Replace getHotel/upsertHotel with listHotels/createHotel/updateHotel/deleteHotel
(multi-hotel per edition). Add listRooming, assignStay, assignTeamToHotel, and
unassignStay procedures for per-attendee room assignments. Update setFlightStatus
to include attendee's HotelStay in TRAVEL_CONFIRMED notification metadata.
Extend getTravelConfirmedTemplate to render room number and check-in/out dates.
All procedures are adminProcedure and audit-logged. 10 new unit tests green.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Add updateMyVisaNationality mutation: finds the caller's AttendingMember where the program has visaStatusVisibleToMembers=true and a VisaApplication exists, updates VisaApplication.nationality, and emits a VISA_NATIONALITY_SELF_SET audit log. Throws NOT_FOUND when no eligible application exists. Tests: persists update; rejects caller without a visible visa app.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
- Fix getMyFinalistConfirmation to resolve project via OR [submittedByUserId, teamMembers] so a lead who submitted but has no TeamMember row can see their card.
- Add getMyLogistics query: returns projectTitle, confirmationStatus, hotel (program 1:1), myFlight (caller's AttendingMember.flightDetail), visaVisible flag, and myVisa when visible. Returns null for non-confirmed or unrelated callers.
- Tests: confirmed finalist sees hotel/flight/visa; non-finalist gets null; PENDING confirmation gets null.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
- Extract selectUnpickedAttendees helper with OR filter (is null OR pickedAt null)
to fix cron missing attendees with no MemberLunchPick row at all
- Update cron route to use the helper
- sendRecap now throws TRPCError on email failure instead of silently stamping success
- Add lunch.sendReminders adminProcedure for manual on-demand reminder sends
- Add "Send reminders now" AlertDialog button to LunchRecapActions
- Tests: lunch-reminder-filter.test.ts (2 new), all 5 lunch test files pass (40 tests)
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
When a flight is set to CONFIRMED, fire a TRAVEL_CONFIRMED in-app
notification (+ email via the existing NotificationEmailSetting pipeline)
to the attending member. When a visa status changes to one of
INVITATION_SENT|APPOINTMENT_BOOKED|GRANTED|DENIED, fire a
VISA_STATUS_UPDATE notification. Both are best-effort (try/catch, never
throw inside the mutation). Admin notes are not forwarded to metadata.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Add sendDueConfirmationReminders() to finalist-confirmation.ts: queries
PENDING confirmations with no reminderSentAt whose deadline is within the
per-program LIVE_FINAL round reminderHoursBeforeDeadline window (default 12h),
sends a FINALIST_REMINDER in-app notification (+ email via pipeline) to the
team LEAD, then stamps reminderSentAt for idempotency.
Wire into the finalist-confirmations cron route alongside expirePendingPastDeadline.
Also clear reminderSentAt on re-invite in resetOrCreatePendingConfirmation so
re-invited teams get a fresh reminder window.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Notifies the team LEAD with FINALIST_WITHDRAWN (in-app + email) when an admin
withdraws a grand-finale slot via adminDecline, unconfirm, or unenroll.
For unenroll, only notifies when a CONFIRMED confirmation existed before deletion.
Adds finalist-withdrawal.test.ts (4 tests) covering all three paths.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Wire notifyAdmins() into finalist lifecycle events so admins receive
in-app (+ email when enabled) notifications on each key transition:
- finalist.confirm → FINALIST_CONFIRMED
- finalist.decline / adminDecline → FINALIST_DECLINED
- expirePendingPastDeadline (per row) → FINALIST_EXPIRED
- promoteNextWaitlistEntry + manualPromote → FINALIST_WAITLIST_PROMOTED
All calls are wrapped in try/catch — comms never throw inside a mutation
or cron (CLAUDE.md: "round notifications never throw"). Added project
title to the project select where it was missing.
Tests: tests/unit/finalist-comms.test.ts — 3 tests passing (TDD).
Regression: finalist-confirmation, finalist-admin-confirm,
finalist-enrollment — 30 tests all passing.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
- enrollFinalists: reject a roundId whose competition belongs to a
different program than input.programId.
- unenroll: reject a project/round pair from different programs before
any delete.
- Hoist ADMIN_CONFIRM attendee validation to a pre-pass so a bad entry
in a multi-team batch fails before any project is partially written.
- Add regression tests for both cross-program guards.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Returns mentoring-round candidates grouped by category with status,
team members, quota and confirmed/pending counts; inLiveFinal flag and
attendeeCap for the enrollment UI.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Adds finalist.unenroll(projectId, roundId) which deletes the
FinalistConfirmation (cascading AttendingMember/FlightDetail/
VisaApplication/MemberLunchPick) and the LIVE_FINAL ProjectRoundState,
then logs a FINALIST_UNENROLL audit entry. Safe no-op when no rows exist.
Tests cover ADMIN_CONFIRM enrolled teardown and the no-rows path.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
- Add `finalist.enrollFinalists` adminProcedure: creates ProjectRoundState in
LIVE_FINAL round (skipDuplicates) + resets/creates FinalistConfirmation in
one step, with EMAIL and ADMIN_CONFIRM attendee modes.
- Extract `confirmAttendanceInTx` helper into finalist-enrollment.ts; reuse
from both adminConfirm and enrollFinalists (DRY refactor, all tests green).
- Add 4 tests covering EMAIL mode, ADMIN_CONFIRM mode, re-enroll safety, and
over-cap rejection.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
All user-creation paths (admin create, bulk invite import, public application
contact + team members, project team members, jury-group + special-award
invites) now set roles=[role] so the invariant role in roles[] holds for new
users, matching seed.ts and the role-change mutations. Prevents the empty
roles[] inconsistency that hid primary-role mentors from the mentor picker.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
getCandidates, getMentorPool and bulkAssign matched MENTOR via roles[] only, so
a user with role=MENTOR but an empty roles[] array (legacy/seeded records, e.g.
Arnaud Blandin on prod) was excluded from the mentor picker and rejected by
bulk assign. Match MENTOR as primary role OR in roles[], mirroring userHasRole.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
user.list and user.listInvitableIds filtered on the singular User.role column,
so the type tabs (Jury/Mentor/…) omitted users holding that role as a secondary
role (User.roles[]). Match the role as primary OR secondary (roles hasSome),
combined with search via AND, mirroring userHasRole / hasRole middleware.
Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>
Export getMentorBulkAssignmentTemplate and getTeamMentorIntroductionTemplate,
adding an always-on instructions block, optional team-member/teammate contact
lists, and an optional custom note to both. Covers TDD with 4 new unit tests.
Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
Mentor-assignment flows (mentor.assign, autoAssign, bulkAssign,
bulkAutoAssign, autoAssignBulkForRound) call createNotification and
notifyProjectTeam for MENTEE_ASSIGNED / MENTOR_ASSIGNED. Both
notification types have NotificationEmailSetting.sendEmail = true, so
the notification system fires its own styled email in addition to the
explicit mentor-team / coalesced emails on the same code path. The
earlier defer-emails-until-round-open fix only gated the explicit
sendMentorBulkAssignmentEmail / sendMentorTeamAssignmentEmail calls;
this parallel email path kept firing immediately at every assignment.
Result on prod 2026-05-26: Camille Lopez (assigned to 9 projects via
two bulk_assigns) received 7 emails at 15:04 + 1 at 15:32 from the
notification-system path during draft, plus 1 coalesced email at the
18:20 round activation = 9 sends instead of 1. Every PEARL team
member (and equivalents on other teams) received 3 emails for the
same reason.
Fix
- Add `skipEmail?: boolean` to CreateNotificationParams,
createNotification, createBulkNotifications, and (via spread)
notifyProjectTeam. When true the in-app notification row still
fires but the parallel email send is suppressed; the coalesced
mentor email and team intro at activateRound time remain the
single source of email truth.
- Wire it up in every mentor-assignment site: compute the existing
shouldDeferEmailsForProject gate once before the createNotification
/ notifyProjectTeam calls and pass `skipEmail: deferThisEmail`.
bulkAssign precomputes draftProjectIds for the whole batch.
autoAssignBulkForRound uses the round's status directly.
- New regression suite (mentor-email-deferral.test.ts, 3 cases):
vi.mocks @/lib/email, asserts zero outbound sends when round is
ROUND_DRAFT, confirms in-app notification rows still get written,
and re-verifies the ACTIVE-round path still emails.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Three related bugs around the mentoring-round Projects tab:
1. Add Project to Round was unreachable on MENTORING rounds — the table swap
in the prior commit lost the button. Export AddProjectDialog from
project-states-table and render it inside MentoringProjectsTable with an
"Add" button in the filter row and a CTA in the empty state.
2. The "Assign Projects" quick action on the round overview linked to the
global pool with an opaque filter; on MENTORING rounds it now switches
to the Projects tab where the new Add Project button + auto-fill +
per-team picker all live. Non-mentoring rounds keep the old behavior.
3. mentor.assign and mentor.bulkAssign now refuse projects that aren't
enrolled in any MENTORING round (any status). The single-assign throws
BAD_REQUEST with a guidance message; the bulk path filters them out and
reports ineligibleProjectCount in the result so the UI can warn the
admin instead of silently skipping.
Tests: the multi-mentor-assignment suite now sets up a MENTORING round +
ProjectRoundState for each project it tests against, matching the new gate.
- multi-mentor-assignment.test.ts: stacking, P2002 dup-pair, per-team email
idempotency via notificationSentAt, requestChange/list/resolve auth +
conflict semantics
- mentor-file-scope.test.ts: schema invariant (projectId required, dropping
the originating assignment leaves the file in place via SetNull)
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
- MentorFile.projectId is the new access boundary; mentorAssignmentId stays
as informational audit FK (nullable).
- uploadFile derives projectId from the assignment; getFiles takes projectId
directly; deleteFile/addFileComment auth checks any mentor on the project
OR a project team member.
- HMAC upload token now binds to projectId (in addition to assignmentId).
- promoteFile reads file.projectId directly (no more mentorAssignment null
navigation).
- Removes 3 placeholder NOT_FOUND guards added in Task 4.
Schema dropped @unique on MentorAssignment.projectId in PR8 Task 1 →
back-relation becomes a list. Mechanical rename of Prisma queries and
consumer accessors. Legacy single-mentor callers use [0] with a TODO for
PR8 Task 8 to surface the full list. mentor-workspace.ts is left as Task 5.
- routers (mentor, project, applicant, finalist, round) and smart-assignment
service: include/where/select keys renamed; `mentorAssignment: null` →
`mentorAssignments: { none: {} }`; `{ isNot: null }` → `{ some: {} }`.
- UI consumers (mentor + applicant pages): `project.mentorAssignment` →
`project.mentorAssignments[0]` with TODO markers.
- Tests: `findUnique({ projectId })` → `findFirst({ projectId })` since the
composite key now requires both projectId+mentorId. MentorFile.create gains
the new required projectId.
- Workspace endpoints in mentor.ts now guard null mentorAssignmentId until
Task 5 re-scopes them to project.
- finalist.unconfirm now cascades to ALL active mentor assignments.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Adds lunch.getProjectExternals (team-member guarded). Strip auto-hides
when no externals attached to the team.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Both endpoints follow the existing GET + x-cron-secret pattern. Per-event
try/catch ensures one failing event does not poison the sweep.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Adds sendLunchReminderEmail and sendLunchRecapEmail. Templates use
Intl.DateTimeFormat with Europe/Monaco zone. Reuses existing
escapeHtml helper.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Adds buildManifest service shared between getManifest and the recap.
CSV escaper handles commas/quotes/newlines for safe spreadsheet import.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Lazy-creates LunchEvent on first read or update. Audit-logs every
update with the patched fields.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Adds ensureLunchPickForAttendingMember helper called from confirm,
adminConfirm, and editAttendees attendee-creation paths. No-ops when
the program has no LunchEvent.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Backs the new consolidated Edition tab on /admin/settings.
getEditionSettings returns a merged view of Program-level fields
(defaultAttendeeCap, visaStatusVisibleToMembers) plus LIVE_FINAL round
config (attendeeEditCutoffHours, confirmationWindowHours, with
sensible defaults). Round-derived values are null when the round
doesn't exist yet.
updateEditionSettings is partial — only supplied fields are written.
Round config writes merge into the existing configJson so other keys
are preserved. Audit-logged as PROGRAM_EDITION_SETTINGS_UPDATE.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Activates the previously-disabled Visas tab on /admin/logistics.
VisasTab renders a flat table joined per attendee per project, sorted
by status priority. Status filter pills mirror the Confirmations tab.
The header carries a "Visible to teams" Switch backed by a new
logistics.getVisaVisibility query and the existing setVisaVisibility
mutation; toggling it controls whether members see their own status.
VisaEditDialog is a per-row editor with a status dropdown,
nationality input, three native date inputs (invitation / appointment
/ decision), and a notes textarea. No file uploads — the platform
deliberately holds zero document artifacts.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Returns the caller's visa application rows when the program's
visaStatusVisibleToMembers toggle is on; returns null when it's off
(so the UI can hide the section entirely); returns an empty array
when the toggle is on but the caller has no needsVisa attendees.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
logistics router gains three procedures for the Visas tab:
- listVisaApplications: program-scoped, joined with project + attendee,
sorted by status priority (REQUESTED first → NOT_NEEDED last).
- updateVisaApplication: partial update of status / dates / nationality /
notes; clears nullable fields on null. Audit-logged as VISA_UPDATE
with previous + next snapshots.
- setVisaVisibility: flips Program.visaStatusVisibleToMembers. Audit-
logged as VISA_VISIBILITY_SET.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
confirm and adminConfirm now create REQUESTED VisaApplication rows for
every attendee with needsVisa=true, in the same Prisma transaction as
the AttendingMember inserts. editAttendees was extended into a fully
diff-aware sync: existing attendees whose needsVisa flips on get a new
VisaApp; flipping off deletes it; staying true preserves the row (and
its status / notes / dates). Removed attendees cascade automatically
via the FK.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
This edition is being handled manually via email — admins need to
record what each finalist replied. Adds:
- finalist.adminConfirm — flips PENDING → CONFIRMED with attendees +
visa flags. Same cap and team-membership checks as the public flow,
audit-logged as FINALIST_ADMIN_CONFIRM.
- finalist.adminDecline — flips PENDING → DECLINED with optional
reason and triggers waitlist promotion. Audit-logged as
FINALIST_ADMIN_DECLINE.
- finalist.getConfirmationDetail — feeds the admin attendee picker.
- Per-row Confirm / Decline actions on the Logistics > Confirmations
table (PENDING rows only) backed by a shared dialog that switches
between attendee-picker and reason-input modes.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
mentor.autoAssignBulkForRound now skips any project whose finalist
confirmation isn't CONFIRMED — there's no point assigning a mentor to
a team that won't be at the grand finale. Other eligibility rules
(wantsMentorship, admin_selected, already-assigned) are preserved.
Updated existing requested_only and skip-already-assigned tests to seed
CONFIRMED confirmations so they continue to isolate their target gate.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Team-lead-only mutation that replaces the AttendingMember roster on a
CONFIRMED finalist confirmation. Diffs the requested user list against
existing rows: kept rows are updated in place (preserving FlightDetail),
removed rows are deleted, added rows are created. Enforces:
- team-lead role
- CONFIRMED status
- defaultAttendeeCap
- team-membership of every supplied userId
- cutoff = LIVE_FINAL.windowOpenAt − attendeeEditCutoffHours (default 48)
Audit-logged as FINALIST_EDIT_ATTENDEES with the diff payload.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Adds mentor.dropAssignment mutation (mentor-only, ownership-checked, reason
min 10 chars). Filters dropped MentorAssignment rows out of getMyProjects,
getCandidates mentor count, getMentorPool, and getMenteeActivity so they
no longer surface in the mentor or admin UI.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Admin can un-confirm a CONFIRMED finalist (e.g. to allow a category
quota decrease). Sets status to SUPERSEDED, cascades to drop the active
mentor assignment (if any) with droppedBy='finalist_unconfirmed' and
the reason embedded. Mentor receives a MENTEE_DROPPED notification.
Already-completed assignments are preserved untouched.
