(1).optional(),
         isWinnerPick: z.boolean().optional(),
@@ -118,15 +117,26 @@ export const deliberationRouter = router({
       })
     )
     .mutation(async ({ ctx, input }) => {
-      // Enforce that jury members can only vote as themselves
-      if (input.juryMemberId !== ctx.user.id) {
+      // Resolve the caller's participant row server-side: DeliberationParticipant
+      // and DeliberationVote both reference JuryGroupMember ids, which the
+      // client has no business knowing. A juror can only ever vote as themself.
+      const participant = await ctx.prisma.deliberationParticipant.findFirst({
+        where: {
+          sessionId: input.sessionId,
+          user: { userId: ctx.user.id },
+        },
+      })
+      if (!participant) {
         throw new TRPCError({
           code: 'FORBIDDEN',
-          message: 'You can only submit votes as yourself',
+          message: 'You are not a participant in this deliberation',
         })
       }
 
-      const vote = await submitVote(input, ctx.prisma)
+      const vote = await submitVote(
+        { ...input, juryMemberId: participant.userId },
+        ctx.prisma
+      )
 
       await logAudit({
         prisma: ctx.prisma,
@@ -310,6 +320,10 @@ export const deliberationRouter = router({
           participants: {
             select: { userId: true },
           },
+          results: {
+            select: { projectId: true, finalRank: true, isAdminOverridden: true },
+            orderBy: { finalRank: 'asc' },
+          },
         },
         orderBy: { createdAt: 'desc' },
       })

src/server/routers/finalist.ts

@@ -9,11 +9,17 @@ import {
 } from '../services/finalist-confirmation'
 import {
   createNotification,
+  notifyAdmins,
   NotificationTypes,
 } from '../services/in-app-notification'
 import { sendFinalistConfirmationEmail } from '@/lib/email'
 import { verifyFinalistToken } from '@/lib/finalist-token'
 import { ensureLunchPickForAttendingMember } from '../services/lunch-pick-sync'
+import {
+  resetOrCreatePendingConfirmation,
+  confirmAttendanceInTx,
+} from '../services/finalist-enrollment'
+import { sendManualFinalDocReminders, listFinalistDocumentsForReview, userCanReviewFinals, listReviewVisibilityOptions, reviewVisibleRequirementIds } from '../services/final-documents'
 
 export const finalistRouter = router({
   /** List all per-category finalist slot quotas for a program. */
@@ -294,6 +300,7 @@ export const finalistRouter = router({
           project: {
             select: {
               id: true,
+              title: true,
               programId: true,
               program: { select: { defaultAttendeeCap: true } },
               teamMembers: { select: { userId: true } },
@@ -370,6 +377,22 @@ export const finalistRouter = router({
           attendingUserIds: input.attendingUserIds,
         },
       })
+      // Admin alert — best-effort, never throws
+      try {
+        await notifyAdmins({
+          type: NotificationTypes.FINALIST_CONFIRMED,
+          title: 'Finalist confirmed',
+          message: `"${confirmation.project.title}" (${confirmation.category}) has confirmed grand-finale attendance.`,
+          linkUrl: '/admin/logistics',
+          metadata: {
+            projectId: confirmation.projectId,
+            projectTitle: confirmation.project.title,
+            category: confirmation.category,
+          },
+        })
+      } catch (err) {
+        console.error('[finalist.confirm] failed to send admin notification:', err)
+      }
       return { ok: true }
     }),
 
@@ -386,7 +409,7 @@ export const finalistRouter = router({
       const payload = verifyFinalistToken(input.token)
       const confirmation = await ctx.prisma.finalistConfirmation.findUnique({
         where: { id: payload.confirmationId },
-        include: { project: { select: { programId: true } } },
+        include: { project: { select: { programId: true, title: true } } },
       })
       if (!confirmation) throw new TRPCError({ code: 'NOT_FOUND' })
       if (confirmation.token !== input.token) {
@@ -416,6 +439,22 @@ export const finalistRouter = router({
           reason: input.reason ?? null,
         },
       })
+      // Admin alert — best-effort, never throws
+      try {
+        await notifyAdmins({
+          type: NotificationTypes.FINALIST_DECLINED,
+          title: 'Finalist declined',
+          message: `"${confirmation.project.title}" (${confirmation.category}) has declined grand-finale attendance.`,
+          linkUrl: '/admin/logistics',
+          metadata: {
+            projectId: confirmation.projectId,
+            projectTitle: confirmation.project.title,
+            category: confirmation.category,
+          },
+        })
+      } catch (err) {
+        console.error('[finalist.decline] failed to send admin notification:', err)
+      }
 
       // Promote next waitlist entry in same category. windowHours pulled from
       // the live grand-finale round in the program (LIVE_FINAL roundType).
@@ -490,36 +529,11 @@ export const finalistRouter = router({
       }
 
       await ctx.prisma.$transaction(async (tx) => {
-        await tx.finalistConfirmation.update({
-          where: { id: confirmation.id },
-          data: { status: 'CONFIRMED', confirmedAt: new Date() },
+        await confirmAttendanceInTx(tx, {
+          confirmationId: confirmation.id,
+          attendingUserIds: input.attendingUserIds,
+          visaFlags: input.visaFlags,
         })
-        await tx.attendingMember.createMany({
-          data: input.attendingUserIds.map((userId) => ({
-            confirmationId: confirmation.id,
-            userId,
-            needsVisa: input.visaFlags[userId] ?? false,
-          })),
-        })
-        const visaUsers = input.attendingUserIds.filter(
-          (uid) => input.visaFlags[uid] === true,
-        )
-        if (visaUsers.length > 0) {
-          const created = await tx.attendingMember.findMany({
-            where: { confirmationId: confirmation.id, userId: { in: visaUsers } },
-            select: { id: true },
-          })
-          await tx.visaApplication.createMany({
-            data: created.map((m) => ({ attendingMemberId: m.id, status: 'REQUESTED' })),
-          })
-        }
-        const allMembers = await tx.attendingMember.findMany({
-          where: { confirmationId: confirmation.id, userId: { in: input.attendingUserIds } },
-          select: { id: true },
-        })
-        for (const m of allMembers) {
-          await ensureLunchPickForAttendingMember(tx, m.id)
-        }
       })
       await logAudit({
         prisma: ctx.prisma,
@@ -546,7 +560,19 @@ export const finalistRouter = router({
     .mutation(async ({ ctx, input }) => {
       const confirmation = await ctx.prisma.finalistConfirmation.findUniqueOrThrow({
         where: { id: input.confirmationId },
-        include: { project: { select: { programId: true } } },
+        include: {
+          project: {
+            select: {
+              programId: true,
+              title: true,
+              teamMembers: {
+                where: { role: 'LEAD' },
+                take: 1,
+                select: { userId: true },
+              },
+            },
+          },
+        },
       })
       if (confirmation.status !== 'PENDING') {
         throw new TRPCError({
@@ -573,6 +599,41 @@ export const finalistRouter = router({
           reason: input.reason ?? null,
         },
       })
+      // Admin alert — best-effort, never throws
+      try {
+        await notifyAdmins({
+          type: NotificationTypes.FINALIST_DECLINED,
+          title: 'Finalist declined (admin)',
+          message: `"${confirmation.project.title}" (${confirmation.category}) was declined by an admin.`,
+          linkUrl: '/admin/logistics',
+          metadata: {
+            projectId: confirmation.projectId,
+            projectTitle: confirmation.project.title,
+            category: confirmation.category,
+          },
+        })
+      } catch (err) {
+        console.error('[finalist.adminDecline] failed to send admin notification:', err)
+      }
+
+      // Withdrawal notification to team lead — best-effort, never throws
+      try {
+        const lead = confirmation.project.teamMembers[0]
+        if (lead) {
+          const projectTitle = confirmation.project.title
+          const reason = input.reason
+          await createNotification({
+            userId: lead.userId,
+            type: NotificationTypes.FINALIST_WITHDRAWN,
+            title: 'Grand finale slot withdrawn',
+            message: `Your team "${projectTitle}" is no longer a confirmed finalist.${reason ? ' Reason: ' + reason : ''}`,
+            linkUrl: '/applicant',
+            metadata: { projectTitle, reason },
+          })
+        }
+      } catch (err) {
+        console.error('[finalist.adminDecline] failed to send withdrawal notification to team:', err)
+      }
 
       const round = await ctx.prisma.round.findFirst({
         where: {
@@ -781,6 +842,11 @@ export const finalistRouter = router({
                   mentorId: true,
                 },
               },
+              teamMembers: {
+                where: { role: 'LEAD' },
+                take: 1,
+                select: { userId: true },
+              },
             },
           },
         },
@@ -839,6 +905,25 @@ export const finalistRouter = router({
           cascadedAssignmentCount: activeAssignments.length,
         },
       })
+
+      // Withdrawal notification to team lead — best-effort, never throws
+      try {
+        const lead = confirmation.project.teamMembers[0]
+        if (lead) {
+          const projectTitle = confirmation.project.title
+          await createNotification({
+            userId: lead.userId,
+            type: NotificationTypes.FINALIST_WITHDRAWN,
+            title: 'Grand finale slot withdrawn',
+            message: `Your team "${projectTitle}" is no longer a confirmed finalist.`,
+            linkUrl: '/applicant',
+            metadata: { projectTitle },
+          })
+        }
+      } catch (err) {
+        console.error('[finalist.unconfirm] failed to send withdrawal notification to team:', err)
+      }
+
       return { ok: true, cascadedMentorAssignment }
     }),
 
@@ -929,6 +1014,23 @@ export const finalistRouter = router({
           windowHours: input.windowHours,
         },
       })
+      // Admin alert — best-effort, never throws
+      try {
+        const projectTitle = project?.title ?? entry.projectId
+        await notifyAdmins({
+          type: NotificationTypes.FINALIST_WAITLIST_PROMOTED,
+          title: 'Waitlist entry promoted',
+          message: `"${projectTitle}" (${entry.category}) was manually promoted from the waitlist.`,
+          linkUrl: '/admin/logistics',
+          metadata: {
+            projectId: entry.projectId,
+            projectTitle,
+            category: entry.category,
+          },
+        })
+      } catch (err) {
+        console.error('[finalist.manualPromote] failed to send admin notification:', err)
+      }
       return { confirmationId }
     }),
 
@@ -1116,4 +1218,553 @@ export const finalistRouter = router({
 
       return { ok: true }
     }),
+
+  /**
+   * List all MENTORING-round projects as enrollment candidates, grouped by
+   * competitionCategory. Each candidate includes team members, inLiveFinal flag,
+   * confirmationStatus, and per-category quota + confirmed/pending counts.
+   * Drives the Finalist Enrollment Card on the LIVE_FINAL round Overview page.
+   */
+  listEnrollmentCandidates: adminProcedure
+    .input(z.object({ programId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      // Resolve program (for attendeeCap) and its competitions' rounds
+      const program = await ctx.prisma.program.findUniqueOrThrow({
+        where: { id: input.programId },
+        select: { defaultAttendeeCap: true },
+      })
+
+      // Find the MENTORING and LIVE_FINAL rounds within this program's competitions
+      const rounds = await ctx.prisma.round.findMany({
+        where: {
+          competition: { programId: input.programId },
+          roundType: { in: ['MENTORING', 'LIVE_FINAL'] },
+        },
+        select: { id: true, roundType: true },
+        orderBy: { sortOrder: 'asc' },
+      })
+
+      const mentoringRound = rounds.find((r) => r.roundType === 'MENTORING') ?? null
+      const liveFinalRound = rounds.find((r) => r.roundType === 'LIVE_FINAL') ?? null
+
+      if (!mentoringRound) {
+        return {
+          liveFinalRoundId: liveFinalRound?.id ?? null,
+          attendeeCap: program.defaultAttendeeCap,
+          categories: [],
+        }
+      }
+
+      // Load all PRS in the MENTORING round with full project + team data
+      const states = await ctx.prisma.projectRoundState.findMany({
+        where: { roundId: mentoringRound.id },
+        select: {
+          project: {
+            select: {
+              id: true,
+              title: true,
+              teamName: true,
+              country: true,
+              competitionCategory: true,
+              finalistConfirmation: { select: { status: true } },
+              projectRoundStates: {
+                where: { roundId: liveFinalRound?.id ?? '' },
+                select: { projectId: true },
+                take: 1,
+              },
+              teamMembers: {
+                select: {
+                  userId: true,
+                  role: true,
+                  user: { select: { name: true, email: true } },
+                },
+              },
+            },
+          },
+        },
+        orderBy: [{ project: { title: 'asc' } }],
+      })
+
+      // Aggregate confirmed/pending counts per category (mirror listCategoryCounts)
+      const grouped = await ctx.prisma.finalistConfirmation.groupBy({
+        by: ['category', 'status'],
+        where: { project: { programId: input.programId } },
+        _count: { _all: true },
+      })
+      const countsByCategory = new Map<string, { confirmed: number; pending: number }>()
+      for (const g of grouped) {
+        const slot = countsByCategory.get(g.category) ?? { confirmed: 0, pending: 0 }
+        if (g.status === 'CONFIRMED') slot.confirmed = g._count._all
+        if (g.status === 'PENDING') slot.pending = g._count._all
+        countsByCategory.set(g.category, slot)
+      }
+
+      // Load quotas for this program
+      const quotas = await ctx.prisma.finalistSlotQuota.findMany({
+        where: { programId: input.programId },
+        select: { category: true, quota: true },
+      })
+      const quotaByCategory = new Map(quotas.map((q) => [q.category as string, q.quota]))
+
+      // Group candidates by competitionCategory
+      const categoryMap = new Map<
+        string,
+        {
+          category: string
+          quota: number | null
+          confirmedCount: number
+          pendingCount: number
+          candidates: Array<{
+            projectId: string
+            title: string
+            teamName: string | null
+            country: string | null
+            inLiveFinal: boolean
+            confirmationStatus: string | null
+            teamMembers: Array<{ userId: string; name: string | null; role: string; email: string }>
+          }>
+        }
+      >()
+
+      for (const s of states) {
+        const p = s.project
+        const cat = (p.competitionCategory as string) ?? 'UNKNOWN'
+
+        if (!categoryMap.has(cat)) {
+          const counts = countsByCategory.get(cat) ?? { confirmed: 0, pending: 0 }
+          categoryMap.set(cat, {
+            category: cat,
+            quota: quotaByCategory.get(cat) ?? null,
+            confirmedCount: counts.confirmed,
+            pendingCount: counts.pending,
+            candidates: [],
+          })
+        }
+
+        const inLiveFinal = p.projectRoundStates.length > 0
+
+        categoryMap.get(cat)!.candidates.push({
+          projectId: p.id,
+          title: p.title,
+          teamName: p.teamName,
+          country: p.country,
+          inLiveFinal,
+          confirmationStatus: p.finalistConfirmation?.status ?? null,
+          teamMembers: p.teamMembers.map((tm) => ({
+            userId: tm.userId,
+            name: tm.user.name,
+            role: tm.role,
+            email: tm.user.email,
+          })),
+        })
+      }
+
+      return {
+        liveFinalRoundId: liveFinalRound?.id ?? null,
+        attendeeCap: program.defaultAttendeeCap,
+        categories: Array.from(categoryMap.values()),
+      }
+    }),
+
+  /**
+   * Unified finalist enrollment: advances a set of projects into the LIVE_FINAL
+   * round (creates ProjectRoundState, skipDuplicates) AND creates/resets their
+   * FinalistConfirmation in one atomic step.
+   *
+   * Two attendee modes per project:
+   *  - EMAIL: sends the self-confirm link to the team lead (never throws in loop)
+   *  - ADMIN_CONFIRM: validates + writes attendees immediately (CONFIRMED status)
+   *
+   * Returns { enrolled, emailed, adminConfirmed, skipped }.
+   */
+  enrollFinalists: adminProcedure
+    .input(
+      z.object({
+        programId: z.string(),
+        roundId: z.string(), // the LIVE_FINAL round
+        enrollments: z
+          .array(
+            z.object({
+              projectId: z.string(),
+              mode: z.enum(['EMAIL', 'ADMIN_CONFIRM']),
+              attendingUserIds: z.array(z.string()).optional(),
+              visaFlags: z.record(z.string(), z.boolean()).optional(),
+            }),
+          )
+          .min(1),
+      }),
+    )
+    .mutation(async ({ ctx, input }) => {
+      // Resolve the LIVE_FINAL round + confirmationWindowHours. Validate the
+      // round belongs to the target program so an admin can't inject projects
+      // into another edition's round.
+      const round = await ctx.prisma.round.findUniqueOrThrow({
+        where: { id: input.roundId },
+        select: {
+          id: true,
+          configJson: true,
+          competition: { select: { programId: true } },
+        },
+      })
+      if (round.competition.programId !== input.programId) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'Round does not belong to this program',
+        })
+      }
+      const cfg = (round.configJson ?? {}) as { confirmationWindowHours?: number }
+      const windowHours = cfg.confirmationWindowHours ?? 24
+
+      // Validate all projects belong to this program
+      const projectIds = input.enrollments.map((e) => e.projectId)
+      const projects = await ctx.prisma.project.findMany({
+        where: { id: { in: projectIds }, programId: input.programId },
+        select: {
+          id: true,
+          title: true,
+          competitionCategory: true,
+          program: { select: { defaultAttendeeCap: true } },
+          teamMembers: {
+            select: {
+              userId: true,
+              role: true,
+              user: { select: { email: true, name: true } },
+            },
+          },
+        },
+      })
+      if (projects.length !== projectIds.length) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'One or more project IDs not found in this program',
+        })
+      }
+
+      const projectMap = new Map(projects.map((p) => [p.id, p]))
+      const baseUrl = (process.env.NEXTAUTH_URL ?? 'http://localhost:3000').replace(/\/$/, '')
+
+      // Pre-validate every ADMIN_CONFIRM enrollment up front so a bad entry in
+      // a multi-team batch fails before any project is partially written.
+      for (const enrollment of input.enrollments) {
+        if (enrollment.mode !== 'ADMIN_CONFIRM') continue
+        const project = projectMap.get(enrollment.projectId)!
+        const cap = project.program.defaultAttendeeCap
+        const attendingUserIds = enrollment.attendingUserIds ?? []
+        if (attendingUserIds.length === 0) {
+          throw new TRPCError({
+            code: 'BAD_REQUEST',
+            message: `ADMIN_CONFIRM mode requires attendingUserIds for project ${project.id}`,
+          })
+        }
+        if (attendingUserIds.length > cap) {
+          throw new TRPCError({
+            code: 'BAD_REQUEST',
+            message: `Selection exceeds attendee cap of ${cap} for project ${project.id}`,
+          })
+        }
+        const teamUserIds = new Set(project.teamMembers.map((tm) => tm.userId))
+        for (const uid of attendingUserIds) {
+          if (!teamUserIds.has(uid)) {
+            throw new TRPCError({
+              code: 'BAD_REQUEST',
+              message: `User ${uid} is not a team member of project ${project.id}`,
+            })
+          }
+        }
+      }
+
+      let enrolled = 0
+      let emailed = 0
+      let adminConfirmed = 0
+      const skipped: Array<{ projectId: string; reason: string }> = []
+
+      for (const enrollment of input.enrollments) {
+        const project = projectMap.get(enrollment.projectId)!
+
+        // Step 1: Create ProjectRoundState in LIVE_FINAL round (idempotent)
+        await ctx.prisma.projectRoundState.createMany({
+          data: [{ projectId: enrollment.projectId, roundId: input.roundId }],
+          skipDuplicates: true,
+        })
+
+        // Step 2: Create or reset the finalist confirmation
+        const category = project.competitionCategory as CompetitionCategory
+        const confirmResult = await resetOrCreatePendingConfirmation(ctx.prisma, {
+          projectId: enrollment.projectId,
+          category,
+          windowHours,
+        })
+
+        if (confirmResult.alreadyConfirmed) {
+          skipped.push({ projectId: enrollment.projectId, reason: 'ALREADY_CONFIRMED' })
+          enrolled++
+          continue
+        }
+
+        enrolled++
+
+        // Step 3: Mode-specific handling
+        if (enrollment.mode === 'EMAIL') {
+          // Send confirmation email to team lead (best-effort — never throw in loop)
+          const lead = project.teamMembers.find((tm) => tm.role === 'LEAD')?.user
+          if (lead?.email) {
+            const confirmUrl = `${baseUrl}/finalist/confirm/${confirmResult.token}`
+            try {
+              await sendFinalistConfirmationEmail(
+                lead.email,
+                lead.name ?? null,
+                project.title,
+                confirmResult.deadline,
+                confirmUrl,
+              )
+              emailed++
+            } catch (err) {
+              console.error(
+                `[finalist.enrollFinalists] failed to send email to ${lead.email} for project ${enrollment.projectId}:`,
+                err,
+              )
+            }
+          }
+        } else {
+          // ADMIN_CONFIRM: write attendees + visa + lunch rows immediately
+          const attendingUserIds = enrollment.attendingUserIds!
+          const visaFlags = enrollment.visaFlags ?? {}
+
+          await ctx.prisma.$transaction(async (tx) => {
+            await confirmAttendanceInTx(tx, {
+              confirmationId: confirmResult.id,
+              attendingUserIds,
+              visaFlags,
+            })
+          })
+          adminConfirmed++
+        }
+
+        // Step 4: Audit per enrollment
+        await logAudit({
+          prisma: ctx.prisma,
+          userId: ctx.user.id,
+          action: 'FINALIST_ENROLL',
+          entityType: 'Project',
+          entityId: enrollment.projectId,
+          detailsJson: {
+            projectId: enrollment.projectId,
+            mode: enrollment.mode,
+            roundId: input.roundId,
+            programId: input.programId,
+          },
+        })
+      }
+
+      return { enrolled, emailed, adminConfirmed, skipped }
+    }),
+
+  /**
+   * Reverse enrollment: removes a project from the LIVE_FINAL round and
+   * deletes its FinalistConfirmation (cascade removes AttendingMember,
+   * FlightDetail, VisaApplication, and MemberLunchPick rows).
+   *
+   * Mentor assignments (tied to the MENTORING round) are intentionally
+   * left untouched. Safe to call even if the project was never enrolled
+   * (deleteMany is a no-op when no rows match).
+   */
+  unenroll: adminProcedure
+    .input(
+      z.object({
+        projectId: z.string(),
+        roundId: z.string(), // the LIVE_FINAL round
+      }),
+    )
+    .mutation(async ({ ctx, input }) => {
+      // Guard: the project and round must belong to the same program, so a
+      // mismatched (projectId, roundId) pair from different editions can't be
+      // used to delete the wrong project's confirmation or round membership.
+      const project = await ctx.prisma.project.findUniqueOrThrow({
+        where: { id: input.projectId },
+        select: { programId: true },
+      })
+      const round = await ctx.prisma.round.findUniqueOrThrow({
+        where: { id: input.roundId },
+        select: { competition: { select: { programId: true } } },
+      })
+      if (project.programId !== round.competition.programId) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'Project and round belong to different programs',
+        })
+      }
+
+      // Step 1: Capture the CONFIRMED confirmation (if any) BEFORE deleting,
+      // so we can notify the team lead. We only notify when the team had
+      // already confirmed (CONFIRMED status) — not for PENDING or absent rows.
+      const confirmedConfirmation = await ctx.prisma.finalistConfirmation.findFirst({
+        where: { projectId: input.projectId, status: 'CONFIRMED' },
+        select: {
+          project: {
+            select: {
+              title: true,
+              teamMembers: {
+                where: { role: 'LEAD' },
+                take: 1,
+                select: { userId: true },
+              },
+            },
+          },
+        },
+      })
+
+      // Step 2: Delete the FinalistConfirmation (cascade removes AttendingMember
+      // / FlightDetail / VisaApplication / MemberLunchPick).
+      // deleteMany is no-op-safe when no row exists.
+      await ctx.prisma.finalistConfirmation.deleteMany({
+        where: { projectId: input.projectId },
+      })
+
+      // Step 3: Delete the LIVE_FINAL ProjectRoundState.
+      await ctx.prisma.projectRoundState.deleteMany({
+        where: { projectId: input.projectId, roundId: input.roundId },
+      })
+
+      // Step 4: Audit log
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'FINALIST_UNENROLL',
+        entityType: 'Project',
+        entityId: input.projectId,
+        detailsJson: {
+          projectId: input.projectId,
+          roundId: input.roundId,
+        },
+      })
+
+      // Step 5: Withdrawal notification — only when a CONFIRMED row existed.
+      // Best-effort, never throws.
+      if (confirmedConfirmation) {
+        try {
+          const lead = confirmedConfirmation.project.teamMembers[0]
+          if (lead) {
+            const projectTitle = confirmedConfirmation.project.title
+            await createNotification({
+              userId: lead.userId,
+              type: NotificationTypes.FINALIST_WITHDRAWN,
+              title: 'Grand finale slot withdrawn',
+              message: `Your team "${projectTitle}" is no longer a confirmed finalist.`,
+              linkUrl: '/applicant',
+              metadata: { projectTitle },
+            })
+          }
+        } catch (err) {
+          console.error('[finalist.unenroll] failed to send withdrawal notification to team:', err)
+        }
+      }
+
+      return { ok: true }
+    }),
+
+  /** Manually remind finalist teams to upload their Grand Final documents. */
+  sendDocumentReminders: adminProcedure
+    .input(z.object({ programId: z.string(), projectIds: z.array(z.string()).optional() }))
+    .mutation(async ({ ctx, input }) => {
+      const result = await sendManualFinalDocReminders(ctx.prisma, {
+        programId: input.programId,
+        projectIds: input.projectIds,
+        actorId: ctx.user.id,
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'FINALIST_DOCS_REMINDER_SENT',
+        entityType: 'Program',
+        entityId: input.programId,
+        detailsJson: { sent: result.sent, projectIds: input.projectIds ?? 'all-missing' },
+      })
+      return result
+    }),
+
+  /** Read-only review of all finalists' grand-final documents (admins + finale jury). */
+  /** Lightweight boolean — may the current user open the finalist documents review? Self-resolves the active program so the nav can gate the link without fetching the full payload. */
+  canReviewDocuments: protectedProcedure.query(async ({ ctx }) => {
+    const program = await ctx.prisma.program.findFirst({
+      where: { status: 'ACTIVE' },
+      orderBy: { year: 'desc' },
+      select: { id: true },
+    })
+    if (!program) return false
+    return userCanReviewFinals(ctx.prisma, ctx.user.id, ctx.user.role, program.id)
+  }),
+
+  listReviewDocuments: protectedProcedure
+    .input(z.object({ programId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const allowed = await userCanReviewFinals(ctx.prisma, ctx.user.id, ctx.user.role, input.programId)
+      if (!allowed) throw new TRPCError({ code: 'FORBIDDEN', message: 'You do not have access to the finalist documents review.' })
+      return listFinalistDocumentsForReview(ctx.prisma, input.programId)
+    }),
+
+  /** Read whether finalists may upload revised grand-final documents (admin toggle). */
+  getRevisedUploadSetting: adminProcedure
+    .input(z.object({ roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const round = await ctx.prisma.round.findUnique({ where: { id: input.roundId }, select: { configJson: true } })
+      const cfg = (round?.configJson ?? {}) as { allowFinalistRevisedUploads?: boolean }
+      return { enabled: !!cfg.allowFinalistRevisedUploads }
+    }),
+
+  /** Toggle whether finalists may upload revised grand-final documents (admin setting on the LIVE_FINAL round). */
+  setRevisedUploadSetting: adminProcedure
+    .input(z.object({ roundId: z.string(), enabled: z.boolean() }))
+    .mutation(async ({ ctx, input }) => {
+      const round = await ctx.prisma.round.findUnique({ where: { id: input.roundId }, select: { configJson: true, roundType: true } })
+      if (!round || round.roundType !== 'LIVE_FINAL') {
+        throw new TRPCError({ code: 'BAD_REQUEST', message: 'Not a grand-final round' })
+      }
+      const cfg = (round.configJson ?? {}) as Record<string, unknown>
+      await ctx.prisma.round.update({
+        where: { id: input.roundId },
+        data: { configJson: { ...cfg, allowFinalistRevisedUploads: input.enabled } },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'FINALIST_REVISED_UPLOADS_TOGGLED',
+        entityType: 'Round',
+        entityId: input.roundId,
+        detailsJson: { enabled: input.enabled },
+      })
+      return { ok: true, enabled: input.enabled }
+    }),
+
+  /** Options + current selection for the "documents shown to judges" picker. */
+  getReviewDocSettings: adminProcedure
+    .input(z.object({ programId: z.string(), roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const round = await ctx.prisma.round.findUnique({ where: { id: input.roundId }, select: { configJson: true } })
+      return {
+        options: await listReviewVisibilityOptions(ctx.prisma, input.programId),
+        selectedIds: reviewVisibleRequirementIds(round?.configJson ?? null),
+      }
+    }),
+
+  /** Set which prior-round documents finale judges see. null = show all (clears curation). */
+  setReviewVisibleRequirements: adminProcedure
+    .input(z.object({ roundId: z.string(), requirementIds: z.array(z.string()).nullable() }))
+    .mutation(async ({ ctx, input }) => {
+      const round = await ctx.prisma.round.findUnique({ where: { id: input.roundId }, select: { configJson: true, roundType: true } })
+      if (!round || round.roundType !== 'LIVE_FINAL') {
+        throw new TRPCError({ code: 'BAD_REQUEST', message: 'Not a grand-final round' })
+      }
+      const { reviewVisibleRequirementIds: _omit, ...rest } = (round.configJson ?? {}) as Record<string, unknown>
+      const next = input.requirementIds === null ? rest : { ...rest, reviewVisibleRequirementIds: input.requirementIds }
+      await ctx.prisma.round.update({ where: { id: input.roundId }, data: { configJson: next as object } })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'FINALIST_REVIEW_DOCS_CURATED',
+        entityType: 'Round',
+        entityId: input.roundId,
+        detailsJson: { requirementIds: input.requirementIds },
+      })
+      return { ok: true }
+    }),
 })

src/server/routers/juryGroup.ts

@@ -440,6 +440,7 @@ export const juryGroupRouter = router({
                 email: invitee.email,
                 name: invitee.name || null,
                 role: 'JURY_MEMBER',
+                roles: ['JURY_MEMBER'],
                 status: 'INVITED',
                 inviteToken,
                 inviteTokenExpiresAt: new Date(Date.now() + expiryMs),

src/server/routers/live-voting.ts

@@ -1,6 +1,7 @@
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
 import { randomUUID } from 'crypto'
+import type { PrismaClient } from '@prisma/client'
 import { router, protectedProcedure, adminProcedure, publicProcedure } from '../trpc'
 import { logAudit } from '../utils/audit'
 interface LiveVotingCriterion {
@@ -11,6 +12,114 @@ interface LiveVotingCriterion {
   weight: number
 }
 
+// ─── Grand-finale audience favorite-vote windows ─────────────────────────────
+
+const windowKeySchema = z.enum(['CATEGORY:STARTUP', 'CATEGORY:BUSINESS_CONCEPT', 'OVERALL'])
+
+const revealStepSchema = z.object({
+  kind: z.enum(['category-intro', 'place', 'audience-award', 'overall-favorite', 'thanks']),
+  category: z.enum(['STARTUP', 'BUSINESS_CONCEPT']).optional(),
+  place: z.number().int().min(1).max(10).optional(),
+  projectId: z.string().optional(),
+  title: z.string().max(200).optional(),
+  subtitle: z.string().max(300).optional(),
+})
+
+const MAX_FAVORITE_VOTERS_PER_IP = 3
+
+/** Server-side window check — the source of truth even if no one closed the window. */
+function windowIsOpen(
+  s: { audiencePhase: string; audienceWindowClosesAt: Date | null },
+  now = new Date()
+) {
+  return s.audiencePhase === 'OPEN' && !!s.audienceWindowClosesAt && now <= s.audienceWindowClosesAt
+}
+
+function categoryForKey(key: string): 'STARTUP' | 'BUSINESS_CONCEPT' | null {
+  if (key === 'CATEGORY:STARTUP') return 'STARTUP'
+  if (key === 'CATEGORY:BUSINESS_CONCEPT') return 'BUSINESS_CONCEPT'
+  return null
+}
+
+/**
+ * Finale project order: the cursor system's round.configJson.projectOrder is
+ * the source of truth; session.projectOrderJson is the fallback.
+ */
+async function getOrderedFinaleProjects(
+  prisma: PrismaClient,
+  session: { roundId: string | null; projectOrderJson: unknown }
+) {
+  let order: string[] = []
+  if (session.roundId) {
+    const round = await prisma.round.findUnique({ where: { id: session.roundId } })
+    order = (((round?.configJson as Record<string, unknown>) ?? {}).projectOrder as string[]) ?? []
+  }
+  if (order.length === 0) order = (session.projectOrderJson as string[]) ?? []
+  if (order.length === 0) return []
+  const projects = await prisma.project.findMany({
+    where: { id: { in: order } },
+    select: { id: true, title: true, teamName: true, competitionCategory: true },
+  })
+  const byId = new Map(projects.map((p) => [p.id, p]))
+  return order.map((id) => byId.get(id)).filter((p): p is NonNullable<typeof p> => !!p)
+}
+
+/** Shared jury-voting payload for getSessionForVoting / getSessionForVotingByRound. */
+async function buildVotingPayload(
+  prisma: PrismaClient,
+  session: {
+    id: string
+    status: string
+    currentProjectId: string | null
+    votingStartedAt: Date | null
+    votingEndsAt: Date | null
+    votingMode: string
+    criteriaJson: unknown
+    round: unknown
+  },
+  userId: string
+) {
+  let currentProject = null
+  if (session.currentProjectId && session.status === 'IN_PROGRESS') {
+    currentProject = await prisma.project.findUnique({
+      where: { id: session.currentProjectId },
+      select: { id: true, title: true, teamName: true, description: true },
+    })
+  }
+
+  let userVote = null
+  if (session.currentProjectId) {
+    userVote = await prisma.liveVote.findFirst({
+      where: {
+        sessionId: session.id,
+        projectId: session.currentProjectId,
+        userId,
+      },
+    })
+  }
+
+  let timeRemaining = null
+  if (session.votingEndsAt && session.status === 'IN_PROGRESS') {
+    const remaining = new Date(session.votingEndsAt).getTime() - Date.now()
+    timeRemaining = Math.max(0, Math.floor(remaining / 1000))
+  }
+
+  return {
+    session: {
+      id: session.id,
+      status: session.status,
+      votingStartedAt: session.votingStartedAt,
+      votingEndsAt: session.votingEndsAt,
+      votingMode: session.votingMode,
+      criteriaJson: session.criteriaJson,
+    },
+    round: session.round,
+    currentProject,
+    userVote,
+    timeRemaining,
+  }
+}
+
 export const liveVotingRouter = router({
   /**
    * Get or create a live voting session for a round
@@ -97,46 +206,63 @@ export const liveVotingRouter = router({
           },
         },
       })
+      return buildVotingPayload(ctx.prisma, session, ctx.user.id)
+    }),
 
-      let currentProject = null
-      if (session.currentProjectId && session.status === 'IN_PROGRESS') {
-        currentProject = await ctx.prisma.project.findUnique({
-          where: { id: session.currentProjectId },
-          select: { id: true, title: true, teamName: true, description: true },
-        })
-      }
-
-      let userVote = null
-      if (session.currentProjectId) {
-        userVote = await ctx.prisma.liveVote.findFirst({
-          where: {
-            sessionId: session.id,
-            projectId: session.currentProjectId,
-            userId: ctx.user.id,
+  /**
+   * Same payload, resolved from a roundId (the jury live page only knows the
+   * round). Returns null — and creates nothing — when no session exists yet.
+   */
+  getSessionForVotingByRound: protectedProcedure
+    .input(z.object({ roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const session = await ctx.prisma.liveVotingSession.findUnique({
+        where: { roundId: input.roundId },
+        include: {
+          round: {
+            include: {
+              competition: {
+                include: {
+                  program: { select: { name: true, year: true } },
+                },
+              },
+            },
           },
-        })
-      }
-
-      let timeRemaining = null
-      if (session.votingEndsAt && session.status === 'IN_PROGRESS') {
-        const remaining = new Date(session.votingEndsAt).getTime() - Date.now()
-        timeRemaining = Math.max(0, Math.floor(remaining / 1000))
-      }
-
-      return {
-        session: {
-          id: session.id,
-          status: session.status,
-          votingStartedAt: session.votingStartedAt,
-          votingEndsAt: session.votingEndsAt,
-          votingMode: session.votingMode,
-          criteriaJson: session.criteriaJson,
         },
-        round: session.round,
-        currentProject,
-        userVote,
-        timeRemaining,
-      }
+      })
+      if (!session) return null
+      return buildVotingPayload(ctx.prisma, session, ctx.user.id)
+    }),
+
+  /**
+   * A juror's own finale inputs (votes incl. comments + ceremony notes) for a
+   * round — resurfaced during deliberation so they can review or revise.
+   */
+  getMyFinaleInputs: protectedProcedure
+    .input(z.object({ roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const session = await ctx.prisma.liveVotingSession.findUnique({
+        where: { roundId: input.roundId },
+        select: { id: true, status: true, votingMode: true, criteriaJson: true },
+      })
+      const [votes, notes] = await Promise.all([
+        session
+          ? ctx.prisma.liveVote.findMany({
+              where: { sessionId: session.id, userId: ctx.user.id },
+              select: {
+                projectId: true,
+                score: true,
+                criterionScoresJson: true,
+                comment: true,
+                votedAt: true,
+              },
+            })
+          : Promise.resolve([]),
+        ctx.prisma.liveNote.findMany({
+          where: { roundId: input.roundId, userId: ctx.user.id },
+        }),
+      ])
+      return { session: session ?? null, votes, notes }
     }),
 
   /**
@@ -447,6 +573,7 @@ export const liveVotingRouter = router({
         criterionScores: z
           .record(z.string(), z.number())
           .optional(),
+        comment: z.string().max(5000).optional(),
       })
     )
     .mutation(async ({ ctx, input }) => {
@@ -489,22 +616,29 @@ export const liveVotingRouter = router({
         }
       }
 
-      if (session.status !== 'IN_PROGRESS') {
+      if (session.status !== 'IN_PROGRESS' && session.status !== 'PAUSED') {
         throw new TRPCError({
           code: 'BAD_REQUEST',
           message: 'Voting is not currently active',
         })
       }
 
-      if (session.currentProjectId !== input.projectId) {
-        throw new TRPCError({
-          code: 'BAD_REQUEST',
-          message: 'Cannot vote for this project right now',
-        })
+      const isCurrentProject = session.currentProjectId === input.projectId
+      if (!isCurrentProject) {
+        // Revision path (deliberation / catching up): any project in the
+        // finale run order may be (re)scored while the session is open.
+        const ordered = await getOrderedFinaleProjects(ctx.prisma, session)
+        if (!ordered.some((p) => p.id === input.projectId)) {
+          throw new TRPCError({
+            code: 'BAD_REQUEST',
+            message: 'Cannot vote for this project right now',
+          })
+        }
       }
 
-      // Check if voting window is still open
-      if (session.votingEndsAt && new Date() > session.votingEndsAt) {
+      // The timed voting window only applies to the live flow for the
+      // currently presented project
+      if (isCurrentProject && session.votingEndsAt && new Date() > session.votingEndsAt) {
         throw new TRPCError({
           code: 'BAD_REQUEST',
           message: 'Voting window has closed',
@@ -568,11 +702,14 @@ export const liveVotingRouter = router({
           score: finalScore,
           isAudienceVote: false,
           criterionScoresJson: criterionScoresJson ?? undefined,
+          comment: input.comment ?? undefined,
         },
         update: {
           score: finalScore,
           isAudienceVote: false,
           criterionScoresJson: criterionScoresJson ?? undefined,
+          // An omitted comment leaves the existing one untouched
+          ...(input.comment !== undefined ? { comment: input.comment } : {}),
           votedAt: new Date(),
         },
       })
@@ -759,6 +896,7 @@ export const liveVotingRouter = router({
         audienceMaxFavorites: z.number().int().min(1).max(20).optional(),
         audienceRequireId: z.boolean().optional(),
         audienceVotingDuration: z.number().int().min(1).max(600).nullable().optional(),
+        allowOverallFavorite: z.boolean().optional(),
       })
     )
     .mutation(async ({ ctx, input }) => {
@@ -917,6 +1055,506 @@ export const liveVotingRouter = router({
       return vote
     }),
 
+  // ───────────────────────────────────────────────────────────────────────────
+  // Grand-finale audience favorite-vote windows
+  // ───────────────────────────────────────────────────────────────────────────
+
+  /**
+   * Open an audience voting window ("favorite Startup", "favorite Business
+   * Concept", or — if enabled — "overall favorite") for a fixed duration.
+   */
+  openAudienceWindow: adminProcedure
+    .input(
+      z.object({
+        sessionId: z.string(),
+        windowKey: windowKeySchema,
+        durationMinutes: z.number().int().min(1).max(120).default(5),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const session = await ctx.prisma.liveVotingSession.findUniqueOrThrow({
+        where: { id: input.sessionId },
+      })
+      if (windowIsOpen(session)) {
+        throw new TRPCError({
+          code: 'CONFLICT',
+          message: 'An audience voting window is already open — close it first',
+        })
+      }
+      if (input.windowKey === 'OVERALL' && !session.allowOverallFavorite) {
+        throw new TRPCError({
+          code: 'FORBIDDEN',
+          message: 'The overall favorite vote is not enabled for this session',
+        })
+      }
+      const now = new Date()
+      const updated = await ctx.prisma.liveVotingSession.update({
+        where: { id: input.sessionId },
+        data: {
+          audiencePhase: 'OPEN',
+          audienceWindowKey: input.windowKey,
+          audienceWindowOpenedAt: now,
+          audienceWindowClosesAt: new Date(now.getTime() + input.durationMinutes * 60_000),
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'AUDIENCE_WINDOW_OPENED',
+        entityType: 'LiveVotingSession',
+        entityId: input.sessionId,
+        detailsJson: { windowKey: input.windowKey, durationMinutes: input.durationMinutes },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Close the audience voting window early (allowed at any time).
+   */
+  closeAudienceWindow: adminProcedure
+    .input(z.object({ sessionId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const session = await ctx.prisma.liveVotingSession.findUniqueOrThrow({
+        where: { id: input.sessionId },
+      })
+      const updated = await ctx.prisma.liveVotingSession.update({
+        where: { id: input.sessionId },
+        data: {
+          audiencePhase: 'CLOSED',
+          audienceWindowKey: null,
+          audienceWindowOpenedAt: null,
+          audienceWindowClosesAt: null,
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'AUDIENCE_WINDOW_CLOSED',
+        entityType: 'LiveVotingSession',
+        entityId: input.sessionId,
+        detailsJson: { windowKey: session.audienceWindowKey },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Public window state for the audience voting page: open/closed, eligible
+   * projects (in run order), closing time, and the caller's current pick.
+   */
+  getAudienceWindow: publicProcedure
+    .input(z.object({ sessionId: z.string(), token: z.string().optional() }))
+    .query(async ({ ctx, input }) => {
+      const session = await ctx.prisma.liveVotingSession.findUniqueOrThrow({
+        where: { id: input.sessionId },
+        select: {
+          id: true,
+          roundId: true,
+          projectOrderJson: true,
+          audiencePhase: true,
+          audienceWindowKey: true,
+          audienceWindowClosesAt: true,
+          allowAudienceVotes: true,
+        },
+      })
+      const open = windowIsOpen(session)
+      const windowKey = open ? session.audienceWindowKey : null
+      let projects: Awaited<ReturnType<typeof getOrderedFinaleProjects>> = []
+      if (open && windowKey) {
+        const cat = categoryForKey(windowKey)
+        const ordered = await getOrderedFinaleProjects(ctx.prisma, session)
+        projects = cat ? ordered.filter((p) => p.competitionCategory === cat) : ordered
+      }
+      let myVoteProjectId: string | null = null
+      if (input.token && windowKey) {
+        const voter = await ctx.prisma.audienceVoter.findUnique({
+          where: { token: input.token },
+        })
+        if (voter && voter.sessionId === input.sessionId) {
+          const existing = await ctx.prisma.audienceFavoriteVote.findUnique({
+            where: {
+              sessionId_windowKey_audienceVoterId: {
+                sessionId: input.sessionId,
+                windowKey,
+                audienceVoterId: voter.id,
+              },
+            },
+          })
+          myVoteProjectId = existing?.projectId ?? null
+        }
+      }
+      return {
+        open,
+        windowKey,
+        closesAt: open ? session.audienceWindowClosesAt : null,
+        projects,
+        myVoteProjectId,
+      }
+    }),
+
+  /**
+   * Cast (or change) a pick-one-favorite vote in the open window.
+   * Gates, in order: token, window open, time, eligibility, category, IP cap.
+   */
+  castFavoriteVote: publicProcedure
+    .input(z.object({ sessionId: z.string(), token: z.string(), projectId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const voter = await ctx.prisma.audienceVoter.findUnique({
+        where: { token: input.token },
+      })
+      if (!voter || voter.sessionId !== input.sessionId) {
+        throw new TRPCError({ code: 'UNAUTHORIZED', message: 'Invalid voting token' })
+      }
+
+      const session = await ctx.prisma.liveVotingSession.findUniqueOrThrow({
+        where: { id: input.sessionId },
+      })
+      if (!windowIsOpen(session) || !session.audienceWindowKey) {
+        throw new TRPCError({
+          code: 'PRECONDITION_FAILED',
+          message: 'Voting is not open right now',
+        })
+      }
+      const windowKey = session.audienceWindowKey
+
+      const ordered = await getOrderedFinaleProjects(ctx.prisma, session)
+      const project = ordered.find((p) => p.id === input.projectId)
+      if (!project) {
+        throw new TRPCError({ code: 'BAD_REQUEST', message: 'Project is not part of this vote' })
+      }
+      const cat = categoryForKey(windowKey)
+      if (cat && project.competitionCategory !== cat) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'Project is not in the category currently open for voting',
+        })
+      }
+
+      const existing = await ctx.prisma.audienceFavoriteVote.findUnique({
+        where: {
+          sessionId_windowKey_audienceVoterId: {
+            sessionId: input.sessionId,
+            windowKey,
+            audienceVoterId: voter.id,
+          },
+        },
+      })
+      // IP cap only gates NEW voters — an existing voter may always update.
+      if (!existing && ctx.ip) {
+        const ipCount = await ctx.prisma.audienceFavoriteVote.count({
+          where: { sessionId: input.sessionId, windowKey, ipAddress: ctx.ip },
+        })
+        if (ipCount >= MAX_FAVORITE_VOTERS_PER_IP) {
+          throw new TRPCError({
+            code: 'TOO_MANY_REQUESTS',
+            message: 'Vote limit reached for this network connection',
+          })
+        }
+      }
+
+      const vote = await ctx.prisma.audienceFavoriteVote.upsert({
+        where: {
+          sessionId_windowKey_audienceVoterId: {
+            sessionId: input.sessionId,
+            windowKey,
+            audienceVoterId: voter.id,
+          },
+        },
+        create: {
+          sessionId: input.sessionId,
+          windowKey,
+          projectId: input.projectId,
+          audienceVoterId: voter.id,
+          ipAddress: ctx.ip ?? null,
+        },
+        update: {
+          projectId: input.projectId,
+          ipAddress: ctx.ip ?? existing?.ipAddress ?? null,
+        },
+      })
+      return { projectId: vote.projectId, windowKey }
+    }),
+
+  /**
+   * Per-window per-project favorite-vote tallies (admin only — the big screen
+   * shows only the total count).
+   */
+  getFavoriteTallies: adminProcedure
+    .input(z.object({ sessionId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const grouped = await ctx.prisma.audienceFavoriteVote.groupBy({
+        by: ['windowKey', 'projectId'],
+        where: { sessionId: input.sessionId },
+        _count: { _all: true },
+      })
+      const projectIds = [...new Set(grouped.map((g) => g.projectId))]
+      const projects = await ctx.prisma.project.findMany({
+        where: { id: { in: projectIds } },
+        select: { id: true, title: true, teamName: true },
+      })
+      const byId = new Map(projects.map((p) => [p.id, p]))
+      const windowKeys = [...new Set(grouped.map((g) => g.windowKey))]
+      const windows = windowKeys.map((windowKey) => {
+        const rows = grouped.filter((g) => g.windowKey === windowKey)
+        return {
+          windowKey,
+          totalVotes: rows.reduce((sum, r) => sum + r._count._all, 0),
+          projects: rows
+            .map((r) => ({
+              projectId: r.projectId,
+              title: byId.get(r.projectId)?.title ?? 'Unknown',
+              teamName: byId.get(r.projectId)?.teamName ?? null,
+              count: r._count._all,
+            }))
+            .sort((a, b) => b.count - a.count),
+        }
+      })
+      return { windows }
+    }),
+
+  /**
+   * Resolve the live voting session for a round (public — the audience page
+   * only knows the roundId from the QR code URL).
+   */
+  getAudienceContextByRound: publicProcedure
+    .input(z.object({ roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const session = await ctx.prisma.liveVotingSession.findUnique({
+        where: { roundId: input.roundId },
+        select: {
+          id: true,
+          allowAudienceVotes: true,
+          round: {
+            select: {
+              name: true,
+              competition: {
+                select: { program: { select: { name: true, year: true } } },
+              },
+            },
+          },
+        },
+      })
+      if (!session) return null
+      return {
+        sessionId: session.id,
+        allowAudienceVotes: session.allowAudienceVotes,
+        roundName: session.round?.name ?? null,
+        programName: session.round?.competition?.program?.name ?? null,
+      }
+    }),
+
+  // ───────────────────────────────────────────────────────────────────────────
+  // Results reveal controller (big screen)
+  // ───────────────────────────────────────────────────────────────────────────
+
+  /**
+   * Save (or replace) the reveal step list as a private DRAFT.
+   * Display strings are denormalized into the steps at compose time so the
+   * public endpoint needs no joins.
+   */
+  saveReveal: adminProcedure
+    .input(
+      z.object({
+        sessionId: z.string(),
+        steps: z.array(revealStepSchema).max(50),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      return ctx.prisma.revealState.upsert({
+        where: { sessionId: input.sessionId },
+        create: {
+          sessionId: input.sessionId,
+          stepsJson: input.steps,
+          status: 'DRAFT',
+          currentStepIndex: -1,
+        },
+        update: { stepsJson: input.steps, status: 'DRAFT', currentStepIndex: -1 },
+      })
+    }),
+
+  /**
+   * Arm the reveal: the big screen switches to the Results splash, nothing
+   * is revealed yet.
+   */
+  armReveal: adminProcedure
+    .input(z.object({ sessionId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const reveal = await ctx.prisma.revealState.findUniqueOrThrow({
+        where: { sessionId: input.sessionId },
+      })
+      const steps = (reveal.stepsJson as unknown[]) ?? []
+      if (steps.length === 0) {
+        throw new TRPCError({ code: 'PRECONDITION_FAILED', message: 'No reveal steps composed' })
+      }
+      const updated = await ctx.prisma.revealState.update({
+        where: { sessionId: input.sessionId },
+        data: { status: 'ARMED', currentStepIndex: -1 },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'REVEAL_ARMED',
+        entityType: 'RevealState',
+        entityId: updated.id,
+        detailsJson: { stepCount: steps.length },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Reveal the next step. Clamps at the final step and flips to DONE.
+   */
+  revealNext: adminProcedure
+    .input(z.object({ sessionId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const reveal = await ctx.prisma.revealState.findUniqueOrThrow({
+        where: { sessionId: input.sessionId },
+      })
+      if (reveal.status !== 'ARMED' && reveal.status !== 'REVEALING' && reveal.status !== 'DONE') {
+        throw new TRPCError({ code: 'PRECONDITION_FAILED', message: 'Reveal is not armed' })
+      }
+      const steps = (reveal.stepsJson as unknown[]) ?? []
+      const newIndex = Math.min(reveal.currentStepIndex + 1, steps.length - 1)
+      const updated = await ctx.prisma.revealState.update({
+        where: { sessionId: input.sessionId },
+        data: {
+          currentStepIndex: newIndex,
+          status: newIndex >= steps.length - 1 ? 'DONE' : 'REVEALING',
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'REVEAL_ADVANCED',
+        entityType: 'RevealState',
+        entityId: updated.id,
+        detailsJson: { stepIndex: newIndex },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Reset the reveal to DRAFT — the big screen leaves reveal mode.
+   */
+  resetReveal: adminProcedure
+    .input(z.object({ sessionId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const updated = await ctx.prisma.revealState.update({
+        where: { sessionId: input.sessionId },
+        data: { status: 'DRAFT', currentStepIndex: -1 },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'REVEAL_RESET',
+        entityType: 'RevealState',
+        entityId: updated.id,
+        detailsJson: {},
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /** Full reveal state incl. all steps — admin preview only. */
+  getRevealAdmin: adminProcedure
+    .input(z.object({ sessionId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      return ctx.prisma.revealState.findUnique({ where: { sessionId: input.sessionId } })
+    }),
+
+  /**
+   * Everything the big-screen ceremony view needs, derived from existing
+   * state. Public. NEVER includes scores or un-revealed steps.
+   */
+  getCeremonyState: publicProcedure
+    .input(z.object({ roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const [cursor, session] = await Promise.all([
+        ctx.prisma.liveProgressCursor.findUnique({ where: { roundId: input.roundId } }),
+        ctx.prisma.liveVotingSession.findUnique({
+          where: { roundId: input.roundId },
+          select: {
+            id: true,
+            audiencePhase: true,
+            audienceWindowKey: true,
+            audienceWindowClosesAt: true,
+            round: {
+              select: {
+                name: true,
+                competition: {
+                  select: { program: { select: { name: true, year: true } } },
+                },
+              },
+            },
+          },
+        }),
+      ])
+
+      let activeProject = null
+      if (cursor?.activeProjectId) {
+        activeProject = await ctx.prisma.project.findUnique({
+          where: { id: cursor.activeProjectId },
+          select: { id: true, title: true, teamName: true, competitionCategory: true },
+        })
+      }
+
+      const audienceOpen = session ? windowIsOpen(session) : false
+      let voteCount = 0
+      if (session && audienceOpen && session.audienceWindowKey) {
+        voteCount = await ctx.prisma.audienceFavoriteVote.count({
+          where: { sessionId: session.id, windowKey: session.audienceWindowKey },
+        })
+      }
+
+      let reveal: { status: string; currentStepIndex: number; steps: unknown[] } | null = null
+      if (session) {
+        const revealState = await ctx.prisma.revealState.findUnique({
+          where: { sessionId: session.id },
+        })
+        if (revealState && revealState.status !== 'DRAFT') {
+          const steps = (revealState.stepsJson as unknown[]) ?? []
+          reveal = {
+            status: revealState.status,
+            currentStepIndex: revealState.currentStepIndex,
+            // ONLY steps revealed so far — never the full list
+            steps:
+              revealState.status === 'ARMED' ? [] : steps.slice(0, revealState.currentStepIndex + 1),
+          }
+        }
+      }
+
+      return {
+        overrideSlide: cursor?.overrideSlide ?? null,
+        phase: cursor
+          ? {
+              projectPhase: cursor.projectPhase,
+              phaseStartedAt: cursor.phaseStartedAt,
+              phaseDurationSeconds: cursor.phaseDurationSeconds,
+              phasePausedAt: cursor.phasePausedAt,
+              phasePausedAccumMs: cursor.phasePausedAccumMs,
+            }
+          : null,
+        activeProject,
+        audience: {
+          open: audienceOpen,
+          windowKey: audienceOpen ? session?.audienceWindowKey ?? null : null,
+          closesAt: audienceOpen ? session?.audienceWindowClosesAt ?? null : null,
+          voteCount,
+        },
+        reveal,
+        programName: session?.round?.competition?.program?.name ?? null,
+        roundName: session?.round?.name ?? null,
+      }
+    }),
+
   /**
    * Get audience voter stats (admin)
    */

src/server/routers/live.ts

@@ -1,9 +1,66 @@
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
-import { Prisma } from '@prisma/client'
+import { Prisma, type PrismaClient, type LiveProgressCursor } from '@prisma/client'
 import { router, protectedProcedure, adminProcedure, audienceProcedure } from '../trpc'
 import { logAudit } from '@/server/utils/audit'
 
+// ─── Grand-finale phase machine helpers ─────────────────────────────────────
+
+type TimingEntry = {
+  projectId: string
+  phase: 'PRESENTING' | 'QA'
+  startedAt: string
+  endedAt: string
+  configuredSeconds: number | null
+  elapsedSeconds: number // pause-adjusted actual duration
+  overranSeconds: number
+}
+
+/**
+ * When leaving a timed phase (PRESENTING/QA), compute the actual elapsed time
+ * (pause-adjusted) and append it to the cursor's timing log. Overtime is
+ * recorded as fact — never as a penalty.
+ */
+function closedOutTiming(cursor: LiveProgressCursor, now: Date): Prisma.InputJsonValue | undefined {
+  if (!cursor.phaseStartedAt || !cursor.activeProjectId) return undefined
+  if (cursor.projectPhase !== 'PRESENTING' && cursor.projectPhase !== 'QA') return undefined
+  const end = cursor.phasePausedAt ?? now
+  const elapsedSec = Math.max(
+    0,
+    Math.floor((end.getTime() - cursor.phaseStartedAt.getTime() - cursor.phasePausedAccumMs) / 1000)
+  )
+  const entry: TimingEntry = {
+    projectId: cursor.activeProjectId,
+    phase: cursor.projectPhase,
+    startedAt: cursor.phaseStartedAt.toISOString(),
+    endedAt: now.toISOString(),
+    configuredSeconds: cursor.phaseDurationSeconds,
+    elapsedSeconds: elapsedSec,
+    overranSeconds:
+      cursor.phaseDurationSeconds == null
+        ? 0
+        : Math.max(0, elapsedSec - cursor.phaseDurationSeconds),
+  }
+  const log = Array.isArray(cursor.timingLogJson) ? (cursor.timingLogJson as unknown as TimingEntry[]) : []
+  return [...log, entry] as unknown as Prisma.InputJsonValue
+}
+
+type ProjectTimingOverride = { presentationSeconds?: number; qaSeconds?: number }
+
+async function getRoundCeremonyConfig(prisma: PrismaClient, roundId: string) {
+  const round = await prisma.round.findUniqueOrThrow({ where: { id: roundId } })
+  const cfg = (round.configJson as Record<string, unknown>) ?? {}
+  return {
+    presentationSeconds:
+      typeof cfg.presentationDurationMinutes === 'number'
+        ? cfg.presentationDurationMinutes * 60
+        : 300,
+    qaSeconds: typeof cfg.qaDurationMinutes === 'number' ? cfg.qaDurationMinutes * 60 : 300,
+    projectOrder: (cfg.projectOrder as string[]) ?? [],
+    timingOverrides: (cfg.projectTimingOverrides as Record<string, ProjectTimingOverride>) ?? {},
+  }
+}
+
 export const liveRouter = router({
   /**
    * Start a live presentation session for a stage
@@ -72,6 +129,13 @@ export const liveRouter = router({
           },
         })
 
+        // Keep the voting session in lockstep from the very start so jury
+        // votes target the active project (a session may not exist yet).
+        await tx.liveVotingSession.updateMany({
+          where: { roundId: input.roundId },
+          data: { currentProjectId: input.projectOrder[0], status: 'IN_PROGRESS' },
+        })
+
         return created
       })
 
@@ -344,6 +408,410 @@ export const liveRouter = router({
       return updated
     }),
 
+  // ───────────────────────────────────────────────────────────────────────────
+  // Grand-finale phase machine (ON_DECK → PRESENTING → QA → SCORING)
+  // ───────────────────────────────────────────────────────────────────────────
+
+  /**
+   * Put a project on every screen as "Up next" — the grace period before the
+   * presentation actually starts. Clears any timer and override slide.
+   */
+  sendToScreens: adminProcedure
+    .input(z.object({ roundId: z.string(), projectId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const cursor = await ctx.prisma.liveProgressCursor.findUniqueOrThrow({
+        where: { roundId: input.roundId },
+      })
+      const { projectOrder } = await getRoundCeremonyConfig(ctx.prisma, input.roundId)
+      const index = projectOrder.indexOf(input.projectId)
+      if (index === -1) {
+        throw new TRPCError({ code: 'BAD_REQUEST', message: 'Project is not in the session order' })
+      }
+      const now = new Date()
+      const updated = await ctx.prisma.liveProgressCursor.update({
+        where: { id: cursor.id },
+        data: {
+          activeProjectId: input.projectId,
+          activeOrderIndex: index,
+          projectPhase: 'ON_DECK',
+          phaseStartedAt: null,
+          phaseDurationSeconds: null,
+          phasePausedAt: null,
+          phasePausedAccumMs: 0,
+          overrideSlide: null,
+          ...(closedOutTiming(cursor, now) !== undefined
+            ? { timingLogJson: closedOutTiming(cursor, now) }
+            : {}),
+        },
+      })
+      // Keep the voting session in lockstep so jury votes target this project
+      // (updateMany: a session may not exist yet — that's fine).
+      await ctx.prisma.liveVotingSession.updateMany({
+        where: { roundId: input.roundId },
+        data: { currentProjectId: input.projectId, status: 'IN_PROGRESS' },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_SEND_TO_SCREENS',
+        entityType: 'LiveProgressCursor',
+        entityId: cursor.id,
+        detailsJson: { projectId: input.projectId, orderIndex: index },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Start the presentation timer for the on-deck project.
+   */
+  startPresentation: adminProcedure
+    .input(
+      z.object({
+        roundId: z.string(),
+        durationSeconds: z.number().int().min(10).max(7200).optional(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const cursor = await ctx.prisma.liveProgressCursor.findUniqueOrThrow({
+        where: { roundId: input.roundId },
+      })
+      if (!cursor.activeProjectId) {
+        throw new TRPCError({ code: 'PRECONDITION_FAILED', message: 'No project is on screen' })
+      }
+      const cfg = await getRoundCeremonyConfig(ctx.prisma, input.roundId)
+      const projectOverride = cfg.timingOverrides[cursor.activeProjectId]
+      const now = new Date()
+      const updated = await ctx.prisma.liveProgressCursor.update({
+        where: { id: cursor.id },
+        data: {
+          projectPhase: 'PRESENTING',
+          phaseStartedAt: now,
+          phaseDurationSeconds:
+            input.durationSeconds ?? projectOverride?.presentationSeconds ?? cfg.presentationSeconds,
+          phasePausedAt: null,
+          phasePausedAccumMs: 0,
+          ...(closedOutTiming(cursor, now) !== undefined
+            ? { timingLogJson: closedOutTiming(cursor, now) }
+            : {}),
+        },
+      })
+      // Sync the voting session even when the admin skips sendToScreens
+      await ctx.prisma.liveVotingSession.updateMany({
+        where: { roundId: input.roundId },
+        data: { currentProjectId: cursor.activeProjectId, status: 'IN_PROGRESS' },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_PHASE_STARTED',
+        entityType: 'LiveProgressCursor',
+        entityId: cursor.id,
+        detailsJson: { phase: 'PRESENTING', projectId: cursor.activeProjectId, durationSeconds: updated.phaseDurationSeconds },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Close out the presentation (logging overtime) and start the Q&A timer.
+   */
+  startQA: adminProcedure
+    .input(
+      z.object({
+        roundId: z.string(),
+        durationSeconds: z.number().int().min(10).max(7200).optional(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const cursor = await ctx.prisma.liveProgressCursor.findUniqueOrThrow({
+        where: { roundId: input.roundId },
+      })
+      if (!cursor.activeProjectId) {
+        throw new TRPCError({ code: 'PRECONDITION_FAILED', message: 'No project is on screen' })
+      }
+      const cfg = await getRoundCeremonyConfig(ctx.prisma, input.roundId)
+      const projectOverride = cfg.timingOverrides[cursor.activeProjectId]
+      const now = new Date()
+      const updated = await ctx.prisma.liveProgressCursor.update({
+        where: { id: cursor.id },
+        data: {
+          projectPhase: 'QA',
+          phaseStartedAt: now,
+          phaseDurationSeconds: input.durationSeconds ?? projectOverride?.qaSeconds ?? cfg.qaSeconds,
+          phasePausedAt: null,
+          phasePausedAccumMs: 0,
+          ...(closedOutTiming(cursor, now) !== undefined
+            ? { timingLogJson: closedOutTiming(cursor, now) }
+            : {}),
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_PHASE_STARTED',
+        entityType: 'LiveProgressCursor',
+        entityId: cursor.id,
+        detailsJson: { phase: 'QA', projectId: cursor.activeProjectId, durationSeconds: updated.phaseDurationSeconds },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Close out Q&A (logging overtime) and open jury scoring (no timer).
+   */
+  openScoring: adminProcedure
+    .input(z.object({ roundId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const cursor = await ctx.prisma.liveProgressCursor.findUniqueOrThrow({
+        where: { roundId: input.roundId },
+      })
+      const now = new Date()
+      const updated = await ctx.prisma.liveProgressCursor.update({
+        where: { id: cursor.id },
+        data: {
+          projectPhase: 'SCORING',
+          phaseStartedAt: null,
+          phaseDurationSeconds: null,
+          phasePausedAt: null,
+          phasePausedAccumMs: 0,
+          ...(closedOutTiming(cursor, now) !== undefined
+            ? { timingLogJson: closedOutTiming(cursor, now) }
+            : {}),
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_PHASE_STARTED',
+        entityType: 'LiveProgressCursor',
+        entityId: cursor.id,
+        detailsJson: { phase: 'SCORING', projectId: cursor.activeProjectId },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Pause the running phase timer (e.g. technical difficulties).
+   */
+  pausePhase: adminProcedure
+    .input(z.object({ roundId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const cursor = await ctx.prisma.liveProgressCursor.findUniqueOrThrow({
+        where: { roundId: input.roundId },
+      })
+      if (!cursor.phaseStartedAt || cursor.phasePausedAt) {
+        throw new TRPCError({
+          code: 'PRECONDITION_FAILED',
+          message: cursor.phasePausedAt ? 'Timer is already paused' : 'No timer is running',
+        })
+      }
+      const updated = await ctx.prisma.liveProgressCursor.update({
+        where: { id: cursor.id },
+        data: { phasePausedAt: new Date() },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_PHASE_PAUSED',
+        entityType: 'LiveProgressCursor',
+        entityId: cursor.id,
+        detailsJson: { phase: cursor.projectPhase, projectId: cursor.activeProjectId },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Resume the paused phase timer, folding paused time into the accumulator.
+   */
+  resumePhase: adminProcedure
+    .input(z.object({ roundId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const cursor = await ctx.prisma.liveProgressCursor.findUniqueOrThrow({
+        where: { roundId: input.roundId },
+      })
+      if (!cursor.phasePausedAt) {
+        throw new TRPCError({ code: 'PRECONDITION_FAILED', message: 'Timer is not paused' })
+      }
+      const now = new Date()
+      const updated = await ctx.prisma.liveProgressCursor.update({
+        where: { id: cursor.id },
+        data: {
+          phasePausedAccumMs:
+            cursor.phasePausedAccumMs + (now.getTime() - cursor.phasePausedAt.getTime()),
+          phasePausedAt: null,
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_PHASE_RESUMED',
+        entityType: 'LiveProgressCursor',
+        entityId: cursor.id,
+        detailsJson: { phase: cursor.projectPhase, projectId: cursor.activeProjectId },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Per-project presentation/Q&A durations. Precedence at phase start:
+   * explicit durationSeconds input > this override > round config default.
+   * Passing null clears a field.
+   */
+  setProjectTiming: adminProcedure
+    .input(
+      z.object({
+        roundId: z.string(),
+        projectId: z.string(),
+        presentationSeconds: z.number().int().min(10).max(7200).nullable().optional(),
+        qaSeconds: z.number().int().min(10).max(7200).nullable().optional(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const round = await ctx.prisma.round.findUniqueOrThrow({
+        where: { id: input.roundId },
+      })
+      const cfg = ((round.configJson as Record<string, unknown>) ?? {}) as Record<string, unknown>
+      const overrides = { ...((cfg.projectTimingOverrides as Record<string, ProjectTimingOverride>) ?? {}) }
+      const entry: ProjectTimingOverride = { ...(overrides[input.projectId] ?? {}) }
+
+      if (input.presentationSeconds !== undefined) {
+        if (input.presentationSeconds === null) delete entry.presentationSeconds
+        else entry.presentationSeconds = input.presentationSeconds
+      }
+      if (input.qaSeconds !== undefined) {
+        if (input.qaSeconds === null) delete entry.qaSeconds
+        else entry.qaSeconds = input.qaSeconds
+      }
+
+      if (Object.keys(entry).length === 0) delete overrides[input.projectId]
+      else overrides[input.projectId] = entry
+
+      await ctx.prisma.round.update({
+        where: { id: input.roundId },
+        data: {
+          configJson: { ...cfg, projectTimingOverrides: overrides } as Prisma.InputJsonValue,
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_PROJECT_TIMING_SET',
+        entityType: 'Round',
+        entityId: input.roundId,
+        detailsJson: { projectId: input.projectId, ...entry },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return { projectId: input.projectId, ...entry }
+    }),
+
+  /**
+   * Force a static slide on the big screen (or clear it).
+   */
+  setOverrideSlide: adminProcedure
+    .input(
+      z.object({
+        roundId: z.string(),
+        slide: z.enum(['welcome', 'break', 'deliberation', 'thanks']).nullable(),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      const cursor = await ctx.prisma.liveProgressCursor.findUniqueOrThrow({
+        where: { roundId: input.roundId },
+      })
+      const updated = await ctx.prisma.liveProgressCursor.update({
+        where: { id: cursor.id },
+        data: { overrideSlide: input.slide },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LIVE_OVERRIDE_SLIDE',
+        entityType: 'LiveProgressCursor',
+        entityId: cursor.id,
+        detailsJson: { slide: input.slide },
+        ipAddress: ctx.ip,
+        userAgent: ctx.userAgent,
+      })
+      return updated
+    }),
+
+  /**
+   * Persisted per-juror per-project ceremony notes (autosaved by the UI;
+   * resurfaced during deliberation).
+   */
+  saveNote: protectedProcedure
+    .input(
+      z.object({
+        roundId: z.string(),
+        projectId: z.string(),
+        content: z.string().max(20_000),
+      })
+    )
+    .mutation(async ({ ctx, input }) => {
+      return ctx.prisma.liveNote.upsert({
+        where: {
+          roundId_projectId_userId: {
+            roundId: input.roundId,
+            projectId: input.projectId,
+            userId: ctx.user.id,
+          },
+        },
+        create: {
+          roundId: input.roundId,
+          projectId: input.projectId,
+          userId: ctx.user.id,
+          content: input.content,
+        },
+        update: { content: input.content },
+      })
+    }),
+
+  getMyNotes: protectedProcedure
+    .input(z.object({ roundId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      return ctx.prisma.liveNote.findMany({
+        where: { roundId: input.roundId, userId: ctx.user.id },
+        orderBy: { updatedAt: 'desc' },
+      })
+    }),
+
+  /**
+   * Ceremony navigation context for jurors: the active live round (if a
+   * ceremony cursor exists) and any deliberation sessions they participate in.
+   */
+  getMyCeremonyContext: protectedProcedure.query(async ({ ctx }) => {
+    const cursor = await ctx.prisma.liveProgressCursor.findFirst({
+      where: { round: { roundType: 'LIVE_FINAL', status: 'ROUND_ACTIVE' } },
+      select: { roundId: true },
+      orderBy: { updatedAt: 'desc' },
+    })
+    const participations = await ctx.prisma.deliberationParticipant.findMany({
+      where: {
+        user: { userId: ctx.user.id },
+        session: { status: { in: ['DELIB_OPEN', 'VOTING', 'RUNOFF'] } },
+      },
+      select: {
+        session: { select: { id: true, category: true, status: true } },
+      },
+    })
+    return {
+      liveRoundId: cursor?.roundId ?? null,
+      deliberations: participations.map((p) => p.session),
+    }
+  }),
+
   /**
    * Get current cursor state (for all users, including audience)
    */
@@ -376,10 +844,22 @@ export const liveRouter = router({
             teamName: true,
             description: true,
             tags: true,
+            competitionCategory: true,
           },
         })
       }
 
+      // Full run order with categories (for the admin run-order list and
+      // category grouping on every surface)
+      const orderProjects = await ctx.prisma.project.findMany({
+        where: { id: { in: projectOrder } },
+        select: { id: true, title: true, teamName: true, competitionCategory: true },
+      })
+      const orderById = new Map(orderProjects.map((p) => [p.id, p]))
+      const orderedProjects = projectOrder
+        .map((id) => orderById.get(id))
+        .filter((p): p is NonNullable<typeof p> => !!p)
+
       // Get open cohorts for this round (if any)
       const openCohorts = await ctx.prisma.cohort.findMany({
         where: { roundId: input.roundId, isOpen: true },
@@ -395,6 +875,9 @@ export const liveRouter = router({
         ...cursor,
         activeProject,
         projectOrder,
+        orderedProjects,
+        projectTimingOverrides:
+          ((config.projectTimingOverrides as Record<string, { presentationSeconds?: number; qaSeconds?: number }>) ?? {}),
         totalProjects: projectOrder.length,
         openCohorts,
       }

src/server/routers/logistics.ts

@@ -3,17 +3,26 @@ import { FlightDetailStatus, VisaStatus } from '@prisma/client'
 import { TRPCError } from '@trpc/server'
 import { router, adminProcedure } from '../trpc'
 import { logAudit } from '../utils/audit'
+import { createNotification, NotificationTypes } from '../services/in-app-notification'
 
 export const logisticsRouter = router({
-  /** Read the hotel for a program (1:1). Null if not yet set. */
-  getHotel: adminProcedure
+  // ─────────────────────────────────────────────────────────────────────────
+  // Hotels CRUD (multi-hotel per edition)
+  // ─────────────────────────────────────────────────────────────────────────
+
+  /** List all hotels for an edition, including occupancy count. */
+  listHotels: adminProcedure
     .input(z.object({ programId: z.string() }))
     .query(async ({ ctx, input }) => {
-      return ctx.prisma.hotel.findUnique({ where: { programId: input.programId } })
+      return ctx.prisma.hotel.findMany({
+        where: { programId: input.programId },
+        include: { _count: { select: { stays: true } } },
+        orderBy: { name: 'asc' },
+      })
     }),
 
-  /** Create or update the program's hotel. Empty link strings are stored as null. */
-  upsertHotel: adminProcedure
+  /** Create a new hotel for the edition. Empty link strings are stored as null. */
+  createHotel: adminProcedure
     .input(
       z.object({
         programId: z.string(),
@@ -29,26 +38,19 @@ export const logisticsRouter = router({
     )
     .mutation(async ({ ctx, input }) => {
       const link = input.link && input.link.trim().length > 0 ? input.link : null
-      const hotel = await ctx.prisma.hotel.upsert({
-        where: { programId: input.programId },
-        create: {
+      const hotel = await ctx.prisma.hotel.create({
+        data: {
           programId: input.programId,
           name: input.name,
           address: input.address ?? null,
           link,
           notes: input.notes ?? null,
         },
-        update: {
-          name: input.name,
-          address: input.address ?? null,
-          link,
-          notes: input.notes ?? null,
-        },
       })
       await logAudit({
         prisma: ctx.prisma,
         userId: ctx.user.id,
-        action: 'HOTEL_UPSERT',
+        action: 'HOTEL_CREATE',
         entityType: 'Hotel',
         entityId: hotel.id,
         detailsJson: { programId: input.programId, name: input.name },
@@ -56,6 +58,301 @@ export const logisticsRouter = router({
       return hotel
     }),
 
+  /** Update an existing hotel's fields. Empty link strings are stored as null. */
+  updateHotel: adminProcedure
+    .input(
+      z.object({
+        id: z.string(),
+        name: z.string().min(1).max(200),
+        address: z.string().max(500).optional().nullable(),
+        link: z
+          .string()
+          .url()
+          .or(z.literal(''))
+          .optional()
+          .nullable(),
+        notes: z.string().max(2000).optional().nullable(),
+      }),
+    )
+    .mutation(async ({ ctx, input }) => {
+      const link =
+        input.link !== undefined
+          ? input.link && input.link.trim().length > 0
+            ? input.link
+            : null
+          : undefined
+      const hotel = await ctx.prisma.hotel.update({
+        where: { id: input.id },
+        data: {
+          name: input.name,
+          ...(input.address !== undefined ? { address: input.address } : {}),
+          ...(link !== undefined ? { link } : {}),
+          ...(input.notes !== undefined ? { notes: input.notes } : {}),
+        },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'HOTEL_UPDATE',
+        entityType: 'Hotel',
+        entityId: hotel.id,
+        detailsJson: { id: input.id, name: input.name },
+      })
+      return hotel
+    }),
+
+  /**
+   * Delete a hotel. Rejected with BAD_REQUEST if any HotelStay rows reference it
+   * (the user must reassign occupants first).
+   */
+  deleteHotel: adminProcedure
+    .input(z.object({ id: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const occupantCount = await ctx.prisma.hotelStay.count({
+        where: { hotelId: input.id },
+      })
+      if (occupantCount > 0) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: `Reassign ${occupantCount} occupant(s) before deleting this hotel.`,
+        })
+      }
+      const hotel = await ctx.prisma.hotel.delete({ where: { id: input.id } })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'HOTEL_DELETE',
+        entityType: 'Hotel',
+        entityId: hotel.id,
+        detailsJson: { id: input.id, name: hotel.name },
+      })
+      return { success: true }
+    }),
+
+  // ─────────────────────────────────────────────────────────────────────────
+  // Rooming — per-attendee hotel/room assignment
+  // ─────────────────────────────────────────────────────────────────────────
+
+  /**
+   * One row per CONFIRMED AttendingMember in the program.
+   * Each row includes their hotelStay (null when not yet assigned).
+   * Sorted by project title then user name.
+   */
+  listRooming: adminProcedure
+    .input(z.object({ programId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const rows = await ctx.prisma.attendingMember.findMany({
+        where: {
+          confirmation: {
+            status: 'CONFIRMED',
+            project: { programId: input.programId },
+          },
+        },
+        select: {
+          id: true,
+          user: { select: { id: true, name: true, email: true } },
+          confirmation: {
+            select: {
+              id: true,
+              project: { select: { id: true, title: true } },
+            },
+          },
+          hotelStay: {
+            select: { hotelId: true, roomNumber: true, checkInAt: true, checkOutAt: true },
+          },
+        },
+        orderBy: [
+          { confirmation: { project: { title: 'asc' } } },
+          { user: { name: 'asc' } },
+        ],
+      })
+
+      return rows.map((r) => ({
+        attendingMemberId: r.id,
+        confirmationId: r.confirmation.id,
+        projectId: r.confirmation.project.id,
+        projectTitle: r.confirmation.project.title,
+        user: r.user,
+        stay: r.hotelStay ?? null,
+      }))
+    }),
+
+  /**
+   * Upsert an individual attendee's hotel/room assignment.
+   * Validates that the hotel belongs to the same program as the attendee.
+   */
+  assignStay: adminProcedure
+    .input(
+      z.object({
+        attendingMemberId: z.string(),
+        hotelId: z.string(),
+        roomNumber: z.string().max(50).optional().nullable(),
+        checkInAt: z.date().optional().nullable(),
+        checkOutAt: z.date().optional().nullable(),
+        notes: z.string().max(2000).optional().nullable(),
+      }),
+    )
+    .mutation(async ({ ctx, input }) => {
+      // Validate hotel belongs to the same program as the attendee
+      const [attendee, hotel] = await Promise.all([
+        ctx.prisma.attendingMember.findUnique({
+          where: { id: input.attendingMemberId },
+          select: {
+            confirmation: { select: { project: { select: { programId: true } } } },
+          },
+        }),
+        ctx.prisma.hotel.findUnique({
+          where: { id: input.hotelId },
+          select: { programId: true },
+        }),
+      ])
+
+      if (!attendee || !hotel) {
+        throw new TRPCError({ code: 'NOT_FOUND', message: 'Attendee or hotel not found.' })
+      }
+      if (attendee.confirmation.project.programId !== hotel.programId) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'Hotel does not belong to the same program as the attendee.',
+        })
+      }
+
+      const data: Record<string, unknown> = {
+        hotelId: input.hotelId,
+      }
+      if (input.roomNumber !== undefined) data.roomNumber = input.roomNumber
+      if (input.checkInAt !== undefined) data.checkInAt = input.checkInAt
+      if (input.checkOutAt !== undefined) data.checkOutAt = input.checkOutAt
+      if (input.notes !== undefined) data.notes = input.notes
+
+      const stay = await ctx.prisma.hotelStay.upsert({
+        where: { attendingMemberId: input.attendingMemberId },
+        create: {
+          attendingMemberId: input.attendingMemberId,
+          hotelId: input.hotelId,
+          roomNumber: input.roomNumber ?? null,
+          checkInAt: input.checkInAt ?? null,
+          checkOutAt: input.checkOutAt ?? null,
+          notes: input.notes ?? null,
+        },
+        update: data,
+      })
+
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'HOTEL_STAY_ASSIGN',
+        entityType: 'HotelStay',
+        entityId: stay.id,
+        detailsJson: { attendingMemberId: input.attendingMemberId, hotelId: input.hotelId },
+      })
+      return stay
+    }),
+
+  /**
+   * Assign all AttendingMembers of a confirmation to a hotel (the "whole team" shortcut).
+   * Preserves each member's existing roomNumber on update; sets it to null on create.
+   * Validates the hotel belongs to the same program as the confirmation's project.
+   */
+  assignTeamToHotel: adminProcedure
+    .input(
+      z.object({
+        confirmationId: z.string(),
+        hotelId: z.string(),
+        checkInAt: z.date().optional().nullable(),
+        checkOutAt: z.date().optional().nullable(),
+      }),
+    )
+    .mutation(async ({ ctx, input }) => {
+      // Validate program match
+      const [confirmation, hotel] = await Promise.all([
+        ctx.prisma.finalistConfirmation.findUnique({
+          where: { id: input.confirmationId },
+          select: {
+            project: { select: { programId: true } },
+            attendingMembers: { select: { id: true } },
+          },
+        }),
+        ctx.prisma.hotel.findUnique({
+          where: { id: input.hotelId },
+          select: { programId: true },
+        }),
+      ])
+
+      if (!confirmation || !hotel) {
+        throw new TRPCError({ code: 'NOT_FOUND', message: 'Confirmation or hotel not found.' })
+      }
+      if (confirmation.project.programId !== hotel.programId) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'Hotel does not belong to the same program as this confirmation.',
+        })
+      }
+
+      // Upsert each attendee's stay, preserving existing roomNumber
+      const results = await Promise.all(
+        confirmation.attendingMembers.map(async (member) => {
+          const existing = await ctx.prisma.hotelStay.findUnique({
+            where: { attendingMemberId: member.id },
+            select: { roomNumber: true },
+          })
+          return ctx.prisma.hotelStay.upsert({
+            where: { attendingMemberId: member.id },
+            create: {
+              attendingMemberId: member.id,
+              hotelId: input.hotelId,
+              roomNumber: null,
+              checkInAt: input.checkInAt ?? null,
+              checkOutAt: input.checkOutAt ?? null,
+            },
+            update: {
+              hotelId: input.hotelId,
+              ...(input.checkInAt !== undefined ? { checkInAt: input.checkInAt } : {}),
+              ...(input.checkOutAt !== undefined ? { checkOutAt: input.checkOutAt } : {}),
+              // Preserve existing roomNumber (do not overwrite it)
+              ...(existing?.roomNumber !== undefined ? {} : {}),
+            },
+          })
+        }),
+      )
+
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'HOTEL_TEAM_ASSIGN',
+        entityType: 'FinalistConfirmation',
+        entityId: input.confirmationId,
+        detailsJson: {
+          confirmationId: input.confirmationId,
+          hotelId: input.hotelId,
+          count: results.length,
+        },
+      })
+      return { count: results.length }
+    }),
+
+  /** Remove an attendee's hotel/room assignment. No-op safe (deleteMany). */
+  unassignStay: adminProcedure
+    .input(z.object({ attendingMemberId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      await ctx.prisma.hotelStay.deleteMany({
+        where: { attendingMemberId: input.attendingMemberId },
+      })
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'HOTEL_STAY_UNASSIGN',
+        entityType: 'HotelStay',
+        entityId: input.attendingMemberId,
+        detailsJson: { attendingMemberId: input.attendingMemberId },
+      })
+      return { success: true }
+    }),
+
+  // ─────────────────────────────────────────────────────────────────────────
+  // Confirmations
+  // ─────────────────────────────────────────────────────────────────────────
+
   /**
    * Read-only listing of every FinalistConfirmation in a program, with the
    * joined project + attendee count + decline reason. Sorted by status
@@ -103,6 +400,10 @@ export const logisticsRouter = router({
         })
     }),
 
+  // ─────────────────────────────────────────────────────────────────────────
+  // Flight details
+  // ─────────────────────────────────────────────────────────────────────────
+
   /**
    * List all attending members for CONFIRMED finalists in a program, with
    * their (optional) flight details. One row per attendee — even those
@@ -161,6 +462,12 @@ export const logisticsRouter = router({
       for (const [k, v] of Object.entries(rest)) {
         if (v !== undefined) data[k] = v
       }
+      if (input.arrivalAt && input.departureAt && input.departureAt < input.arrivalAt) {
+        throw new TRPCError({
+          code: 'BAD_REQUEST',
+          message: 'Departure must be after arrival',
+        })
+      }
       const detail = await ctx.prisma.flightDetail.upsert({
         where: { attendingMemberId },
         create: { attendingMemberId, ...(data as object) },
@@ -198,9 +505,70 @@ export const logisticsRouter = router({
         entityId: detail.id,
         detailsJson: { status: input.status },
       })
+
+      // Send travel-confirmed notification to the attendee (best-effort — never throws)
+      if (input.status === 'CONFIRMED') {
+        try {
+          const attendee = await ctx.prisma.attendingMember.findUnique({
+            where: { id: detail.attendingMemberId },
+            select: {
+              userId: true,
+              hotelStay: {
+                include: { hotel: { select: { name: true, address: true, link: true } } },
+              },
+              confirmation: {
+                select: {
+                  project: {
+                    select: {
+                      title: true,
+                    },
+                  },
+                },
+              },
+            },
+          })
+          if (attendee) {
+            const projectTitle = attendee.confirmation.project.title
+            const hotelStay = attendee.hotelStay
+            await createNotification({
+              userId: attendee.userId,
+              type: NotificationTypes.TRAVEL_CONFIRMED,
+              title: 'Your grand-finale travel is confirmed',
+              message: 'Your flight details for the grand finale are confirmed.',
+              linkUrl: '/applicant',
+              metadata: {
+                projectTitle,
+                arrivalAt: detail.arrivalAt?.toISOString() ?? null,
+                arrivalFlightNumber: detail.arrivalFlightNumber ?? null,
+                arrivalAirport: detail.arrivalAirport ?? null,
+                departureAt: detail.departureAt?.toISOString() ?? null,
+                departureFlightNumber: detail.departureFlightNumber ?? null,
+                departureAirport: detail.departureAirport ?? null,
+                hotel: hotelStay?.hotel
+                  ? {
+                      name: hotelStay.hotel.name,
+                      address: hotelStay.hotel.address ?? null,
+                      link: hotelStay.hotel.link ?? null,
+                    }
+                  : null,
+                roomNumber: hotelStay?.roomNumber ?? null,
+                checkInAt: hotelStay?.checkInAt?.toISOString() ?? null,
+                checkOutAt: hotelStay?.checkOutAt?.toISOString() ?? null,
+              },
+            })
+          }
+        } catch (err) {
+          console.error('[setFlightStatus] Failed to send TRAVEL_CONFIRMED notification:', err)
+        }
+      }
+
       return detail
     }),
 
+  // ─────────────────────────────────────────────────────────────────────────
+  // Visa applications
+  // ─────────────────────────────────────────────────────────────────────────
+
   /**
    * List all VisaApplication rows for a program, joined with the project +
    * attendee + project so the admin Visas tab can render a flat table.
@@ -281,6 +649,18 @@ export const logisticsRouter = router({
     .mutation(async ({ ctx, input }) => {
       const existing = await ctx.prisma.visaApplication.findUnique({
         where: { id: input.id },
+        include: {
+          attendingMember: {
+            select: {
+              userId: true,
+              confirmation: {
+                select: {
+                  project: { select: { title: true } },
+                },
+              },
+            },
+          },
+        },
       })
       if (!existing) {
         throw new TRPCError({ code: 'NOT_FOUND', message: 'Visa application not found' })
@@ -313,6 +693,43 @@ export const logisticsRouter = router({
           next: data,
         },
       })
+
+      // Send visa-status notification to the attendee when a notifiable status changes (best-effort)
+      const NOTIFIABLE_STATUSES = new Set<VisaStatus>([
+        'INVITATION_SENT',
+        'APPOINTMENT_BOOKED',
+        'GRANTED',
+        'DENIED',
+      ])
+      if (
+        input.status !== undefined &&
+        input.status !== existing.status &&
+        NOTIFIABLE_STATUSES.has(input.status)
+      ) {
+        try {
+          const projectTitle = existing.attendingMember.confirmation.project.title
+          const statusMessages: Record<string, string> = {
+            INVITATION_SENT: 'Your visa invitation letter for the Grand Finale has been sent.',
+            APPOINTMENT_BOOKED: 'A visa appointment has been booked for you.',
+            GRANTED: 'Congratulations — your visa for the Grand Finale has been granted!',
+            DENIED: 'Your visa application outcome is now available. Please contact the MOPC team.',
+          }
+          await createNotification({
+            userId: existing.attendingMember.userId,
+            type: NotificationTypes.VISA_STATUS_UPDATE,
+            title: 'Visa update for the grand finale',
+            message: statusMessages[input.status] ?? 'Your visa status has been updated.',
+            linkUrl: '/applicant',
+            metadata: {
+              projectTitle,
+              status: input.status,
+            },
+          })
+        } catch (err) {
+          console.error('[updateVisaApplication] Failed to send VISA_STATUS_UPDATE notification:', err)
+        }
+      }
+
       return updated
     }),
 

src/server/routers/lunch.ts

@@ -1,9 +1,12 @@
 import { z } from 'zod'
 import { TRPCError } from '@trpc/server'
-import { router, adminProcedure, protectedProcedure } from '../trpc'
+import { router, adminProcedure, protectedProcedure, publicProcedure } from '../trpc'
 import { logAudit } from '../utils/audit'
 import { buildManifest, buildRecapPayload } from '../services/lunch-recap'
-import { sendLunchRecapEmail } from '@/lib/email'
+import { selectUnpickedAttendees, selectUnpickedExternals } from '../services/lunch-reminders'
+import { sendExternalDishInvite } from '../services/lunch-external-invite'
+import { sendLunchRecapEmail, sendLunchReminderEmail } from '@/lib/email'
+import { verifyExternalLunchToken } from '@/lib/external-lunch-token'
 import { csvCell } from '@/lib/csv'
 
 // ─── Shared zod schemas ──────────────────────────────────────────────────────
@@ -39,7 +42,7 @@ export const lunchRouter = router({
 
   // ─── Dish CRUD ────────────────────────────────────────────────────────────
 
-  listDishes: adminProcedure
+  listDishes: protectedProcedure
     .input(z.object({ lunchEventId: z.string() }))
     .query(({ ctx, input }) =>
       ctx.prisma.dish.findMany({
@@ -178,6 +181,19 @@ export const lunchRouter = router({
         entityId: ext.id,
         detailsJson: { name: ext.name, projectId: ext.projectId },
       })
+      // Auto-send the dish-selection invite when an email is on file. Never throws
+      // — a failed send leaves inviteSentAt null so the admin can resend.
+      if (ext.email) {
+        try {
+          const event = await ctx.prisma.lunchEvent.findUnique({
+            where: { id: input.lunchEventId },
+            select: { eventAt: true, venue: true, notes: true, changeCutoffHours: true },
+          })
+          if (event) await sendExternalDishInvite(ctx.prisma, ext, event)
+        } catch (e) {
+          console.error('[lunch.createExternal] dish invite send failed', e)
+        }
+      }
       return ext
     }),
 
@@ -228,6 +244,159 @@ export const lunchRouter = router({
       return { ok: true as const }
     }),
 
+  /**
+   * Send (or resend) the dish-selection invite to one external attendee.
+   * Stamps `inviteSentAt` and audit-logs. Fails if the attendee has no email.
+   */
+  sendExternalInvite: adminProcedure
+    .input(z.object({ externalId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const external = await ctx.prisma.externalAttendee.findUnique({
+        where: { id: input.externalId },
+        include: {
+          lunchEvent: {
+            select: { eventAt: true, venue: true, notes: true, changeCutoffHours: true },
+          },
+        },
+      })
+      if (!external) throw new TRPCError({ code: 'NOT_FOUND' })
+      if (!external.email) {
+        throw new TRPCError({
+          code: 'PRECONDITION_FAILED',
+          message: 'This attendee has no email address. Add one first.',
+        })
+      }
+      try {
+        await sendExternalDishInvite(ctx.prisma, external, external.lunchEvent)
+      } catch (e) {
+        throw new TRPCError({
+          code: 'INTERNAL_SERVER_ERROR',
+          message: `Failed to send invite: ${e instanceof Error ? e.message : String(e)}`,
+          cause: e,
+        })
+      }
+      await logAudit({
+        prisma: ctx.prisma,
+        userId: ctx.user.id,
+        action: 'LUNCH_EXTERNAL_INVITE_SENT',
+        entityType: 'ExternalAttendee',
+        entityId: external.id,
+        detailsJson: { email: external.email },
+      })
+      return { ok: true as const }
+    }),
+
+  // ─── Public tokenized external dish picker ───────────────────────────────
+
+  /**
+   * Read an external attendee + their event + dishes by a signed, no-login token.
+   * Token verification throws on bad signature / expiry; the page maps those to
+   * friendly states.
+   */
+  getExternalByToken: publicProcedure
+    .input(z.object({ token: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const payload = verifyExternalLunchToken(input.token) // throws on bad sig / expired
+      const external = await ctx.prisma.externalAttendee.findUnique({
+        where: { id: payload.externalId },
+        include: {
+          lunchEvent: {
+            select: {
+              id: true,
+              eventAt: true,
+              endAt: true,
+              venue: true,
+              notes: true,
+              changeCutoffHours: true,
+            },
+          },
+        },
+      })
+      if (!external) throw new TRPCError({ code: 'NOT_FOUND' })
+      const dishes = await ctx.prisma.dish.findMany({
+        where: { lunchEventId: external.lunchEventId },
+        orderBy: [{ sortOrder: 'asc' }, { createdAt: 'asc' }],
+      })
+      const eventAt = external.lunchEvent.eventAt
+      const changeDeadline = eventAt
+        ? new Date(eventAt.getTime() - external.lunchEvent.changeCutoffHours * 3_600_000)
+        : null
+      return {
+        external: {
+          id: external.id,
+          name: external.name,
+          dishId: external.dishId,
+          allergens: external.allergens,
+          allergenOther: external.allergenOther,
+        },
+        event: {
+          eventAt,
+          endAt: external.lunchEvent.endAt,
+          venue: external.lunchEvent.venue,
+          notes: external.lunchEvent.notes,
+        },
+        dishes,
+        changeDeadline,
+      }
+    }),
+
+  /**
+   * Save an external attendee's dish pick via their signed token. Enforces the
+   * lunch change cutoff (eventAt − changeCutoffHours); past it, the attendee must
+   * contact an admin.
+   */
+  setExternalPick: publicProcedure
+    .input(
+      z.object({
+        token: z.string(),
+        dishId: z.string().nullable(),
+        allergens,
+        allergenOther: z.string().max(500).nullable(),
+      }),
+    )
+    .mutation(async ({ ctx, input }) => {
+      const payload = verifyExternalLunchToken(input.token)
+      const external = await ctx.prisma.externalAttendee.findUnique({
+        where: { id: payload.externalId },
+        include: {
+          lunchEvent: { select: { eventAt: true, changeCutoffHours: true } },
+        },
+      })
+      if (!external) throw new TRPCError({ code: 'NOT_FOUND' })
+
+      const eventAt = external.lunchEvent.eventAt
+      if (eventAt) {
+        const deadline = new Date(
+          eventAt.getTime() - external.lunchEvent.changeCutoffHours * 3_600_000,
+        )
+        if (new Date() > deadline) {
+          throw new TRPCError({
+            code: 'PRECONDITION_FAILED',
+            message: 'Past the lunch change deadline. Please contact an admin.',
+          })
+        }
+      }
+
+      // Dish must belong to this attendee's event (defends against cross-event ids).
+      if (input.dishId) {
+        const dish = await ctx.prisma.dish.findFirst({
+          where: { id: input.dishId, lunchEventId: external.lunchEventId },
+          select: { id: true },
+        })
+        if (!dish) throw new TRPCError({ code: 'BAD_REQUEST', message: 'Unknown dish' })
+      }
+
+      const updated = await ctx.prisma.externalAttendee.update({
+        where: { id: external.id },
+        data: {
+          dishId: input.dishId,
+          allergens: input.allergens,
+          allergenOther: input.allergenOther,
+        },
+      })
+      return { ok: true as const, dishId: updated.dishId }
+    }),
+
   // ─── Single-row pick read (used by per-row picker UI) ────────────────────
 
   /**
@@ -346,7 +515,11 @@ export const lunchRouter = router({
         await sendLunchRecapEmail(recipients, payload)
       } catch (e) {
         console.error('[lunch.sendRecap] email send failed', e)
-        // Continue — we still stamp recapSentAt and audit so admins see what happened.
+        throw new TRPCError({
+          code: 'INTERNAL_SERVER_ERROR',
+          message: `Recap email failed to send: ${e instanceof Error ? e.message : String(e)}`,
+          cause: e,
+        })
       }
       const updated = await ctx.prisma.lunchEvent.update({
         where: { programId: input.programId },
@@ -570,6 +743,58 @@ export const lunchRouter = router({
       return pick
     }),
 
+  /**
+   * Manually send lunch pick reminders to all unpicked attendees for a given
+   * LunchEvent.  Unlike the cron, this does NOT gate on reminderSentAt and does
+   * NOT stamp it — manual sends are repeatable.  Returns { sent } count.
+   */
+  sendReminders: adminProcedure
+    .input(z.object({ lunchEventId: z.string() }))
+    .mutation(async ({ ctx, input }) => {
+      const event = await ctx.prisma.lunchEvent.findUnique({
+        where: { id: input.lunchEventId },
+      })
+      if (!event) throw new TRPCError({ code: 'NOT_FOUND', message: 'Lunch event not found' })
+
+      const ams = await selectUnpickedAttendees(ctx.prisma, event)
+
+      const deadline = event.eventAt
+        ? new Date(event.eventAt.getTime() - event.changeCutoffHours * 3_600_000)
+        : new Date(Date.now() + 48 * 3_600_000)
+
+      let sent = 0
+      for (const am of ams) {
+        if (!am.user.email) continue
+        try {
+          await sendLunchReminderEmail({
+            to: am.user.email,
+            memberName: am.user.name ?? am.user.email,
+            eventAt: event.eventAt ?? new Date(),
+            venue: event.venue,
+            changeDeadline: deadline,
+            pickUrl: `${process.env.NEXTAUTH_URL ?? ''}/applicant`,
+          })
+          sent++
+        } catch (e) {
+          console.error('[lunch.sendReminders] send failed for', am.user.email, e)
+        }
+      }
+
+      // External attendees: chase the ones with an email and no dish yet, via
+      // their own tokenized pick page.
+      const externals = await selectUnpickedExternals(ctx.prisma, { id: event.id })
+      for (const ext of externals) {
+        if (!ext.email) continue
+        try {
+          await sendExternalDishInvite(ctx.prisma, ext, event)
+          sent++
+        } catch (e) {
+          console.error('[lunch.sendReminders] external send failed for', ext.email, e)
+        }
+      }
+      return { sent }
+    }),
+
   /** Patch any subset of LunchEvent config fields. Audit-logged. */
   updateEvent: adminProcedure
     .input(

src/server/routers/mentor.ts

@@ -50,6 +50,7 @@ import {
   signMentorUploadToken,
   verifyMentorUploadToken,
 } from '@/lib/mentor-upload-token'
+import { getFinalDocumentStatusForProject } from '../services/final-documents'
 
 /**
  * True if the project is enrolled in a MENTORING round that is still
@@ -215,6 +216,21 @@ async function assertProjectWorkspaceAccess(
 }
 
 export const mentorRouter = router({
+  /** Grand-final document status for a project, for the mentor workspace panel. */
+  getProjectFinalDocuments: protectedProcedure
+    .input(z.object({ projectId: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const isAdmin = ['SUPER_ADMIN', 'PROGRAM_ADMIN'].includes(ctx.user.role)
+      if (!isAdmin) {
+        const [mentorAssignment, teamMembership] = await Promise.all([
+          ctx.prisma.mentorAssignment.findFirst({ where: { mentorId: ctx.user.id, projectId: input.projectId, droppedAt: null }, select: { id: true } }),
+          ctx.prisma.teamMember.findFirst({ where: { userId: ctx.user.id, projectId: input.projectId }, select: { id: true } }),
+        ])
+        if (!mentorAssignment && !teamMembership) throw new TRPCError({ code: 'FORBIDDEN', message: 'No access to this project' })
+      }
+      return getFinalDocumentStatusForProject(ctx.prisma, input.projectId)
+    }),
+
   /**
    * Get AI-suggested mentor matches for a project
    */
@@ -315,7 +331,10 @@ export const mentorRouter = router({
 
       const mentors = await ctx.prisma.user.findMany({
         where: {
-          roles: { has: 'MENTOR' },
+          // MENTOR as primary role OR in the secondary roles[] array. Some legacy
+          // users have role=MENTOR with an empty roles[], so checking roles only
+          // would wrongly exclude them (mirrors userHasRole's fallback).
+          OR: [{ role: 'MENTOR' }, { roles: { has: 'MENTOR' } }],
           status: { not: 'SUSPENDED' },
         },
         select: {
@@ -728,9 +747,11 @@ export const mentorRouter = router({
     .mutation(async ({ ctx, input }) => {
       const mentors = await ctx.prisma.user.findMany({
         where: { id: { in: input.mentorIds } },
-        select: { id: true, name: true, email: true, roles: true },
+        select: { id: true, name: true, email: true, role: true, roles: true },
       })
-      const validMentors = mentors.filter((m) => m.roles.includes('MENTOR'))
+      // Accept MENTOR as primary role OR in roles[] (legacy users may have
+      // role=MENTOR with an empty roles[] array).
+      const validMentors = mentors.filter((m) => m.roles.includes('MENTOR') || m.role === 'MENTOR')
       if (validMentors.length === 0) {
         throw new TRPCError({
           code: 'BAD_REQUEST',
@@ -1574,7 +1595,9 @@ export const mentorRouter = router({
     .query(async ({ ctx, input }) => {
       const mentors = await ctx.prisma.user.findMany({
         where: {
-          roles: { has: 'MENTOR' },
+          // MENTOR as primary role OR in the secondary roles[] array (see
+          // getCandidates: legacy users may have role=MENTOR with empty roles[]).
+          OR: [{ role: 'MENTOR' }, { roles: { has: 'MENTOR' } }],
           status: { not: 'SUSPENDED' },
         },
         select: {

src/server/routers/notification.ts

@@ -15,7 +15,128 @@ import {
   NotificationIcons,
   NotificationPriorities,
 } from '../services/in-app-notification'
-import { sendStyledNotificationEmail, NOTIFICATION_EMAIL_TEMPLATES } from '@/lib/email'
+import { sendStyledNotificationEmail, renderNotificationEmail, NOTIFICATION_EMAIL_TEMPLATES } from '@/lib/email'
+
+/**
+ * Sample data used for test emails and previews, keyed by notification type.
+ */
+const NOTIFICATION_SAMPLE_DATA: Record<string, Record<string, unknown>> = {
+  // Team notifications
+  ADVANCED_SEMIFINAL: {
+    projectName: 'Ocean Cleanup Initiative',
+    programName: 'Monaco Ocean Protection Challenge 2026',
+    nextSteps: 'Prepare your presentation for the semi-final round.',
+  },
+  ADVANCED_FINAL: {
+    projectName: 'Ocean Cleanup Initiative',
+    programName: 'Monaco Ocean Protection Challenge 2026',
+    nextSteps: 'Get ready for the final presentation in Monaco.',
+  },
+  MENTOR_ASSIGNED: {
+    projectName: 'Ocean Cleanup Initiative',
+    mentorName: 'Dr. Marine Expert',
+    mentorBio: 'Expert in marine conservation with 20 years of experience.',
+  },
+  NOT_SELECTED: {
+    projectName: 'Ocean Cleanup Initiative',
+    roundName: 'Semi-Final Round',
+  },
+  WINNER_ANNOUNCEMENT: {
+    projectName: 'Ocean Cleanup Initiative',
+    awardName: 'Grand Prize',
+    prizeDetails: '€50,000 and mentorship program',
+  },
+
+  // Jury notifications
+  ASSIGNED_TO_PROJECT: {
+    projectName: 'Ocean Cleanup Initiative',
+    roundName: 'Semi-Final Round',
+    deadline: 'Friday, March 15, 2026',
+  },
+  BATCH_ASSIGNED: {
+    projectCount: 5,
+    roundName: 'Semi-Final Round',
+    deadline: 'Friday, March 15, 2026',
+  },
+  ROUND_NOW_OPEN: {
+    roundName: 'Semi-Final Round',
+    projectCount: 12,
+    deadline: 'Friday, March 15, 2026',
+  },
+  REMINDER_24H: {
+    pendingCount: 3,
+    roundName: 'Semi-Final Round',
+    deadline: 'Tomorrow at 5:00 PM',
+  },
+  REMINDER_1H: {
+    pendingCount: 2,
+    roundName: 'Semi-Final Round',
+    deadline: 'Today at 5:00 PM',
+  },
+  AWARD_VOTING_OPEN: {
+    awardName: 'Innovation Award',
+    finalistCount: 6,
+    deadline: 'Friday, March 15, 2026',
+  },
+
+  // Mentor notifications
+  MENTEE_ASSIGNED: {
+    projectName: 'Ocean Cleanup Initiative',
+    teamLeadName: 'John Smith',
+    teamLeadEmail: 'john@example.com',
+  },
+  MENTEE_ADVANCED: {
+    projectName: 'Ocean Cleanup Initiative',
+    roundName: 'Semi-Final Round',
+    nextRoundName: 'Final Round',
+  },
+  MENTEE_WON: {
+    projectName: 'Ocean Cleanup Initiative',
+    awardName: 'Innovation Award',
+  },
+
+  // Admin notifications
+  NEW_APPLICATION: {
+    projectName: 'New Ocean Project',
+    applicantName: 'Jane Doe',
+    applicantEmail: 'jane@example.com',
+    programName: 'Monaco Ocean Protection Challenge 2026',
+  },
+  FILTERING_COMPLETE: {
+    roundName: 'Initial Review',
+    passedCount: 45,
+    flaggedCount: 12,
+    filteredCount: 8,
+  },
+  FILTERING_FAILED: {
+    roundName: 'Initial Review',
+    error: 'Connection timeout',
+  },
+
+  // Logistics notifications
+  FINALIST_CONFIRMED: { projectTitle: 'Ocean Cleanup Initiative', category: 'STARTUP' },
+  FINALIST_DECLINED: { projectTitle: 'Ocean Cleanup Initiative', category: 'STARTUP' },
+  FINALIST_EXPIRED: { projectTitle: 'Ocean Cleanup Initiative', category: 'STARTUP' },
+  FINALIST_WAITLIST_PROMOTED: { projectTitle: 'Reef Guardians', category: 'STARTUP' },
+  FINALIST_REMINDER: { projectTitle: 'Ocean Cleanup Initiative', deadline: new Date(Date.now() + 86_400_000).toISOString() },
+  GRAND_FINAL_DOCS_REMINDER: {
+    projectTitle: 'Ocean Cleanup Initiative',
+    deadline: new Date(Date.now() + 5 * 86_400_000).toISOString(),
+    missing: ['Pitch deck', 'Final video', 'Team photo'],
+  },
+  FINALIST_WITHDRAWN: { projectTitle: 'Ocean Cleanup Initiative', reason: 'Schedule conflict' },
+  TRAVEL_CONFIRMED: {
+    projectTitle: 'Ocean Cleanup Initiative',
+    arrivalAt: new Date(Date.now() + 5 * 86_400_000).toISOString(),
+    arrivalFlightNumber: 'AF1234',
+    arrivalAirport: 'NCE',
+    departureAt: new Date(Date.now() + 7 * 86_400_000).toISOString(),
+    departureFlightNumber: 'AF1235',
+    departureAirport: 'NCE',
+    hotel: { name: 'Hotel de Paris', address: 'Place du Casino, Monaco', link: 'https://example.com' },
+  },
+  VISA_STATUS_UPDATE: { projectTitle: 'Ocean Cleanup Initiative', status: 'GRANTED' },
+}
 
 export const notificationRouter = router({
   /**
@@ -253,102 +374,7 @@ export const notificationRouter = router({
         where: { notificationType },
       })
 
-      // Sample data for test emails based on category
-      const sampleData: Record<string, Record<string, unknown>> = {
-        // Team notifications
-        ADVANCED_SEMIFINAL: {
-          projectName: 'Ocean Cleanup Initiative',
-          programName: 'Monaco Ocean Protection Challenge 2026',
-          nextSteps: 'Prepare your presentation for the semi-final round.',
-        },
-        ADVANCED_FINAL: {
-          projectName: 'Ocean Cleanup Initiative',
-          programName: 'Monaco Ocean Protection Challenge 2026',
-          nextSteps: 'Get ready for the final presentation in Monaco.',
-        },
-        MENTOR_ASSIGNED: {
-          projectName: 'Ocean Cleanup Initiative',
-          mentorName: 'Dr. Marine Expert',
-          mentorBio: 'Expert in marine conservation with 20 years of experience.',
-        },
-        NOT_SELECTED: {
-          projectName: 'Ocean Cleanup Initiative',
-          roundName: 'Semi-Final Round',
-        },
-        WINNER_ANNOUNCEMENT: {
-          projectName: 'Ocean Cleanup Initiative',
-          awardName: 'Grand Prize',
-          prizeDetails: '€50,000 and mentorship program',
-        },
-
-        // Jury notifications
-        ASSIGNED_TO_PROJECT: {
-          projectName: 'Ocean Cleanup Initiative',
-          roundName: 'Semi-Final Round',
-          deadline: 'Friday, March 15, 2026',
-        },
-        BATCH_ASSIGNED: {
-          projectCount: 5,
-          roundName: 'Semi-Final Round',
-          deadline: 'Friday, March 15, 2026',
-        },
-        ROUND_NOW_OPEN: {
-          roundName: 'Semi-Final Round',
-          projectCount: 12,
-          deadline: 'Friday, March 15, 2026',
-        },
-        REMINDER_24H: {
-          pendingCount: 3,
-          roundName: 'Semi-Final Round',
-          deadline: 'Tomorrow at 5:00 PM',
-        },
-        REMINDER_1H: {
-          pendingCount: 2,
-          roundName: 'Semi-Final Round',
-          deadline: 'Today at 5:00 PM',
-        },
-        AWARD_VOTING_OPEN: {
-          awardName: 'Innovation Award',
-          finalistCount: 6,
-          deadline: 'Friday, March 15, 2026',
-        },
-
-        // Mentor notifications
-        MENTEE_ASSIGNED: {
-          projectName: 'Ocean Cleanup Initiative',
-          teamLeadName: 'John Smith',
-          teamLeadEmail: 'john@example.com',
-        },
-        MENTEE_ADVANCED: {
-          projectName: 'Ocean Cleanup Initiative',
-          roundName: 'Semi-Final Round',
-          nextRoundName: 'Final Round',
-        },
-        MENTEE_WON: {
-          projectName: 'Ocean Cleanup Initiative',
-          awardName: 'Innovation Award',
-        },
-
-        // Admin notifications
-        NEW_APPLICATION: {
-          projectName: 'New Ocean Project',
-          applicantName: 'Jane Doe',
-          applicantEmail: 'jane@example.com',
-          programName: 'Monaco Ocean Protection Challenge 2026',
-        },
-        FILTERING_COMPLETE: {
-          roundName: 'Initial Review',
-          passedCount: 45,
-          flaggedCount: 12,
-          filteredCount: 8,
-        },
-        FILTERING_FAILED: {
-          roundName: 'Initial Review',
-          error: 'Connection timeout',
-        },
-      }
-
-      const metadata = sampleData[notificationType] || {}
+      const metadata = NOTIFICATION_SAMPLE_DATA[notificationType] || {}
       const label = setting?.label || notificationType
 
       try {
@@ -378,4 +404,35 @@ export const notificationRouter = router({
         }
       }
     }),
+
+  /**
+   * Preview a notification email template without sending it.
+   * Returns the rendered HTML and subject so admins can see the email before sending.
+   */
+  previewEmailTemplate: adminProcedure
+    .input(z.object({ notificationType: z.string() }))
+    .query(async ({ ctx, input }) => {
+      const setting = await ctx.prisma.notificationEmailSetting.findUnique({
+        where: { notificationType: input.notificationType },
+      })
+      const label = setting?.label || input.notificationType
+      const metadata = NOTIFICATION_SAMPLE_DATA[input.notificationType] || {}
+      const rendered = renderNotificationEmail(
+        ctx.user.name || 'Admin',
+        input.notificationType,
+        {
+          title: label,
+          message: `Preview of the "${label}" email.`,
+          linkUrl: `${process.env.NEXTAUTH_URL || ''}/applicant`,
+          linkLabel: 'Open',
+          metadata,
+        },
+        setting?.emailSubject || undefined,
+      )
+      return {
+        subject: rendered.subject,
+        html: rendered.html,
+        hasStyledTemplate: input.notificationType in NOTIFICATION_EMAIL_TEMPLATES,
+      }
+    }),
 })

src/server/routers/project.ts

@@ -714,6 +714,7 @@ export const projectRouter = router({
                   email: member.email.toLowerCase(),
                   name: member.name,
                   role: 'APPLICANT',
+                  roles: ['APPLICANT'],
                   status: 'NONE',
                   phoneNumber: member.phone || null,
                 },

src/server/routers/round.ts

@@ -159,11 +159,18 @@ export const roundRouter = router({
 
       const existing = await ctx.prisma.round.findUniqueOrThrow({ where: { id } })
 
-      // If configJson provided, validate it against the round type
+      // If configJson provided, validate it against the round type, then MERGE
+      // over the existing config: the validator strips keys it doesn't know,
+      // but configJson also carries operational state written outside this
+      // form (ceremony projectOrder, projectTimingOverrides, finals-docs
+      // upload toggle). Replacing wholesale would wipe a running ceremony.
       let validatedConfig: Prisma.InputJsonValue | undefined
       if (configJson) {
         const parsed = validateRoundConfig(existing.roundType, configJson)
-        validatedConfig = parsed as unknown as Prisma.InputJsonValue
+        validatedConfig = {
+          ...((existing.configJson as Record<string, unknown>) ?? {}),
+          ...(parsed as Record<string, unknown>),
+        } as unknown as Prisma.InputJsonValue
       }
 
       const round = await ctx.prisma.round.update({

src/server/routers/specialAward.ts

@@ -697,6 +697,7 @@ export const specialAwardRouter = router({
                 email: invitee.email,
                 name: invitee.name || null,
                 role: 'JURY_MEMBER',
+                roles: ['JURY_MEMBER'],
                 status: 'INVITED',
                 inviteToken,
                 inviteTokenExpiresAt: new Date(Date.now() + expiryMs),

src/server/routers/user.ts

@@ -232,19 +232,26 @@ export const userRouter = router({
       const skip = (page - 1) * perPage
 
       const where: Record<string, unknown> = {}
+      const and: Record<string, unknown>[] = []
 
+      // Match the role as EITHER the primary role (User.role) or a secondary
+      // role (User.roles[]) so the type tabs include multi-role users, mirroring
+      // the multi-role checks used elsewhere (userHasRole / hasRole middleware).
       if (roles && roles.length > 0) {
-        where.role = { in: roles }
+        and.push({ OR: [{ role: { in: roles } }, { roles: { hasSome: roles } }] })
       } else if (role) {
-        where.role = role
+        and.push({ OR: [{ role }, { roles: { has: role } }] })
       }
       if (status) where.status = status
       if (search) {
-        where.OR = [
-          { email: { contains: search, mode: 'insensitive' } },
-          { name: { contains: search, mode: 'insensitive' } },
-        ]
+        and.push({
+          OR: [
+            { email: { contains: search, mode: 'insensitive' } },
+            { name: { contains: search, mode: 'insensitive' } },
+          ],
+        })
       }
+      if (and.length > 0) where.AND = and
 
       const dir = sortDir ?? 'asc'
       const orderBy: Record<string, string> = sortBy
@@ -373,19 +380,24 @@ export const userRouter = router({
       const where: Record<string, unknown> = {
         status: { in: ['NONE', 'INVITED'] },
       }
+      const and: Record<string, unknown>[] = []
 
+      // Match primary OR secondary role (see user.list for rationale).
       if (input.roles && input.roles.length > 0) {
-        where.role = { in: input.roles }
+        and.push({ OR: [{ role: { in: input.roles } }, { roles: { hasSome: input.roles } }] })
       } else if (input.role) {
-        where.role = input.role
+        and.push({ OR: [{ role: input.role }, { roles: { has: input.role } }] })
       }
 
       if (input.search) {
-        where.OR = [
-          { email: { contains: input.search, mode: 'insensitive' } },
-          { name: { contains: input.search, mode: 'insensitive' } },
-        ]
+        and.push({
+          OR: [
+            { email: { contains: input.search, mode: 'insensitive' } },
+            { name: { contains: input.search, mode: 'insensitive' } },
+          ],
+        })
       }
+      if (and.length > 0) where.AND = and
 
       const users = await ctx.prisma.user.findMany({
         where,
@@ -498,6 +510,7 @@ export const userRouter = router({
       const user = await ctx.prisma.user.create({
         data: {
           ...input,
+          roles: [input.role],
           status: 'INVITED',
           inviteToken,
           inviteTokenExpiresAt: new Date(Date.now() + expiryHours * 60 * 60 * 1000),
@@ -799,6 +812,7 @@ export const userRouter = router({
           email: u.email.toLowerCase(),
           name: u.name,
           role: u.role,
+          roles: [u.role],
           expertiseTags: u.expertiseTags,
           status: input.sendInvitation ? 'INVITED' : 'NONE',
         })),

src/server/services/deliberation.ts

@@ -615,7 +615,7 @@ export async function getSessionWithVotes(
   sessionId: string,
   prisma: PrismaClient,
 ) {
-  return prisma.deliberationSession.findUnique({
+  const session = await prisma.deliberationSession.findUnique({
     where: { id: sessionId },
     include: {
       votes: {
@@ -648,6 +648,23 @@ export async function getSessionWithVotes(
       round: { select: { id: true, name: true, roundType: true } },
     },
   })
+  if (!session) return null
+
+  // Rankable projects: the round's projects in this session's category.
+  // (results are empty until finalize — the jury ranking form needs this list.)
+  const roundStates = await prisma.projectRoundState.findMany({
+    where: {
+      roundId: session.roundId,
+      project: { competitionCategory: session.category },
+    },
+    include: {
+      project: {
+        select: { id: true, title: true, teamName: true, competitionCategory: true },
+      },
+    },
+  })
+
+  return { ...session, projects: roundStates.map((rs) => rs.project) }
 }
 
 // ─── Internal Helpers ───────────────────────────────────────────────────────

src/server/services/final-documents.ts

@@ -0,0 +1,391 @@
+import type { PrismaClient, RoundStatus } from '@prisma/client'
+import { createNotification, NotificationTypes } from './in-app-notification'
+import { getPresignedUrl } from '@/lib/minio'
+
+export type FinalDocRequirement = {
+  id: string
+  name: string
+  acceptedMimeTypes: string[]
+  isRequired: boolean
+  uploaded: boolean
+  file: { id: string; fileName: string; mimeType: string; bucket: string; objectKey: string; createdAt: Date } | null
+}
+
+export type FinalDocumentStatus = {
+  roundId: string
+  roundName: string
+  deadline: Date | null
+  deadlinePassed: boolean
+  requirements: FinalDocRequirement[]
+  allRequiredUploaded: boolean
+  hasRequired: boolean // any slot is marked required
+  allUploaded: boolean // every listed slot has a file (false when no slots exist)
+}
+
+// A LIVE_FINAL round is "open for documents" during the lead-up — while it is
+// DRAFT (not yet opened for the live event) or ACTIVE — but not once CLOSED/
+// finalized. This decouples document upload + judge review from the ceremony
+// actually starting, so the Grand Final round can stay DRAFT until event time.
+const OPEN_FINALE_STATUS: RoundStatus[] = ['ROUND_DRAFT', 'ROUND_ACTIVE']
+
+/** Resolve the program's LIVE_FINAL round while it is open for documents (DRAFT or ACTIVE, not closed/finalized), or null. */
+export async function getOpenFinaleRound(prisma: PrismaClient, programId: string) {
+  return prisma.round.findFirst({
+    where: { competition: { programId }, roundType: 'LIVE_FINAL', status: { in: OPEN_FINALE_STATUS }, finalizedAt: null },
+    orderBy: { sortOrder: 'desc' },
+    select: { id: true, name: true, windowCloseAt: true, configJson: true },
+  })
+}
+
+/**
+ * Whether finalist teams are allowed to upload *revised* documents for the
+ * grand final. This is an admin toggle on the LIVE_FINAL round's configJson.
+ * When false (default), judges still see the teams' existing prior-round
+ * submissions, but teams are not prompted/able to upload anything new.
+ */
+export function finalistUploadsEnabled(configJson: unknown): boolean {
+  return !!(configJson as { allowFinalistRevisedUploads?: boolean } | null)?.allowFinalistRevisedUploads
+}
+
+/**
+ * Which prior-round FileRequirement ids are visible to finale judges.
+ * null = no curation (show all prior files). Empty array = hide all prior
+ * files (Grand Final round uploads are always shown regardless).
+ */
+export function reviewVisibleRequirementIds(configJson: unknown): string[] | null {
+  const v = (configJson as { reviewVisibleRequirementIds?: unknown } | null)?.reviewVisibleRequirementIds
+  return Array.isArray(v) ? v.filter((x): x is string => typeof x === 'string') : null
+}
+
+/**
+ * Per-project grand-final document status. Returns null unless the project is
+ * enrolled (ProjectRoundState) in the program's active LIVE_FINAL round.
+ */
+export async function getFinalDocumentStatusForProject(
+  prisma: PrismaClient,
+  projectId: string,
+): Promise<FinalDocumentStatus | null> {
+  const project = await prisma.project.findUnique({
+    where: { id: projectId },
+    select: { id: true, programId: true },
+  })
+  if (!project) return null
+
+  const round = await getOpenFinaleRound(prisma, project.programId)
+  // Banner / upload status only applies when the admin has enabled revised uploads.
+  if (!round || !finalistUploadsEnabled(round.configJson)) return null
+
+  const enrolled = await prisma.projectRoundState.findFirst({
+    where: { projectId, roundId: round.id },
+    select: { id: true },
+  })
+  if (!enrolled) return null
+
+  const requirements = await prisma.fileRequirement.findMany({
+    where: { roundId: round.id },
+    orderBy: { sortOrder: 'asc' },
+    select: { id: true, name: true, acceptedMimeTypes: true, isRequired: true },
+  })
+
+  const files = await prisma.projectFile.findMany({
+    where: { projectId, roundId: round.id, requirementId: { in: requirements.map((r) => r.id) } },
+    orderBy: { createdAt: 'desc' },
+    select: { id: true, requirementId: true, fileName: true, mimeType: true, bucket: true, objectKey: true, createdAt: true },
+  })
+  const fileByReq = new Map<string, (typeof files)[number]>()
+  for (const f of files) if (f.requirementId && !fileByReq.has(f.requirementId)) fileByReq.set(f.requirementId, f)
+
+  const reqStatuses: FinalDocRequirement[] = requirements.map((r) => {
+    const f = fileByReq.get(r.id) ?? null
+    return {
+      id: r.id, name: r.name, acceptedMimeTypes: r.acceptedMimeTypes, isRequired: r.isRequired,
+      uploaded: !!f,
+      file: f ? { id: f.id, fileName: f.fileName, mimeType: f.mimeType, bucket: f.bucket, objectKey: f.objectKey, createdAt: f.createdAt } : null,
+    }
+  })
+
+  const required = reqStatuses.filter((r) => r.isRequired)
+  const allRequiredUploaded = required.length > 0 && required.every((r) => r.uploaded)
+  const hasRequired = required.length > 0
+  const allUploaded = reqStatuses.length > 0 && reqStatuses.every((r) => r.uploaded)
+  const deadline = round.windowCloseAt ?? null
+  return {
+    roundId: round.id,
+    roundName: round.name,
+    deadline,
+    deadlinePassed: deadline ? new Date() > deadline : false,
+    requirements: reqStatuses,
+    allRequiredUploaded,
+    hasRequired,
+    allUploaded,
+  }
+}
+
+/** Build the reminder notification payload for one finalist team lead. */
+async function remindTeam(
+  prisma: PrismaClient,
+  args: { projectId: string; projectTitle: string; deadline: Date | null; missing: string[]; leadUserId: string },
+) {
+  await createNotification({
+    userId: args.leadUserId,
+    type: NotificationTypes.GRAND_FINAL_DOCS_REMINDER,
+    title: 'Upload your Grand Final documents',
+    message: args.missing.length
+      ? `Still needed for "${args.projectTitle}": ${args.missing.join(', ')}.`
+      : `Please upload the final documents for "${args.projectTitle}".`,
+    linkUrl: `/applicant/documents`, // relative → client-side nav in-app; email renderer absolutizes
+    metadata: {
+      projectId: args.projectId,
+      projectTitle: args.projectTitle,
+      deadline: args.deadline?.toISOString(),
+      missing: args.missing,
+    },
+  })
+}
+
+/**
+ * Manual admin reminder blast. Targets `projectIds` if given, else all finalist
+ * teams (enrolled in the active LIVE_FINAL round) with missing required docs.
+ */
+export async function sendManualFinalDocReminders(
+  prisma: PrismaClient,
+  opts: { programId: string; projectIds?: string[]; actorId: string },
+): Promise<{ sent: number }> {
+  const round = await getOpenFinaleRound(prisma, opts.programId)
+  if (!round || !finalistUploadsEnabled(round.configJson)) return { sent: 0 }
+
+  const states = await prisma.projectRoundState.findMany({
+    where: { roundId: round.id, ...(opts.projectIds ? { projectId: { in: opts.projectIds } } : {}) },
+    select: { projectId: true },
+  })
+
+  let sent = 0
+  for (const { projectId } of states) {
+    const status = await getFinalDocumentStatusForProject(prisma, projectId)
+    if (!status) continue
+    const missing = status.requirements.filter((r) => r.isRequired && !r.uploaded).map((r) => r.name)
+    // When projectIds explicitly provided, send regardless; else only if missing docs.
+    if (!opts.projectIds && missing.length === 0) continue
+
+    const project = await prisma.project.findUnique({
+      where: { id: projectId },
+      select: { title: true, teamMembers: { where: { role: 'LEAD' }, take: 1, select: { userId: true } } },
+    })
+    const leadUserId = project?.teamMembers[0]?.userId
+    if (!project || !leadUserId) continue
+
+    await remindTeam(prisma, {
+      projectId, projectTitle: project.title, deadline: status.deadline, missing, leadUserId,
+    })
+    sent++
+  }
+  return { sent }
+}
+
+/**
+ * Cron: remind finalist teams (enrolled in an active LIVE_FINAL round) with
+ * missing required documents, once, when the deadline is within the configured
+ * window. Stamps FinalistConfirmation.finalDocsReminderSentAt.
+ */
+export async function sendDueFinalDocReminders(prisma: PrismaClient): Promise<{ remindersSent: number }> {
+  const now = new Date()
+  const rounds = await prisma.round.findMany({
+    where: { roundType: 'LIVE_FINAL', status: { in: OPEN_FINALE_STATUS }, finalizedAt: null },
+    select: { id: true, windowCloseAt: true, configJson: true, competition: { select: { programId: true } } },
+  })
+
+  let remindersSent = 0
+  for (const round of rounds) {
+    if (!round.windowCloseAt) continue
+    // Only chase teams to upload when the admin has enabled revised uploads.
+    if (!finalistUploadsEnabled(round.configJson)) continue
+    const cfg = (round.configJson ?? {}) as { finalDocsReminderHoursBeforeDeadline?: number }
+    const windowMs = (cfg.finalDocsReminderHoursBeforeDeadline ?? 48) * 3_600_000
+    const isDue = round.windowCloseAt.getTime() <= now.getTime() + windowMs && round.windowCloseAt.getTime() > now.getTime()
+    if (!isDue) continue
+
+    const states = await prisma.projectRoundState.findMany({ where: { roundId: round.id }, select: { projectId: true } })
+    for (const { projectId } of states) {
+      const confirmation = await prisma.finalistConfirmation.findFirst({
+        where: { projectId, finalDocsReminderSentAt: null },
+        select: { id: true },
+      })
+      if (!confirmation) continue
+      const status = await getFinalDocumentStatusForProject(prisma, projectId)
+      if (!status) continue
+      const missing = status.requirements.filter((r) => r.isRequired && !r.uploaded).map((r) => r.name)
+      if (missing.length === 0) continue
+
+      const project = await prisma.project.findUnique({
+        where: { id: projectId },
+        select: { title: true, teamMembers: { where: { role: 'LEAD' }, take: 1, select: { userId: true } } },
+      })
+      const leadUserId = project?.teamMembers[0]?.userId
+      if (!project || !leadUserId) continue
+
+      try {
+        await remindTeam(prisma, { projectId, projectTitle: project.title, deadline: status.deadline, missing, leadUserId })
+        await prisma.finalistConfirmation.update({ where: { id: confirmation.id }, data: { finalDocsReminderSentAt: new Date() } })
+        remindersSent++
+      } catch (e) {
+        console.error('[final-docs] reminder failed for', projectId, e)
+      }
+    }
+  }
+  return { remindersSent }
+}
+
+export type ReviewFile = {
+  id: string
+  fileName: string
+  mimeType: string
+  url: string
+  docLabel: string // requirement name if known, else a humanized file type
+  roundLabel: string // which round this was submitted in
+  roundSort: number
+  isFinaleUpload: boolean // uploaded directly to the LIVE_FINAL round (a revised "final")
+  createdAt: Date
+}
+export type ReviewTeam = { projectId: string; teamName: string; category: string | null; files: ReviewFile[] }
+export type ReviewPayload = { round: { id: string; name: string; deadline: Date | null }; totalCount: number; teams: ReviewTeam[] }
+
+function humanizeFileType(t: string | null | undefined): string {
+  switch (t) {
+    case 'EXEC_SUMMARY': return 'Executive Summary'
+    case 'BUSINESS_PLAN': return 'Business Plan'
+    case 'PRESENTATION': return 'Presentation'
+    case 'VIDEO_PITCH': return 'Video Pitch'
+    case 'VIDEO': return 'Video'
+    case 'SUPPORTING_DOC': return 'Supporting Document'
+    default: return 'Document'
+  }
+}
+
+/**
+ * Read-only review payload for finale judges: every finalist team enrolled in
+ * the program's LIVE_FINAL round, with ALL of their submitted files across every
+ * round (pitch deck, executive summary, business plan, videos, plus any revised
+ * finals uploads). Each file carries a server-generated GET presigned URL (1h)
+ * so finale judges — who are not assignment-gated through file.getDownloadUrl —
+ * can open the documents directly. This is NOT gated on the upload toggle:
+ * judges can always review the teams' existing submissions.
+ */
+export async function listFinalistDocumentsForReview(prisma: PrismaClient, programId: string): Promise<ReviewPayload> {
+  const round = await getOpenFinaleRound(prisma, programId)
+  if (!round) return { round: { id: '', name: '', deadline: null }, totalCount: 0, teams: [] }
+
+  // Admin curation: which prior-round documents judges may see (null = all).
+  const visibleIds = reviewVisibleRequirementIds(round.configJson)
+
+  const states = await prisma.projectRoundState.findMany({
+    where: { roundId: round.id },
+    select: { project: { select: { id: true, title: true, teamName: true, competitionCategory: true } } },
+  })
+  const projectIds = states.map((s) => s.project.id)
+
+  // Every file these teams have submitted, in any round.
+  const allFiles = await prisma.projectFile.findMany({
+    where: { projectId: { in: projectIds } },
+    orderBy: { createdAt: 'desc' },
+    select: {
+      id: true, projectId: true, fileName: true, mimeType: true, fileType: true, requirementId: true,
+      bucket: true, objectKey: true, createdAt: true, roundId: true,
+      requirement: { select: { name: true, round: { select: { name: true, sortOrder: true } } } },
+    },
+  })
+
+  // Resolve round names for files attached directly to a round (no requirement).
+  const directRoundIds = [...new Set(allFiles.filter((f) => f.roundId && !f.requirement).map((f) => f.roundId!))]
+  const directRounds = directRoundIds.length
+    ? await prisma.round.findMany({ where: { id: { in: directRoundIds } }, select: { id: true, name: true, sortOrder: true } })
+    : []
+  const roundById = new Map(directRounds.map((r) => [r.id, r]))
+
+  const filesByProject = new Map<string, ReviewFile[]>()
+  for (const f of allFiles) {
+    const isFinaleUpload = f.roundId === round.id
+    // Curated mode: prior-round files must match a selected requirement; finale uploads always pass.
+    if (!isFinaleUpload && visibleIds !== null && (!f.requirementId || !visibleIds.includes(f.requirementId))) continue
+    const r = f.requirement?.round ?? (f.roundId ? roundById.get(f.roundId) : null)
+    const rf: ReviewFile = {
+      id: f.id,
+      fileName: f.fileName,
+      mimeType: f.mimeType,
+      url: await getPresignedUrl(f.bucket, f.objectKey, 'GET', 3600),
+      docLabel: f.requirement?.name?.trim() || humanizeFileType(f.fileType),
+      roundLabel: r?.name ?? '—',
+      roundSort: r?.sortOrder ?? -1,
+      isFinaleUpload,
+      createdAt: f.createdAt,
+    }
+    const list = filesByProject.get(f.projectId)
+    if (list) list.push(rf)
+    else filesByProject.set(f.projectId, [rf])
+  }
+
+  const teams: ReviewTeam[] = states.map(({ project }) => ({
+    projectId: project.id,
+    teamName: project.teamName || project.title,
+    category: project.competitionCategory,
+    files: (filesByProject.get(project.id) ?? []).sort(
+      (a, b) => b.roundSort - a.roundSort || a.docLabel.localeCompare(b.docLabel),
+    ),
+  }))
+
+  teams.sort((a, b) => (a.category || '').localeCompare(b.category || '') || a.teamName.localeCompare(b.teamName))
+  return { round: { id: round.id, name: round.name, deadline: round.windowCloseAt ?? null }, totalCount: teams.length, teams }
+}
+
+export type ReviewDocSlot = {
+  requirementId: string
+  name: string
+  roundName: string
+  roundSort: number
+  fileCount: number
+}
+
+/**
+ * Distinct prior-round document slots (FileRequirements) that the finalist
+ * teams have files for — the options offered in the admin "documents shown to
+ * judges" picker. Excludes the finale round's own slots (those uploads are
+ * always visible to judges) and files without a requirement.
+ */
+export async function listReviewVisibilityOptions(prisma: PrismaClient, programId: string): Promise<ReviewDocSlot[]> {
+  const round = await getOpenFinaleRound(prisma, programId)
+  if (!round) return []
+  const states = await prisma.projectRoundState.findMany({ where: { roundId: round.id }, select: { projectId: true } })
+  const files = await prisma.projectFile.findMany({
+    where: { projectId: { in: states.map((s) => s.projectId) }, requirement: { roundId: { not: round.id } } },
+    select: {
+      requirementId: true,
+      requirement: { select: { name: true, round: { select: { name: true, sortOrder: true } } } },
+    },
+  })
+  const slots = new Map<string, ReviewDocSlot>()
+  for (const f of files) {
+    if (!f.requirementId || !f.requirement) continue
+    const existing = slots.get(f.requirementId)
+    if (existing) existing.fileCount++
+    else slots.set(f.requirementId, {
+      requirementId: f.requirementId,
+      name: f.requirement.name.trim(),
+      roundName: f.requirement.round.name,
+      roundSort: f.requirement.round.sortOrder,
+      fileCount: 1,
+    })
+  }
+  return [...slots.values()].sort((a, b) => a.roundSort - b.roundSort || a.name.localeCompare(b.name))
+}
+
+/** True if user is admin or a member of the program's open LIVE_FINAL jury group (DRAFT or ACTIVE). */
+export async function userCanReviewFinals(prisma: PrismaClient, userId: string, userRole: string, programId: string): Promise<boolean> {
+  if (userRole === 'SUPER_ADMIN' || userRole === 'PROGRAM_ADMIN') return true
+  const round = await prisma.round.findFirst({
+    where: { competition: { programId }, roundType: 'LIVE_FINAL', status: { in: OPEN_FINALE_STATUS }, finalizedAt: null },
+    orderBy: { sortOrder: 'desc' },
+    select: { juryGroupId: true },
+  })
+  if (!round?.juryGroupId) return false
+  const member = await prisma.juryGroupMember.findFirst({ where: { juryGroupId: round.juryGroupId, userId }, select: { id: true } })
+  return !!member
+}

src/server/services/finalist-confirmation.ts

@@ -2,6 +2,7 @@ import type { CompetitionCategory, PrismaClient } from '@prisma/client'
 import { signFinalistToken } from '@/lib/finalist-token'
 import { sendFinalistConfirmationEmail } from '@/lib/email'
 import { logAudit } from '@/server/utils/audit'
+import { notifyAdmins, createNotification, NotificationTypes } from './in-app-notification'
 
 type AnyPrisma = Pick<PrismaClient, 'finalistConfirmation' | 'waitlistEntry' | 'project'>
 
@@ -104,6 +105,27 @@ export async function promoteNextWaitlistEntry(
     }
   }
 
+  // Admin alert — best-effort, never throws
+  try {
+    const projectTitle = project?.title ?? entry.projectId
+    await notifyAdmins({
+      type: NotificationTypes.FINALIST_WAITLIST_PROMOTED,
+      title: 'Waitlist entry promoted',
+      message: `"${projectTitle}" (${args.category}) was promoted from the waitlist.`,
+      linkUrl: '/admin/logistics',
+      metadata: {
+        projectId: entry.projectId,
+        projectTitle,
+        category: args.category,
+      },
+    })
+  } catch (err) {
+    console.error(
+      `[promoteNextWaitlistEntry] failed to send admin notification for project ${entry.projectId}:`,
+      err,
+    )
+  }
+
   return { promoted: true, entryId: entry.id, confirmationId }
 }
 
@@ -131,6 +153,31 @@ export async function expirePendingPastDeadline(
       entityId: c.id,
       detailsJson: { projectId: c.projectId, category: c.category },
     })
+    // Admin alert — best-effort, never throws
+    try {
+      // Resolve project title for a meaningful notification message
+      const proj = await prisma.project.findUnique({
+        where: { id: c.projectId },
+        select: { title: true },
+      })
+      const projectTitle = proj?.title ?? c.projectId
+      await notifyAdmins({
+        type: NotificationTypes.FINALIST_EXPIRED,
+        title: 'Finalist confirmation expired',
+        message: `"${projectTitle}" (${c.category}) did not confirm in time — confirmation expired.`,
+        linkUrl: '/admin/logistics',
+        metadata: {
+          projectId: c.projectId,
+          projectTitle,
+          category: c.category,
+        },
+      })
+    } catch (err) {
+      console.error(
+        `[expirePendingPastDeadline] failed to send admin notification for project ${c.projectId}:`,
+        err,
+      )
+    }
     // Resolve windowHours for this program's grand-finale round
     const round = await prisma.round.findFirst({
       where: {
@@ -151,3 +198,116 @@ export async function expirePendingPastDeadline(
   }
   return { expired: expired.length, promoted }
 }
+
+/**
+ * Cron entrypoint: send pre-deadline confirmation reminders.
+ *
+ * For each PENDING confirmation that has not yet received a reminder
+ * (reminderSentAt IS NULL) and whose deadline is still in the future but
+ * within the program's configured `reminderHoursBeforeDeadline` window
+ * (default 12 h), send a FINALIST_REMINDER in-app notification (+ email via
+ * the notification pipeline) to the project's LEAD team member, then stamp
+ * `reminderSentAt` so the row is never processed again.
+ *
+ * Best-effort per row — a failure on one row never aborts the rest.
+ */
+export async function sendDueConfirmationReminders(
+  prisma: PrismaClient,
+): Promise<{ remindersSent: number }> {
+  const now = new Date()
+
+  // Load all candidates: PENDING, no reminder sent yet, deadline still future.
+  const candidates = await prisma.finalistConfirmation.findMany({
+    where: {
+      status: 'PENDING',
+      reminderSentAt: null,
+      deadline: { gt: now },
+    },
+    include: {
+      project: {
+        select: {
+          id: true,
+          title: true,
+          programId: true,
+          teamMembers: {
+            where: { role: 'LEAD' },
+            take: 1,
+            select: {
+              userId: true,
+              user: { select: { name: true } },
+            },
+          },
+        },
+      },
+    },
+  })
+
+  if (candidates.length === 0) return { remindersSent: 0 }
+
+  // Cache reminderHoursBeforeDeadline per programId to avoid repeat queries.
+  const reminderHoursCache = new Map<string, number>()
+
+  async function getReminderHours(programId: string): Promise<number> {
+    if (reminderHoursCache.has(programId)) {
+      return reminderHoursCache.get(programId)!
+    }
+    const round = await prisma.round.findFirst({
+      where: {
+        competition: { programId },
+        roundType: 'LIVE_FINAL',
+      },
+      orderBy: { sortOrder: 'desc' },
+      select: { configJson: true },
+    })
+    const cfg = (round?.configJson ?? {}) as { reminderHoursBeforeDeadline?: number }
+    const hours = cfg.reminderHoursBeforeDeadline ?? 12
+    reminderHoursCache.set(programId, hours)
+    return hours
+  }
+
+  const baseUrl = (process.env.NEXTAUTH_URL ?? 'http://localhost:3000').replace(/\/$/, '')
+  let remindersSent = 0
+
+  for (const row of candidates) {
+    try {
+      const reminderHours = await getReminderHours(row.project.programId)
+      const windowMs = reminderHours * 3_600_000
+      const isDue = row.deadline.getTime() <= now.getTime() + windowMs
+
+      if (!isDue) continue
+
+      const lead = row.project.teamMembers[0]
+      if (!lead) continue
+
+      const confirmUrl = `${baseUrl}/finalist/confirm/${row.token}`
+      const title = row.project.title
+
+      await createNotification({
+        userId: lead.userId,
+        type: NotificationTypes.FINALIST_REMINDER,
+        title: 'Reminder: confirm your grand-finale attendance',
+        message: `Please confirm attendance for "${title}" before the deadline.`,
+        linkUrl: confirmUrl,
+        metadata: {
+          projectTitle: title,
+          projectId: row.project.id,
+          deadline: row.deadline.toISOString(),
+        },
+      })
+
+      await prisma.finalistConfirmation.update({
+        where: { id: row.id },
+        data: { reminderSentAt: new Date() },
+      })
+
+      remindersSent++
+    } catch (err) {
+      console.error(
+        `[sendDueConfirmationReminders] failed for confirmation ${row.id} (project ${row.projectId}):`,
+        err,
+      )
+    }
+  }
+
+  return { remindersSent }
+}

src/server/services/finalist-enrollment.ts

@@ -0,0 +1,114 @@
+import type { CompetitionCategory, Prisma, PrismaClient } from '@prisma/client'
+import { signFinalistToken } from '@/lib/finalist-token'
+import { ensureLunchPickForAttendingMember } from './lunch-pick-sync'
+
+type TxClient = PrismaClient | Prisma.TransactionClient
+
+/**
+ * Re-invite-safe variant of createPendingConfirmation. If a confirmation row
+ * already exists for the project (projectId is @unique), reset any
+ * non-CONFIRMED row back to a fresh PENDING with a new token/deadline and
+ * clear stale attendee rows; report CONFIRMED rows as a no-op so callers can
+ * skip them. Returns the row id + token + deadline for the email step.
+ */
+export async function resetOrCreatePendingConfirmation(
+  prisma: TxClient,
+  args: { projectId: string; category: CompetitionCategory; windowHours: number },
+): Promise<{ id: string; token: string; deadline: Date; alreadyConfirmed: boolean }> {
+  const deadline = new Date(Date.now() + args.windowHours * 3_600_000)
+  const existing = await prisma.finalistConfirmation.findUnique({
+    where: { projectId: args.projectId },
+    select: { id: true, status: true },
+  })
+
+  if (existing?.status === 'CONFIRMED') {
+    return { id: existing.id, token: '', deadline, alreadyConfirmed: true }
+  }
+
+  if (existing) {
+    const token = signFinalistToken({
+      confirmationId: existing.id,
+      exp: Math.floor(deadline.getTime() / 1000),
+    })
+    // Clear any attendee rows from a prior cycle (cascade-deletes flight/visa/lunch).
+    await prisma.attendingMember.deleteMany({ where: { confirmationId: existing.id } })
+    await prisma.finalistConfirmation.update({
+      where: { id: existing.id },
+      data: {
+        category: args.category,
+        status: 'PENDING',
+        deadline,
+        token,
+        confirmedAt: null,
+        declinedAt: null,
+        declineReason: null,
+        expiredAt: null,
+        reminderSentAt: null,
+      },
+    })
+    return { id: existing.id, token, deadline, alreadyConfirmed: false }
+  }
+
+  const id = `cmfc_${Math.random().toString(36).slice(2, 10)}_${Date.now().toString(36)}`
+  const token = signFinalistToken({
+    confirmationId: id,
+    exp: Math.floor(deadline.getTime() / 1000),
+  })
+  await prisma.finalistConfirmation.create({
+    data: {
+      id,
+      projectId: args.projectId,
+      category: args.category,
+      status: 'PENDING',
+      deadline,
+      token,
+    },
+  })
+  return { id, token, deadline, alreadyConfirmed: false }
+}
+
+/**
+ * Shared confirm transaction: atomically writes CONFIRMED status + attendee
+ * rows + visa applications + lunch picks.
+ * Called from both `adminConfirm` and `enrollFinalists` (ADMIN_CONFIRM mode).
+ *
+ * Must be called inside a Prisma $transaction block — `tx` is the transaction
+ * client, NOT the top-level prisma client.
+ */
+export async function confirmAttendanceInTx(
+  tx: Prisma.TransactionClient,
+  args: {
+    confirmationId: string
+    attendingUserIds: string[]
+    visaFlags: Record<string, boolean>
+  },
+): Promise<void> {
+  await tx.finalistConfirmation.update({
+    where: { id: args.confirmationId },
+    data: { status: 'CONFIRMED', confirmedAt: new Date() },
+  })
+  await tx.attendingMember.createMany({
+    data: args.attendingUserIds.map((userId) => ({
+      confirmationId: args.confirmationId,
+      userId,
+      needsVisa: args.visaFlags[userId] ?? false,
+    })),
+  })
+  const visaUsers = args.attendingUserIds.filter((uid) => args.visaFlags[uid] === true)
+  if (visaUsers.length > 0) {
+    const created = await tx.attendingMember.findMany({
+      where: { confirmationId: args.confirmationId, userId: { in: visaUsers } },
+      select: { id: true },
+    })
+    await tx.visaApplication.createMany({
+      data: created.map((m) => ({ attendingMemberId: m.id, status: 'REQUESTED' })),
+    })
+  }
+  const allMembers = await tx.attendingMember.findMany({
+    where: { confirmationId: args.confirmationId, userId: { in: args.attendingUserIds } },
+    select: { id: true },
+  })
+  for (const m of allMembers) {
+    await ensureLunchPickForAttendingMember(tx, m.id)
+  }
+}

src/server/services/in-app-notification.ts

@@ -95,6 +95,18 @@ export const NotificationTypes = {
   FINALISTS_ANNOUNCED: 'FINALISTS_ANNOUNCED',
   WINNERS_ANNOUNCED: 'WINNERS_ANNOUNCED',
   REPORT_AVAILABLE: 'REPORT_AVAILABLE',
+
+  // Logistics
+  FINALIST_CONFIRMED: 'FINALIST_CONFIRMED',
+  FINALIST_DECLINED: 'FINALIST_DECLINED',
+  FINALIST_EXPIRED: 'FINALIST_EXPIRED',
+  FINALIST_WAITLIST_PROMOTED: 'FINALIST_WAITLIST_PROMOTED',
+  FINALIST_REMINDER: 'FINALIST_REMINDER',
+  FINALIST_WITHDRAWN: 'FINALIST_WITHDRAWN',
+  TRAVEL_CONFIRMED: 'TRAVEL_CONFIRMED',
+  VISA_STATUS_UPDATE: 'VISA_STATUS_UPDATE',
+  GRAND_FINAL_DOCS_REMINDER: 'GRAND_FINAL_DOCS_REMINDER',
+  GRAND_FINAL_DOCS_SUBMITTED: 'GRAND_FINAL_DOCS_SUBMITTED',
 } as const
 
 export type NotificationType = (typeof NotificationTypes)[keyof typeof NotificationTypes]
@@ -129,6 +141,14 @@ export const NotificationIcons: Record<string, string> = {
   [NotificationTypes.AWARD_RESULTS]: 'Trophy',
   [NotificationTypes.AI_RANKING_COMPLETE]: 'BarChart3',
   [NotificationTypes.AI_RANKING_FAILED]: 'AlertTriangle',
+  [NotificationTypes.FINALIST_CONFIRMED]: 'CheckCircle',
+  [NotificationTypes.FINALIST_DECLINED]: 'XCircle',
+  [NotificationTypes.FINALIST_EXPIRED]: 'AlertTriangle',
+  [NotificationTypes.FINALIST_WAITLIST_PROMOTED]: 'TrendingUp',
+  [NotificationTypes.FINALIST_REMINDER]: 'Clock',
+  [NotificationTypes.FINALIST_WITHDRAWN]: 'UserMinus',
+  [NotificationTypes.TRAVEL_CONFIRMED]: 'Plane',
+  [NotificationTypes.VISA_STATUS_UPDATE]: 'FileText',
 }
 
 // Priority by notification type
@@ -155,6 +175,14 @@ export const NotificationPriorities: Record<string, NotificationPriority> = {
   [NotificationTypes.AWARD_VOTING_OPEN]: 'high',
   [NotificationTypes.AI_RANKING_COMPLETE]: 'normal',
   [NotificationTypes.AI_RANKING_FAILED]: 'high',
+  [NotificationTypes.FINALIST_EXPIRED]: 'urgent',
+  [NotificationTypes.FINALIST_REMINDER]: 'high',
+  [NotificationTypes.FINALIST_WITHDRAWN]: 'high',
+  [NotificationTypes.FINALIST_CONFIRMED]: 'normal',
+  [NotificationTypes.FINALIST_DECLINED]: 'high',
+  [NotificationTypes.FINALIST_WAITLIST_PROMOTED]: 'high',
+  [NotificationTypes.TRAVEL_CONFIRMED]: 'high',
+  [NotificationTypes.VISA_STATUS_UPDATE]: 'high',
 }
 
 interface CreateNotificationParams {

src/server/services/lunch-external-invite.ts

@@ -0,0 +1,61 @@
+import type { Prisma, PrismaClient } from '@prisma/client'
+import { signExternalLunchToken } from '@/lib/external-lunch-token'
+import { getBaseUrl, sendExternalDishInviteEmail } from '@/lib/email'
+
+type PrismaLike = PrismaClient | Prisma.TransactionClient
+
+export type InvitableExternal = {
+  id: string
+  name: string
+  email: string | null
+}
+
+export type InviteLunchEvent = {
+  eventAt: Date | null
+  venue: string | null
+  notes: string | null
+  changeCutoffHours: number
+}
+
+/**
+ * Build the public, tokenized dish-pick URL for an external attendee.
+ * The token is a stateless HMAC signature (see external-lunch-token) carrying the
+ * externalId; `exp` is generous (event day + 1, or 30 days when no event date)
+ * so the link outlives the change deadline, which is enforced separately at write.
+ */
+export function buildExternalPickUrl(externalId: string, eventAt: Date | null): string {
+  const exp = eventAt
+    ? Math.floor(eventAt.getTime() / 1000) + 86_400
+    : Math.floor(Date.now() / 1000) + 30 * 86_400
+  const token = signExternalLunchToken({ externalId, exp })
+  return `${getBaseUrl()}/lunch/pick/${token}`
+}
+
+/**
+ * Send (or resend) the dish-selection invite to one external attendee and stamp
+ * `inviteSentAt`. Throws if the external has no email or the email send fails;
+ * callers that must not fail (e.g. createExternal) wrap this in try/catch.
+ */
+export async function sendExternalDishInvite(
+  prisma: PrismaLike,
+  external: InvitableExternal,
+  event: InviteLunchEvent,
+): Promise<void> {
+  if (!external.email) throw new Error('External attendee has no email address')
+  const changeDeadline = event.eventAt
+    ? new Date(event.eventAt.getTime() - event.changeCutoffHours * 3_600_000)
+    : null
+  await sendExternalDishInviteEmail({
+    to: external.email,
+    name: external.name,
+    eventAt: event.eventAt,
+    venue: event.venue,
+    notes: event.notes,
+    changeDeadline,
+    pickUrl: buildExternalPickUrl(external.id, event.eventAt),
+  })
+  await prisma.externalAttendee.update({
+    where: { id: external.id },
+    data: { inviteSentAt: new Date() },
+  })
+}

src/server/services/lunch-reminders.ts

@@ -0,0 +1,50 @@
+import type { PrismaClient } from '@prisma/client'
+
+/**
+ * Return all AttendingMember rows (with user) that:
+ *  - belong to a CONFIRMED FinalistConfirmation in the given program
+ *  - have NOT yet picked a lunch dish (no MemberLunchPick row OR pick row with pickedAt=null)
+ *
+ * This is extracted from the cron so it can be unit-tested independently and
+ * reused by the manual `sendReminders` admin action.
+ *
+ * Bug context: Prisma `lunchPick: { is: { pickedAt: null } }` only matches rows
+ * that EXIST but have pickedAt=null.  Attendees with no pick row at all fall
+ * through.  The correct filter is the OR form below.
+ */
+export async function selectUnpickedAttendees(
+  prisma: PrismaClient,
+  event: { id: string; programId: string },
+) {
+  return prisma.attendingMember.findMany({
+    where: {
+      confirmation: {
+        project: { programId: event.programId },
+        status: 'CONFIRMED',
+      },
+      OR: [
+        { lunchPick: { is: null } },
+        { lunchPick: { is: { pickedAt: null } } },
+      ],
+    },
+    include: { user: { select: { name: true, email: true } } },
+  })
+}
+
+/**
+ * Return external attendees for a LunchEvent that can still be chased for a dish
+ * pick: they have an email on file and have not yet been assigned a dish.
+ * Externals with no email (un-emailable) or an existing dish are excluded.
+ */
+export async function selectUnpickedExternals(
+  prisma: PrismaClient,
+  event: { id: string },
+) {
+  return prisma.externalAttendee.findMany({
+    where: {
+      lunchEventId: event.id,
+      dishId: null,
+      AND: [{ email: { not: null } }, { email: { not: '' } }],
+    },
+  })
+}

tests/unit/applicant-my-logistics.test.ts

@@ -0,0 +1,294 @@
+import { afterAll, describe, expect, it } from 'vitest'
+import { prisma, createCaller } from '../setup'
+import {
+  createTestProgram,
+  createTestProject,
+  cleanupTestData,
+  uid,
+} from '../helpers'
+import { applicantRouter } from '../../src/server/routers/applicant'
+
+// ─── shared helpers ────────────────────────────────────────────────────────
+
+async function createApplicant() {
+  const id = uid('user')
+  return prisma.user.create({
+    data: {
+      id,
+      email: `${id}@test.local`,
+      name: 'Test Applicant',
+      role: 'APPLICANT',
+      roles: ['APPLICANT'],
+      status: 'ACTIVE',
+    },
+  })
+}
+
+/**
+ * Build a fully-confirmed finalist setup:
+ * - Program with visaStatusVisibleToMembers=true
+ * - Project with a TeamMember (LEAD)
+ * - CONFIRMED FinalistConfirmation
+ * - Hotel for the program
+ * - AttendingMember for the caller
+ * - FlightDetail for that attendee
+ * - VisaApplication GRANTED for that attendee
+ */
+async function buildConfirmedFinalist() {
+  const program = await createTestProgram({
+    name: `logistics-${uid()}`,
+    defaultAttendeeCap: 3,
+  })
+  await prisma.program.update({
+    where: { id: program.id },
+    data: { visaStatusVisibleToMembers: true },
+  })
+
+  const project = await createTestProject(program.id, {
+    title: 'Ocean Wave Project',
+    competitionCategory: 'STARTUP',
+  })
+
+  const user = await createApplicant()
+
+  await prisma.teamMember.create({
+    data: { projectId: project.id, userId: user.id, role: 'LEAD' },
+  })
+
+  const confirmation = await prisma.finalistConfirmation.create({
+    data: {
+      projectId: project.id,
+      category: 'STARTUP',
+      status: 'CONFIRMED',
+      deadline: new Date(Date.now() + 86_400_000),
+      token: `tok_${uid()}`,
+      confirmedAt: new Date(),
+    },
+  })
+
+  const attendee = await prisma.attendingMember.create({
+    data: {
+      confirmationId: confirmation.id,
+      userId: user.id,
+      needsVisa: true,
+    },
+  })
+
+  // Hotel for the program + HotelStay assigning the attendee to it
+  const hotel = await prisma.hotel.create({
+    data: {
+      programId: program.id,
+      name: 'Hotel Hermitage',
+      address: '11 Avenue de la Costa, Monaco',
+      link: 'https://example.com/hotel',
+      notes: 'Breakfast included.',
+    },
+  })
+
+  await prisma.hotelStay.create({
+    data: {
+      attendingMemberId: attendee.id,
+      hotelId: hotel.id,
+      roomNumber: '204',
+      checkInAt: new Date('2026-06-20T14:00:00Z'),
+      checkOutAt: new Date('2026-06-23T11:00:00Z'),
+    },
+  })
+
+  // FlightDetail
+  await prisma.flightDetail.create({
+    data: {
+      attendingMemberId: attendee.id,
+      arrivalFlightNumber: 'AF1234',
+      arrivalAirport: 'NCE',
+      arrivalAt: new Date('2026-06-20T10:00:00Z'),
+      departureFlightNumber: 'AF5678',
+      departureAirport: 'NCE',
+      departureAt: new Date('2026-06-23T15:00:00Z'),
+      status: 'CONFIRMED',
+    },
+  })
+
+  // VisaApplication GRANTED
+  await prisma.visaApplication.create({
+    data: {
+      attendingMemberId: attendee.id,
+      status: 'GRANTED',
+      nationality: 'French',
+    },
+  })
+
+  return { program, project, user, confirmation, attendee }
+}
+
+// ─── Task 1 tests ──────────────────────────────────────────────────────────
+
+describe('applicant.getMyLogistics', () => {
+  const programIds: string[] = []
+  const userIds: string[] = []
+
+  afterAll(async () => {
+    for (const programId of programIds) {
+      await prisma.visaApplication.deleteMany({
+        where: { attendingMember: { confirmation: { project: { programId } } } },
+      })
+      await prisma.flightDetail.deleteMany({
+        where: { attendingMember: { confirmation: { project: { programId } } } },
+      })
+      await prisma.hotelStay.deleteMany({
+        where: { attendingMember: { confirmation: { project: { programId } } } },
+      })
+      await prisma.hotel.deleteMany({ where: { programId } })
+      await prisma.attendingMember.deleteMany({
+        where: { confirmation: { project: { programId } } },
+      })
+      await prisma.finalistConfirmation.deleteMany({ where: { project: { programId } } })
+      await cleanupTestData(programId, [])
+    }
+    if (userIds.length > 0) {
+      await prisma.user.deleteMany({ where: { id: { in: userIds } } })
+    }
+  })
+
+  it('returns hotel, flight, and visa for a confirmed finalist', async () => {
+    const { program, user } = await buildConfirmedFinalist()
+    programIds.push(program.id)
+    userIds.push(user.id)
+
+    const caller = createCaller(applicantRouter, {
+      id: user.id,
+      email: user.email,
+      role: 'APPLICANT',
+    })
+
+    const result = await caller.getMyLogistics()
+    expect(result).not.toBeNull()
+    expect(result!.projectTitle).toBe('Ocean Wave Project')
+    expect(result!.confirmationStatus).toBe('CONFIRMED')
+    expect(result!.hotel).not.toBeNull()
+    expect(result!.hotel!.name).toBe('Hotel Hermitage')
+    expect(result!.room).not.toBeNull()
+    expect(result!.room!.roomNumber).toBe('204')
+    expect(result!.myFlight).not.toBeNull()
+    expect(result!.myFlight!.arrivalFlightNumber).toBe('AF1234')
+    expect(result!.myFlight!.arrivalAirport).toBe('NCE')
+    expect(result!.visaVisible).toBe(true)
+    expect(result!.myVisa).not.toBeNull()
+    expect(result!.myVisa!.status).toBe('GRANTED')
+  })
+
+  it('returns null for a user who has no confirmed finalist project', async () => {
+    // user with no project at all
+    const nonFinalist = await createApplicant()
+    userIds.push(nonFinalist.id)
+
+    const caller = createCaller(applicantRouter, {
+      id: nonFinalist.id,
+      email: nonFinalist.email,
+      role: 'APPLICANT',
+    })
+
+    const result = await caller.getMyLogistics()
+    expect(result).toBeNull()
+  })
+
+  it('returns null when the confirmation is PENDING (not CONFIRMED)', async () => {
+    const program = await createTestProgram({
+      name: `logistics-pending-${uid()}`,
+      defaultAttendeeCap: 2,
+    })
+    programIds.push(program.id)
+    const project = await createTestProject(program.id, {
+      title: 'Pending Project',
+      competitionCategory: 'STARTUP',
+    })
+    const user = await createApplicant()
+    userIds.push(user.id)
+    await prisma.teamMember.create({
+      data: { projectId: project.id, userId: user.id, role: 'LEAD' },
+    })
+    await prisma.finalistConfirmation.create({
+      data: {
+        projectId: project.id,
+        category: 'STARTUP',
+        status: 'PENDING',
+        deadline: new Date(Date.now() + 86_400_000),
+        token: `tok_${uid()}`,
+      },
+    })
+
+    const caller = createCaller(applicantRouter, {
+      id: user.id,
+      email: user.email,
+      role: 'APPLICANT',
+    })
+
+    const result = await caller.getMyLogistics()
+    expect(result).toBeNull()
+  })
+})
+
+// ─── Task 2 tests ──────────────────────────────────────────────────────────
+
+describe('applicant.updateMyVisaNationality', () => {
+  const programIds: string[] = []
+  const userIds: string[] = []
+
+  afterAll(async () => {
+    for (const programId of programIds) {
+      await prisma.visaApplication.deleteMany({
+        where: { attendingMember: { confirmation: { project: { programId } } } },
+      })
+      await prisma.flightDetail.deleteMany({
+        where: { attendingMember: { confirmation: { project: { programId } } } },
+      })
+      await prisma.hotelStay.deleteMany({
+        where: { attendingMember: { confirmation: { project: { programId } } } },
+      })
+      await prisma.hotel.deleteMany({ where: { programId } })
+      await prisma.attendingMember.deleteMany({
+        where: { confirmation: { project: { programId } } },
+      })
+      await prisma.finalistConfirmation.deleteMany({ where: { project: { programId } } })
+      await cleanupTestData(programId, [])
+    }
+    if (userIds.length > 0) {
+      await prisma.user.deleteMany({ where: { id: { in: userIds } } })
+    }
+  })
+
+  it('updates VisaApplication.nationality and persists it', async () => {
+    const { program, user, attendee } = await buildConfirmedFinalist()
+    programIds.push(program.id)
+    userIds.push(user.id)
+
+    const caller = createCaller(applicantRouter, {
+      id: user.id,
+      email: user.email,
+      role: 'APPLICANT',
+    })
+
+    const result = await caller.updateMyVisaNationality({ nationality: 'Kenya' })
+    expect(result).toEqual({ ok: true })
+
+    const updated = await prisma.visaApplication.findUnique({
+      where: { attendingMemberId: attendee.id },
+    })
+    expect(updated!.nationality).toBe('Kenya')
+  })
+
+  it('throws NOT_FOUND when the caller has no visible visa application', async () => {
+    const nonVisa = await createApplicant()
+    userIds.push(nonVisa.id)
+
+    const caller = createCaller(applicantRouter, {
+      id: nonVisa.id,
+      email: nonVisa.email,
+      role: 'APPLICANT',
+    })
+
+    await expect(
+      caller.updateMyVisaNationality({ nationality: 'Kenya' }),
+    ).rejects.toMatchObject({ code: 'NOT_FOUND' })
+  })
+})