diff --git a/src/app/(admin)/admin/projects/page.tsx b/src/app/(admin)/admin/projects/page.tsx
index aa77565..a2fd83d 100644
--- a/src/app/(admin)/admin/projects/page.tsx
+++ b/src/app/(admin)/admin/projects/page.tsx
@@ -5,6 +5,7 @@ import Link from 'next/link'
 import { useSearchParams, usePathname } from 'next/navigation'
 import { trpc } from '@/lib/trpc/client'
 import { toast } from 'sonner'
+import { cn } from '@/lib/utils'
 import {
   Card,
   CardContent,
@@ -145,6 +146,9 @@ function parseFiltersFromParams(
     statuses: searchParams.get('status')
       ? searchParams.get('status')!.split(',')
       : [],
+    roundStates: searchParams.get('roundState')
+      ? searchParams.get('roundState')!.split(',')
+      : [],
     roundId: searchParams.get('round') || '',
     competitionCategory: searchParams.get('category') || '',
     oceanIssue: searchParams.get('issue') || '',
@@ -179,6 +183,8 @@ function filtersToParams(
   if (filters.search) params.set('q', filters.search)
   if (filters.statuses.length > 0)
     params.set('status', filters.statuses.join(','))
+  if (filters.roundStates.length > 0)
+    params.set('roundState', filters.roundStates.join(','))
   if (filters.roundId) params.set('round', filters.roundId)
   if (filters.competitionCategory)
     params.set('category', filters.competitionCategory)
@@ -204,6 +210,7 @@ export default function ProjectsPage() {
   const [filters, setFilters] = useState<ProjectFilters>({
     search: parsed.search,
     statuses: parsed.statuses,
+    roundStates: parsed.roundStates,
     roundId: parsed.roundId,
     competitionCategory: parsed.competitionCategory,
     oceanIssue: parsed.oceanIssue,
@@ -309,6 +316,12 @@ export default function ProjectsPage() {
     wantsMentorship: filters.wantsMentorship,
     hasFiles: filters.hasFiles,
     hasAssignments: filters.hasAssignments,
+    roundStates:
+      filters.roundStates.length > 0
+        ? (filters.roundStates as Array<
+            'PENDING' | 'IN_PROGRESS' | 'COMPLETED' | 'PASSED' | 'REJECTED' | 'WITHDRAWN'
+          >)
+        : undefined,
     page,
     perPage,
     sortBy: sortBy as 'title' | 'category' | 'program' | 'assignments' | 'status' | 'createdAt' | undefined,
@@ -752,7 +765,7 @@ export default function ProjectsPage() {
       />
 
       {/* Stats Summary + View Toggle */}
-      {data && data.projects.length > 0 && (
+      {data && (Object.keys(data.statusCounts ?? {}).length > 0 || data.projects.length > 0) && (
         <div className="flex items-center justify-between gap-4">
           <div className="flex flex-wrap items-center gap-2 text-sm">
             {Object.entries(data.statusCounts ?? {})
@@ -760,15 +773,43 @@ export default function ProjectsPage() {
                 const order = ['PENDING', 'IN_PROGRESS', 'COMPLETED', 'PASSED', 'REJECTED', 'WITHDRAWN']
                 return order.indexOf(a) - order.indexOf(b)
               })
-              .map(([status, count]) => (
-                <Badge
-                  key={status}
-                  variant={statusColors[status] || 'secondary'}
-                  className="text-xs font-normal"
-                >
-                  {count} {status.charAt(0) + status.slice(1).toLowerCase().replace('_', ' ')}
-                </Badge>
-              ))}
+              .map(([status, count]) => {
+                const isActive = filters.roundStates.includes(status)
+                return (
+                  <button
+                    key={status}
+                    type="button"
+                    onClick={() => {
+                      const next = isActive
+                        ? filters.roundStates.filter((s) => s !== status)
+                        : [...filters.roundStates, status]
+                      handleFiltersChange({ ...filters, roundStates: next })
+                    }}
+                    className="inline-flex items-center"
+                  >
+                    <Badge
+                      variant={statusColors[status] || 'secondary'}
+                      className={cn(
+                        'text-xs font-normal cursor-pointer transition-all',
+                        isActive && 'ring-2 ring-offset-1 ring-primary',
+                        !isActive && filters.roundStates.length > 0 && 'opacity-50'
+                      )}
+                    >
+                      {count} {status.charAt(0) + status.slice(1).toLowerCase().replace('_', ' ')}
+                    </Badge>
+                  </button>
+                )
+              })}
+            {filters.roundStates.length > 0 && (
+              <button
+                type="button"
+                onClick={() => handleFiltersChange({ ...filters, roundStates: [] })}
+                className="inline-flex items-center gap-1 text-xs text-muted-foreground hover:text-foreground transition-colors ml-1"
+              >
+                <X className="h-3 w-3" />
+                Clear
+              </button>
+            )}
             {data.total > data.projects.length && (
               <span className="text-xs text-muted-foreground ml-1">
                 (page {data.page} of {data.totalPages})
diff --git a/src/app/(admin)/admin/projects/project-filters.tsx b/src/app/(admin)/admin/projects/project-filters.tsx
index b4fd3f0..6492a4e 100644
--- a/src/app/(admin)/admin/projects/project-filters.tsx
+++ b/src/app/(admin)/admin/projects/project-filters.tsx
@@ -63,6 +63,7 @@ const ISSUE_LABELS: Record<string, string> = {
 export interface ProjectFilters {
   search: string
   statuses: string[]
+  roundStates: string[]
   roundId: string
   competitionCategory: string
   oceanIssue: string
@@ -94,6 +95,7 @@ export function ProjectFiltersBar({
 
   const activeFilterCount = [
     filters.statuses.length > 0,
+    filters.roundStates.length > 0,
     filters.roundId !== '',
     filters.competitionCategory !== '',
     filters.oceanIssue !== '',
@@ -114,6 +116,7 @@ export function ProjectFiltersBar({
     onChange({
       search: filters.search,
       statuses: [],
+      roundStates: [],
       roundId: '',
       competitionCategory: '',
       oceanIssue: '',
diff --git a/src/components/observer/dashboard/evaluation-panel.tsx b/src/components/observer/dashboard/evaluation-panel.tsx
index 906dfea..231cb16 100644
--- a/src/components/observer/dashboard/evaluation-panel.tsx
+++ b/src/components/observer/dashboard/evaluation-panel.tsx
@@ -231,7 +231,7 @@ export function EvaluationPanel({ roundId, programId }: { roundId: string; progr
                 {projects
                   .filter((p) => {
                     const s = p.observerStatus ?? p.status
-                    return s !== 'NOT_REVIEWED' && s !== 'SUBMITTED'
+                    return s !== 'PENDING'
                   })
                   .slice(0, 6)
                   .map((p) => (
diff --git a/src/components/observer/observer-projects-content.tsx b/src/components/observer/observer-projects-content.tsx
index 6fd2496..b80a69b 100644
--- a/src/components/observer/observer-projects-content.tsx
+++ b/src/components/observer/observer-projects-content.tsx
@@ -141,11 +141,19 @@ export function ObserverProjectsContent() {
       { refetchInterval: 30_000 },
     )
 
+  const utils = trpc.useUtils()
   const handleRequestCsvData = useCallback(async () => {
     setCsvLoading(true)
     try {
-      const allData = await new Promise<typeof projectsData>((resolve) => {
-        resolve(projectsData)
+      const allData = await utils.analytics.getAllProjects.fetch({
+        roundId: roundFilter !== 'all' ? roundFilter : undefined,
+        search: debouncedSearch || undefined,
+        status: statusFilter !== 'all' ? statusFilter : undefined,
+        sortBy,
+        sortDir,
+        page: 1,
+        perPage: 100,
+        exportAll: true,
       })
 
       if (!allData?.projects) {
@@ -158,7 +166,7 @@ export function ObserverProjectsContent() {
         teamName: p.teamName ?? '',
         country: p.country ?? '',
         roundName: p.roundName ?? '',
-        status: p.status,
+        status: p.observerStatus ?? p.status,
         averageScore: p.averageScore !== null ? p.averageScore.toFixed(2) : '',
         evaluationCount: p.evaluationCount,
       }))
@@ -174,7 +182,7 @@ export function ObserverProjectsContent() {
       setCsvLoading(false)
       return undefined
     }
-  }, [projectsData])
+  }, [utils, roundFilter, debouncedSearch, statusFilter, sortBy, sortDir])
 
   const SortIcon = ({ column }: { column: 'title' | 'score' | 'evaluations' }) => {
     if (sortBy !== column)
@@ -251,13 +259,12 @@ export function ObserverProjectsContent() {
               </SelectTrigger>
               <SelectContent>
                 <SelectItem value="all">All Statuses</SelectItem>
-                <SelectItem value="SUBMITTED">Submitted</SelectItem>
-                <SelectItem value="NOT_REVIEWED">Not Reviewed</SelectItem>
-                <SelectItem value="UNDER_REVIEW">Under Review</SelectItem>
-                <SelectItem value="REVIEWED">Reviewed</SelectItem>
-                <SelectItem value="SEMIFINALIST">Semi-finalist</SelectItem>
-                <SelectItem value="FINALIST">Finalist</SelectItem>
+                <SelectItem value="PENDING">Pending</SelectItem>
+                <SelectItem value="IN_PROGRESS">In Progress</SelectItem>
+                <SelectItem value="COMPLETED">Completed</SelectItem>
+                <SelectItem value="PASSED">Passed</SelectItem>
                 <SelectItem value="REJECTED">Rejected</SelectItem>
+                <SelectItem value="WITHDRAWN">Withdrawn</SelectItem>
               </SelectContent>
             </Select>
           </div>
diff --git a/src/components/shared/status-badge.tsx b/src/components/shared/status-badge.tsx
index 6ae60de..1c0b060 100644
--- a/src/components/shared/status-badge.tsx
+++ b/src/components/shared/status-badge.tsx
@@ -28,9 +28,11 @@ const STATUS_STYLES: Record<string, { variant: BadgeProps['variant']; className?
   NOT_REVIEWED: { variant: 'secondary', className: 'bg-slate-500/10 text-slate-600 border-slate-200 dark:text-slate-400' },
   REVIEWED: { variant: 'default', className: 'bg-emerald-500/10 text-emerald-700 border-emerald-200 dark:text-emerald-400' },
 
-  // Evaluation statuses
+  // Round state statuses
+  PENDING: { variant: 'secondary', className: 'bg-slate-500/10 text-slate-600 border-slate-200 dark:text-slate-400' },
   IN_PROGRESS: { variant: 'default', className: 'bg-blue-500/10 text-blue-700 border-blue-200 dark:text-blue-400' },
   COMPLETED: { variant: 'default', className: 'bg-emerald-500/10 text-emerald-700 border-emerald-200 dark:text-emerald-400' },
+  PASSED: { variant: 'default', className: 'bg-green-500/10 text-green-700 border-green-200 dark:text-green-400' },
 
   // User statuses
   NONE: { variant: 'secondary', className: 'bg-slate-500/10 text-slate-500 border-slate-200 dark:text-slate-400' },
diff --git a/src/server/routers/analytics.ts b/src/server/routers/analytics.ts
index 98325cf..1e3a822 100644
--- a/src/server/routers/analytics.ts
+++ b/src/server/routers/analytics.ts
@@ -988,17 +988,19 @@ export const analyticsRouter = router({
         sortDir: z.enum(['asc', 'desc']).default('asc'),
         page: z.number().min(1).default(1),
         perPage: z.number().min(1).max(100).default(20),
+        exportAll: z.boolean().optional(),
       })
     )
     .query(async ({ ctx, input }) => {
+      const effectivePerPage = input.exportAll ? 10000 : input.perPage
       const where: Record<string, unknown> = {}
 
       if (input.roundId) {
         where.projectRoundStates = { some: { roundId: input.roundId } }
       }
 
-      const OBSERVER_DERIVED_STATUSES = ['NOT_REVIEWED', 'UNDER_REVIEW', 'REVIEWED']
-      if (input.status && !OBSERVER_DERIVED_STATUSES.includes(input.status)) {
+      const ROUND_STATE_STATUSES = ['PENDING', 'IN_PROGRESS', 'COMPLETED', 'PASSED', 'REJECTED', 'WITHDRAWN']
+      if (input.status && !ROUND_STATE_STATUSES.includes(input.status)) {
         where.status = input.status
       }
 
@@ -1047,9 +1049,9 @@ export const analyticsRouter = router({
             },
           },
           orderBy: prismaOrderBy,
-          // When sorting by computed fields or filtering by observer-derived status, fetch all then slice in JS
-          ...(input.sortBy === 'title' && !OBSERVER_DERIVED_STATUSES.includes(input.status ?? '')
-            ? { skip: (input.page - 1) * input.perPage, take: input.perPage }
+          // When sorting by computed fields or filtering by round-state status, fetch all then slice in JS
+          ...(input.sortBy === 'title' && !ROUND_STATE_STATUSES.includes(input.status ?? '') && !input.exportAll
+            ? { skip: (input.page - 1) * effectivePerPage, take: effectivePerPage }
             : {}),
         }),
         ctx.prisma.project.count({ where }),
@@ -1077,15 +1079,8 @@ export const analyticsRouter = router({
           ? p.assignments.find((a) => a.roundId === input.roundId)
           : p.assignments[0]
 
-        // Derive observer-friendly status
-        let observerStatus: string
-        if (p.status === 'REJECTED') observerStatus = 'REJECTED'
-        else if (p.status === 'SEMIFINALIST') observerStatus = 'SEMIFINALIST'
-        else if (p.status === 'FINALIST') observerStatus = 'FINALIST'
-        else if (p.status === 'SUBMITTED') observerStatus = 'SUBMITTED'
-        else if (submitted.length > 0) observerStatus = 'REVIEWED'
-        else if (drafts.length > 0) observerStatus = 'UNDER_REVIEW'
-        else observerStatus = 'NOT_REVIEWED'
+        // Derive observer-friendly status from latest round state
+        const observerStatus = furthestRoundState?.state ?? 'PENDING'
 
         const logoUrl = await getProjectLogoUrl(p.logoKey, p.logoProvider)
 
@@ -1104,8 +1099,8 @@ export const analyticsRouter = router({
         }
       }))
 
-      // Filter by observer-derived status in JS
-      const observerStatusFilter = input.status && OBSERVER_DERIVED_STATUSES.includes(input.status)
+      // Filter by round-state status in JS
+      const observerStatusFilter = input.status && ROUND_STATE_STATUSES.includes(input.status)
         ? input.status
         : null
       const filtered = observerStatusFilter
@@ -1132,15 +1127,15 @@ export const analyticsRouter = router({
       // Paginate in JS for computed-field sorts or observer status filter
       const needsJsPagination = input.sortBy !== 'title' || observerStatusFilter
       const paginated = needsJsPagination
-        ? sorted.slice((input.page - 1) * input.perPage, input.page * input.perPage)
+        ? sorted.slice((input.page - 1) * effectivePerPage, input.page * effectivePerPage)
         : sorted
 
       return {
         projects: paginated,
         total: filteredTotal,
         page: input.page,
-        perPage: input.perPage,
-        totalPages: Math.ceil(filteredTotal / input.perPage),
+        perPage: effectivePerPage,
+        totalPages: Math.ceil(filteredTotal / effectivePerPage),
       }
     }),
 
diff --git a/src/server/routers/project.ts b/src/server/routers/project.ts
index fd7d0b9..1059f7e 100644
--- a/src/server/routers/project.ts
+++ b/src/server/routers/project.ts
@@ -74,6 +74,9 @@ export const projectRouter = router({
         wantsMentorship: z.boolean().optional(),
         hasFiles: z.boolean().optional(),
         hasAssignments: z.boolean().optional(),
+        roundStates: z.array(z.enum([
+          'PENDING', 'IN_PROGRESS', 'COMPLETED', 'PASSED', 'REJECTED', 'WITHDRAWN',
+        ])).optional(),
         page: z.number().int().min(1).default(1),
         perPage: z.number().int().min(1).max(200).default(20),
         sortBy: z.enum(['title', 'category', 'program', 'assignments', 'status', 'createdAt']).optional(),
@@ -84,7 +87,7 @@ export const projectRouter = router({
       const {
         programId, roundId, excludeInRoundId, status, statuses, unassignedOnly, search, tags,
         competitionCategory, oceanIssue, country,
-        wantsMentorship, hasFiles, hasAssignments,
+        wantsMentorship, hasFiles, hasAssignments, roundStates,
         page, perPage, sortBy, sortDir,
       } = input
       const skip = (page - 1) * perPage
@@ -143,6 +146,27 @@ export const projectRouter = router({
       if (hasAssignments === true) where.assignments = { some: {} }
       if (hasAssignments === false) where.assignments = { none: {} }
 
+      // Filter by latest round state (matches the statusCounts logic)
+      if (roundStates?.length) {
+        const stateFilter: Record<string, unknown> = {}
+        if (programId) stateFilter.project = { programId }
+        const allStates = await ctx.prisma.projectRoundState.findMany({
+          where: stateFilter,
+          select: { projectId: true, state: true, round: { select: { sortOrder: true } } },
+          orderBy: { round: { sortOrder: 'desc' } },
+        })
+        const latestByProject = new Map<string, string>()
+        for (const s of allStates) {
+          if (!latestByProject.has(s.projectId)) {
+            latestByProject.set(s.projectId, s.state)
+          }
+        }
+        const matchingIds = [...latestByProject.entries()]
+          .filter(([, state]) => roundStates.includes(state as typeof roundStates[number]))
+          .map(([id]) => id)
+        where.id = { in: matchingIds }
+      }
+
       if (search) {
         where.OR = [
           { title: { contains: search, mode: 'insensitive' } },