- Hotel.programId no longer unique (many hotels per edition)
- New HotelStay 1:1 with AttendingMember (hotelId, room, check-in/out)
- Program.hotel -> hotels[]
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Add updateMyVisaNationality mutation: finds the caller's AttendingMember where the program has visaStatusVisibleToMembers=true and a VisaApplication exists, updates VisaApplication.nationality, and emits a VISA_NATIONALITY_SELF_SET audit log. Throws NOT_FOUND when no eligible application exists. Tests: persists update; rejects caller without a visible visa app.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
- Fix getMyFinalistConfirmation to resolve project via OR [submittedByUserId, teamMembers] so a lead who submitted but has no TeamMember row can see their card.
- Add getMyLogistics query: returns projectTitle, confirmationStatus, hotel (program 1:1), myFlight (caller's AttendingMember.flightDetail), visaVisible flag, and myVisa when visible. Returns null for non-confirmed or unrelated callers.
- Tests: confirmed finalist sees hotel/flight/visa; non-finalist gets null; PENDING confirmation gets null.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
- Extract selectUnpickedAttendees helper with OR filter (is null OR pickedAt null)
to fix cron missing attendees with no MemberLunchPick row at all
- Update cron route to use the helper
- sendRecap now throws TRPCError on email failure instead of silently stamping success
- Add lunch.sendReminders adminProcedure for manual on-demand reminder sends
- Add "Send reminders now" AlertDialog button to LunchRecapActions
- Tests: lunch-reminder-filter.test.ts (2 new), all 5 lunch test files pass (40 tests)
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
When a flight is set to CONFIRMED, fire a TRAVEL_CONFIRMED in-app
notification (+ email via the existing NotificationEmailSetting pipeline)
to the attending member. When a visa status changes to one of
INVITATION_SENT|APPOINTMENT_BOOKED|GRANTED|DENIED, fire a
VISA_STATUS_UPDATE notification. Both are best-effort (try/catch, never
throw inside the mutation). Admin notes are not forwarded to metadata.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Add sendDueConfirmationReminders() to finalist-confirmation.ts: queries
PENDING confirmations with no reminderSentAt whose deadline is within the
per-program LIVE_FINAL round reminderHoursBeforeDeadline window (default 12h),
sends a FINALIST_REMINDER in-app notification (+ email via pipeline) to the
team LEAD, then stamps reminderSentAt for idempotency.
Wire into the finalist-confirmations cron route alongside expirePendingPastDeadline.
Also clear reminderSentAt on re-invite in resetOrCreatePendingConfirmation so
re-invited teams get a fresh reminder window.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Notifies the team LEAD with FINALIST_WITHDRAWN (in-app + email) when an admin
withdraws a grand-finale slot via adminDecline, unconfirm, or unenroll.
For unenroll, only notifies when a CONFIRMED confirmation existed before deletion.
Adds finalist-withdrawal.test.ts (4 tests) covering all three paths.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Wire notifyAdmins() into finalist lifecycle events so admins receive
in-app (+ email when enabled) notifications on each key transition:
- finalist.confirm → FINALIST_CONFIRMED
- finalist.decline / adminDecline → FINALIST_DECLINED
- expirePendingPastDeadline (per row) → FINALIST_EXPIRED
- promoteNextWaitlistEntry + manualPromote → FINALIST_WAITLIST_PROMOTED
All calls are wrapped in try/catch — comms never throw inside a mutation
or cron (CLAUDE.md: "round notifications never throw"). Added project
title to the project select where it was missing.
Tests: tests/unit/finalist-comms.test.ts — 3 tests passing (TDD).
Regression: finalist-confirmation, finalist-admin-confirm,
finalist-enrollment — 30 tests all passing.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
- Add 8 constants to NotificationTypes (FINALIST_CONFIRMED/DECLINED/EXPIRED/
WAITLIST_PROMOTED/REMINDER/WITHDRAWN, TRAVEL_CONFIRMED, VISA_STATUS_UPDATE)
with matching icons and priorities in NotificationIcons/NotificationPriorities
- Add 4 branded email templates: getFinalistReminderTemplate,
getFinalistWithdrawnTemplate, getTravelConfirmedTemplate,
getVisaStatusTemplate — registered in NOTIFICATION_EMAIL_TEMPLATES
(admin-alert types use generic fallback)
- Add 8 logistics seed rows to seed-notification-settings.ts; upserted to
dev DB (idempotent)
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
- enrollFinalists: reject a roundId whose competition belongs to a
different program than input.programId.
- unenroll: reject a project/round pair from different programs before
any delete.
- Hoist ADMIN_CONFIRM attendee validation to a pre-pass so a bad entry
in a multi-team batch fails before any project is partially written.
- Add regression tests for both cross-program guards.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Adds EnrollAttendeesDialog and FinalistEnrollmentCard components and
wires the card above FinalistSlotsCard on the LIVE_FINAL round Overview,
giving admins the missing UI entry point to enroll mentoring-round teams
into the Grand Final via EMAIL or ADMIN_CONFIRM mode.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Returns mentoring-round candidates grouped by category with status,
team members, quota and confirmed/pending counts; inLiveFinal flag and
attendeeCap for the enrollment UI.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Adds finalist.unenroll(projectId, roundId) which deletes the
FinalistConfirmation (cascading AttendingMember/FlightDetail/
VisaApplication/MemberLunchPick) and the LIVE_FINAL ProjectRoundState,
then logs a FINALIST_UNENROLL audit entry. Safe no-op when no rows exist.
Tests cover ADMIN_CONFIRM enrolled teardown and the no-rows path.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
- Add `finalist.enrollFinalists` adminProcedure: creates ProjectRoundState in
LIVE_FINAL round (skipDuplicates) + resets/creates FinalistConfirmation in
one step, with EMAIL and ADMIN_CONFIRM attendee modes.
- Extract `confirmAttendanceInTx` helper into finalist-enrollment.ts; reuse
from both adminConfirm and enrollFinalists (DRY refactor, all tests green).
- Add 4 tests covering EMAIL mode, ADMIN_CONFIRM mode, re-enroll safety, and
over-cap rejection.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Member/mentor/teammate tables used width:100%, stretching the two
columns apart and forcing names to wrap; wrapped names then misaligned
with their email (default vertical-align: middle).
Drop width:100% so tables hug content, add 16px column gap via name-cell
padding, and set vertical-align: top so emails align to the first line
of the name. Applied to getMentorBulkAssignmentTemplate and
getTeamMentorIntroductionTemplate.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
All user-creation paths (admin create, bulk invite import, public application
contact + team members, project team members, jury-group + special-award
invites) now set roles=[role] so the invariant role in roles[] holds for new
users, matching seed.ts and the role-change mutations. Prevents the empty
roles[] inconsistency that hid primary-role mentors from the mentor picker.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
getCandidates, getMentorPool and bulkAssign matched MENTOR via roles[] only, so
a user with role=MENTOR but an empty roles[] array (legacy/seeded records, e.g.
Arnaud Blandin on prod) was excluded from the mentor picker and rejected by
bulk assign. Match MENTOR as primary role OR in roles[], mirroring userHasRole.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
user.list and user.listInvitableIds filtered on the singular User.role column,
so the type tabs (Jury/Mentor/…) omitted users holding that role as a secondary
role (User.roles[]). Match the role as primary OR secondary (roles hasSome),
combined with search via AND, mirroring userHasRole / hasRole middleware.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Migrate getMentorBulkAssignmentTemplate + getTeamMentorIntroductionTemplate to
getEmailWrapper() so they match the other ~40 platform emails: MOPC logo header,
ocean background, big-logo footer, and UTF-8 charset (fixes accent/em-dash
rendering). Body now uses sectionTitle/paragraph/infoBox/ctaButton helpers.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Adds a sky-accented "Send Welcome / Reminder" button to the Notifications
grid in the round page, visible only on MENTORING rounds. Wires into
trpc.mentor.previewMentorshipWelcome / sendMentorshipWelcome via the
shared EmailPreviewDialog with optional custom note support.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
sendMentorBulkAssignmentEmail now accepts optional teamMembers per project
and a customNote, forwards both to the template, switches to getBaseUrl(),
and returns Promise<boolean> (true on success, false on empty/error).
sendTeamMentorIntroductionEmail now accepts optional teammates and customNote,
forwards both to the template, switches to getBaseUrl(), and returns
Promise<boolean> (true on success, false on empty/error).
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Export getMentorBulkAssignmentTemplate and getTeamMentorIntroductionTemplate,
adding an always-on instructions block, optional team-member/teammate contact
lists, and an optional custom note to both. Covers TDD with 4 new unit tests.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Mentor-assignment flows (mentor.assign, autoAssign, bulkAssign,
bulkAutoAssign, autoAssignBulkForRound) call createNotification and
notifyProjectTeam for MENTEE_ASSIGNED / MENTOR_ASSIGNED. Both
notification types have NotificationEmailSetting.sendEmail = true, so
the notification system fires its own styled email in addition to the
explicit mentor-team / coalesced emails on the same code path. The
earlier defer-emails-until-round-open fix only gated the explicit
sendMentorBulkAssignmentEmail / sendMentorTeamAssignmentEmail calls;
this parallel email path kept firing immediately at every assignment.
Result on prod 2026-05-26: Camille Lopez (assigned to 9 projects via
two bulk_assigns) received 7 emails at 15:04 + 1 at 15:32 from the
notification-system path during draft, plus 1 coalesced email at the
18:20 round activation = 9 sends instead of 1. Every PEARL team
member (and equivalents on other teams) received 3 emails for the
same reason.
Fix
- Add `skipEmail?: boolean` to CreateNotificationParams,
createNotification, createBulkNotifications, and (via spread)
notifyProjectTeam. When true the in-app notification row still
fires but the parallel email send is suppressed; the coalesced
mentor email and team intro at activateRound time remain the
single source of email truth.
- Wire it up in every mentor-assignment site: compute the existing
shouldDeferEmailsForProject gate once before the createNotification
/ notifyProjectTeam calls and pass `skipEmail: deferThisEmail`.
bulkAssign precomputes draftProjectIds for the whole batch.
autoAssignBulkForRound uses the round's status directly.
- New regression suite (mentor-email-deferral.test.ts, 3 cases):
vi.mocks @/lib/email, asserts zero outbound sends when round is
ROUND_DRAFT, confirms in-app notification rows still get written,
and re-verifies the ACTIVE-round path still emails.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Three related bugs around the mentoring-round Projects tab:
1. Add Project to Round was unreachable on MENTORING rounds — the table swap
in the prior commit lost the button. Export AddProjectDialog from
project-states-table and render it inside MentoringProjectsTable with an
"Add" button in the filter row and a CTA in the empty state.
2. The "Assign Projects" quick action on the round overview linked to the
global pool with an opaque filter; on MENTORING rounds it now switches
to the Projects tab where the new Add Project button + auto-fill +
per-team picker all live. Non-mentoring rounds keep the old behavior.
3. mentor.assign and mentor.bulkAssign now refuse projects that aren't
enrolled in any MENTORING round (any status). The single-assign throws
BAD_REQUEST with a guidance message; the bulk path filters them out and
reports ineligibleProjectCount in the result so the UI can warn the
admin instead of silently skipping.
Tests: the multi-mentor-assignment suite now sets up a MENTORING round +
ProjectRoundState for each project it tests against, matching the new gate.
