diff --git a/src/server/services/final-documents.ts b/src/server/services/final-documents.ts
new file mode 100644
index 0000000..1acf75f
--- /dev/null
+++ b/src/server/services/final-documents.ts
@@ -0,0 +1,86 @@
+import type { PrismaClient } from '@prisma/client'
+
+export type FinalDocRequirement = {
+  id: string
+  name: string
+  acceptedMimeTypes: string[]
+  isRequired: boolean
+  uploaded: boolean
+  file: { id: string; fileName: string; mimeType: string; bucket: string; objectKey: string; createdAt: Date } | null
+}
+
+export type FinalDocumentStatus = {
+  roundId: string
+  roundName: string
+  deadline: Date | null
+  deadlinePassed: boolean
+  requirements: FinalDocRequirement[]
+  allRequiredUploaded: boolean
+}
+
+/** Resolve the program's active LIVE_FINAL round, or null. */
+export async function getActiveFinaleRound(prisma: PrismaClient, programId: string) {
+  return prisma.round.findFirst({
+    where: { competition: { programId }, roundType: 'LIVE_FINAL', status: 'ROUND_ACTIVE' },
+    orderBy: { sortOrder: 'desc' },
+    select: { id: true, name: true, windowCloseAt: true },
+  })
+}
+
+/**
+ * Per-project grand-final document status. Returns null unless the project is
+ * enrolled (ProjectRoundState) in the program's active LIVE_FINAL round.
+ */
+export async function getFinalDocumentStatusForProject(
+  prisma: PrismaClient,
+  projectId: string,
+): Promise<FinalDocumentStatus | null> {
+  const project = await prisma.project.findUnique({
+    where: { id: projectId },
+    select: { id: true, programId: true },
+  })
+  if (!project) return null
+
+  const round = await getActiveFinaleRound(prisma, project.programId)
+  if (!round) return null
+
+  const enrolled = await prisma.projectRoundState.findFirst({
+    where: { projectId, roundId: round.id },
+    select: { id: true },
+  })
+  if (!enrolled) return null
+
+  const requirements = await prisma.fileRequirement.findMany({
+    where: { roundId: round.id },
+    orderBy: { sortOrder: 'asc' },
+    select: { id: true, name: true, acceptedMimeTypes: true, isRequired: true },
+  })
+
+  const files = await prisma.projectFile.findMany({
+    where: { projectId, requirementId: { in: requirements.map((r) => r.id) } },
+    orderBy: { createdAt: 'desc' },
+    select: { id: true, requirementId: true, fileName: true, mimeType: true, bucket: true, objectKey: true, createdAt: true },
+  })
+  const fileByReq = new Map<string, (typeof files)[number]>()
+  for (const f of files) if (f.requirementId && !fileByReq.has(f.requirementId)) fileByReq.set(f.requirementId, f)
+
+  const reqStatuses: FinalDocRequirement[] = requirements.map((r) => {
+    const f = fileByReq.get(r.id) ?? null
+    return {
+      id: r.id, name: r.name, acceptedMimeTypes: r.acceptedMimeTypes, isRequired: r.isRequired,
+      uploaded: !!f,
+      file: f ? { id: f.id, fileName: f.fileName, mimeType: f.mimeType, bucket: f.bucket, objectKey: f.objectKey, createdAt: f.createdAt } : null,
+    }
+  })
+
+  const allRequiredUploaded = reqStatuses.filter((r) => r.isRequired).every((r) => r.uploaded)
+  const deadline = round.windowCloseAt ?? null
+  return {
+    roundId: round.id,
+    roundName: round.name,
+    deadline,
+    deadlinePassed: deadline ? new Date() > deadline : false,
+    requirements: reqStatuses,
+    allRequiredUploaded,
+  }
+}
diff --git a/tests/unit/final-documents.test.ts b/tests/unit/final-documents.test.ts
new file mode 100644
index 0000000..3e445b0
--- /dev/null
+++ b/tests/unit/final-documents.test.ts
@@ -0,0 +1,87 @@
+import { describe, it, expect, afterAll } from 'vitest'
+import { prisma } from '../setup'
+import {
+  createTestProgram,
+  createTestCompetition,
+  createTestRound,
+  createTestProject,
+  createTestProjectRoundState,
+  cleanupTestData,
+  uid,
+} from '../helpers'
+import { getFinalDocumentStatusForProject } from '@/server/services/final-documents'
+
+const programIds: string[] = []
+
+async function makeFinaleProgram(opts: { roundStatus?: 'ROUND_ACTIVE' | 'ROUND_DRAFT'; closeAt?: Date } = {}) {
+  const program = await createTestProgram()
+  programIds.push(program.id)
+  const comp = await createTestCompetition(program.id, { status: 'ACTIVE' })
+  const round = await createTestRound(comp.id, {
+    roundType: 'LIVE_FINAL',
+    status: opts.roundStatus ?? 'ROUND_ACTIVE',
+    sortOrder: 6,
+    windowCloseAt: opts.closeAt ?? new Date(Date.now() + 86_400_000),
+  })
+  const reqPlan = await prisma.fileRequirement.create({
+    data: { id: uid('req'), roundId: round.id, name: 'Final Business Plan', acceptedMimeTypes: ['application/pdf'], isRequired: true, sortOrder: 1 },
+  })
+  const reqVideo = await prisma.fileRequirement.create({
+    data: { id: uid('req'), roundId: round.id, name: '1-minute Video', acceptedMimeTypes: ['video/*'], isRequired: true, sortOrder: 2 },
+  })
+  return { program, comp, round, reqPlan, reqVideo }
+}
+
+describe('getFinalDocumentStatusForProject', () => {
+  afterAll(async () => {
+    for (const id of programIds) await cleanupTestData(id)
+  })
+
+  it('returns null when the project is not enrolled in the active LIVE_FINAL round', async () => {
+    const { program } = await makeFinaleProgram()
+    const orphan = await createTestProject(program.id)
+    const status = await getFinalDocumentStatusForProject(prisma, orphan.id)
+    expect(status).toBeNull()
+  })
+
+  it('returns per-requirement status with none uploaded', async () => {
+    const { program, round } = await makeFinaleProgram()
+    const project = await createTestProject(program.id)
+    await createTestProjectRoundState(project.id, round.id)
+    const status = await getFinalDocumentStatusForProject(prisma, project.id)
+    expect(status).not.toBeNull()
+    expect(status!.requirements).toHaveLength(2)
+    expect(status!.requirements.every((r) => !r.uploaded)).toBe(true)
+    expect(status!.allRequiredUploaded).toBe(false)
+    expect(status!.deadline?.toISOString()).toBe(round.windowCloseAt!.toISOString())
+  })
+
+  it('marks a requirement uploaded and flips allRequiredUploaded when all present', async () => {
+    const { program, round, reqPlan, reqVideo } = await makeFinaleProgram()
+    const project = await createTestProject(program.id)
+    await createTestProjectRoundState(project.id, round.id)
+    for (const [req, type, mime] of [
+      [reqPlan, 'BUSINESS_PLAN', 'application/pdf'],
+      [reqVideo, 'VIDEO', 'video/mp4'],
+    ] as const) {
+      await prisma.projectFile.create({
+        data: {
+          id: uid('file'), projectId: project.id, roundId: round.id, requirementId: req.id,
+          fileType: type as any, fileName: `f-${req.id}`, mimeType: mime, size: 10,
+          bucket: 'b', objectKey: uid('key'),
+        },
+      })
+    }
+    const status = await getFinalDocumentStatusForProject(prisma, project.id)
+    expect(status!.requirements.every((r) => r.uploaded)).toBe(true)
+    expect(status!.allRequiredUploaded).toBe(true)
+  })
+
+  it('returns null when the LIVE_FINAL round is not active', async () => {
+    const { program, round } = await makeFinaleProgram({ roundStatus: 'ROUND_DRAFT' })
+    const project = await createTestProject(program.id)
+    await createTestProjectRoundState(project.id, round.id)
+    const status = await getFinalDocumentStatusForProject(prisma, project.id)
+    expect(status).toBeNull()
+  })
+})