fix: filter applicant portal rounds by award track membership

Projects in SEPARATE_POOL awards now only see their award rounds (not main
pool rounds) across all applicant queries: openRounds, deadlines, document
completeness, nav flags, and evaluations.

Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>

src/server/routers/applicant.ts

@@ -1301,8 +1301,9 @@ export const applicantRouter = router({
     }
 
     const programId = project.programId
-    const openRounds = programId
+    let openRounds: Array<{ id: string; name: string; slug: string | null; roundType: string; windowCloseAt: Date | null }> = []
-      ? await ctx.prisma.round.findMany({
+    if (programId) {
+      const allActiveRounds = await ctx.prisma.round.findMany({
         where: {
           competition: { programId },
           status: 'ROUND_ACTIVE',
@@ -1314,9 +1315,38 @@ export const applicantRouter = router({
           slug: true,
           roundType: true,
           windowCloseAt: true,
+          specialAwardId: true,
+          specialAward: { select: { name: true } },
         },
       })
-      : []
+
+      // Filter rounds based on award track: only show rounds the project is actually in
+      const projectRoundIds = new Set(
+        (await ctx.prisma.projectRoundState.findMany({
+          where: { projectId: project.id },
+          select: { roundId: true },
+        })).map((prs) => prs.roundId)
+      )
+      const isInAwardTrack = allActiveRounds.some(
+        (r) => r.specialAwardId && projectRoundIds.has(r.id)
+      )
+
+      openRounds = allActiveRounds
+        .filter((r) => {
+          // Award round project isn't in → hide
+          if (r.specialAwardId && !projectRoundIds.has(r.id)) return false
+          // Main round when project is in award track and has no state in this round → hide
+          if (!r.specialAwardId && isInAwardTrack && !projectRoundIds.has(r.id)) return false
+          return true
+        })
+        .map((r) => ({
+          id: r.id,
+          name: r.specialAward ? `${r.specialAward.name}: ${r.name}` : r.name,
+          slug: r.slug,
+          roundType: r.roundType,
+          windowCloseAt: r.windowCloseAt,
+        }))
+    }
 
     // Determine user's role in the project
     const userMembership = project.teamMembers.find((tm) => tm.userId === ctx.user.id)
@@ -1391,13 +1421,22 @@ export const applicantRouter = router({
     const hasMentor = !!project.mentorAssignment
 
     // Check if there are EVALUATION rounds (CLOSED/ARCHIVED) with applicantVisibility.enabled
+    // Only consider rounds the project actually participated in (award track filtering)
     let hasEvaluationRounds = false
     if (project.programId) {
+      const projectRoundIds = new Set(
+        (await ctx.prisma.projectRoundState.findMany({
+          where: { projectId: project.id },
+          select: { roundId: true },
+        })).map((prs) => prs.roundId)
+      )
+
       const closedEvalRounds = await ctx.prisma.round.findMany({
         where: {
           competition: { programId: project.programId },
           roundType: 'EVALUATION',
           status: { in: ['ROUND_CLOSED', 'ROUND_ARCHIVED'] },
+          ...(projectRoundIds.size > 0 ? { id: { in: [...projectRoundIds] } } : {}),
         },
         select: { configJson: true },
       })
@@ -1666,12 +1705,20 @@ export const applicantRouter = router({
 
     if (!project?.programId) return []
 
-    // Get closed/archived EVALUATION rounds for this competition
+    // Get closed/archived EVALUATION rounds — only ones this project participated in
+    const projectRoundIds = new Set(
+      (await ctx.prisma.projectRoundState.findMany({
+        where: { projectId: project.id },
+        select: { roundId: true },
+      })).map((prs) => prs.roundId)
+    )
+
     const evalRounds = await ctx.prisma.round.findMany({
       where: {
         competition: { programId: project.programId },
         roundType: 'EVALUATION',
         status: { in: ['ROUND_CLOSED', 'ROUND_ARCHIVED'] },
+        ...(projectRoundIds.size > 0 ? { id: { in: [...projectRoundIds] } } : {}),
       },
       select: {
         id: true,
@@ -1758,7 +1805,7 @@ export const applicantRouter = router({
           { teamMembers: { some: { userId: ctx.user.id } } },
         ],
       },
-      select: { programId: true },
+      select: { id: true, programId: true },
     })
 
     if (!project?.programId) return []
@@ -1774,12 +1821,31 @@ export const applicantRouter = router({
         id: true,
         name: true,
         windowCloseAt: true,
+        specialAwardId: true,
+        specialAward: { select: { name: true } },
       },
       orderBy: { windowCloseAt: 'asc' },
     })
 
-    return rounds.map((r) => ({
+    // Filter by award track membership
-      roundName: r.name,
+    const projectRoundIds = new Set(
+      (await ctx.prisma.projectRoundState.findMany({
+        where: { projectId: project.id },
+        select: { roundId: true },
+      })).map((prs) => prs.roundId)
+    )
+    const isInAwardTrack = rounds.some(
+      (r) => r.specialAwardId && projectRoundIds.has(r.id)
+    )
+
+    return rounds
+      .filter((r) => {
+        if (r.specialAwardId && !projectRoundIds.has(r.id)) return false
+        if (!r.specialAwardId && isInAwardTrack && !projectRoundIds.has(r.id)) return false
+        return true
+      })
+      .map((r) => ({
+        roundName: r.specialAward ? `${r.specialAward.name}: ${r.name}` : r.name,
         windowCloseAt: r.windowCloseAt!,
       }))
   }),
@@ -1805,7 +1871,7 @@ export const applicantRouter = router({
     if (!project?.programId) return []
 
     // Find active rounds with file requirements
-    const rounds = await ctx.prisma.round.findMany({
+    const allRounds = await ctx.prisma.round.findMany({
       where: {
         competition: { programId: project.programId },
         status: 'ROUND_ACTIVE',
@@ -1814,6 +1880,8 @@ export const applicantRouter = router({
       select: {
         id: true,
         name: true,
+        specialAwardId: true,
+        specialAward: { select: { name: true } },
         fileRequirements: {
           select: { id: true },
         },
@@ -1821,6 +1889,22 @@ export const applicantRouter = router({
       orderBy: { sortOrder: 'asc' },
     })
 
+    // Filter by award track membership
+    const projectRoundIds = new Set(
+      (await ctx.prisma.projectRoundState.findMany({
+        where: { projectId: project.id },
+        select: { roundId: true },
+      })).map((prs) => prs.roundId)
+    )
+    const isInAwardTrack = allRounds.some(
+      (r) => r.specialAwardId && projectRoundIds.has(r.id)
+    )
+    const rounds = allRounds.filter((r) => {
+      if (r.specialAwardId && !projectRoundIds.has(r.id)) return false
+      if (!r.specialAwardId && isInAwardTrack && !projectRoundIds.has(r.id)) return false
+      return true
+    })
+
     const results: Array<{ roundId: string; roundName: string; required: number; uploaded: number }> = []
 
     for (const round of rounds) {
@@ -1836,7 +1920,7 @@ export const applicantRouter = router({
 
       results.push({
         roundId: round.id,
-        roundName: round.name,
+        roundName: round.specialAward ? `${round.specialAward.name}: ${round.name}` : round.name,
         required: requirementIds.length,
         uploaded,
       })